What Jobs are available for Project Assistant in Bahrain?

• Provide dedicated administrative support to project managers and project teams, ensuring all operational aspects run smoothly.
• Manage calendars, schedule meetings, and coordinate conference calls for project stakeholders, ensuring optimal use of time.
• Prepare, organize, and maintain project documentation, including reports, presentations, meeting minutes, and correspondence.
• Assist with the creation and tracking of project timelines, task assignments, and progress reports.
• Facilitate communication between project team members, clients, and other stakeholders, ensuring timely dissemination of information.
• Manage and organize digital project files and archives for easy accessibility and retrieval.
• Coordinate travel arrangements, accommodations, and expense reporting for project team members as needed.
• Assist with onboarding new project team members, providing necessary access and information.
• Handle general administrative duties such as data entry, document management, and responding to inquiries.
• Proactively identify potential issues or bottlenecks in project workflows and propose solutions.
• Support the procurement of project-related resources and manage vendor communications as directed.

• Proven experience as an Administrative Assistant, Project Coordinator, or similar role, preferably in a remote setting.
• Exceptional organizational skills and a keen eye for detail, with the ability to manage multiple tasks and priorities effectively.
• Proficiency in project management software (e.g., Asana, Trello, Jira) and common office suites (Microsoft Office 365, Google Workspace).
• Excellent written and verbal communication skills, with a professional and courteous demeanor.
• Strong time management and problem-solving abilities.
• Ability to work independently, demonstrate initiative, and maintain a high level of productivity in a remote environment.
• Discretion and confidentiality in handling sensitive project information.
• A proactive approach to anticipating needs and offering solutions.
• Experience in the technology sector is a plus.
• High school diploma or equivalent; further education or certifications in office administration or project management are advantageous.

• Coordinating virtual meetings, preparing agendas, taking minutes, and distributing action items to relevant stakeholders.
• Managing and maintaining project calendars, deadlines, and key milestones for multiple projects simultaneously.
• Handling email correspondence, filtering important messages, and responding to inquiries promptly and professionally.
• Preparing and formatting documents, presentations, and reports using Microsoft Office Suite or similar software.
• Organizing and maintaining digital project files and databases to ensure easy accessibility and retrieval.
• Assisting with the onboarding process for new project team members, providing necessary information and resources.
• Conducting online research to support project requirements and information gathering.
• Liaising with internal departments and external vendors to gather information and facilitate communication.
• Troubleshooting basic technical issues related to remote work tools and platforms.
• Ensuring compliance with company policies and procedures in all administrative functions.
• Proactively identifying and suggesting improvements to administrative processes to enhance efficiency.

• Manage and optimize executive calendars, scheduling meetings across multiple time zones and ensuring no conflicts.
• Prepare agendas, take minutes, and track action items for executive and project-related meetings.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
• Draft, review, and edit correspondence, presentations, and reports.
• Assist project managers with tracking project timelines, deliverables, and resource allocation.
• Maintain organized digital and physical filing systems for important documents and project information.
• Conduct research on various topics as requested by executives.
• Screen and prioritize incoming communications, responding independently when appropriate.
• Process expense reports and manage vendor invoices.
• Act as a liaison between executives, team members, and external stakeholders, ensuring clear and timely communication.
• Proactively identify opportunities to improve administrative processes and workflows.
• Provide general administrative support to the executive team as needed.

• Assist Project Managers in developing and maintaining project plans, schedules, and budgets.
• Coordinate project meetings, including scheduling, preparing agendas, taking minutes, and distributing follow-up actions.
• Manage and organize project-related documentation, ensuring all records are up-to-date, accessible, and stored appropriately.
• Track project progress, identify potential risks or issues, and escalate them to the Project Manager as needed.
• Facilitate communication between project team members, stakeholders, and external vendors.
• Process project-related invoices, expense reports, and purchase orders.
• Assist with the preparation of project reports and presentations.
• Maintain a comprehensive understanding of project scope, objectives, and deliverables.
• Provide general administrative support to the project team, including data entry, filing, and correspondence.
• Contribute to process improvement initiatives for project management workflows.

• Proven experience as a Project Coordinator, Administrative Assistant, or similar role, with a focus on project support.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software (e.g., Asana, Trello, MS Project).
• Ability to work independently and as part of a team, with a proactive and detail-oriented approach.
• Understanding of project management principles and methodologies is a plus.
• High school diploma or equivalent; a bachelor's degree is advantageous.
• Experience in the (mention a relevant industry like IT, Construction, Marketing etc. based on the fictional project context) sector is preferred.

Job Title:
Customer Service/Administrative Support

Summary
Customer Service/Administrative Support personnel are normally the first point of contact for a client. They are responsible for providing basic information, scheduling appointments, and providing administrative support functions.

Essential Duties And Responsibilities

• Receive, screen, and direct callers and walk-in customers to the appropriate FFSP staff
• Provide general, basic information and referral of customers to military and community resources, utilizing other FFSP staff for more in-depth, complicated requests for information.
• Enroll and schedule customers in briefs, workshops, classes, and individual appointments, when not provided through centralized scheduling.
• Provide administrative and clerical services
• Provide a variety of administrative and clerical support functions, e.g., finalizing official correspondence, preparing military messages, making travel arrangements, distributing mass mailings, managing files, receiving messages for staff
• Ensure that information and referral services provided are entered and counted in FFSMIS
• Provide a variety of Counseling and Advocacy Program administrative support functions, e.g., preparing and finalizing official correspondence, data entry, attending and taking minutes at meetings, scheduling appointments, screening and directing potentially distraught or difficult callers or walk-in clients, managing files, maintaining referral and community resource directories

Supervisory Responsibilities

• This job has no supervisory responsibilities.

Required Education And/or Experience Qualifications

• High school diploma or GED
• Experience working with computers and office automation software
• Knowledge of basic customer service skills
• Ability to handle multiple tasks and determine priority of tasks
• Strong verbal and written skills
• Possess a general knowledge base of community and military resources
• Ability to follow directions carefully and understand complex protocols
• Ability to take and prepare meeting minutes, prepare correspondence, and accurately enter data into required data systems
• Knowledge of military lifestyle, ranks, and organizations

Preferred Qualifications

• Professionalism - Tactfully approaches others; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

Other Skills And Abilities

• This position requires access to U.S. Government facilities and systems.
• U.S. Citizenship, a valid driver's license, transportation, and auto insurance are required.

Competencies
To perform the job successfully, an individual should demonstrate the following competencies:

• Ability to work both independently and as part of a team.
• Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
• Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.

Physical Demands:
Works in office areas. Sits, stands, bends, lifts, and moves intermittently during working hours. Uses personal computers, telephones, copiers, printers, and other office equipment. The employee must occasionally lift and/or move up to 10 pounds.

Work Environment:
The physical demands and work environment characteristics described here represent those employees encounter while performing the essential functions of this job. Reasonable accommodations may be enabled for individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

Zeiders Enterprises, Inc. is an Equal Opportunity Employer

Job Title: Customer Service/Administrative Support

Summary - This position is a contingent opportunity and would begin work upon award.

Customer Service/Administrative Support personnel are normally the first point of contact for a client. They are responsible for providing basic information, scheduling appointments, and providing administrative support functions.

Essential Duties and Responsibilities

• Receive, screen, and direct callers and walk-in customers to the appropriate FFSP staff
• Provide general, basic information and referral of customers to military and community resources, utilizing other FFSP staff for more in-depth, complicated requests for information.
• Enroll and schedule customers in briefs, workshops, classes, and individual appointments, when not provided through centralized scheduling.
• Provide administrative and clerical services
• Provide a variety of administrative and clerical support functions, e.g., finalizing official correspondence, preparing military messages, making travel arrangements, distributing mass mailings, managing files, receiving messages for staff
• Ensure that information and referral services provided are entered and counted in FFSMIS
• Provide a variety of Counseling and Advocacy Program administrative support functions, e.g., preparing and finalizing official correspondence, data entry, attending and taking minutes at meetings, scheduling appointments, screening and directing potentially distraught or difficult callers or walk-in clients, managing files, maintaining referral and community resource directories

Supervisory Responsibilities

• This job has no supervisory responsibilities.

Required Education and/or Experience Qualifications

• High school diploma or GED
• Experience working with computers and office automation software
• Knowledge of basic customer service skills
• Ability to handle multiple tasks and determine priority of tasks
• Strong verbal and written skills
• Possess a general knowledge base of community and military resources
• Ability to follow directions carefully and understand complex protocols
• Ability to take and prepare meeting minutes, prepare correspondence, and accurately enter data into required data systems
• Knowledge of military lifestyle, ranks, and organizations

Preferred Qualifications

• Professionalism - Tactfully approaches others; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

Other Skills and Abilities

• This position requires access to U.S. Government facilities and systems.
• U.S. Citizenship, a valid driver's license, transportation, and auto insurance are required.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

• Ability to work both independently and as part of a team.
• Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
• Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.

Physical Demands: Works in office areas. Sits, stands, bends, lifts, and moves intermittently during working hours. Uses personal computers, telephones, copiers, printers, and other office equipment. The employee must occasionally lift and/or move up to 10 pounds.

Work Environment: The physical demands and work environment characteristics described here represent those employees encounter while performing the essential functions of this job. Reasonable accommodations may be enabled for individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

Zeiders Enterprises, Inc. is an Equal Opportunity Employer

Pay Range: $40,000 - $55,600

PLEASE NOTE: The Zeiders pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

• Accurately enter and update data in various databases and software applications.
• Verify the accuracy and completeness of entered data.
• Perform regular data backups to ensure data integrity.
• Identify and correct errors or inconsistencies in data.
• Maintain organized and up-to-date records.
• Assist with data cleanup and migration projects.
• Adhere to data privacy and security policies.
• Respond to data-related inquiries from internal teams.
• Meet established data entry speed and accuracy targets.
• Assist with other administrative tasks as needed.

• High school diploma or equivalent.
• Proven data entry experience or similar role.
• Excellent typing speed and accuracy.
• Proficiency in data entry software and MS Office Suite (Word, Excel).
• Strong attention to detail and accuracy.
• Ability to work independently and manage time effectively.
• Good organizational and record-keeping skills.
• Reliability and a strong work ethic.
• Familiarity with database management is a plus.

• Managing complex executive calendars and scheduling meetings.
• Coordinating domestic and international travel arrangements.
• Preparing and editing correspondence, reports, and presentations.
• Screening and directing phone calls and emails.
• Acting as a liaison between executives and internal/external stakeholders.
• Managing office supplies and maintaining filing systems.
• Processing expense reports and invoices.
• Organizing and preparing for meetings, including minute-taking.
• Handling confidential information with utmost discretion.
• Assisting with special projects as needed.

• Lead and manage the administrative support team, ensuring high performance.
• Develop, implement, and maintain efficient administrative policies and procedures.
• Oversee office supply management, vendor negotiations, and contract management.
• Manage administrative budgets and track expenses accurately.
• Coordinate and execute various administrative projects across departments.
• Ensure smooth operational workflows and identify areas for improvement.
• Serve as a key point of contact for internal and external stakeholders regarding administrative matters.
• Maintain confidentiality and handle sensitive information appropriately.
• Support the implementation of new administrative technologies and systems.

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 6 years of experience in administrative management or operations support.
• Demonstrated experience in leading and managing a team.
• Strong understanding of office management, budgeting, and procurement processes.
• Excellent organizational, problem-solving, and decision-making skills.
• Proficiency in MS Office Suite and experience with ERP or administrative management software.
• Exceptional communication and interpersonal abilities for remote team management.
• Ability to work independently and drive initiatives in a remote environment.