8 Admin Assistant jobs in Bahrain

Job Responsibilities

• Prepare detailed technical drawings and plans for civil, structural, architectural, and MEP works based on project specifications and design requirements.
• Interpret sketches, layouts, and IFC drawings provided by engineers and architects.
• Ensure drawings are accurate, clear, and compliant with company standards and project requirements.
• Assist in updating and revising drawings during design changes or construction phases.
• Coordinate with Engineers, Project Managers, and QS team to ensure consistency between design and construction requirements.
• Maintain proper filing and documentation of drawings in both digital and hard copy formats.
• Support in preparing as-built drawings upon project completion.
• Follow drafting guidelines, standards, and project specifications to maintain quality and accuracy.
• Uphold confidentiality and handle project-related information with professionalism.

Qualifications & Experience

• Diploma in Drafting, Civil/Architectural Engineering, or related discipline.
• 1–2 years of drafting experience (fresh graduates with strong technical skills may be considered).
• Proficiency in AutoCAD, Revit, or other relevant drafting software.
• Knowledge of construction drawings, detailing, and building standards.
• Strong attention to detail with excellent technical accuracy.
• Good organizational and communication skills to coordinate effectively with project teams.
• Ability to manage multiple drafting tasks and meet deadlines.

Job Types: Full-time, Permanent

A leading Real Estate Developer & Property Management Company in Bahrain seeks to employ Admin for Construction division

Job Description:

• Provide administrative and clerical support to departments or individuals
• Maintain Managing Director/ Engineers agenda and assist in planning appointments, board meetings etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Handle documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Monitor an effective construction quality control program and ensure compliance to all construction regulations and prepare required documents and establish quality of all construction work for all contracts.
• Monitor all contractor drawings at various intervals and maintain records of all installation and evaluate all applications for payment got contractors and recommend changes if required and supervise efficient working of all employees and ensure compliance to all instructions.

Requirements

• Knowledge of office and accounting procedures
• Exceptional computer and Software usage skills – MS Office Suite
• 2-3 years administrative experience in a Construction Company (Preferred)/ Fresher's also welcomed
• Excellent customer service
• Strong ability to work independently and ability to research and problem solve
• Demonstrated knowledge of phone and email procedures and etiquette
• Ability to prioritize and meet deadlines.

Job Types: Full-time, Permanent

We are currently in need for Admin Assistant

Job Description:

• Consolidate employee records and process government application requirements
• Coordinate and organize employees and company records
• Monitors stocks and communicate with suppliers any order requirements
• Handles documentation and logistics to ensure smooth process of importing the goods
• Perform varieties of administrative and clerical tasks to support the office and operation

Qualifications:

• Knowledge on HR duties and responsibilities
• Previous experience in handling shipments and its logistic requirements
• Good English communication skills
• Well knowledgeable is Microsoft applications
• Organize, Analytical, flexible, resourceful and a self starter
• Previous experience in F&B admin office is an advantage

If interested, please submit your most updated CV to

Job Type: Full-time

Application Question(s):

• Are you currently in Bahrain?

Experience:

• same responsibilities: 2 years (Required)

We are looking for Admin Assistant with experience worked in commercial department in supermarket.

Any nationality female required.

The visa should be transferable and join immediately.

Can work under pressure.

Please send CV to recruitment.-

Job Types: Full-time, Permanent

Language:

• Arabic (Preferred)

Not just a job, but a career
Yokogawa, award winner for 'Best Asset Monitoring Technology' and 'Best Digital Twin Technology' at the HP Awards, is a leading provider of industrial automation, test and measurement, information systems and industrial services in several industries.

Our aim is to shape a better future for our planet through supporting the energy transition, (bio)technology, artificial intelligence, industrial cybersecurity, etc. We are committed to the United Nations sustainable development goals by utilizing our ability to measure and connect.

About The Team
Our 18,000 employees work in over 60 countries with one corporate mission, to "co-innovate tomorrow". We are looking for dynamic colleagues who share our passion for technology and care for our planet. In return, we offer you great career opportunities to grow yourself in a truly global culture where respect, value creation, collaboration, integrity, and gratitude are highly valued and exhibited in everything we do.

Job Responsibility
1-Manage and maintain sales executives' schedules, appointments, and travel arrangements to optimize their time.

2-Assist the front sales in the preparation of proposal letters and documents, and submit sales proposal accurately and timely as per customers deadlines.

3-Coordinate and execute the logistics of sales meetings and events, including venue selection, catering, and material preparation, to ensure smooth operations and a professional atmosphere.

4-Manage incoming and outgoing correspondence (emails, letters, phone calls) and Relay messages and information accurately and promptly.

5-Act as a point of contact between management, staff, and external parties including other departments from back office/Reginal Head Quarter, such as finance, admin, logistic and product development, to ensure alignment and address any issues promptly

6-Manage inventory of sales materials and promotional items, ensuring they are up to date and readily available for sales presentations and client meetings.

7-Oversee the organization and archiving of sales contracts and agreements, ensuring they are accurately recorded, filed, and easily retrievable for future reference or compliance purposes.

8-Process new applications for cash advance, invoice approval and payment requests, new vendor registration request and other admin related requests.

9-Arrange hotel/flight reservations and complete travel requisitions for the local sales team.

10-Ensure the office environment is clean, organized, and professional.

Job Qualifications & Experience
1-Pharmaceutical engineering Master (graduated from university in 2021) along with mathematics baccalaureate.

2-Almost 2 years in pharmaceutical industry, in charge of quality control of production, reporting, root casuse investigation, documentation handling, along with operating packaging process in two different manufacturing plants.

3-Accomplished internship at Fuel & LPG Algerian Utility NAFTAL (100% SONATRACH Group), where she was familiarized with Jet fuel analysis & quality control process.

4-Accomplished internship at MEDICAL SURGICAL INDUSTRIES, with practicing the Physico - chemical analysis of the products in the plant.

5-Accomplished internship at BEKER Laboratories, with practical simulation and study using chromatographs to reduce the impurity level and degradation of the subject medicine.

Job Skills & Competencies
1-Engineering background

2-MS OFFICE tools (Word, Excel & Power Point)

3-Analytical thinking & problem resolving

4-Strong communication and interpersonal skills.

5-Team player with a proactive attitude

6-Organization & Due diligence

Yokogawa is an Equal Opportunity Employer. Yokogawa wants a diverse, equitable and inclusive culture. We will actively recruit, develop, and promote people from a variety of backgrounds who differ in terms of experience, knowledge, thinking styles, perspective, cultural background, and socioeconomic status. We will not discriminate based on race, skin color, age, sex, gender identity and expression, sexual orientation, religion, belief, political opinion, nationality, ethnicity, place of origin, disability, family relations or any other circumstances. Yokogawa values differences and enables everyone to belong, contribute, succeed, and demonstrate their full potential.

Are you being referred to one of our roles? If so, ask your connection at Yokogawa

about our Employee Referral process

Location: Al Seef

Nationality Requirement: Bahraini National

Job Summary

The Bahraini Receptionist/Administrative Assistant will be the first point of contact for the company, providing exceptional customer service and professional administrative support to ensure efficient office operations. This role is crucial for maintaining a positive company image, managing communication flow, and providing essential local support in line with company goals and Bahraini culture.

Key Responsibilities

Reception and Communication:

• Manage the main reception area, welcoming and directing all visitors (clients, guests, vendors) in a professional and courteous manner.
• Answer, screen, and forward incoming phone calls, taking accurate messages and ensuring timely follow-up.
• Manage incoming and outgoing mail, couriers, and deliveries, coordinating with local logistics services.
• Maintain the common areas (reception, meeting rooms) to ensure they are tidy, presentable, and well-stocked.
• Handle general inquiries, providing accurate information and acting as a local cultural representative of the company.

Administrative Support:

• Provide high-level administrative support to the management team and/or specific departments as required.
• Schedule and coordinate meetings, appointments, and conference calls, including preparing meeting rooms and necessary documentation.
• Manage and maintain office supplies, stationery, and kitchen stock, placing timely orders and liaising with local vendors.
• Organise and file documents, both physical and electronic, ensuring compliance with company and local record-keeping standards.
• Assist with travel and accommodation arrangements for staff and visitors, including managing local transport bookings.
• Process and track expense reports, invoices, and basic financial documentation for the office.

Local and Cultural Support (Bahrain-Specific):

• Assist the HR department with local employee documentation, including gathering necessary personal data and coordinating with the Labour Market Regulatory Authority (LMRA) procedures as instructed.
• Ensure all front-office communications and interactions respect local customs, traditions, and business etiquette.
• Essential: Facilitate communications in both Arabic and English to effectively serve all stakeholders.

Qualifications

Required:

• Nationality: Must be a Bahraini National.
• Education: Minimum of a High School Diploma; a Diploma or Bachelor's degree in Business Administration, Office Management, or a related field is highly preferred.
• Experience: Proven work experience (1-3 years minimum) as a Receptionist, Administrative Assistant, or in a similar front-office role.
• Language: Excellent written and verbal communication skills in both Arabic (essential for local business and government communications) and English.
• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Preferred:

• Familiarity with local business regulations and government processes in Bahrain.
• Knowledge of office equipment, such as multi-line phone systems, photocopiers, and scanners.

Skills and Competencies

• Exceptional Communication: Clear, professional, and confident communication style across multiple channels (phone, email, in-person).
• Professional Appearance & Demeanor: Maintain a polished and welcoming appearance, reflecting the company's professional image.
• Organisational Skills: High level of attention to detail and ability to multitask and manage a dynamic workload efficiently.
• Proactivity: Ability to take initiative, anticipate needs, and solve problems independently.
• Confidentiality: Demonstrated ability to handle sensitive information and personal data with the utmost discretion and integrity.

To apply, email: , or whatsapp message only:

Job Type: Full-time

Pay: From BD per month

• Responsibilities
• Research potential vendors
• Compare and evaluate offers from suppliers
• Negotiate contract terms of agreement and pricing
• Track orders and ensure timely delivery
• Review quality of purchased products
• Enter order details (e.g. vendors, quantities, prices) into internal databases
• Maintain updated records of purchased products, delivery information and invoices
• Prepare reports on purchases, including cost analyses
• Monitor stock levels and place orders as needed
• Coordinate with warehouse staff to ensure proper storage
• STOREKEEPER
• Maintain receipts, records, and withdrawals of the stockroom
• Receive, unload, and shelve supplies
• Perform other stock-related duties, including returning, packing, labeling supplies
• Inspect deliveries for damage or discrepancies; report those to accounting for reimbursements and record keeping
• Ensure adequate record keeping and manage all documentation to confirm proper stock levels and maintain inventory control

* Must have knowledge in Tally ERP 9,Microsoft excel/word.

*

Job Type: Full-time

Pay: BD BD per month