1 447 Department Assistant jobs in Bahrain
Executive Administrative Assistant - Legal Department
Posted 3 days ago
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Job Description
Key Responsibilities:
- Manage and coordinate the schedules of multiple senior legal executives, including complex calendar management and appointment setting.
- Arrange and prepare for internal and external meetings, including board meetings, client consultations, and conference calls, ensuring all necessary materials are distributed.
- Draft, proofread, and edit correspondence, reports, presentations, and legal documents with accuracy and clarity.
- Handle incoming and outgoing mail, emails, and phone calls with professionalism, prioritizing and directing communications appropriately.
- Maintain and organize physical and digital filing systems, ensuring easy retrieval of important documents and information.
- Coordinate travel arrangements, including flights, accommodation, and itineraries, for legal team members.
- Assist with the preparation and submission of legal filings and documents.
- Conduct research and compile data for various legal projects and initiatives.
- Process expense reports and manage departmental budgets and invoices.
- Act as a primary point of contact for internal departments and external clients, fostering positive relationships.
- Organize and maintain contact databases and lists.
- Prepare meeting minutes and follow up on action items.
- Provide general administrative support, such as data entry, photocopying, and scanning.
- Manage office supplies and equipment for the legal department.
- Ensure a high level of confidentiality is maintained at all times regarding sensitive legal matters.
- Minimum of 4 years of experience as an Executive Administrative Assistant, preferably supporting legal professionals or departments.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities with the capacity to multitask effectively.
- High level of attention to detail and accuracy.
- Discretion and the ability to handle confidential information with integrity.
- Experience with legal terminology and document formatting is a significant advantage.
- Ability to work independently and take initiative in a fast-paced environment.
- A proactive and resourceful approach to problem-solving.
- Professional demeanor and strong interpersonal skills.
- High school diploma or equivalent required; Associate's or Bachelor's degree is a plus.
- Familiarity with legal software or case management systems is beneficial.
EXECUTIVE ASSISTANT
Posted 10 days ago
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Job Description
To Manage, Coordinate and Execute various administrative functions of the designated Chiefs Office and execution of any other task entrusted by the Line Manager.
This professional role shall be presented at middle and senior management forums and will be dealing with both Internal colleagues and external Visitors/Stakeholders on behalf of the Line Manager and the management team.
Provide professional assistance to Line Manager and team members and is often trusted with complex duties and sensitive information, producing reports & presentations.
In addition to general administrative work, this role is in charge of scheduling meetings, taking minutes during sessions and following up with Dept's executive leadership.
Responsible to ensure the smooth-running of the office by working on a one-to-one basis and being the point of contact with the Management, but also on a wider basis with internal and external clients.
MAIN DUTIES- Maintenance of records for future audits in line with Documents Retention Policy.
- Coordinate Project Management activities for related projects and act as single point of contact for the division.
- Office Administration and Documentation Management:
- Support Line Manager in daily administrative and operational activities.
- Review of updated Manuals at periodic intervals to verify its relevance and for future audit purposes.
- Establish Office administrative procedures and implement approved best practices.
- Maintain a good database and all relevant files of various communications received and sent to various Internal & External parties from CXXO Office.
- Execute effective required controls over incoming and outgoing emails, letters, circulars, memos, SOPs and Manuals relevant to CXXO Office functions.
- Administer circulation of circulars to relevant distribution list parties.
- Support Line Manager with draft letters concerning department subjects.
- Department related HR matters.
- Maintaining the current filing and database system and looking for ways to improve the current systems.
- Reports and Database Management:
- Collect relevant data from departments for submission of necessary reports to senior management.
- Organize, collect and compile reports that are received on an adhoc basis when requested by CEO Office and/or various internal/external stakeholders.
- Other adhoc reports as requested by executive management in a timely manner.
- Management of Meetings/Conferences/Workshops:
- Plan, manage and organize meetings/conferences and travel plans for Line Manager.
- Prepare relevant presentation material in terms of concepts, processes and documents as desired by Line Manager in close consultation with the senior Leadership team.
- Prepare and coordinate follow-up actions within department team as directed by Line Manager.
- Organize and coordinate the end-to-end activities for various team workshops.
- Skilled Support/Other tasks:
- Professional assistance to senior management members within the team.
- Execution of complex duties as entrusted by CXXO and dealing with sensitive/confidential information pertaining to business with high levels of integrity.
- Ensure compliance and adherence to organization policies by all departments and bring to the notice of CXXO of any deviations.
Bachelors Degree holder
Should have a total experience of 5 years in a similar role and knowledge.
About Application ProcessIf you meet the criteria and you are enthusiastic about the role, we would welcome your application. To complete the application you would need the following document(s):
#J-18808-LjbffrExecutive Assistant
Posted 10 days ago
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Job Description
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Job Description- Smartly and proactively, provide administrative support to ensure efficient accomplishment of key tasks and company initiatives.
- Manage the daily calendar, including scheduling meetings, sending reminders, confirming appointments and organizing catering when necessary.
- Welcome visitors and identify the purpose of their visit.
- Answer phone calls in a professional manner.
- Coordinate travel arrangements, write itineraries and arrange for transportation.
- Maintain professionalism and strict confidentiality in all matters.
- Maintain comprehensive and accurate records; be well organized and prioritize the most important matters timely.
- Time management and ability to meet deadlines.
- Verbal and written communication skills.
- Strong organizational skills and ability to multitask.
Executive Assistant
Posted today
Job Viewed
Job Description
Responsibilities:
- Manage and coordinate complex executive calendars and schedules.
- Arrange and manage domestic and international travel, including flights, accommodation, and visas.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and prepare for internal and external meetings, including agendas and minutes.
- Manage and maintain confidential files and records.
- Handle expense reports and assist with budget tracking.
- Act as a liaison between executives and internal/external stakeholders.
- Assist with special projects and event planning as needed.
- Provide general administrative support to the executive team.
Qualifications:
- Associate's or Bachelor's degree in Business Administration or a related field.
- Proven experience as an Executive Assistant or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- Ability to handle confidential information with discretion and professionalism.
- Proactive approach to problem-solving and task management.
- Excellent interpersonal skills and ability to work effectively with all levels of staff.
- High level of accuracy and attention to detail.
Executive Assistant
Posted today
Job Viewed
Job Description
Responsibilities:
- Manage and coordinate executive calendars, scheduling appointments and meetings.
- Arrange domestic and international travel, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, and presentations.
- Screen and prioritize incoming communications, acting as a gatekeeper.
- Organize and manage meetings, including preparing agendas and taking minutes.
- Maintain organized filing systems, both physical and digital.
- Handle confidential information with utmost discretion.
- Serve as a point of contact for internal and external inquiries.
- Assist with special projects and event planning as needed.
- Streamline administrative processes to enhance efficiency.
Qualifications:
- Proven experience as an Executive Assistant or in a similar administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with calendar management software and virtual meeting platforms.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Discretion and a high level of professionalism.
- Ability to multitask and prioritize tasks effectively.
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
Executive Assistant
Posted today
Job Viewed
Job Description
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and calls.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
- Prepare meeting agendas, take minutes, and distribute action items.
- Draft, review, and edit correspondence, reports, and presentations.
- Screen and prioritize incoming communications, responding to inquiries as appropriate.
- Organize and maintain filing systems, both physical and digital.
- Manage expense reports and assist with budget tracking.
- Handle confidential information with the utmost discretion and professionalism.
- Act as a liaison between executives and internal/external stakeholders.
- Assist with project coordination and follow-up on action items.
- Provide general administrative support, such as ordering supplies and managing office equipment.
- Prepare for board meetings and other high-level executive events.
- Associate's or Bachelor's degree in Business Administration or a related field preferred.
- Minimum of 5 years of experience as an Executive Assistant supporting senior-level management.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Discretion and confidentiality in handling sensitive information.
- Ability to multitask, prioritize, and manage deadlines effectively.
- Proactive and resourceful with excellent problem-solving skills.
- Professional and adaptable demeanor suitable for a hybrid work environment.
Executive Assistant
Posted today
Job Viewed
Job Description
Key Responsibilities:
- Manage complex calendars and schedule appointments for senior executives.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
- Prepare meeting agendas, take minutes, and track action items.
- Draft, review, and edit correspondence, reports, and presentations.
- Serve as a liaison between executives and internal/external stakeholders.
- Manage confidential information with discretion and integrity.
- Organize and manage office operations and supplies.
- Assist with special projects and event planning.
- Screen phone calls and emails, prioritizing and redirecting as necessary.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 4 years of experience as an Executive Assistant or in a similar administrative role supporting senior-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Discretion and ability to handle confidential information.
- Proactive approach to problem-solving and task management.
- Experience with virtual meeting platforms and collaboration tools.
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Executive Assistant
Posted today
Job Viewed
Job Description
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings and appointments with precision.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Screen and prioritize incoming communications, responding to or escalating as appropriate.
- Act as a primary point of contact for internal and external stakeholders, maintaining professionalism and discretion.
- Organize and manage meeting logistics, including room bookings, catering, and distributing materials.
- Prepare meeting minutes and track action items to ensure timely follow-up.
- Handle expense reporting and manage basic budget tracking for the executive office.
- Conduct research and gather information for various projects and initiatives.
- Maintain organized filing systems, both physical and digital, for efficient record-keeping.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Assistant supporting senior management.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and G Suite.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to handle confidential information with discretion and integrity.
- Proactive approach to problem-solving and task management.
- Experience in coordinating complex travel arrangements.
- Professional demeanor and ability to interact effectively with all levels of staff and external contacts.
Executive Assistant
Posted today
Job Viewed
Job Description
Executive Assistant
Posted today
Job Viewed
Job Description
Responsibilities:
- Manage and coordinate executive calendars and schedules.
- Arrange complex domestic and international travel.
- Prepare and edit correspondence, reports, and presentations.
- Screen and prioritize incoming communications (emails, calls).
- Organize and manage meetings, conferences, and events.
- Handle confidential information with discretion.
- Liaise with internal and external stakeholders.
- Manage expense reports and basic financial records.
- Anticipate executive needs and proactively address them.
- High school diploma or equivalent; Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Assistant to senior management.
- Proven ability to manage complex schedules and travel.
- Exceptional organizational and time management skills.
- Strong written and verbal communication abilities.
- Proficiency in MS Office Suite and calendar management tools.
- High level of discretion and confidentiality.
- Proactive and resourceful with a strong work ethic.