284 Organizational Skills jobs in Bahrain

Office Assistant

Our office in Muharraq is seeking a reliable and hardworking Office Assistant to join our team. This is a full-time position with a salary of $1600 per month. The ideal candidate will have strong organizational skills and be able to multitask in a fast-paced environment.

Responsibilities:
- Answering phone calls and directing them to the appropriate person
- Greeting clients and visitors
- Managing office supplies and ordering when necessary
- Assisting with filing, scanning, and other administrative tasks
- Maintaining the cleanliness of the office space
- Organizing and scheduling appointments and meetings
- Providing general support to managers and staff as needed

Requirements:
- High school diploma or equivalent
- Excellent communication skills, both written and verbal
- Strong attention to detail
- Ability to work independently with minimal supervision
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Prior experience in an office setting is preferred but not required

We offer visa sponsorship for the right candidate. This is also a great opportunity for students looking for part-time work during their studies. Accommodation is not provided, so preference will be given to local candidates or those who have already arranged their own housing.

If you are enthusiastic, organized, and eager to learn, we encourage you to apply for this position. Join our dynamic team and gain valuable experience in an office setting!

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The most in-demand professions in Muharraq:

MEAT SLAUGHTERHOUSE WORKER | PACKERS, SORTERS | UKRAINE | without work experience

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Office Assistant - Contract Position (Manama, Bahrain)


We have an exciting opportunity for a highly organized and detail-oriented Office Assistant to join our team in Manama on a contract basis. As an Office Assistant, you will be responsible for providing administrative support to our team and ensuring the smooth operation of our office.

Key Responsibilities:
- Greet visitors and answer phone calls in a professional and friendly manner
- Assist with scheduling meetings and appointments
- Manage office supplies and maintain inventory
- Assist with basic accounting tasks such as invoicing and expense reports
- Organize and maintain physical and electronic files
- Perform general clerical duties such as photocopying, scanning, and faxing
- Coordinate travel arrangements for staff members
- Assist with event planning and coordination

Requirements:
- High school diploma or equivalent; additional education or certification is a plus
- Previous experience in an administrative role is preferred but not required
- Proficient in Microsoft Office applications (Word, Excel, Outlook)
- Excellent communication skills (both written and verbal)
- Strong organizational skills with the ability to multitask effectively
- Proactive attitude with the ability to take initiative when needed
- Must be able to work independently as well as part of a team

This is a great opportunity for someone looking to gain experience in an office setting. The salary for this position is 1000$ per month. Accommodation will be provided for the duration of the contract. Freshers are welcome to apply. If you meet the above requirements, please submit your application today!

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The most in-demand professions in Manama:

MEAT SLAUGHTERHOUSE WORKER | PACKERS, SORTERS | UKRAINE | without work experience

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More professions from the category Top Management - Directors:

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Join to apply for the Finance & Office Administrative Assistant role at Joseph Gallagher Limited

Join to apply for the Finance & Office Administrative Assistant role at Joseph Gallagher Limited

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Location: Bahrain Office

We are currently recruiting for Finance & Office Administrative Assistant to join our team based in Bahrain.

Location: Bahrain Office

We are currently recruiting for Finance & Office Administrative Assistant to join our team based in Bahrain.

Position Overview

Based in Joseph Gallagher’s Bahrain office, the Finance & Office Administrative Assistant will split responsibilities roughly 60 % Finance data-entry / 40 % HR & general admin. You will process high-volume financial data, keep master files audit-ready, and be the first point of contact for day-to-day office queries, all while ensuring compliance with Bahrain’s Labour Law and Social Insurance Organisation (SIO) regulations.

Key Responsibilities

Finance (≈ 60 %)HR / General Administration (≈ 40 %)

• Enter purchase invoices, expense claims, plant-hire logs and weekly timesheets into the ERP (e.g., COINS / Easybuild) with 100 % accuracy before daily cut-offs.
• Maintain digital and paper employee records (visas, CPR, medicals, training, right-to-work) in line with GDPR and Bahrain LMRA requirements.
• Reconcile supplier statements, prepare month-end journals and assist with cost-code reviews.
• Draft letters, and assist in contracts and onboarding packs; schedule inductions for new starters.
• Run routine reports (Aged Payables, GRNI, cost-to-date) and investigate anomalies.
• Coordinate medicals, drug & alcohol testing, CSCS/CPCS and work-permit renewals.
• Support weekly payroll verification, liaising with site foremen for missing data.
• Arrange travel, training courses and accommodation; raise POs for HR/office spend.
• Keep Finance archives organised for statutory audit & VAT inspections.
• Answer basic office questions and escalate complex issues to the HR Manager. Person Specification EssentialDesirable
• High-school passes (or equivalent) in Maths.
• Relevant extra qualifications.
• 1–2 yrs experience in data-entry, finance admin or bookkeeping.
• Familiarity with COINS, Easy build or other construction ERPs.
• Intermediate Excel (sort, filter, VLOOKUP/PivotTables).
• Experience with LMRA visa portals or HRIS systems.
• Meticulous attention to detail; confidential by nature.
• Arabic language skills.
  
  

• Seniority level Not Applicable

• Employment type Full-time

• Job function Administrative
• Industries Civil Engineering

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• Assist in managing and processing monthly office bills like utilities, internet, Telephone, Subscriptions, etc. and maintain accurate payment records.
• Purchase and track office supplies; maintain inventory levels.
• Maintain and track office supplies inventory; coordinate orders and restocking.
• Answer and direct incoming office phone calls; relay messages appropriately.
• Coordinate shipments and communicate with couriers and shipping companies.
• Assisting with Travel arrangements of Staffs including flights, accommodation, and ground transportation. Also assist in documentation for other countries visa applications and appointments.
• Support the preparation of documents for foreign employee residency renewals in coordination with the document clearance agent.
• Assist in issuing and renewing employee ID cards and other official documentation.
• Maintain organized digital filing systems and administrative records.
• Communicate with local vendors, service providers, and government offices when necessary.
• Provide general administrative support to the broader team as required.
• Responsible for maintaining HMT protocols and administration policies
  
  

• Graduate with a Diploma or Bachelor’s degree in Business Administration, Management, or a related field.
• Fresh graduates welcome; no prior experience required, shall have a strong desire to learn – necessary training will be provided.
• Bahrain nationals are preferred
• Great command of English and Arabic languages, both in writing and speaking
• Proficiency in Microsoft Office – Outlook, Excel, Word as minimum
• Very good communication and ability to prioritize tasks efficiently
• Proactive individual with good organizational and time-management skills.
• A team player; a professional attitude with a strong attention to detail.
  
  

• Opportunity to work for the global leader of above ground fuel storage industry and develop your career further
• Ongoing industry training and certifications i.e. health and safety etc.
• Competitive remuneration and benefits as per local law
• Modern office environment with high-end equipment, including laptop.
  
  

• Manage and coordinate daily office activities, including scheduling meetings, managing calendars, and making travel arrangements.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Prepare documents, reports, presentations, and correspondence with a high degree of accuracy.
• Maintain and organize office filing systems, both physical and digital.
• Greet visitors and direct them to the appropriate personnel.
• Manage office supplies inventory and place orders as needed.
• Assist with event planning and coordination for internal and external meetings.
• Provide support to various departments with administrative tasks as required.
• Handle confidential information with discretion and professionalism.
• Maintain a professional and welcoming office environment.
• Assist with basic bookkeeping and expense reporting.
• Ensure the efficient operation of office equipment and troubleshoot minor issues.
• Develop and maintain efficient administrative processes and workflows.
• Manage databases and contact lists.
• Support onboarding processes for new employees.

• High school diploma or equivalent required; Associate's degree or higher is a plus.
• Minimum of 3 years of experience in an administrative support or office management role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• High level of attention to detail and accuracy.
• Discretion and professionalism in handling sensitive information.
• Experience with office equipment (printers, scanners, phone systems).
• Proactive attitude and ability to work independently.

Location: Bahrain Office

We are currently recruiting for Finance & Office Administrative Assistant to join our team based in Bahrain.

Based in Joseph Gallagher’s Bahrain office, the Finance & Office Administrative Assistant will split responsibilities roughly 60 % Finance data-entry / 40 % HR & general admin. You will process high-volume financial data, keep master files audit-ready, and be the first point of contact for day-to-day office queries, all while ensuring compliance with Bahrain’s Labour Law and Social Insurance Organisation (SIO) regulations.

Company Background
The Joseph Gallagher Group is a family owned Civil Engineeringbusiness that delivers expertise whilst putting client satisfaction at the core of the business. Built on a personal reputation for honesty and quality, we understand the actions we take affect the communities and environments we operate in.
LIFE Culture
We're promoting a culture change within the industry and demonstrating initiatives to dramatically improve Health, Safety and Wellbeing. In 2014, we launched our award-winning cultural safety programme (LIFE) which is deeply embedded into the company’s DNA and core values.

Disability Confident Committed
We area disability confident employer and we'recommitted to providing equal opportunities in employment. All individuals will be treated in a fair and equal manner and in accordance with the law regardless of gender, marital status, race, religion, colour, age, disability or sexual orientation.

Reasonable Adjustments
We want to make our recruitment processes accessible to everyone, so if there is any way that we can support you to enable you to be the best you can, please contact the HR team at

• Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives, ensuring optimal time management.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
• Screen and prioritize incoming communications, including emails and phone calls, acting as a gatekeeper for executives.
• Organize and maintain confidential files and records, ensuring data integrity and accessibility.
• Coordinate and manage logistics for internal and external meetings, including room bookings, catering, and agenda preparation.
• Process expense reports and invoices, ensuring timely submission and reconciliation.
• Conduct research and compile data as requested by executives.
• Provide general administrative support, including answering phones, managing mail, and maintaining office supplies.
• Liaise with internal departments and external contacts to facilitate smooth communication and workflow.
• Anticipate needs and proactively address potential issues to ensure seamless executive operations.
• Assist with special projects as assigned, demonstrating adaptability and a willingness to take on new tasks.
• Uphold a high level of confidentiality and discretion in all matters.

• Proven experience as an Executive Administrative Assistant or in a similar high-level support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual meeting platforms.
• Exceptional organizational and time-management skills with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills.
• High level of discretion and professionalism when handling confidential information.
• Detail-oriented with a commitment to accuracy.
• Ability to work independently and as part of a team.
• A proactive approach to problem-solving and a keen sense of initiative are essential.
• Experience in coordinating complex travel arrangements and managing executive calendars is a plus.
• A minimum of an Associate's degree in a relevant field or equivalent professional experience is required.

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Direct message the job poster from First Motors

Company Description

First Motors is an authorized Hyundai dealer in the Kingdom of Bahrain and part of Alzayani Investments. We provide outstanding customer service while maintaining a family-friendly atmosphere. Our state-of-the-art showroom and technologically advanced service center offer convenience and swift service. We have a vast selection of new and used vehicles and run various nationwide campaigns, including as the official sponsor of FIFA since 2004.

Role Description

This is a full-time position for an Administrative Assistant at First Motors. The Administrative Assistant will be responsible for providing administrative and clerical support, managing phone calls, and ensuring effective communication within the team. They will also assist with executive administrative tasks as needed. This is an on-site role located in Capital Governorate, Bahrain.

Qualifications

• Skills in Administrative Assistance and Clerical Skills
• Proficient in Phone Etiquette and Communication
• Experience in Executive Administrative Assistance
• Attention to detail and strong organizational skills
• Excellent written and verbal communication skills
• Ability to work independently and in a team environment
• Previous experience in the automotive industry is a plus
• Bachelor’s degree or equivalent work experience

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Motor Vehicle Manufacturing

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