82 Administration jobs in Al Muharraq

Description
Job Title: Customer Service/Administrative Support
Summary
Customer Service/Administrative Support personnel are normally the first point of contact for a client. They are responsible for providing basic information, scheduling appointments, and providing administrative support functions.
Essential Duties and Responsibilities
+ Receive, screen, and direct callers and walk-in customers to the appropriate FFSP staff
+ Provide general, basic information and referral of customers to military and community resources, utilizing other FFSP staff for more in-depth, complicated requests for information.
+ Enroll and schedule customers in briefs, workshops, classes, and individual appointments, when not provided through centralized scheduling.
+ Provide administrative and clerical services
+ Provide a variety of administrative and clerical support functions, e.g., finalizing official correspondence, preparing military messages, making travel arrangements, distributing mass mailings, managing files, receiving messages for staff
+ Ensure that information and referral services provided are entered and counted in FFSMIS
+ Provide a variety of Counseling and Advocacy Program administrative support functions, e.g., preparing and finalizing official correspondence, data entry, attending and taking minutes at meetings, scheduling appointments, screening and directing potentially distraught or difficult callers or walk-in clients, managing files, maintaining referral and community resource directories
Supervisory Responsibilities
+ This job has no supervisory responsibilities.
Required Education and/or Experience Qualifications
+ High school diploma or GED
+ Experience working with computers and office automation software
+ Knowledge of basic customer service skills
+ Ability to handle multiple tasks and determine priority of tasks
+ Strong verbal and written skills
+ Possess a general knowledge base of community and military resources
+ Ability to follow directions carefully and understand complex protocols
+ Ability to take and prepare meeting minutes, prepare correspondence, and accurately enter data into required data systems
+ Knowledge of military lifestyle, ranks, and organizations
Preferred Qualifications
+ Professionalism - Tactfully approaches others; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
+ Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
+ Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
Other Skills and Abilities
+ This position requires access to U.S. Government facilities and systems.
+ U.S. Citizenship, a valid driver's license, transportation, and auto insurance are required.
Competencies
To perform the job successfully, an individual should demonstrate the following competencies:
+ Ability to work both independently and as part of a team.
+ Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
+ Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
+ Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
+ Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
+ Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
Physical Demands: Works in office areas. Sits, stands, bends, lifts, and moves intermittently during working hours. Uses personal computers, telephones, copiers, printers, and other office equipment. The employee must occasionally lift and/or move up to 10 pounds.
Work Environment: The physical demands and work environment characteristics described here represent those employees encounter while performing the essential functions of this job. Reasonable accommodations may be enabled for individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
Zeiders Enterprises, Inc. is an Equal Opportunity Employer
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights ( notice from the Department of Labor.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c))

Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support in Busaiteen, Muharraq, BH . This role is crucial for ensuring the smooth operation of executive functions, managing schedules, coordinating communications, and handling various administrative tasks with utmost discretion and efficiency. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for calendar management, travel arrangements, meeting preparation, document management, and serving as a primary point of contact for internal and external stakeholders. Strong communication and interpersonal skills are essential for interacting with executives, colleagues, and visitors. This is a hybrid position, requiring regular presence in the office for essential duties while allowing for some remote flexibility for specific tasks. The ability to anticipate needs, problem-solve independently, and maintain confidentiality is paramount. Responsibilities include:

• Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel arrangements.
• Coordinate domestic and international travel, including flights, accommodation, and itinerary planning.
• Prepare agendas, take minutes, and distribute meeting materials for executive meetings.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail, ensuring prompt and professional responses.
• Organize and maintain physical and digital filing systems, ensuring easy retrieval of information.
• Prepare reports, presentations, and other documents as required.
• Liaise with internal departments and external contacts on behalf of the executives.
• Assist with event planning and coordination for company functions.
• Manage office supplies and equipment, ensuring adequate stock levels.
• Provide general administrative support, including data entry and research.
• Maintain a high level of confidentiality and discretion in all matters.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3-5 years of experience in an administrative or executive assistant role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritize effectively.
• Discretion and a strong sense of confidentiality.
• Proactive and able to work independently with minimal supervision.
• Experience with travel arrangements and calendar management.
• Adaptability to work in a hybrid office environment.

Our client is actively seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support on a fully remote basis. This is an excellent opportunity for an individual with exceptional organizational skills, a keen eye for detail, and a commitment to maintaining confidentiality and efficiency. The successful candidate will manage a broad range of administrative tasks, ensuring the smooth operation of executive functions from a remote setting. You will serve as a key point of contact and facilitator, enabling executives to focus on strategic priorities.

Key responsibilities include managing complex calendars, scheduling meetings, and coordinating travel arrangements for executives. You will prepare reports, presentations, and correspondence, ensuring accuracy and professionalism. Handling incoming communications, screening calls, and responding to inquiries on behalf of executives will be a significant part of the role. Maintaining electronic and physical filing systems, organizing documents, and ensuring information is readily accessible are crucial. You will also assist with special projects, conduct research, and perform other administrative duties as assigned. The ideal candidate will be proficient in various office software suites and communication tools, demonstrating a strong ability to adapt to new technologies. Excellent written and verbal communication skills, superior time management abilities, and a proactive approach to problem-solving are essential. This remote position requires a high degree of self-discipline, initiative, and the ability to work independently while maintaining strong collaborative relationships with team members and executives. Join us in providing essential support that drives success for our client's leadership team.

Our client is seeking a highly organized, professional, and proactive Administrative Assistant to provide executive support in **Busaiteen, Muharraq, BH**. This role is crucial for ensuring the smooth and efficient functioning of the executive office. The ideal candidate will possess excellent communication, time management, and organizational skills, with a keen eye for detail. You will be responsible for managing calendars, coordinating meetings, preparing correspondence, handling travel arrangements, and supporting various administrative tasks for senior leadership. This role requires a high level of discretion, professionalism, and the ability to multitask effectively in a dynamic environment.

Key Responsibilities:

• Manage complex and dynamic executive calendars, scheduling meetings, appointments, and conference calls.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls.
• Organize and maintain physical and digital filing systems for easy retrieval of information.
• Prepare agendas for meetings, take minutes, and track action items.
• Assist with expense reporting and budget tracking for the executive office.
• Act as a liaison between executives and internal/external stakeholders.
• Handle confidential information with the utmost discretion.
• Provide general administrative support, including document management and office supplies management.
• Anticipate the needs of the executives and proactively address them.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• 3+ years of experience in an administrative or executive assistant role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other common office software.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills, with the ability to prioritize tasks.
• Exceptional attention to detail and accuracy.
• Ability to handle multiple tasks simultaneously and meet deadlines.
• Professional demeanor and strong interpersonal skills.
• Discretion and ability to handle confidential information.
• Experience managing travel arrangements and complex scheduling.

This role is based in **Busaiteen, Muharraq, BH**, and requires full-time commitment on-site.

Our client is seeking a highly organized, detail-oriented, and proactive Administrative Assistant to provide comprehensive executive support in **Busaiteen, Muharraq, BH**. This role is essential for ensuring the smooth and efficient functioning of the executive office. The Administrative Assistant will manage a wide range of administrative tasks, including calendar management, scheduling meetings and appointments, preparing correspondence, managing travel arrangements, and maintaining organized filing systems. You will be the first point of contact for executives, liaising with internal departments and external stakeholders, and ensuring all communications are handled with professionalism and discretion. The ideal candidate will possess excellent communication, multitasking, and time management skills, with a keen eye for detail. Proficiency in office software suites, such as Microsoft Office (Word, Excel, PowerPoint, Outlook), is a must. The ability to anticipate needs, work independently, and maintain confidentiality is crucial. This is a fantastic opportunity for a dedicated administrative professional to support key executives within a reputable organization and contribute to its overall success. A positive attitude, strong work ethic, and a commitment to providing exceptional support are highly valued. Experience supporting senior management is preferred.

Key Responsibilities:

• Manage and maintain complex executive calendars and schedules.
• Arrange and coordinate meetings, including preparing agendas and taking minutes.
• Handle incoming and outgoing correspondence, emails, and phone calls with professionalism.
• Organize and manage domestic and international travel arrangements.
• Prepare reports, presentations, and other documents as required.
• Maintain organized and efficient filing systems, both physical and digital.
• Act as a liaison between executives and internal/external stakeholders.
• Handle confidential information with the utmost discretion.
• Conduct research and gather information as needed.
• Perform general office administrative duties to support the executive team.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3 years of experience in an administrative support role, preferably supporting executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• High level of discretion and confidentiality.
• Proactive and resourceful with strong problem-solving skills.
• Professional demeanor and positive attitude.

Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support. This role, located in Sanad, Capital, BH , will be instrumental in ensuring the smooth operation of executive offices. The ideal candidate will possess excellent communication skills, a keen eye for detail, and the ability to manage multiple priorities efficiently. Responsibilities include managing complex calendars, scheduling meetings, arranging travel, and preparing reports and presentations. You will be the first point of contact for many inquiries, requiring professionalism and discretion. Key duties involve coordinating office operations, maintaining filing systems, managing correspondence, and assisting with event planning. This position requires a strong command of office software and the ability to adapt quickly to new technologies. The ability to work collaboratively with other administrative staff and departments is essential. A proactive approach to problem-solving and a commitment to providing high-level support are crucial. This role offers the opportunity to work closely with senior leadership and contribute significantly to the efficiency of our executive team. Experience in a similar support role is highly preferred.

Key Responsibilities:

• Manage and maintain executive calendars, scheduling appointments, meetings, and conference calls.
• Coordinate complex domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare, proofread, and edit documents, reports, presentations, and correspondence.
• Screen and manage incoming calls, emails, and mail, prioritizing and responding as appropriate.
• Organize and maintain physical and digital filing systems.
• Assist with the planning and execution of meetings, including preparing agendas, taking minutes, and distributing action items.
• Handle confidential information with the utmost discretion and professionalism.
• Manage office supplies inventory and place orders as needed.
• Provide general administrative support to the executive team and other staff members.
• Serve as a primary point of contact for internal and external inquiries.
• Assist with special projects and initiatives as assigned.
• Ensure efficient office operations and manage day-to-day administrative tasks.
• Support event coordination and logistics as required.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3 years of experience in an administrative support role, preferably supporting executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• High level of professionalism and discretion.
• Ability to multitask and prioritize tasks effectively.
• Proactive problem-solving skills.
• Experience with calendar management and travel coordination.
• Ability to work independently and as part of a team.
• Familiarity with office management software and tools.

Our client is looking for a proactive and organized Remote Administrative Assistant to provide comprehensive operational support. This position is fully remote, offering flexibility to work from anywhere within the specified time zones. The ideal candidate will be a self-starter with excellent communication, organizational, and multitasking skills. You will be responsible for managing schedules, coordinating meetings, handling correspondence, preparing documents, and performing various administrative tasks to ensure the smooth operation of our client's business units. Key responsibilities include maintaining databases, organizing digital files, processing incoming and outgoing mail (if applicable via a designated mail service), and providing support to various departments as needed. The successful candidate will be proficient in a range of office software and comfortable with remote collaboration tools. A keen eye for detail, the ability to work independently, and a strong sense of responsibility are essential. This role requires a dedicated professional who can anticipate needs and efficiently manage a diverse workload. You will play a vital part in supporting the efficiency and productivity of our remote workforce by ensuring that administrative tasks are handled with precision and professionalism. We are seeking an individual who is reliable, possesses a positive attitude, and is committed to delivering high-quality support. Your contributions will directly impact the operational flow and success of various teams, making this a critical role within our client's organization. If you thrive in a remote work environment and possess the skills to excel in an administrative capacity, we invite you to apply and become a valuable part of our dispersed team. This role emphasizes the ability to manage time effectively and maintain clear communication channels with colleagues and management, regardless of physical location. Attention to detail in document preparation and information management will be highly valued.

Key Responsibilities:

• Manage calendars and schedule appointments for team members.
• Coordinate and organize virtual meetings and conference calls.
• Handle incoming and outgoing electronic communications.
• Prepare, format, and proofread documents, reports, and presentations.
• Maintain organized digital filing systems and databases.
• Assist with travel arrangements and expense reporting when necessary.
• Provide general administrative support to various departments.
• Respond to inquiries from internal and external stakeholders.
• Manage and update contact lists and CRM systems.
• Support onboarding processes for new remote employees.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 2 years of experience in an administrative or support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with video conferencing tools (Zoom, Microsoft Teams, etc.).
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Ability to work independently and proactively.
• Familiarity with remote work best practices and collaboration tools.

Our client is seeking a highly organized and proactive Senior Administrative Manager to provide comprehensive operational support and streamline administrative functions. This role is pivotal in ensuring the smooth day-to-day running of the office, managing administrative staff, and implementing efficient office procedures. The Senior Administrative Manager will be responsible for a wide range of tasks, including budget management, vendor relations, facilities oversight, and executive support. This hybrid position requires a balance of in-office presence for essential operational duties and remote flexibility for strategic planning and reporting.

Responsibilities:

• Oversee and manage the daily operations of the administrative department, ensuring efficiency and productivity.
• Develop, implement, and maintain administrative policies and procedures to support organizational goals.
• Manage office budgets, including tracking expenses, processing invoices, and preparing financial reports.
• Supervise, train, and mentor administrative staff, assigning tasks and managing performance.
• Serve as a primary point of contact for office-related inquiries from employees and external parties.
• Manage vendor relationships, negotiate contracts, and ensure the timely delivery of goods and services.
• Oversee office facilities management, including maintenance, security, and space planning.
• Provide high-level administrative and logistical support to senior executives, including calendar management, travel arrangements, and meeting preparation.
• Organize and coordinate company events, meetings, and conferences.
• Implement and manage office supply inventory and procurement processes.
• Ensure compliance with relevant health, safety, and environmental regulations.
• Develop and maintain organized filing systems, both physical and digital.
• Contribute to the continuous improvement of administrative processes and systems.
• Utilize office management software and technology to enhance operational efficiency.

Qualifications:

• Associate's or Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 7 years of experience in administrative management or office operations.
• Proven experience in managing and leading administrative teams.
• Strong understanding of office management principles, procedures, and best practices.
• Excellent organizational, time management, and multitasking skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Strong budgeting and financial management skills.
• Excellent communication, interpersonal, and problem-solving abilities.
• Ability to work independently and collaboratively in a hybrid work environment.
• Experience in facilities management and vendor negotiation is a plus.

This is a key role within our organization, offering the opportunity to significantly impact operational efficiency and support senior leadership.

Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive support for various projects. This is a fully remote position, offering the flexibility to work from anywhere with a reliable internet connection. The successful candidate will be responsible for managing a wide range of administrative tasks, ensuring smooth project execution and effective communication across geographically dispersed teams. Your duties will include scheduling meetings, managing calendars, coordinating travel arrangements, preparing reports, and maintaining project documentation.

Key responsibilities include:

• Coordinating virtual meetings, preparing agendas, taking minutes, and distributing action items to relevant stakeholders.
• Managing and maintaining project calendars, deadlines, and key milestones for multiple projects simultaneously.
• Handling email correspondence, filtering important messages, and responding to inquiries promptly and professionally.
• Preparing and formatting documents, presentations, and reports using Microsoft Office Suite or similar software.
• Organizing and maintaining digital project files and databases to ensure easy accessibility and retrieval.
• Assisting with the onboarding process for new project team members, providing necessary information and resources.
• Conducting online research to support project requirements and information gathering.
• Liaising with internal departments and external vendors to gather information and facilitate communication.
• Troubleshooting basic technical issues related to remote work tools and platforms.
• Ensuring compliance with company policies and procedures in all administrative functions.
• Proactively identifying and suggesting improvements to administrative processes to enhance efficiency.

The ideal candidate will have a minimum of 3 years of experience in an administrative or project support role, with a strong preference for candidates with previous remote work experience. Proficiency in project management software (e.g., Asana, Trello, Monday.com) and the full Microsoft Office Suite is required. Excellent written and verbal communication skills, exceptional organizational abilities, and a keen eye for detail are essential. You must be self-motivated, able to manage your time effectively, and possess a strong work ethic in a remote setting. A dedicated workspace and a stable internet connection are prerequisites for this role.