158 Administration jobs in Bahrain

Admin Secretary – Bahrain

Key Requirements:

· Graduate, preferably with accounts knowledge.

· Minimum 5 years of experience with strong communication skills.

· Front desk management and secretarial support experience.

· Proficiency in accounts input and payroll data entry preferred.

· Excellent organizational skills with ability to handle correspondence, documentation, and daily office coordination.

· Candidates currently based in Bahrain will be given preference.

Job Type: Full-time

Pay: BD BD per month

Application Question(s):

• How many years of Secretary experience you have?
• Do you have experience in front-desk / reception management?
• Do you have basic accounts or payroll knowledge?

Education:

• Bachelor's (Preferred)

Senior Administration Officer

Manama, Capital Governorate, Bahrain

The Admin Officer is responsible for supervising the administrative and security operations of the branch, ensuring smooth day-to-day functioning, regulatory compliance, and effective vendor and cost management. The role provides strategic support to the Finance & Admin Manager while taking ownership of key administrative processes, security controls, and operational enhancements to achieve efficiency, cost-effectiveness, and high service standards.

• Mid-Senior level

• Full-time

• Administrative
• Banking

Senior Administration Officer • Bahrain – Administration Unit • Corporate Affairs – MBBHR

Join to apply for the Senior Administration Officer role at Mashreq Corporate & Investment Banking Group .

The Admin Officer is responsible for supervising the administrative and security operations of the branch, ensuring smooth day-to-day functioning, regulatory compliance, and effective vendor and cost management. The role provides strategic support to the Finance & Admin Manager while taking ownership of key administrative processes, security controls, and operational enhancements to achieve efficiency, cost-effectiveness, and high service standards.

• Invoice / Vostro Tracker
• Vendor management and Tracking Vendor Payments
• Monthly expense provisions
• Fixed asset management
• Petty Cash reports
• Filing important agreements / documents
• Input VAT tracker

• Office Facilities management
• Branch Security coordination
• Hotel & Travel arrangement
• Manage office supplies and stationery
• Co-ordinate and manage office events

• Additional support to Finance & Admin Manager in Audits and Budget exercise
• Perform timely SOP reviews and RCSA’s

• Administrative & Operational Management

• Oversee branch administrative operations and provide direct support to the Finance & Admin Manager in all administrative and branch security aspects.
• Ensure timely preparation, processing, and approval of LPOs, invoices, and vendor payments in line with ADM and bank policy. Share with CAD for payment settlements.
• Responsible of processing Vostro payments, and settlement of Nostro outstanding entries.
• Supervise general office management including supplies, utilities, groceries, and stationery to ensure smooth daily operations.
• Lead branch extension, relocation, and renovation projects, ensuring minimum disruption to operations.
• Responsible for the annual renewal of post office box.
• Responsible for the maintenance of premises, office equipment, facilities, and security systems.
• Handle mail management, creating airway bills, take and collect mails from/to post office.
• Responsible of assets capitalization and reviewing fixed assets register, reconciliation and assets write-off.
• Prepare Inter Office Memo for hiring services and vendors.
• In charge of CBB dispatching and corresponding.

• Manage vendor relationships to ensure quality, cost-effectiveness, and compliance.
• Conduct annual e-screening on all vendors to comply with bank policy.
• Perform market research to procure the most efficient vendors.
• Perform TPRM assessment upon vendor onboarding.
• Negotiate contracts and obtain competitive proposals for procurement and supplies.
• Ensure adherence to bank procurement policies, unit SOPs, and regulatory requirements.
• Monitor vendor performance against SLAs and ensure timely renewal of agreements.
• Custodian of all vendor agreements, ensuring accuracy, timely renewal, and compliance.

• Regularly review, update, and improve SOPs related to admin, security, and procurement.
• Prepare MIS reports, trackers, and cost reviews to support financial control and highlight inefficiencies.
• Prepare Monthly Exception Reports (MERs) on deviations and lead RCSA assessments on administrative and security processes.
• Liaise with auditors and provide timely information/documentation to facilitate smooth audits.
• Support annual budget preparation and cost optimization initiatives.

• Ensure timely payment of all government dues including LMRA, GOSI, utilities, and license fees.
• Compile VAT data and prepare memos to ensure accurate and timely settlement of liabilities. Security & Risk Management
  • Responsible for physical security controls of the branch including door access, alarm systems, and CCTV monitoring in coordination with the Ministry of Interior.
  • Responsible for physical access system, adding/revoking staff access following the access matrix. Perform regular review on the door access.
  • Create annual suitability review report on the third-party outsourcing vendor by performing a physical visit to vendor’s site.
  • Maintain effective document archiving and record management with third party vendor, ensuring compliance with regulatory requirements.
  • Remain available on-call for emergencies and urgent security or administrative matters.
  • Responsible of ensuring the availability and maintenance of electricity power backup systems to support uninterrupted branch operations.
  Staff & Guest Services
  • Manage travel and accommodation arrangements for guests, and overseas visitors.
  • Provide administrative guidance and timely support for staff inquiries.
  • Organize internal events, training sessions, and staff engagement activities.
  • Responsible of bank’s branding.
  • Provide internal communication to support engagement and awareness.
  • Responsible of guests and staff’s family visit visa.
  • Strengthen the bank’s service culture by simplifying, standardizing, and continuously improving administrative processes.
  Qualifications
  • University graduate with administrative background and experience of 3+ years in similar function.
  • Good communication, customer service, negotiation and office management skills.
  • Excellent command over written and spoken English and Arabic.
  • To be good at handling difficult people and patient with customer.
  • Tact and always in good manner.
  • Well organized and time bound individual.
  • Good working knowledge of MS Office computer skills.
  • Initiative to learn and grow and have precision to details and quality.
  Seniority level

  Mid-Senior level

  Employment type

  Contract

  Job function

  Administrative

  Industries

  Banking

  Location

  Manama, Capital Governorate, Bahrain

Overview

Bank ABC seeks to recruit a Credit Administration Officer in the Head Office Credit Department based in our Head Office, in Bahrain.

The Credit Administration Officer will be responsible for overseeing and managing the overall credit administration function in Bank ABC Head Office. This includes managing the credit documentation process, coordinating with internal stakeholders on credit matters and ensuring compliance with regulatory guidelines.

Reporting to the Head of Head Office Credit Administration, the job holder will be responsible for the following:

• Assist line manager to design and maintain credit administration policies and procedures in accordance with the regulatory requirements and industry best practices.
• Manage the credit documentation process, ensuring that all credit files are complete and accurate and comply with bank policies and regulatory guidelines.
• Work closely with credit risk, business and product teams to monitor and manage credit quality and portfolio risks and advise on post credit approval matters.
• Ensure credit files are maintained in an orderly, up-to-date, and easily retrievable manner.
• Maintain effective relationships with internal stakeholders in different functions across the bank, including credit, legal, compliance, operations, and risk management, to support and enhance the credit administration function.
• Maintain good relationships with external stakeholders, such as external auditors.

• A minimum of 5 years in wholesale banking, with at least 3 years in a credit administration environment.
• Bachelor's degree in finance, accounting, business administration, or a related field
• Strong analytical skills, including the ability to extract, analyse, and handle large amounts of data in a timely manner
• Good understanding of credit risk management concepts and principles
• Good understanding of regulatory requirements related to credit administration
• Excellent PC skills, particularly MS office and ability to present information
• Strong communication skills and interpersonal skills, and the ability to collaborate effectively with internal and external stakeholders.
• Ability to function under pressure in a fast-paced, dynamic environment.
• Work as a team member, good communication and presentation skills, accountability, transparent and open.
• Good organizational skills
• Good analytical and problem solving skills
• Good creative and innovative thinking skills
• Ability to work accurately, under high pressure within fixed and short timeframes, managing work deliverables

Company : Gulf Air Group

Division : Human Resources

Location : (Location)

Department : Human Resources

Closing Date : 05-Feb-2025

The officer – HR Administration will play a crucial role in overseeing and managing the day-to-day operations of the HR department. The role will be responsible for ensuring the efficient and effective delivery of HR services, processes, and programs that support the organization's overall goals and objectives.

1. HR Operations Management
   • Propose HR policies, procedures, and programs that align with the organization's goals and comply with applicable laws and regulations.
   • Manage HR operations, including employee lifecycle processes and requests (salary certificate, reference letter, employment letter, embassy letter, etc.).
   • Ensure accurate and timely HR data management and reporting, leveraging HR information systems (HRIS) or other relevant tools.
   • Maintain up-to-date employee records within the system, covering educational certifications, valid identifications, dependent details, marriage certification, etc.
   • Confirm Cabin Crew and Pilot leave requests and information is up to date through AIMS to streamline business operations.
   • Certify the employee employment contract expiry information and renewal process is conducted on time and effectively.
   • Oversee the issuance of joining, annual leave, and repatriation tickets for expatriate employees as per current Policy and Procedures.
   • Review and approve HR Admin forms such as PTN (Personal Transfer Notification) requests, Promotion Letters, etc., for all staff.
   • Review and clarify reporting line amendment requests within the organization.
   • Approve employee ID Card requests and enrollment of card, Finger Print.
2. Off Boarding Process
   • Ensure all exit formalities are conducted, including completion and sign-off of the system deregistration, repatriation for expatriates, and clearance of Training Bonds.
   • Ensure Company ID Cards, Airport Passes, and Medical Insurance Cards are returned.
   • Capture and calculate the Final Settlement of the employee, obtaining necessary approvals/signatures for processing and completion of the employee's personal file.
   • Conduct exit interviews based on business requirements when necessary.
   • Review and approve final settlement TRAF (Tender Request Approval Form) requests.
3. Shift Roaster / Pattern
   • Create, ensure, and maintain the shift pattern in Oracle HRMS System.
   • Oversee any technical or communication issues that may arise.
   • Assign new joiners in the appropriate shift roaster.
   • Review the Shift Allowance Reconciliation Report to ensure no gaps within the process.
   • Update the shift pattern due to changes and business requirements.
   • Ensure all processes, requests, and inquiries within Gulf Air outstation are communicated and closed in a timely manner.
   • Resolve any issues raised by the team.
   • Review the monthly absenteeism report for accuracy and timeliness.
   • Follow up and clear staff attendance with the employee by Admin Team.
   • Ensure proper documentation and record-keeping to meet legal and audit requirements.
   • Continuously evaluate HR processes to enhance efficiency, effectiveness, and employee experience.
   • Oversee adjustments of leave balances, OT, DOIL (Days Off In Lieu), Compassion Leave, Marriage Leave, Training Leave, Duty Travel, ATRS, etc.
4. Point of Contact
   • Oversee and sign off on all promotion and pay progression requests processed on the necessary forms.
   • Oversee all Employment Contract Renewals, ensuring accuracy and follow-up on signatures.
   • Attend Employee Relation grievance matters to ensure compliance with laws and regulations.

Bachelor's degree in Human Resources, Business Administration

If you meet the criteria and are enthusiastic about the role, we welcome your application. To complete the application, you will need the following document(s):

Bank ABC seeks to recruit a Credit Administration Officer in the Head Office Credit Department based in our Head Office, in Bahrain.

The Credit Administration Officer will be responsible for overseeing and managing the overall credit administration function in Bank ABC Head Office. This includes managing the credit documentation process, coordinating with internal stakeholders on credit matters and ensuring compliance with regulatory guidelines.

Responsibilities of the role:

Reporting to the Head of Head Office Credit Administration, the job holder will be responsible for the following:

• Assist line manager to design and maintain credit administration policies and procedures in accordance with the regulatory requirements and industry best practices.
• Manage the credit documentation process, ensuring that all credit files are complete and accurate and comply with bank policies and regulatory guidelines.
• Work closely with credit risk, business and product teams to monitor and manage credit quality and portfolio risks and advise on post credit approval matters.
• Ensure credit files are maintained in an orderly, up-to-date, and easily retrievable manner.
• Maintain effective relationships with internal stakeholders in different functions across the bank, including credit, legal, compliance, operations, and risk management, to support and enhance the credit administration function.
• Maintain good relationships with external stakeholders, such as external auditors

Areas of Knowledge, Qualification and Experience

• A minimum of 5 years of in wholesale banking, with at least 3 years in a credit administration environment.
• Bachelor's degree in finance, accounting, business administration, or a related field
• Strong analytical skills, including the ability to extract, analyse, and handle large amounts of data in a timely manner
• Good understanding of credit risk management concepts and principles
• Good understanding of regulatory requirements related to credit administration
• Excellent PC skills, particularly MS office and ability to present information
• Strong communication skills and interpersonal skills, and the ability to collaborate effectively with internal and external stakeholders.
• Ability to function under pressure in a fast-paced, dynamic environment.
• Work as a team member, good communication and presentation skills, accountability, transparent and open.
• Good organizational skills
• Good analytical and problem solving skills
• Good creative and innovative thinking skills
• Ability to work accurately, under high pressure within fixed and short timeframes, managing work deliverables

Bahraini Female

Fresh Graduate

The Admin and Marketing coordinator will play a crucial role in supporting our operations and marketing efforts. This position will involve a combination of administrative tasks and marketing to promote our beauty supplies and training courses.

Job Type: Full-time

Pay: BD BD per month

Bahraini Female

Bahraini Nationality

Fresh Graduate

The Admin and Marketing coordinator will play a crucial role in supporting our operations and marketing efforts. This position will involve a combination of administrative tasks and marketing to promote our beauty supplies and training courses.

Job Type: Full-time

Pay: BD BD per month