114 Administration jobs in Sitra
Senior Administrative Officer - Operations Support
Posted 3 days ago
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Job Description
Responsibilities:
- Manage and coordinate office operations, ensuring efficiency and organization.
- Handle incoming and outgoing correspondence, including emails and mail.
- Schedule and manage appointments, meetings, and travel arrangements.
- Prepare reports, presentations, and other documents as required.
- Maintain and organize filing systems, both physical and digital.
- Serve as a point of contact for internal and external stakeholders.
- Support various departments with administrative tasks and projects.
- Manage office supplies and ensure inventory is kept up to date.
- Assist with budget tracking and expense reporting.
- Ensure adherence to company policies and procedures.
- Bachelor's degree in Business Administration or a related field, or equivalent experience.
- Minimum of 5 years of experience in an administrative or office management role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational, time management, and multitasking abilities.
- Strong written and verbal communication skills.
- High level of attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Discretion and confidentiality in handling sensitive information.
- Proactive problem-solving skills.
Operations Manager - Digital Administration
Posted 2 days ago
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Job Description
Office Manager - Operations & Administration
Posted 4 days ago
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Job Description
Responsibilities:
- Manage office supplies inventory and reordering process.
- Coordinate and schedule meetings, appointments, and travel arrangements for staff.
- Answer and direct phone calls, screen and relay inquiries, and manage incoming/outgoing mail and deliveries.
- Maintain organized filing systems, both physical and digital.
- Greet visitors and provide a welcoming reception experience.
- Assist in the preparation of reports, presentations, and correspondence.
- Liaise with vendors and service providers to ensure timely delivery of goods and services.
- Oversee office maintenance and ensure a clean and safe working environment.
- Support HR functions as needed, such as onboarding new employees and maintaining personnel records.
- Manage the company's calendar and schedule key events.
- Handle basic bookkeeping tasks, such as processing invoices and expense reports.
- Implement and improve office procedures and policies.
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- Proven experience as an Office Manager, Administrative Assistant, or in a similar role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong communication and interpersonal skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality in handling sensitive information.
- Experience with basic bookkeeping is an advantage.
- Proactive attitude and problem-solving abilities.
- Familiarity with office equipment and software.
Operations Manager - Remote Administration
Posted 12 days ago
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Job Description
Operations Manager - Office Administration
Posted 15 days ago
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Job Description
- Oversee daily office operations, ensuring efficiency and productivity.
- Manage office budgets, including procurement of supplies, equipment, and services.
- Supervise and mentor administrative staff, including receptionists and office assistants.
- Coordinate with facilities management for building maintenance, repairs, and safety.
- Develop and implement office policies and procedures to improve workflow and efficiency.
- Ensure compliance with health, safety, and environmental regulations.
- Manage vendor relationships and contracts.
- Organize and manage internal office events and employee engagement activities.
- Serve as a point of contact for staff inquiries regarding office operations.
- Streamline administrative processes to support the needs of all departments.
- Bachelor's degree in Business Administration, Management, or a related field, or equivalent work experience.
- Minimum of 5 years of experience in office management, operations management, or a similar administrative role.
- Proven experience in managing budgets and vendor relationships.
- Strong leadership and team management skills.
- Excellent organizational, time management, and multitasking abilities.
- Proficiency in Microsoft Office Suite and other office management software.
- Strong problem-solving skills and attention to detail.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a collaborative team.
- Experience in implementing operational improvements is highly valued.
Office Manager, Executive Administration
Posted 20 days ago
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Job Description
Key Responsibilities:
- Manage day-to-day office operations, including supplies management, mail handling, and facility maintenance.
- Coordinate office events, meetings, and travel arrangements for staff and executives.
- Develop and implement office policies and procedures to improve efficiency and workflow.
- Oversee vendor relationships, including negotiating contracts and managing service agreements.
- Act as the primary point of contact for office-related inquiries from employees and external visitors.
- Manage the reception area, ensuring a professional and welcoming atmosphere.
- Assist with onboarding new employees, including workspace setup and orientation.
- Maintain office filing systems, both physical and digital, ensuring information is organized and accessible.
- Handle confidential information with discretion and professionalism.
- Supervise administrative staff (if applicable) and provide guidance and support.
- Manage the office budget and process expense reports.
- Ensure compliance with health and safety regulations within the office environment.
- High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration or a related field is a plus.
- Proven experience as an Office Manager, Administrative Assistant, or in a similar role.
- Excellent organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
- Strong communication and interpersonal abilities.
- Ability to multitask, prioritize, and manage time effectively.
- Discretion and a high level of professionalism in handling sensitive information.
- Experience with budgeting and vendor management.
- Problem-solving skills and a proactive approach to identifying and resolving issues.
Remote Office Manager - Operations & Administration
Posted 4 days ago
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Job Description
Key Responsibilities:
- Oversee and manage general administrative and operational tasks for a remote workforce.
- Manage office supplies, equipment, and inventory, ensuring adequate stock levels.
- Coordinate virtual meetings, including scheduling, setting up virtual rooms, and preparing agendas.
- Support the onboarding process for new remote employees, including distributing necessary information and resources.
- Serve as the primary point of contact for vendors and service providers, managing relationships and contracts.
- Assist in the development and implementation of office policies and procedures.
- Maintain organized digital filing systems and databases.
- Process invoices, manage expenses, and assist with basic bookkeeping tasks.
- Support HR functions as needed, such as coordinating employee events or managing benefits administration information.
- Troubleshoot and resolve general operational issues that arise.
- Proven experience as an Office Manager, Administrative Manager, or similar role, preferably in a remote setting.
- Excellent organizational and time-management skills.
- Proficiency in office management software and virtual collaboration tools (e.g., Google Workspace, Microsoft Office Suite, Slack, Zoom).
- Strong communication and interpersonal skills.
- Ability to multitask, prioritize tasks, and manage a high volume of work efficiently.
- Detail-oriented with a proactive approach to problem-solving.
- Experience with vendor management and contract negotiation is a plus.
- Ability to work independently and collaboratively within a remote team.
- Discretion in handling confidential information.
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Junior Data Entry Clerk
Posted 20 days ago
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Senior Remote Data Entry Specialist
Posted 2 days ago
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Job Description
Responsibilities:
- Accurately input, verify, and update large volumes of data from various sources into our company's database systems and CRM platforms.
- Perform regular data quality checks and audits to identify and rectify errors, inconsistencies, or missing information.
- Ensure the confidentiality and security of all data handled.
- Develop and maintain an in-depth understanding of the data entry procedures and guidelines.
- Assist in the creation and refinement of data entry templates and protocols.
- Collaborate with internal teams to resolve data discrepancies and ensure data integrity across departments.
- Generate reports on data entry progress, accuracy rates, and identified issues.
- Troubleshoot and resolve data-related issues reported by other team members.
- Manage and prioritize multiple data entry tasks efficiently to meet deadlines.
- Provide feedback and suggestions for improving data management processes.
- Onboard and mentor new remote data entry personnel as needed.
- Proven experience as a Data Entry Specialist, Data Clerk, or similar role, with at least 3 years of relevant experience.
- Exceptional typing speed and accuracy (minimum 70 WPM with 98% accuracy).
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Experience with database management systems and CRM software (e.g., Salesforce, HubSpot) is a strong asset.
- Familiarity with data verification best practices and quality control measures.
- Excellent organizational and time-management skills, with the ability to work independently and proactively.
- Strong attention to detail and a commitment to producing high-quality work.
- Reliable high-speed internet connection and a dedicated home office space conducive to productive work.
- Excellent written and verbal communication skills.
- Ability to maintain focus and productivity in a remote work environment.
- Prior experience in a senior or lead capacity within a data entry team is highly desirable.
Senior Data Entry Specialist - Remote
Posted 13 days ago
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Job Description
Responsibilities:
- Accurately enter and update data from various sources into designated databases and systems.
- Perform regular data quality checks to ensure accuracy, completeness, and consistency.
- Identify and rectify data discrepancies and errors promptly.
- Verify the accuracy of automated data entries and make necessary corrections.
- Maintain confidentiality and security of all sensitive data.
- Generate reports on data entry progress and accuracy as required.
- Collaborate with team members and supervisors to resolve data-related issues.
- Assist in developing and refining data entry procedures and standards.
- Prioritize tasks and manage workload to meet strict deadlines.
- Utilize various software applications for data processing and management.
- Provide feedback on data entry tools and processes for continuous improvement.
- Train and mentor junior data entry personnel on best practices.
- Stay informed about new data entry technologies and methodologies.
- Ensure compliance with all company data protection policies.
- Maintain a well-organized digital workspace for efficient data access.
Qualifications:
- Minimum of 4 years of experience in data entry or a related administrative role.
- Demonstrated proficiency in typing with a high speed and accuracy (e.g., 70+ WPM).
- Expertise in using data entry software and database management systems (e.g., Microsoft Excel, SQL, CRM systems).
- Exceptional attention to detail and a commitment to data accuracy.
- Strong understanding of data integrity principles and quality control measures.
- Ability to work independently with minimal supervision and maintain focus.
- Excellent time management and organizational skills.
- Proficiency in online communication and collaboration tools (e.g., Slack, Zoom, Microsoft Teams).
- High school diploma or equivalent required; associate's degree or relevant certification is a plus.
- Ability to maintain confidentiality and handle sensitive information responsibly.
- Strong problem-solving skills for identifying and resolving data issues.
- Must have a reliable internet connection and a dedicated home office setup.
- Experience with bulk data uploads and data cleansing techniques.
- A proactive approach to identifying and implementing process improvements.
- Good communication skills for reporting and collaborative tasks.