319 Data Entry Clerk jobs in Bahrain

Position Summary:

The Admin Assistant will support the day-to-day administrative operations of the long-term care facility. This role ensures efficient office management, Coordination across departments, accurate documentation, and effective communication between staff, residents, families, and external stakeholders.

Key Responsibilities:

General Administration

• Working closely with across the departments.
• Handle incoming and outgoing correspondence, emails, and documentation.
• Maintain filing systems (digital and physical) for residents, staff, and facility records.
• Assist with data entry, reports, and preparation of presentations.
• Provide clerical support to the Facility Manager and Admin Coordinator.

Resident & Family Support

• Assist in processing admission, discharge, and transfer paperwork.
• Support residents and families with non-clinical inquiries in a professional and empathetic manner.
• Help coordinate resident activities and events when required.

Operations & Logistics

• Schedule meetings, appointments, and staff rosters as directed.
• Monitor and order office supplies and maintain stock records.
• Coordinate courier services, transport, and small-scale procurement requests.
• Assist in arranging facility maintenance requests and vendor visits.

Compliance & Documentation

• Support in maintaining accurate administrative and healthcare records.
• Assist in preparing documents for audits, inspections, and quality checks.
• Ensure confidentiality of resident and staff information at all times.

• Manage and coordinate calendars, appointments, and meeting schedules for executives and staff.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Prepare and edit documents, reports, presentations, and other materials.
• Organize and maintain filing systems, both physical and digital.
• Arrange travel accommodations and itineraries for staff as needed.
• Assist with the planning and execution of office events and meetings.
• Manage office supplies inventory and place orders as required.
• Greet visitors and provide a welcoming point of contact for the office.
• Process invoices and assist with basic bookkeeping tasks.
• Support various departments with administrative tasks as requested.
• Ensure the office environment is organized and well-maintained.

• High school diploma or equivalent; an Associate's or Bachelor's degree is a plus.
• Proven experience as an Administrative Assistant, Secretary, or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality in handling sensitive information.
• Proactive attitude and problem-solving skills.
• Experience with office equipment such as printers, scanners, and fax machines.
• A professional demeanor and strong interpersonal skills.

• Managing and maintaining executives' calendars, including scheduling appointments, meetings, and travel arrangements.
• Handling incoming and outgoing communications, including emails, phone calls, and correspondence, filtering and prioritizing as necessary.
• Preparing and editing documents, reports, presentations, and other materials.
• Organizing and maintaining electronic and physical filing systems for efficient retrieval of information.
• Coordinating virtual meetings, including preparing agendas, distributing materials, and taking minutes.
• Assisting with the preparation of invoices, expense reports, and budget tracking.
• Conducting research on various topics as requested by management.
• Providing logistical support for remote team events and initiatives.
• Acting as a point of contact for internal and external stakeholders, ensuring a professional and welcoming demeanor.
• Managing office supplies inventory and ordering as needed (for home office setup).
• Ensuring the confidentiality and security of all sensitive information.
• Troubleshooting basic IT issues or escalating them to the appropriate support team.
• Assisting with onboarding processes for new remote employees.
• Streamlining administrative processes to improve efficiency.

• Manage complex executive calendars, scheduling meetings, appointments, and travel.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Act as a liaison between executives and internal/external stakeholders, managing communication flow.
• Organize and prepare for meetings, including creating agendas, distributing materials, and taking minutes.
• Follow up on action items from meetings to ensure timely completion.
• Assist with event planning and logistics for company functions.
• Manage office supplies inventory and coordinate with vendors.
• Handle confidential information with the utmost discretion.
• Undertake special administrative projects as assigned.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3-5 years of experience as an Administrative Assistant, Executive Assistant, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G Suite.
• Excellent organizational and time-management skills, with the ability to prioritize tasks.
• Strong written and verbal communication skills.
• Discretion and ability to handle confidential information.
• Proactive attitude and strong problem-solving capabilities.
• Experience with calendar management and travel coordination.

• Managing calendars and scheduling appointments for executives.
• Coordinating and preparing for meetings, including room bookings and catering.
• Answering and directing phone calls, and managing correspondence.
• Preparing reports, presentations, and other documents.
• Maintaining physical and digital filing systems.
• Assisting with travel arrangements and expense reports.
• Handling incoming and outgoing mail and deliveries.
• Providing general office support and managing supplies.
• Supporting special projects as assigned.

• Manage and maintain executive calendars, scheduling meetings, appointments, and travel arrangements.
• Screen and direct phone calls, correspondence, and emails.
• Prepare and edit documents, reports, presentations, and correspondence.
• Organize and maintain filing systems, both physical and digital.
• Coordinate meeting logistics, including room bookings, catering, and preparing materials.
• Greet visitors and provide a professional first point of contact.
• Assist with data entry and manage databases.
• Handle office supplies inventory and procurement.
• Support the team with ad-hoc administrative tasks and projects.
• Maintain confidentiality of sensitive information.
• Assist in preparing agendas and taking meeting minutes.
• Process invoices and manage expense reports.
• Coordinate internal and external communication efforts.
• Ensure the office environment is well-maintained and organized.

• High school diploma or equivalent; Associate's degree or relevant certification is a plus.
• Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G Suite.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• High level of discretion and professionalism.
• Familiarity with office equipment and procedures.
• Experience with remote collaboration tools (e.g., Zoom, Microsoft Teams) is beneficial.
• Ability to work independently and as part of a hybrid team.
• A proactive approach to problem-solving.

• Manage and maintain calendars, schedule appointments, and coordinate meetings.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Organize and maintain physical and digital filing systems.
• Prepare documents, reports, and presentations as required.
• Assist with office operations, including managing office supplies and equipment.
• Greet visitors and provide a professional first point of contact.
• Support various departments with administrative tasks and projects.
• Make travel arrangements and manage itineraries.
• Ensure the office environment is organized and well-maintained.
• Handle confidential information with discretion and professionalism.

• High school diploma or equivalent; associate's degree or relevant certification is a plus.
• Minimum of 2 years of experience in an administrative support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and accuracy.
• Professional and courteous demeanor.
• Ability to work independently and as part of a team.

Overview

About the Role

We are seeking a proactive and highly organized Executive Assistant with 2–3 years of experience to provide professional support to senior management. You will manage schedules, coordinate meetings, prepare documents, and ensure smooth day-to-day operations.

• Manage calendars, schedule appointments, and organize meetings.
• Prepare reports, presentations, and correspondence.
• Coordinate travel arrangements, itineraries, and expense reports.
• Handle confidential information with discretion.
• Liaise with internal teams and external stakeholders on behalf of executives.
• Follow up on pending tasks to ensure deadlines are met.

• 2–3 years of proven experience as an Executive Assistant or in a similar administrative role.
• Must have the ability to work independently with minimal supervision.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle pressure in a fast-paced environment.

NOTE: Must be available to join immediately.