1 396 Executive Assistant jobs in Bahrain

To Manage, Coordinate and Execute various administrative functions of the designated Chiefs Office and execution of any other task entrusted by the Line Manager.

This professional role shall be presented at middle and senior management forums and will be dealing with both Internal colleagues and external Visitors/Stakeholders on behalf of the Line Manager and the management team.

Provide professional assistance to Line Manager and team members and is often trusted with complex duties and sensitive information, producing reports & presentations.

In addition to general administrative work, this role is in charge of scheduling meetings, taking minutes during sessions and following up with Dept's executive leadership.

Responsible to ensure the smooth-running of the office by working on a one-to-one basis and being the point of contact with the Management, but also on a wider basis with internal and external clients.

1. Maintenance of records for future audits in line with Documents Retention Policy.
2. Coordinate Project Management activities for related projects and act as single point of contact for the division.
3. Office Administration and Documentation Management:
1. Support Line Manager in daily administrative and operational activities.
2. Review of updated Manuals at periodic intervals to verify its relevance and for future audit purposes.
3. Establish Office administrative procedures and implement approved best practices.
4. Maintain a good database and all relevant files of various communications received and sent to various Internal & External parties from CXXO Office.
5. Execute effective required controls over incoming and outgoing emails, letters, circulars, memos, SOPs and Manuals relevant to CXXO Office functions.
6. Administer circulation of circulars to relevant distribution list parties.
7. Support Line Manager with draft letters concerning department subjects.
8. Department related HR matters.
9. Maintaining the current filing and database system and looking for ways to improve the current systems.
4. Reports and Database Management:
1. Collect relevant data from departments for submission of necessary reports to senior management.
2. Organize, collect and compile reports that are received on an adhoc basis when requested by CEO Office and/or various internal/external stakeholders.
3. Other adhoc reports as requested by executive management in a timely manner.
5. Management of Meetings/Conferences/Workshops:
1. Plan, manage and organize meetings/conferences and travel plans for Line Manager.
2. Prepare relevant presentation material in terms of concepts, processes and documents as desired by Line Manager in close consultation with the senior Leadership team.
3. Prepare and coordinate follow-up actions within department team as directed by Line Manager.
4. Organize and coordinate the end-to-end activities for various team workshops.
6. Skilled Support/Other tasks:
1. Professional assistance to senior management members within the team.
2. Execution of complex duties as entrusted by CXXO and dealing with sensitive/confidential information pertaining to business with high levels of integrity.
3. Ensure compliance and adherence to organization policies by all departments and bring to the notice of CXXO of any deviations.

Bachelors Degree holder

Should have a total experience of 5 years in a similar role and knowledge.

If you meet the criteria and you are enthusiastic about the role, we would welcome your application. To complete the application you would need the following document(s):

Job Title: Executive Assistant

Location: Adliya, Bahrain

Company: KL Marketing and Consulting Management Company

Position Overview:

The Executive Assistant will provide high-level administrative support to the Managing Director. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion.

Key Responsibilities:

• Manage calendars and schedule meetings
• Prepare reports, presentations, and correspondence
• Act as a point of contact between executives and internal or/and external stakeholders
• Handle confidential documents and communications with integrity
• Assist with project management and follow-up on action items
• Organize, update, and maintain accurate records and files
• Execute tasks and responsibilities as assigned by the Managing Director.

Qualifications:

• Proven experience as an Executive Assistant or similar role
• Excellent written and verbal communication skills
• Strong organizational and time-management abilities
• Proficiency in Microsoft Office Suite
• Ability to work independently and prioritize tasks effectively
• High level of discretion and professionalism

Preferred Qualifications:

• Bachelor's degree or equivalent experience

Job Type: Full-time

Application Question(s):

• What is your earliest available start date?

Experience:

• Executive Assistant: 1 year (Preferred)

Job Overview:

The Executive Assistant & Partnership Specialist will serve as the right hand to the Head of Business Development,

ensuring seamless coordination between Ra'edat, its partners, and its community. This role combines executive

support with partnership management, event coordination, and community engagement, helping Ra'edat scale its

impact across the GCC. The ideal candidate is proactive, highly organized, and skilled in relationship-building, with

the ability to grow into a leadership role.

Responsibilities & Duties:

1. Executive & Administrative Support

. Act as a direct assistant to the Head of Business Development, managing schedules, communications, and

follow-ups.

. Represent Ra'edat in communications (emails, phone calls, and meetings) when delegated.

. Maintain a high level of professionalism, confidentiality, and attention to detail.

1. Partnership Management

. Serve as the primary point of contact for partners and sponsors after agreements are signed.

. Manage ongoing communications and ensure that partnership deliverables are executed.

. Track and report partnership progress to leadership.

. Build long-term relationships that enhance Ra'edat's ecosystem.

1. Community & Client Engagement

.Oversee Ra'edat's community communications, including sending broadcast lists for events, workshops,

and announcements.

. Engage with Ra'edat's community members (individuals, partners, and organizations) to ensure active

participation.

. Manage inquiries and support the growth of the Ra'edat community platform.

1. Events & Program Coordination

. Organize and execute Ra'edat's events, including workshops, trivia nights, majlis gatherings, and pop-up

activations.

. Coordinate logistics for larger-scale initiatives (e.g., university and school programs).

. Ensure smooth communication and follow-up with attendees and stakeholders.

1. Innovation & Initiative Development

. Support in developing new ideas, programs, and initiatives under Ra'edat.

. Identify opportunities for collaboration with external partners and institutions.

. Contribute to the design and implementation of projects that align with Ra'edat's mission.

Job Type: Full-time

Pay: From BD per month

MAIN DUTIES AND RESPONSIBILITIES:

• Manage VPs' daily calendar and schedule, duly handling all requests and demands from both internal and external stakeholders, while maintaining administrative and strategic priorities of the department.
• Assist the extended staff and teams in the VPs' and directors' departments, including destination development, sales and marketing, and customer service and operations, with any work or tasks required.
• Assist the VPs in documentation and execution of weekly and daily action plans including meeting requests, reminders and follow-ups and co-ordination across internal and external stakeholders of the department.
• Assist in documentation of key takeaways for stakeholder meetings attended with the VPs.
• Handle the incoming and outgoing correspondence and documents of the Management's office in strict confidential manner.
• Prepare all correspondence and documentation for signatures of the VPs' in accordance with house style and within specific time limits.
• Delegate and follow up activities to ensure matters that do not need the VP's attention are actioned.
• Receive guests at the VPs' office to represent a good image and maintain relations.
• Monitor and organize stationery for the VPs' office to ensure adequate supplies are always available.
• Monitor and organize the conference rooms schedule.
• Act as a coordinator for the respective department in various daily tasks including new joiner induction process, airport gate passes process, stationery requirements, visitors' requirements, duty travels and any other administrative matters.
• Coordinate travel arrangements, including flight reservations, hotel bookings including any ground transportation and meeting schedules in the visiting geography.
• Maintain and monitor a list of action items as instructed by the VPs aligned to key priorities and objectives on a weekly, fortnightly and monthly basis.
• Maintain a list of key internal and external stakeholders as per guidance from the VPs.
• Promptly answer calls, messages, and requests after screening them and responding as needed as guidance from the VPs and strategic priorities of the department.
• Update and distribute a variety of intricate papers (such as reports, contracts, policies, and other organizational documents) with discretion and in line with confidentiality guidelines.
• Collect intra-departmental management report based on the periodicity defined for such reports and keep them ready in a printable or digital format as per the preference of the VPs.
• Provide administrative assistance for executive meetings, committee meetings as well as personnel meetings to aid in smooth management and execution of the department.
• Carry out any other tasks and responsibilities defined by the VPs and management.

EDUCATION AND OTHER QUALIFICATION & WORK EXPERIENCE REQUIREMENTS:

• Bachelor's degree in business administration, marketing, commerce, or project management.
• Minimum 3+ years of experience in previous roles in managing administrative and executive tasks.

SKILLS AND COMPETENCIES REQUIREMENTS:

• Proficiency in ERP software, knowledge of graphics, video conferencing software, web page creation and editing software, word processing software, HR software, and procurement software is desirable, not mandatory.Expertise in Microsoft Office, Excel, and PowerPoint tools are a must.
• Strong verbal and written communication, time management, and project management.Proficiency in both Arabic and English language is a must.
• Expertise in time management, minute taking and prioritization of tasks while being able to be multitasking and be detail oriented.

• Manage complex and dynamic calendars for senior executives, scheduling meetings, appointments, and calls across multiple time zones.
• Coordinate all aspects of virtual meetings, including preparing agendas, distributing materials, and ensuring seamless technical execution.
• Handle incoming and outgoing communications, including emails, phone calls, and mail, prioritizing and responding as appropriate.
• Arrange domestic and international travel, including flights, accommodations, and ground transportation, often with complex itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Conduct research on various topics as requested by the executives.
• Maintain electronic and physical filing systems, ensuring easy retrieval of information.
• Assist with expense reporting and invoice processing.
• Act as a liaison between the executives and internal/external stakeholders, fostering positive relationships.
• Handle confidential information with the utmost discretion and professionalism.
• Proactively identify and address potential scheduling conflicts or logistical issues.
• Support special projects and initiatives as assigned.

• Associate's or Bachelor's degree in Business Administration, Communications, or a related field, or equivalent practical experience.
• Minimum of 5 years of experience as an Executive Assistant supporting C-level executives, preferably in a remote environment.
• Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Workspace).
• Outstanding organizational skills, with the ability to multitask and prioritize effectively in a fast-paced setting.
• Excellent written and verbal communication skills.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.
• Strong problem-solving skills and a proactive, resourceful approach.
• High level of attention to detail and accuracy.
• Ability to work independently and manage responsibilities with minimal supervision.
• Adaptable and flexible to changing priorities and demands.

• Manage and maintain complex executive calendars, scheduling meetings and appointments.
• Arrange domestic and international travel, including flights, accommodation, and ground transportation.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Screen and prioritize incoming communications, responding as necessary.
• Organize and coordinate meetings, including preparing agendas, taking minutes, and tracking action items.
• Manage and reconcile expense reports and invoices.
• Maintain and organize filing systems, both physical and digital.
• Act as a liaison between executives and employees, clients, and other external parties.
• Conduct research and gather information for reports and projects.
• Handle confidential information with discretion and professionalism.

• Proven experience as an Executive Assistant or in a similar administrative role.
• Exceptional organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize workload effectively.
• Discretion and confidentiality are paramount.
• Strong problem-solving skills and attention to detail.
• Experience with travel booking and expense management systems.

• Manage and maintain complex executive calendars, scheduling meetings, appointments, and calls with efficiency and accuracy.
• Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and itineraries.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Organize and manage executive meetings, including preparing agendas, taking minutes, and distributing action items.
• Handle incoming and outgoing communications, screening calls and emails, and redirecting inquiries as appropriate.
• Conduct research and prepare reports and presentations as requested by executives.
• Manage expense reports and reimbursements for executives.
• Act as a gatekeeper and primary point of contact for the executive office, managing inquiries and providing information.
• Maintain organized filing systems, both physical and digital.
• Assist with event planning and coordination for executive-level events or meetings.
• Anticipate the needs of the executives and proactively address them.
• Maintain a high level of confidentiality and discretion in all matters.

• Proven experience as an Executive Assistant, Senior Administrative Assistant, or similar role, supporting C-level executives.
• Excellent organizational and time-management skills, with the ability to prioritize tasks and manage multiple deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Strong written and verbal communication skills.
• Exceptional interpersonal skills and the ability to build rapport with a wide range of individuals.
• High level of accuracy and attention to detail.
• Ability to work independently and exercise sound judgment.
• Discretion and ability to handle confidential information.
• Experience in travel coordination and expense reporting.