21 Executive Assistant jobs in Bahrain

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1. Smartly and proactively, provide administrative support to ensure efficient accomplishment of key tasks and company initiatives.
2. Manage the daily calendar, including scheduling meetings, sending reminders, confirming appointments and organizing catering when necessary.
3. Welcome visitors and identify the purpose of their visit.
4. Answer phone calls in a professional manner.
5. Coordinate travel arrangements, write itineraries and arrange for transportation.
6. Maintain professionalism and strict confidentiality in all matters.
7. Maintain comprehensive and accurate records; be well organized and prioritize the most important matters timely.

1. Time management and ability to meet deadlines.
2. Verbal and written communication skills.
3. Strong organizational skills and ability to multitask.

• Manage and optimize the CEO’s calendar including scheduling meetings, travel arrangements, and prioritization of daily tasks.
• Handle all correspondence on behalf of the CEO, including drafting emails, reports, presentations, and meeting notes.
• Act as the gatekeeper and point of contact between the CEO and internal/external stakeholders.
• Coordinate board meetings, investor meetings, and senior leadership offsites including preparing agendas, documentation, and minutes.
• Provide confidential administrative and business support, ensuring discretion and diplomacy at all times.
  
  

• Oversee day-to-day office operations to ensure an efficient and professional working environment.
• Manage office budgets, expenses, and vendor relationships (supplies, IT, maintenance, etc.).
• Ensure compliance with health, safety, and regulatory requirements within the Bahrain office.
• Coordinate onboarding logistics for new employees (workspace, tech setup, supplies).
• Organize internal events, team-building activities, and other office functions.
  
  

• Bachelor’s degree in Business Administration or a related field.
• 5+ years of experience in a similar role supporting C-suite executives.
• Prior experience in financial services, banking, or lending industries is highly desirable.
• Proven ability to multitask and prioritize workload in a fast-paced, dynamic environment.
• High level of discretion, integrity, and professionalism.
• Strong written and verbal communication skills in English;
• Proficiency in Microsoft Office Suite, Google Workspace, and virtual collaboration tools (Zoom, Slack, Notion, etc.).
• Familiarity with Bahrain’s business culture and office practices is a strong advantage.
  
  

Career Opportunities with Avana Companies

A great place to work.

As a people-first organization, AVANA Companies is the sum of our team members. Our team is the heart of our organization, across all our brands. Given everything they bring to the table, our goal is to enrich their lives as much as we enrich the lives of our clients and partners. At the end of the day, our passion is our people, and our purpose is to deliver Capital for a Better Tomorrow. As a united team, we passionately pursue that purpose – ultimately creating a lasting impression on our own lives and the lives of people around the world. We’re lucky that every day we get to collaborate and work together to accomplish that. It’s one of the many factors that make us afamily of companies .

Want to learn more about how you can join our family? View our openings below and be sure to check back often, as our family is constantly growing!

This dual-role position is ideal for a high-performing professional with exceptional organizational, interpersonal, and administrative skills. The successful candidate will be responsible for ensuring efficient office operations while providing high-level personal assistance and executive support to the CEO.

Key Responsibilities :

Executive Support to the CEO

• Manage and optimize the CEO’s calendar including scheduling meetings, travel arrangements, and prioritization of daily tasks.
• Handle all correspondence on behalf of the CEO, including drafting emails, reports, presentations, and meeting notes.
• Act as the gatekeeper and point of contact between the CEO and internal/external stakeholders.
• Coordinate board meetings, investor meetings, and senior leadership offsites including preparing agendas, documentation, and minutes.
• Provide confidential administrative and business support, ensuring discretion and diplomacy at all times.

• Oversee day-to-day office operations to ensure an efficient and professional working environment.
• Manage office budgets, expenses, and vendor relationships (supplies, IT, maintenance, etc.).
• Ensure compliance with health, safety, and regulatory requirements within the Bahrain office.
• Coordinate onboarding logistics for new employees (workspace, tech setup, supplies).
• Organize internal events, team-building activities, and other office functions.

• Bachelor’s degree in Business Administration or a related field.
• 5+ years of experience in a similar role supporting C-suite executives.
• Prior experience in financial services, banking, or lending industries is highly desirable.
• Proven ability to multitask and prioritize workload in a fast-paced, dynamic environment.
• High level of discretion, integrity, and professionalism.
• Strong written and verbal communication skills in English;
• Proficiency in Microsoft Office Suite, Google Workspace, and virtual collaboration tools (Zoom, Slack, Notion, etc.).
• Familiarity with Bahrain’s business culture and office practices is a strong advantage.

AVANA Companies ( is a U.S. based group of credit and finance companies specializing in lending to specific niche industries that we’re highly knowledgeable in, such as hospitality, construction, and traditional Commercial Real Estate (CRE) because it enables us to provide the best possible service for our borrowers and minimize risk for our investors. We focus on helping small business owners and real estate developers across the USA by offering quick, adaptable, and dependable financing.

Based in Glendale, Arizona, our financial services firm stands at the forefront of the industry, embracing innovation and fostering a culture of excellence.

Founded in 2002, we have originated loans in excess of $6.5 Billion and managed $1 Billion assets for our investors.

Join a fast-scaling NBFC where you will be instrumental in building and strengthening our core credit and risk framework from day one. Work directly with founders and leadership in a transparent, fast-paced environment. This is a high-impact role with clear growth into future leadership.

Key Responsibilities

An Executive Assistant to the President of a university plays a crucial role in supporting the university’s leadership, ensuring the smooth operation of the president’s office, and facilitating communication within the institution. Here’s a breakdown of the key responsibilities and skills associated with this position:

• Administrative Support:
• Manage the president’s calendar, ensuring all meetings, appointments, and events are efficiently scheduled.
• Prepare and organize documents, presentations, and reports for the president.
• Handle correspondence (email, phone, mail) and prioritize messages for the president.
• Coordinate travel arrangements and accommodations for the president and other senior leadership.
• Communication:
• Serve as a liaison between the president’s office and internal/external stakeholders.
• Draft communications, speeches, and other materials on behalf of the president.
• Maintain confidentiality regarding sensitive matters and information.
• Meeting Coordination:
• Organize and prepare materials for board meetings, faculty meetings, and other strategic events.
• Take and distribute meeting minutes as needed.
• Ensure follow-up on action items from meetings involving the president.
• Project Management:
• Oversee special projects and initiatives at the request of the president, including strategic planning, events, and key university activities.
• Track progress, meet deadlines, and report back on outcomes.
• Event Coordination:
• Plan and execute university events, such as alumni gatherings, donor meetings, faculty/staff appreciation events, and public lectures involving the president.
• Ensure the president’s involvement in university events aligns with their schedule.
• Budget and Resource Management:
• Assist with managing budgets for the president’s office.
• Ensure resources are allocated efficiently and expenditures are tracked.
  

• Organizational Skills: The ability to manage multiple tasks, handle complex schedules, and ensure that everything runs smoothly.
• Communication Skills: Strong written and verbal communication skills for drafting correspondence, reports, and presentations.
• Attention to Detail: The ability to review documents, take accurate minutes, and manage calendars without missing key details.
• Problem-Solving: Ability to anticipate issues and proactively solve problems to keep operations running efficiently.
• Discretion: Handling sensitive or confidential information with professionalism and confidentiality.
• Technology Proficiency: Familiarity with office software, scheduling tools, and communication platforms, like Microsoft Office Suite, Google Workspace, or similar tools.
• Relationship Building: Build strong relationships with faculty, staff, students, and external partners to ensure effective collaboration.
  
  

• A degree in business administration, public administration, or a related field is often preferred.
• Experience in administrative support, especially in a higher education setting, is highly valued.
• Experience working with executive-level leadership and managing high-stakes situations.
  
  

An Executive Assistant to the President of a university plays a crucial role in supporting the university’s leadership, ensuring the smooth operation of the president’s office, and facilitating communication within the institution. Here’s a breakdown of the key responsibilities and skills associated with this position:

1. Administrative Support:
   • Manage the president’s calendar, ensuring all meetings, appointments, and events are efficiently scheduled.
   • Prepare and organize documents, presentations, and reports for the president.
   • Handle correspondence (email, phone, mail) and prioritize messages for the president.
   • Coordinate travel arrangements and accommodations for the president and other senior leadership.
2. Communication:
   • Serve as a liaison between the president’s office and internal/external stakeholders.
   • Draft communications, speeches, and other materials on behalf of the president.
   • Maintain confidentiality regarding sensitive matters and information.
3. Meeting Coordination:
   • Organize and prepare materials for board meetings, faculty meetings, and other strategic events.
   • Take and distribute meeting minutes as needed.
   • Ensure follow-up on action items from meetings involving the president.
4. Project Management:
   • Oversee special projects and initiatives at the request of the president, including strategic planning, events, and key university activities.
   • Track progress, meet deadlines, and report back on outcomes.
5. Event Coordination:
   • Plan and execute university events, such as alumni gatherings, donor meetings, faculty/staff appreciation events, and public lectures involving the president.
   • Ensure the president’s involvement in university events aligns with their schedule.
6. Budget and Resource Management:
   • Assist with managing budgets for the president’s office.
   • Ensure resources are allocated efficiently and expenditures are tracked.

• Organizational Skills: The ability to manage multiple tasks, handle complex schedules, and ensure that everything runs smoothly.
• Communication Skills: Strong written and verbal communication skills for drafting correspondence, reports, and presentations.
• Attention to Detail: The ability to review documents, take accurate minutes, and manage calendars without missing key details.
• Problem-Solving: Ability to anticipate issues and proactively solve problems to keep operations running efficiently.
• Discretion: Handling sensitive or confidential information with professionalism and confidentiality.
• Technology Proficiency: Familiarity with office software, scheduling tools, and communication platforms, like Microsoft Office Suite, Google Workspace, or similar tools.
• Relationship Building: Build strong relationships with faculty, staff, students, and external partners to ensure effective collaboration.

• A degree in business administration, public administration, or a related field is often preferred.
• Experience in administrative support, especially in a higher education setting, is highly valued.
• Experience working with executive-level leadership and managing high-stakes situations.

This role requires someone who is adaptable, professional, and capable of working in a fast-paced, dynamic environment, balancing both routine administrative tasks and more strategic responsibilities.

An Executive Assistant to the President of a university plays a crucial role in supporting the university’s leadership, ensuring the smooth operation of the president’s office, and facilitating communication within the institution. Here’s a breakdown of the key responsibilities and skills associated with this position:

1. Administrative Support:
   • Manage the president’s calendar, ensuring all meetings, appointments, and events are efficiently scheduled.
   • Prepare and organize documents, presentations, and reports for the president.
   • Handle correspondence (email, phone, mail) and prioritize messages for the president.
   • Coordinate travel arrangements and accommodations for the president and other senior leadership.
2. Communication:
   • Serve as a liaison between the president’s office and internal/external stakeholders.
   • Draft communications, speeches, and other materials on behalf of the president.
   • Maintain confidentiality regarding sensitive matters and information.
3. Meeting Coordination:
   • Organize and prepare materials for board meetings, faculty meetings, and other strategic events.
   • Take and distribute meeting minutes as needed.
   • Ensure follow-up on action items from meetings involving the president.
4. Project Management:
   • Oversee special projects and initiatives at the request of the president, including strategic planning, events, and key university activities.
   • Track progress, meet deadlines, and report back on outcomes.
5. Event Coordination:
   • Plan and execute university events, such as alumni gatherings, donor meetings, faculty/staff appreciation events, and public lectures involving the president.
   • Ensure the president’s involvement in university events aligns with their schedule.
6. Budget and Resource Management:
   • Assist with managing budgets for the president’s office.
   • Ensure resources are allocated efficiently and expenditures are tracked.

• Organizational Skills: The ability to manage multiple tasks, handle complex schedules, and ensure that everything runs smoothly.
• Communication Skills: Strong written and verbal communication skills for drafting correspondence, reports, and presentations.
• Attention to Detail: The ability to review documents, take accurate minutes, and manage calendars without missing key details.
• Problem-Solving: Ability to anticipate issues and proactively solve problems to keep operations running efficiently.
• Discretion: Handling sensitive or confidential information with professionalism and confidentiality.
• Technology Proficiency: Familiarity with office software, scheduling tools, and communication platforms, like Microsoft Office Suite, Google Workspace, or similar tools.
• Relationship Building: Build strong relationships with faculty, staff, students, and external partners to ensure effective collaboration.

• A degree in business administration, public administration, or a related field is often preferred.
• Experience in administrative support, especially in a higher education setting, is highly valued.
• Experience working with executive-level leadership and managing high-stakes situations.

This role requires someone who is adaptable, professional, and capable of working in a fast-paced, dynamic environment, balancing both routine administrative tasks and more strategic responsibilities.

The Executive Assistant will provide executive level administrative support to the President’s office anticipating and executing upon those needs.

• Support the President office manager in liaising between leadership, executives, faculty, administrators, and staff with external entities.
• Be the point of contact for various inquiries.
• Manage incoming calls, correspondence, and emails.
• Manage and maintain complex calendars, schedule, and arrange all associated details for meetings and events.
• Develop itineraries and process expense reimbursements and payments.
• Maintain filling system.
• Work flexible hours as per the requirements of the Presidents’ office.
• Perform other duties as reasonably required by management.

Qualifications & Experience Required:

• Bachelor’s degree in a relevant field is required.
• Graduate degree in a related field is desirable.
• Professional certification in a related field is desirable.

The Executive Assistant will provide executive level administrative support to the President's office anticipating and executing upon those needs.

• Support the President office manager in liaising between leadership, executives, faculty, administrators, and staff with external entities
• Be the point of contact for various inquiries
• Manage incoming calls, correspondence, and emails
• Manage and maintain complex calendars, schedule, and arrange all associated details for meetings and events
• Coordinate travel arrangements
• Develop itineraries and process expense reimbursements and payments.
• Maintain filling system.
• Work flexible hours as per the requirements of the Presidents' office
• Produce meeting minutes.
• Perform other duties as reasonably required by management.
  
  

• Bachelor's degree in a relevant field is required
• Graduate degree in a related field is desirable
• Professional certification in a related field is desirable
• Applicable for fresh graduates
  
  

• Strong communication skills.
• Ability to work independently.
• Ability to Multitask.
• Attention to detail
• Excellent Arabic and English skills

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries IT Services and IT Consulting

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