8 Administration jobs in Bahrain

Not just a job, but a career

Yokogawa, award winner for ‘Best Asset Monitoring Technology’ and ‘Best Digital Twin Technology’ at the HP Awards, is a leading provider of industrial automation, test and measurement, information systems and industrial services in several industries.

Our aim is to shape a better future for our planet through supporting the energy transition, (bio)technology, artificial intelligence, industrial cybersecurity, etc. We are committed to the United Nations sustainable development goals by utilizing our ability to measure and connect.

About The Team

Our 18,000 employees work in over 60 countries with one corporate mission, to "co-innovate tomorrow". We are looking for dynamic colleagues who share our passion for technology and care for our planet. In return, we offer you great career opportunities to grow yourself in a truly global culture where respect, value creation, collaboration, integrity, and gratitude are highly valued and exhibited in everything we do.

Job Summary

To manage and coordinate all Business, Sales and Office activities, ensuring seamless communication and support for sales teams and clients. Committed to delivering exceptional service, streamlining processes, and fostering a collaborative environment to drive organizational success.

Business Tasks

1. Provide general administrative support to the sales department, including scheduling appointments, managing correspondence, and organizing files.
2. Use CRM data to support sales strategies and improve customer engagement.
3. Maintain and update CRM systems to ensure accurate and up-to-date customer information.
4. Provide ongoing support and training to ensure that the sales team is equipped with the necessary tools and knowledge.
5. Translating RFQs into English.
6. Drafting expression of interest letter and compiling the administrative file for each opportunity (document signing).
7. Drafting contracts, including compiling comment lists, and addressing deviations (to be finalized by opportunity managers).
8. Assist in the preparation, review, and administration of sales contracts and agreements.
9. Organizing documents and sending the technical portion to the relevant team.
10. Managing Cosumar's ARIBA system.
11. Morning search for opportunities on the OCP portal.
12. Assist the sales team with administrative tasks, including preparing sales reports, maintaining customer databases, and managing sales documentation.
13. Coordinate and schedule sales meetings, presentations, and events.
14. Creating opportunities on Yoda and granting access to responsible personnel (read/write).
15. Prepare via Yoda (Yokogawa internal system) sales reports and performance metrics for SALES review.

Administrative Tasks

1. Handle office tasks such as ordering supplies, managing calendars, and coordinating travel arrangements.
2. Payment of office bills (water, electricity, internet, cleaning, etc.).
3. Managing the cash register file.
4. Coordinating office invoices with the accountant and providing the invoice file to them.
5. Preparation of invitation letters.
6. Providing support to visitors.

Qualifications - Graduate in business / commercial stream or similar.

Experience - Minimum 3 to 5 years relevant experience working in a similar role preferably in corporate (manufacturing / trading / service) sector with good communication skills in English / French and Arabic.

Nationality - Moroccan national preferred.

Gender - Female preferred.

Location - Casablanca office - Morocco.

Yokogawa is an Equal Opportunity Employer. Yokogawa wants a diverse, equitable and inclusive culture. We will actively recruit, develop, and promote people from a variety of backgrounds who differ in terms of experience, knowledge, thinking styles, perspective, cultural background, and socioeconomic status. We will not discriminate based on race, skin color, age, sex, gender identity and expression, sexual orientation, religion, belief, political opinion, nationality, ethnicity, place of origin, disability, family relations or any other circumstances. Yokogawa values differences and enables everyone to belong, contribute, succeed, and demonstrate their full potential.

Are you being referred to one of our roles? If so, ask your connection at Yokogawa about our Employee Referral process!

If you are a qualified Estate Administration Support who wants to make a significant impact on future leaders' lives by working at an amazing school that offers professional development opportunities, then keep reading!

We are seeking a valuable team member to join the ARKS family.

The Estate Administration Support should meet the following requirements:

• Minimum of a bachelor’s degree in a related field.
• At least 3 years of relevant work experience.
• Google Certified Educators will be given priority.
• Must be located in Bahrain.

Company : Gulf Air Group

Division : Human Resources

Location : (Location)

Department : Human Resources

Closing Date : 05-Feb-2025

The officer – HR Administration will play a crucial role in overseeing and managing the day-to-day operations of the HR department. The role will be responsible for ensuring the efficient and effective delivery of HR services, processes, and programs that support the organization's overall goals and objectives.

1. HR Operations Management
   • Propose HR policies, procedures, and programs that align with the organization's goals and comply with applicable laws and regulations.
   • Manage HR operations, including employee lifecycle processes and requests (salary certificate, reference letter, employment letter, embassy letter, etc.).
   • Ensure accurate and timely HR data management and reporting, leveraging HR information systems (HRIS) or other relevant tools.
   • Maintain up-to-date employee records within the system, covering educational certifications, valid identifications, dependent details, marriage certification, etc.
   • Confirm Cabin Crew and Pilot leave requests and information is up to date through AIMS to streamline business operations.
   • Certify the employee employment contract expiry information and renewal process is conducted on time and effectively.
   • Oversee the issuance of joining, annual leave, and repatriation tickets for expatriate employees as per current Policy and Procedures.
   • Review and approve HR Admin forms such as PTN (Personal Transfer Notification) requests, Promotion Letters, etc., for all staff.
   • Review and clarify reporting line amendment requests within the organization.
   • Approve employee ID Card requests and enrollment of card, Finger Print.
2. Off Boarding Process
   • Ensure all exit formalities are conducted, including completion and sign-off of the system deregistration, repatriation for expatriates, and clearance of Training Bonds.
   • Ensure Company ID Cards, Airport Passes, and Medical Insurance Cards are returned.
   • Capture and calculate the Final Settlement of the employee, obtaining necessary approvals/signatures for processing and completion of the employee's personal file.
   • Conduct exit interviews based on business requirements when necessary.
   • Review and approve final settlement TRAF (Tender Request Approval Form) requests.
3. Shift Roaster / Pattern
   • Create, ensure, and maintain the shift pattern in Oracle HRMS System.
   • Oversee any technical or communication issues that may arise.
   • Assign new joiners in the appropriate shift roaster.
   • Review the Shift Allowance Reconciliation Report to ensure no gaps within the process.
   • Update the shift pattern due to changes and business requirements.
   • Ensure all processes, requests, and inquiries within Gulf Air outstation are communicated and closed in a timely manner.
   • Resolve any issues raised by the team.
   • Review the monthly absenteeism report for accuracy and timeliness.
   • Follow up and clear staff attendance with the employee by Admin Team.
   • Ensure proper documentation and record-keeping to meet legal and audit requirements.
   • Continuously evaluate HR processes to enhance efficiency, effectiveness, and employee experience.
   • Oversee adjustments of leave balances, OT, DOIL (Days Off In Lieu), Compassion Leave, Marriage Leave, Training Leave, Duty Travel, ATRS, etc.
4. Point of Contact
   • Oversee and sign off on all promotion and pay progression requests processed on the necessary forms.
   • Oversee all Employment Contract Renewals, ensuring accuracy and follow-up on signatures.
   • Attend Employee Relation grievance matters to ensure compliance with laws and regulations.

Bachelor's degree in Human Resources, Business Administration

If you meet the criteria and are enthusiastic about the role, we welcome your application. To complete the application, you will need the following document(s):

• High school diploma or equivalent.
• Basic computer literacy, particularly with Microsoft Office Suite.
• Strong communication and interpersonal skills.
• Excellent organizational and time-management abilities.
• A willingness to learn and take initiative.
• Reliable and punctual with a professional attitude.

• Administering and maintaining Windows Server environments, including Active Directory, Group Policy, and DNS.
• Managing and configuring network infrastructure, including routers, switches, firewalls, and VPNs.
• Providing advanced technical support for hardware, software, and network issues.
• Implementing and enforcing cybersecurity measures to protect company data and systems.
• Performing regular system backups and developing disaster recovery plans.
• Managing user accounts, permissions, and access controls.
• Monitoring system performance and proactively identifying and resolving potential issues.
• Installing, configuring, and updating operating systems and applications.
• Developing and documenting IT policies, procedures, and best practices.
• Providing technical training and support to end-users.

• Bachelor's degree in Computer Science, Information Technology, or a related field.
• Minimum of 6 years of experience in IT support, network administration, and systems administration.
• Proven experience with Windows Server administration, Active Directory, and related services.
• Strong knowledge of networking concepts, protocols (TCP/IP, DNS, DHCP), and network hardware.
• Experience with cybersecurity principles and tools (e.g., antivirus, firewalls, intrusion detection).
• Familiarity with virtualization technologies (e.g., VMware, Hyper-V).
• Excellent troubleshooting, problem-solving, and analytical skills.
• Strong communication and interpersonal skills.
• Relevant certifications such as CompTIA Network+, Security+, MCSA, or CCNA are highly desirable.
• Ability to work independently and collaboratively in a fast-paced environment.