2 428 Executive Assistant jobs in Bahrain

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company'ssenior-level managers

Responsibilities:

• Maintaining executive's agenda and assist in planning appointments,
• Attending meetings and keep minutes.
• Handle confidential documents ensuring they remain secure.
• Handle and prioritize all outgoing or incoming correspondence.

Requirements

• Degree in business administration or relative field
• Proven experience as executive secretary or Similar
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities

To Manage, Coordinate and Execute various administrative functions of the designated Chiefs Office and execution of any other task entrusted by the Line Manager.

This professional role shall be presented at middle and senior management forums and will be dealing with both Internal colleagues and external Visitors/Stakeholders on behalf of the Line Manager and the management team.

Provide professional assistance to Line Manager and team members and is often trusted with complex duties and sensitive information, producing reports & presentations.

In addition to general administrative work, this role is in charge of scheduling meetings, taking minutes during sessions and following up with Dept's executive leadership.

Responsible to ensure the smooth-running of the office by working on a one-to-one basis and being the point of contact with the Management, but also on a wider basis with internal and external clients.

1. Maintenance of records for future audits in line with Documents Retention Policy.
2. Coordinate Project Management activities for related projects and act as single point of contact for the division.
3. Office Administration and Documentation Management:
1. Support Line Manager in daily administrative and operational activities.
2. Review of updated Manuals at periodic intervals to verify its relevance and for future audit purposes.
3. Establish Office administrative procedures and implement approved best practices.
4. Maintain a good database and all relevant files of various communications received and sent to various Internal & External parties from CXXO Office.
5. Execute effective required controls over incoming and outgoing emails, letters, circulars, memos, SOPs and Manuals relevant to CXXO Office functions.
6. Administer circulation of circulars to relevant distribution list parties.
7. Support Line Manager with draft letters concerning department subjects.
8. Department related HR matters.
9. Maintaining the current filing and database system and looking for ways to improve the current systems.
4. Reports and Database Management:
1. Collect relevant data from departments for submission of necessary reports to senior management.
2. Organize, collect and compile reports that are received on an adhoc basis when requested by CEO Office and/or various internal/external stakeholders.
3. Other adhoc reports as requested by executive management in a timely manner.
5. Management of Meetings/Conferences/Workshops:
1. Plan, manage and organize meetings/conferences and travel plans for Line Manager.
2. Prepare relevant presentation material in terms of concepts, processes and documents as desired by Line Manager in close consultation with the senior Leadership team.
3. Prepare and coordinate follow-up actions within department team as directed by Line Manager.
4. Organize and coordinate the end-to-end activities for various team workshops.
6. Skilled Support/Other tasks:
1. Professional assistance to senior management members within the team.
2. Execution of complex duties as entrusted by CXXO and dealing with sensitive/confidential information pertaining to business with high levels of integrity.
3. Ensure compliance and adherence to organization policies by all departments and bring to the notice of CXXO of any deviations.

Bachelors Degree holder

Should have a total experience of 5 years in a similar role and knowledge.

If you meet the criteria and you are enthusiastic about the role, we would welcome your application. To complete the application you would need the following document(s):

Job Overview:

The Executive Assistant & Partnership Specialist will serve as the right hand to the Head of Business Development,

ensuring seamless coordination between Ra'edat, its partners, and its community. This role combines executive

support with partnership management, event coordination, and community engagement, helping Ra'edat scale its

impact across the GCC. The ideal candidate is proactive, highly organized, and skilled in relationship-building, with

the ability to grow into a leadership role.

Responsibilities & Duties:

1. Executive & Administrative Support

. Act as a direct assistant to the Head of Business Development, managing schedules, communications, and

follow-ups.

. Represent Ra'edat in communications (emails, phone calls, and meetings) when delegated.

. Maintain a high level of professionalism, confidentiality, and attention to detail.

1. Partnership Management

. Serve as the primary point of contact for partners and sponsors after agreements are signed.

. Manage ongoing communications and ensure that partnership deliverables are executed.

. Track and report partnership progress to leadership.

. Build long-term relationships that enhance Ra'edat's ecosystem.

1. Community & Client Engagement

.Oversee Ra'edat's community communications, including sending broadcast lists for events, workshops,

and announcements.

. Engage with Ra'edat's community members (individuals, partners, and organizations) to ensure active

participation.

. Manage inquiries and support the growth of the Ra'edat community platform.

1. Events & Program Coordination

. Organize and execute Ra'edat's events, including workshops, trivia nights, majlis gatherings, and pop-up

activations.

. Coordinate logistics for larger-scale initiatives (e.g., university and school programs).

. Ensure smooth communication and follow-up with attendees and stakeholders.

1. Innovation & Initiative Development

. Support in developing new ideas, programs, and initiatives under Ra'edat.

. Identify opportunities for collaboration with external partners and institutions.

. Contribute to the design and implementation of projects that align with Ra'edat's mission.

Job Type: Full-time

Pay: From BD per month

Job Title: Executive Assistant & Operations Coordinator

Location:

Isa Town, Kingdom of Bahrain

About Us:

Single Origin is an artisan bakery and café passionate about delivering fresh, handcrafted baked goods and specialty coffee experiences. We take pride in our creativity, attention to detail, and warm hospitality — creating spaces that bring people together over exceptional food and coffee.

As we continue to grow, we're seeking a capable and dynamic Executive Assistant & Operations Coordinator to support the Founder in day-to-day management, business development, and operational execution.

Position Overview:

This role reports directly to the Founder and serves as a key point of coordination across the business. The ideal candidate is organized, resourceful, and comfortable managing multiple priorities — from internal team coordination and recruitment to events, partnerships, and client communication.

You'll act as the Founder's right hand, helping to plan, organize, and execute business objectives efficiently and professionally.

Key Responsibilities:

Executive Support

• Manage the Founder's calendar, meetings, and communication.
• Handle correspondence, draft emails, and prepare business proposals.
• Maintain organized documentation, reports, and follow-ups for ongoing projects.
• Ensure smooth day-to-day workflow by anticipating needs and managing priorities.

Operations Management

• Oversee coordination between departments (front of house, kitchen, and marketing).
• Support procurement and sourcing of suppliers, materials, and packaging.
• Track inventory, expenses, and project timelines as directed by the Founder.
• Prepare operational summaries and reports for management review.

Business Development & Events

• Identify and secure opportunities for brand participation in events, markets, and collaborations.
• Meet with B2B clients, present brand materials, and follow up on leads and proposals.
• Coordinate logistics and ensure smooth execution of brand activations or events.
• Support seasonal campaigns, new product launches, and marketing initiatives.

Recruitment & HR Support

• Source and screen potential candidates for various positions.
• Schedule interviews, manage onboarding, and maintain employee records.
• Support internal communication and training coordination.

Requirements:

• Must be Bahraini National , Registered in MLSD employment program
• 2–4 years of experience as an Executive Assistant, Operations Coordinator, or similar role.
• Strong organizational, communication, and multitasking skills.
• Confident in writing and speaking in a professional, client-facing manner.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office / Google Workspace and project management tools (e.g., Notion, Trello, Asana).
• Fluent in English; Arabic is an advantage.
• Highly proactive, dependable, and detail-oriented.

Preferred Qualifications:

• Background in hospitality, café, or F&B operations.
• Experience in event planning or client relations.
• Diploma or degree in Business Administration, Management, or Hospitality.

What We Offer:

• Competitive salary based on experience.
• Direct mentorship and collaboration with the Founder.
• Opportunities for career growth within a dynamic and expanding brand.
• Staff discounts on bakery and café products.

How to Apply:

Interested candidates can send their CV and a brief cover letter to (-) with the subject line:

"Executive Assistant & Operations Coordinator Application"

Job Type: Full-time

Pay: From BD per month

Application Question(s):

• Are you Bahraini National , Registered in MLSD?

Education:

• Diploma (Required)

License/Certification:

• Driving License (Required)

MAIN DUTIES AND RESPONSIBILITIES:

• Manage VPs' daily calendar and schedule, duly handling all requests and demands from both internal and external stakeholders, while maintaining administrative and strategic priorities of the department.
• Assist the extended staff and teams in the VPs' and directors' departments, including destination development, sales and marketing, and customer service and operations, with any work or tasks required.
• Assist the VPs in documentation and execution of weekly and daily action plans including meeting requests, reminders and follow-ups and co-ordination across internal and external stakeholders of the department.
• Assist in documentation of key takeaways for stakeholder meetings attended with the VPs.
• Handle the incoming and outgoing correspondence and documents of the Management's office in strict confidential manner.
• Prepare all correspondence and documentation for signatures of the VPs' in accordance with house style and within specific time limits.
• Delegate and follow up activities to ensure matters that do not need the VP's attention are actioned.
• Receive guests at the VPs' office to represent a good image and maintain relations.
• Monitor and organize stationery for the VPs' office to ensure adequate supplies are always available.
• Monitor and organize the conference rooms schedule.
• Act as a coordinator for the respective department in various daily tasks including new joiner induction process, airport gate passes process, stationery requirements, visitors' requirements, duty travels and any other administrative matters.
• Coordinate travel arrangements, including flight reservations, hotel bookings including any ground transportation and meeting schedules in the visiting geography.
• Maintain and monitor a list of action items as instructed by the VPs aligned to key priorities and objectives on a weekly, fortnightly and monthly basis.
• Maintain a list of key internal and external stakeholders as per guidance from the VPs.
• Promptly answer calls, messages, and requests after screening them and responding as needed as guidance from the VPs and strategic priorities of the department.
• Update and distribute a variety of intricate papers (such as reports, contracts, policies, and other organizational documents) with discretion and in line with confidentiality guidelines.
• Collect intra-departmental management report based on the periodicity defined for such reports and keep them ready in a printable or digital format as per the preference of the VPs.
• Provide administrative assistance for executive meetings, committee meetings as well as personnel meetings to aid in smooth management and execution of the department.
• Carry out any other tasks and responsibilities defined by the VPs and management.

EDUCATION AND OTHER QUALIFICATION & WORK EXPERIENCE REQUIREMENTS:

• Bachelor's degree in business administration, marketing, commerce, or project management.
• Minimum 3+ years of experience in previous roles in managing administrative and executive tasks.

SKILLS AND COMPETENCIES REQUIREMENTS:

• Proficiency in ERP software, knowledge of graphics, video conferencing software, web page creation and editing software, word processing software, HR software, and procurement software is desirable, not mandatory.Expertise in Microsoft Office, Excel, and PowerPoint tools are a must.
• Strong verbal and written communication, time management, and project management.Proficiency in both Arabic and English language is a must.
• Expertise in time management, minute taking and prioritization of tasks while being able to be multitasking and be detail oriented.

• Manage and maintain complex calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
• Arrange domestic and international travel, including flights, accommodations, and ground transportation, preparing detailed itineraries.
• Screen and prioritize incoming communications, including emails and phone calls, responding on behalf of executives when appropriate.
• Prepare, edit, and proofread a variety of documents, reports, presentations, and correspondence.
• Coordinate the logistics for executive meetings, including room bookings, catering, and preparing agendas and materials.
• Handle confidential and sensitive information with the utmost discretion and integrity.
• Liaise with internal departments and external stakeholders to gather information and facilitate communication.
• Assist with expense reporting and other administrative tasks as needed.
• Proactively identify and resolve potential scheduling conflicts or logistical issues.
• Contribute to a positive and efficient working environment for the executive team.

• High school diploma or equivalent; Bachelor's degree preferred.
• Proven experience as an Executive Assistant or in a similar senior administrative support role.
• Exceptional organizational and time management skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to work effectively with people at all levels.
• Discretion and professionalism in handling confidential information.
• Ability to multitask, prioritize, and adapt to changing needs.
• Experience with managing travel arrangements and complex calendars.
• A proactive and resourceful approach to problem-solving.

• Managing and coordinating executive calendars and schedules.
• Arranging and coordinating meetings, conferences, and events.
• Preparing agendas, minutes, and other meeting documentation.
• Handling incoming and outgoing communications, including emails and phone calls.
• Making domestic and international travel arrangements.
• Managing expense reports and processing invoices.
• Conducting research and preparing reports or presentations as needed.
• Maintaining filing systems and organizing electronic documents.
• Acting as a liaison between executives and internal/external stakeholders.
• Providing general administrative support and managing ad-hoc projects.

• Manage executive calendars, including scheduling meetings and appointments.
• Coordinate domestic and international travel arrangements.
• Prepare and edit documents, presentations, and reports.
• Handle incoming and outgoing communications, including emails and phone calls.
• Organize and maintain electronic and physical filing systems.
• Conduct research and gather information for various projects.
• Provide logistical support for meetings and events.
• Maintain confidentiality of sensitive information.

• Associate's or Bachelor's degree in Business Administration or a related field.
• 5+ years of experience as an Executive Assistant or in a similar administrative role supporting senior management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Exceptional organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.
• High level of discretion and professionalism.