10 Assistant Butler jobs in Bahrain

• Manage and maintain the executive's calendar, including scheduling meetings, appointments, and travel.
• Screen and prioritize incoming communications (emails, calls, mail) and draft responses.
• Prepare agendas, minutes, and follow-up actions for meetings.
• Conduct research and prepare reports and presentations.
• Handle confidential information with the utmost discretion.
• Make travel arrangements, including flights, accommodation, and visas.
• Organize and manage events, both internal and external.
• Perform general administrative duties, such as filing, data entry, and expense reporting.
• Serve as the primary point of contact for internal and external stakeholders.

• Proven experience as an Executive Personal Assistant or similar role.
• Excellent organizational and time management skills.
• Proficiency in MS Office Suite.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize effectively.
• High level of integrity and discretion.
• Bachelor's degree in a relevant field is preferred.

• Manage complex and dynamic calendars, scheduling appointments, meetings, and travel arrangements (flights, accommodation, ground transportation).
• Prepare and edit correspondence, reports, presentations, and other documents.
• Coordinate and manage logistics for meetings, including venue booking, catering, and technology setup.
• Act as a gatekeeper, screening calls, emails, and visitors to ensure the executive's focus remains on strategic priorities.
• Conduct research on various topics as required and present findings in a clear and concise manner.
• Manage personal appointments and errands for the executive, ensuring discretion and efficiency.
• Maintain and organize filing systems, both physical and digital, ensuring easy retrieval of information.
• Process expense reports and manage invoices, ensuring timely submission and accuracy.
• Liaise with internal and external stakeholders, representing the executive and the company professionally.
• Anticipate needs and proactively address potential issues before they arise.
• Handle confidential information with the utmost discretion and integrity.
• Assist with special projects and other duties as assigned.

• Proven experience as an Executive Personal Assistant or in a similar high-level administrative support role.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Strong problem-solving skills and a proactive approach.
• Professional appearance and attitude.
• Experience with travel management and booking systems.
• Ability to work independently with minimal supervision.
• A strong understanding of business etiquette and professional communication.

• Proactively manage and maintain the executive's complex calendar, scheduling meetings, appointments, and calls with internal and external stakeholders.
• Arrange and coordinate all domestic and international travel, including flights, accommodations, visas, and ground transportation, while optimizing for cost and convenience.
• Prepare and manage travel itineraries, ensuring all necessary documentation and information are readily available.
• Screen and prioritize incoming communications, including emails, phone calls, and correspondence, responding on behalf of the executive when appropriate.
• Prepare, review, and edit documents, presentations, and reports, ensuring accuracy and professionalism.
• Manage and organize confidential files and records, maintaining strict confidentiality at all times.
• Process expense reports and reconcile corporate credit card statements.
• Coordinate and prepare for board meetings, executive retreats, and other key events, including logistics, agendas, and materials.
• Act as a liaison between the executive and other departments, partners, and clients, fostering positive relationships.
• Handle personal tasks and errands for the executive as required, demonstrating flexibility and resourcefulness.
• Anticipate potential issues and proactively propose solutions.

• Proven experience as an Executive Assistant or Personal Assistant, preferably supporting C-level executives.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills, with a high level of professionalism and interpersonal etiquette.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant business software.
• Experience with online travel booking platforms and expense management systems.
• Utmost discretion and ability to handle sensitive and confidential information.
• Proactive, self-starter attitude with a keen eye for detail.
• Ability to remain calm and effective under pressure.
• Discretion and a high level of professionalism are essential.

• Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
• Coordinate domestic and international travel logistics, including flights, accommodation, visas, and ground transportation.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
• Conduct research on various topics, compile findings, and present them in a clear and concise manner.
• Serve as a gatekeeper, screening calls, emails, and visitors, and prioritizing communications.
• Organize and manage confidential files and records, ensuring compliance with company policies.
• Assist with event planning and coordination, including team off-sites, client meetings, and corporate functions.
• Handle expense reporting and manage departmental budgets as directed.
• Act as a liaison between executives and internal/external stakeholders, fostering positive relationships.
• Provide general administrative support, including managing office supplies, mail, and maintaining office organization.
• Anticipate the needs of executives and proactively address them to ensure smooth operations.
• Handle special projects and ad-hoc assignments as required, demonstrating flexibility and adaptability.

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role, preferably supporting C-level executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant productivity tools.
• Exceptional organizational and time-management skills with the ability to multitask effectively.
• Excellent written and verbal communication skills, with a strong command of English grammar and etiquette.
• High level of discretion and ability to handle confidential information with utmost professionalism.
• Strong problem-solving skills and the ability to work independently with minimal supervision.
• Experience with calendar management, travel arrangements, and event coordination.
• A proactive and positive attitude, with a strong work ethic and dedication to excellence.
• Bachelor's degree in Business Administration or a related field is preferred, but not strictly required for candidates with extensive relevant experience.

• Manage and maintain the executive's calendar, scheduling appointments, meetings, and travel arrangements, ensuring no conflicts.
• Coordinate domestic and international travel, including flights, accommodation, and ground transportation.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Screen and prioritize incoming communications, including emails and phone calls, and direct them appropriately.
• Organize and plan meetings, including preparing agendas, taking minutes, and distributing action items.
• Conduct research and compile information for various projects and initiatives.
• Manage expense reports and departmental budgets, ensuring accuracy and timeliness.
• Handle confidential information with the highest degree of discretion and professionalism.
• Act as a gatekeeper and liaison between the executive and internal/external stakeholders.
• Manage office supplies and inventory for the executive's office needs.
• Assist with personal errands and tasks for the executive as required.
• Maintain organized filing systems, both physical and digital.

• Proven experience as an Executive Assistant or in a similar high-level administrative support role.
• Exceptional organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• Ability to multitask, prioritize, and manage competing demands effectively.
• High level of professionalism, discretion, and confidentiality.
• Experience in coordinating complex travel arrangements.
• Familiarity with calendar management software.
• A proactive and solution-oriented approach to problem-solving.
• This role is based in A'ali, Northern, BH and operates on a hybrid schedule.

• Calendar management and scheduling.
• Travel arrangements and itinerary planning.
• Meeting preparation and minute-taking.
• Expense report processing.
• Document management and filing.
• Liaising with stakeholders.

Overview

Designation: Personal Assistant to the CEO (Private & Executive)

Report to: Chief Executive Officer

(The assistant reports strictly and solely to CEO, with no secondary reporting to other staff or departments. )

Our company is seeking a highly professional and experienced Female Bahraini Personal Assistant to provide high level confidential support to the Chief Executive Officer by providing a full secretarial and administrative service. Ensuring that effective planning and administrative systems are in place and maintained efficiently and effectively.

• To act as a first point of contact dealing with correspondence and phone calls. To serve as the CEO's primary gatekeeper, managing access, communication, and requests efficiently.
• To proactively manage and coordinate the diary of the CEO by prioritising and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.
• To handle and maintain the highest level of discretion and utmost confidentiality across all tasks, both professional and personal.
• To coordinate and support both professional and personal duties, including lifestyle, household coordination, personal scheduling, and errands.
• Plan and organise travel and accommodation when required.
• To be available for matters outside regular office hours, as agreed with the CEO.
• Maintain effective filing and data storage, including emails and retrieval systems ensuring the needs of the CEO are met.
• To provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the CEO.
• To coordinate & arrange Management meetings as advised the CEO. This will include drafting agendas, collating papers and reports, taking minutes and following up action points.
• The assistant should seek approval from the CEO before accepting any tasks or instructions from anyone else.
• Assist with data entry and file management.
• Receiving and delivering messages and information to relevant parties/departments.
• In addition to the key responsibilities outlined in this job description, the successful candidate may be assigned adhoc tasks as needed. These tasks may vary in nature but are essential for supporting the overall objectives and functioning of the role. The ability to adapt, prioritize, and execute additional tasks efficiently and effectively is crucial in this position.

• Bachelor's degree or higher from an accredited institution
• Proven experience of at least 2 years in a similar role
• Excellent communication skills both written and verbal
• Proficiency in Microsoft Office and other relevant software
• Extremely strong organizational and prioritization skills
• Excellent time management skills.
• Proven ability in travel arrangements and scheduling meetings/appointments.
• 2-5 years of previous experience in a Personal Assistant or Executive Assistant role.
• Ability to work in a fast-paced environment and manage multiple tasks simultaneously.
• Experience in a C-Level Assistant role is a plus
• Strong attention to detail and flexibility

We are looking for a Personal Assistant who is highly motivated, organized, and customer-focused. The ideal candidate must have excellent communication and interpersonal skills and be able to work independently while remaining an active team member. If you meet the above requirements, we encourage you to apply for this exciting opportunity.

Qualified candidates can send your CV to

Job Type: Full-time

Overview

Job Purpose: Our company is seeking a highly professional and experienced Personal Assistant to provide high level confidential support to the Chief Executive Officer by providing a full secretarial and administrative service, ensuring effective planning and administrative systems are in place and maintained efficiently and effectively.

• To act as a first point of contact dealing with correspondence and phone calls. To serve as the CEO's primary gatekeeper, managing access, communication, and requests efficiently.
• To proactively manage and coordinate the diary of the CEO by prioritising and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.
• To handle and maintain the highest level of discretion and utmost confidentiality across all tasks, both professional and personal.
• To coordinate and support both professional and personal duties, including lifestyle, household coordination, personal scheduling, and errands.
• Plan and organise travel and accommodation when required.
• To be available for matters outside regular office hours, as agreed with the CEO.
• Maintain effective filing and data storage, including emails and retrieval systems ensuring the needs of the CEO are met.
• To provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the CEO.
• To coordinate & arrange Management meetings as advised the CEO. This will include drafting agendas, collating papers and reports, taking minutes and following up action points.
• The assistant should seek approval from the CEO before accepting any tasks or instructions from anyone else.
• Assist with data entry and file management.
• Receiving and delivering messages and information to relevant parties/departments.
• In addition to the key responsibilities outlined in this job description, the successful candidate may be assigned adhoc tasks as needed. These tasks may vary in nature but are essential for supporting the overall objectives and functioning of the role. The ability to adapt, prioritize, and execute additional tasks efficiently and effectively is crucial in this position.

• Should be a Bahraini National Female
• Bachelor's degree or higher from an accredited institution
• Proven experience of at least 2 years in a similar role
• Excellent communication skills both written and verbal
• Proficiency in Microsoft Office and other relevant software
• Extremely strong organizational and prioritization skills
• Excellent time management skills.
• Proven ability in travel arrangements and scheduling meetings/appointments.
• years of previous experience in a Personal Assistant or Executive Assistant role.
• Ability to work in a fast-paced environment and manage multiple tasks simultaneously.
• Strong attention to detail and flexibility

We are looking for a Personal Assistant who is highly motivated, organized, and customer-focused. The ideal candidate must have excellent communication and interpersonal skills and be able to work independently while remaining an active team member. If you meet the above requirements, we encourage you to apply for this exciting opportunity.

Interested candidates an send your CV to