What Jobs are available for Executive Support in Bahrain?
Showing 163 Executive Support jobs in Bahrain
Office Manager - Executive Support
888 Zallaq, Southern
BHD60000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client, a prominent financial services firm, is seeking a highly organized and proactive Office Manager with a strong focus on executive support for their office located in Zallaq, Southern, BH . This multifaceted role requires a detail-oriented individual adept at managing daily office operations, coordinating executive schedules, and ensuring a smooth and efficient work environment for a dynamic team. You will be the central point of contact for administrative matters, providing essential support to senior leadership.
Responsibilities:
Responsibilities:
- Oversee and manage all day-to-day office operations, ensuring a professional and welcoming environment.
- Provide comprehensive administrative support to senior executives, including calendar management, travel arrangements, and expense reporting.
- Coordinate and schedule internal and external meetings, preparing agendas and taking minutes as needed.
- Manage office supplies inventory, procurement, and vendor relationships.
- Oversee the maintenance and organization of office facilities, ensuring a safe and functional workspace.
- Liaise with IT support for equipment setup, troubleshooting, and maintenance.
- Develop and implement office policies and procedures to improve efficiency.
- Assist in the onboarding process for new employees, including workspace setup and orientation.
- Manage incoming and outgoing correspondence, including mail and faxes.
- Organize company events, meetings, and team-building activities.
- Handle confidential information with discretion and professionalism.
- Act as a primary point of contact for visitors and clients.
- Support the HR department with administrative tasks as needed.
- Ensure compliance with company policies and health and safety regulations.
- Proven experience (5+ years) as an Office Manager or in a similar administrative role, with a strong emphasis on executive support.
- Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
- Strong communication and interpersonal skills, with the ability to interact professionally with staff, clients, and vendors.
- Experience in managing budgets, vendor contracts, and office supplies.
- Discretion and the ability to handle confidential information with utmost integrity.
- Proactive approach to problem-solving and a keen eye for detail.
- Experience in the financial services sector is a plus.
- Ability to work independently and as part of a team.
- A professional demeanor and a commitment to maintaining a high standard of office presentation.
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0
Office Administrator - Executive Support
765 Seef, Capital
BHD30000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Administrator to provide comprehensive executive support and manage day-to-day administrative operations. This role is crucial in ensuring the smooth functioning of the office environment and supporting senior management. The ideal candidate will be a detail-oriented professional with excellent communication and multitasking abilities. Responsibilities include managing calendars, scheduling appointments and meetings, coordinating travel arrangements, preparing reports and presentations, and handling correspondence. You will also be responsible for managing office supplies, maintaining filing systems, and liaising with vendors. A key aspect of this role involves serving as a primary point of contact for internal and external stakeholders, requiring a polished and professional demeanor. The ability to anticipate needs and proactively solve problems is highly valued. This position offers a dynamic work environment and the opportunity to work closely with leadership. We are looking for someone who is committed to maintaining a high standard of efficiency and professionalism. Experience with office management software and a strong proficiency in Microsoft Office Suite are essential. This role is based in **Hamad Town, Northern, BH**, with a hybrid work arrangement, allowing for a balance between in-office collaboration and remote flexibility. Join our client's team and contribute to their continued success through exceptional administrative support. The successful applicant will be instrumental in maintaining operational excellence and supporting strategic initiatives. Your contribution will be vital in ensuring that executives can focus on their core responsibilities without administrative burdens.
Key Responsibilities:
Key Responsibilities:
- Manage executive calendars, schedule meetings, and coordinate complex travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Screen and direct phone calls, visitors, and incoming correspondence.
- Maintain and organize electronic and physical filing systems.
- Manage office supplies inventory and place orders as needed.
- Coordinate with vendors and service providers to ensure timely delivery of goods and services.
- Assist with event planning and coordination for company meetings and functions.
- Conduct research and gather information for various projects as needed.
- Provide general administrative support to the wider team as required.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience in an administrative or office management role, preferably with executive support.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize workload effectively.
- Discretion and confidentiality in handling sensitive information.
- Experience with office equipment and software.
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1
Administrative Assistant - Executive Support
998 Zallaq, Southern
BHD50000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Administrative Assistant to provide comprehensive executive support to senior leadership in Zallaq, Southern, BH . This role is pivotal in ensuring the smooth and efficient functioning of the executive office, managing a variety of administrative tasks with professionalism and precision. The ideal candidate will possess exceptional organizational skills, excellent communication abilities, and a keen eye for detail. You will be responsible for managing schedules, coordinating meetings, handling correspondence, and preparing documents.
Key responsibilities include managing complex calendars and scheduling appointments for executives, coordinating internal and external meetings, and preparing agendas and meeting minutes. You will handle all forms of correspondence, including emails, letters, and phone calls, ensuring timely and professional responses. Making travel arrangements, including booking flights, hotels, and transportation, and preparing detailed travel itineraries will be a significant part of the role. You will manage and organize physical and digital filing systems, ensuring information is easily accessible. Preparing presentations, reports, and other documents, often requiring research and data compilation, will be expected. Assisting with expense reporting and budget tracking for the executive office is also a responsibility. You will act as a liaison between executives and other employees, clients, and external partners, maintaining confidentiality and professionalism at all times. Anticipating the needs of the executives and proactively addressing them to ensure their time is optimized is crucial. You will also assist with event planning and coordination as needed. Maintaining a high level of discretion and handling sensitive information with utmost confidentiality is paramount.
We are looking for candidates with a High School Diploma or equivalent; an Associate's or Bachelor's degree in Business Administration or a related field is a strong asset. A minimum of 3-5 years of experience in an administrative support role, preferably supporting senior executives, is required. Proven experience in calendar management, travel coordination, and meeting logistics is essential. Exceptional organizational and time management skills, with the ability to prioritize tasks and manage multiple demands simultaneously, are a must. Excellent written and verbal communication skills in English are critical. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is required. Strong interpersonal skills and the ability to build rapport with diverse individuals at all levels are important. The ability to work independently, take initiative, and maintain a high level of professionalism and confidentiality is fundamental. Experience with database management or other administrative software is beneficial. A proactive and problem-solving attitude is highly valued.
Key responsibilities include managing complex calendars and scheduling appointments for executives, coordinating internal and external meetings, and preparing agendas and meeting minutes. You will handle all forms of correspondence, including emails, letters, and phone calls, ensuring timely and professional responses. Making travel arrangements, including booking flights, hotels, and transportation, and preparing detailed travel itineraries will be a significant part of the role. You will manage and organize physical and digital filing systems, ensuring information is easily accessible. Preparing presentations, reports, and other documents, often requiring research and data compilation, will be expected. Assisting with expense reporting and budget tracking for the executive office is also a responsibility. You will act as a liaison between executives and other employees, clients, and external partners, maintaining confidentiality and professionalism at all times. Anticipating the needs of the executives and proactively addressing them to ensure their time is optimized is crucial. You will also assist with event planning and coordination as needed. Maintaining a high level of discretion and handling sensitive information with utmost confidentiality is paramount.
We are looking for candidates with a High School Diploma or equivalent; an Associate's or Bachelor's degree in Business Administration or a related field is a strong asset. A minimum of 3-5 years of experience in an administrative support role, preferably supporting senior executives, is required. Proven experience in calendar management, travel coordination, and meeting logistics is essential. Exceptional organizational and time management skills, with the ability to prioritize tasks and manage multiple demands simultaneously, are a must. Excellent written and verbal communication skills in English are critical. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is required. Strong interpersonal skills and the ability to build rapport with diverse individuals at all levels are important. The ability to work independently, take initiative, and maintain a high level of professionalism and confidentiality is fundamental. Experience with database management or other administrative software is beneficial. A proactive and problem-solving attitude is highly valued.
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2
Administrative Assistant - Executive Support
678 Jbeil
BHD45000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support. This role is essential in ensuring the smooth day-to-day operations of senior management within their **Sanad, Capital, BH** office. The ideal candidate will be detail-oriented, possess excellent communication skills, and have the ability to manage multiple priorities efficiently. You will be responsible for a wide range of administrative tasks, including managing calendars, scheduling meetings, preparing correspondence, coordinating travel arrangements, and handling confidential information with discretion. This position requires a professional demeanor, strong problem-solving abilities, and a commitment to providing exceptional support. The role involves a hybrid work model, offering a balance between in-office collaboration and remote flexibility.
Key responsibilities include:
The ideal candidate will have a proven track record as an Administrative Assistant or Executive Assistant, with at least 3 years of experience supporting senior-level management. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines, are crucial. Strong written and verbal communication skills are required. Experience with CRM systems or other office management software is a plus. If you are a motivated and reliable professional seeking to contribute to a high-performing team in **Sanad, Capital, BH** through a hybrid work arrangement, we encourage you to apply.
Key responsibilities include:
- Managing complex and dynamic executive calendars, scheduling appointments and meetings.
- Coordinating domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Preparing, proofreading, and editing correspondence, reports, and presentations.
- Screening and directing phone calls and emails, acting as a gatekeeper for executives.
- Organizing and maintaining filing systems, both physical and digital.
- Assisting with expense reporting and budget tracking.
- Making logistical arrangements for meetings, conferences, and events.
- Handling confidential information with the utmost discretion and integrity.
- Conducting research and compiling data as required.
- Providing general administrative support to the wider team as needed.
The ideal candidate will have a proven track record as an Administrative Assistant or Executive Assistant, with at least 3 years of experience supporting senior-level management. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines, are crucial. Strong written and verbal communication skills are required. Experience with CRM systems or other office management software is a plus. If you are a motivated and reliable professional seeking to contribute to a high-performing team in **Sanad, Capital, BH** through a hybrid work arrangement, we encourage you to apply.
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3
Office Administrator - Executive Support
2510 Busaiteen
BHD45000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and detail-oriented Office Administrator to provide essential executive support and manage daily office operations. This role requires a proactive individual who can handle a variety of administrative tasks efficiently and professionally. You will be the first point of contact for many visitors and clients, responsible for maintaining a welcoming and organized office environment. The ideal candidate possesses excellent communication skills, strong proficiency in office software, and a keen ability to multitask.
Responsibilities:
Qualifications:
This role requires a consistent on-site presence at our offices located in Jidhafs, Capital, BH , to ensure the smooth operation of our administrative functions and provide direct support to our executives and team.
Responsibilities:
- Manage and maintain executive schedules, appointments, and travel arrangements.
- Answer and direct phone calls, take messages, and handle general inquiries.
- Greet visitors and clients, providing a positive first impression.
- Manage incoming and outgoing mail and correspondence.
- Maintain office filing systems, both physical and digital.
- Order and manage office supplies and ensure the office is well-stocked and organized.
- Coordinate meeting logistics, including scheduling, room setup, and refreshments.
- Assist with the preparation of reports, presentations, and other documents.
- Handle basic bookkeeping tasks, such as processing invoices and expense reports.
- Ensure the office premises are tidy and presentable.
- Support other administrative staff and assist with ad-hoc tasks as needed.
- Implement and maintain office procedures and policies.
- Liaise with vendors and service providers.
- Ensure adherence to health and safety regulations within the office environment.
Qualifications:
- High school diploma or equivalent; Associate's degree or relevant certification is a plus.
- Minimum of 3 years of experience in an administrative or office support role, preferably with executive support responsibilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent organizational and time management skills.
- Strong communication and interpersonal skills.
- Ability to multitask and prioritize tasks effectively.
- Professional demeanor and a strong commitment to customer service.
- Discretion in handling confidential information.
- Familiarity with basic accounting principles is advantageous.
- Ability to work independently and as part of a team.
This role requires a consistent on-site presence at our offices located in Jidhafs, Capital, BH , to ensure the smooth operation of our administrative functions and provide direct support to our executives and team.
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4
Administrative Assistant - Executive Support
9876 Zallaq, Southern
BHD20 Hourly
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a proactive and highly organized Administrative Assistant to provide comprehensive executive support. This role offers a hybrid work model, allowing for a balance between remote work and office presence in Zallaq, Southern, BH . You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling correspondence. The ideal candidate will possess excellent communication and interpersonal skills, a keen eye for detail, and the ability to anticipate needs and work independently. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, along with experience using office equipment and virtual collaboration tools. You should be adept at multitasking, prioritizing tasks, and maintaining confidentiality. This position requires a professional demeanor and a commitment to providing high-level support to senior executives. Experience in a similar administrative role, particularly supporting C-suite level individuals, is highly advantageous. You will be a key point of contact for both internal and external stakeholders, representing the executive team with professionalism and efficiency.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain executive calendars, including scheduling appointments and meetings.
- Coordinate domestic and international travel arrangements and prepare detailed itineraries.
- Prepare, proofread, and edit correspondence, reports, and presentations.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and manage files, both physical and digital.
- Process expense reports and manage basic budget tracking.
- Greet visitors and provide administrative support for office events.
- Conduct research and gather information as requested by executives.
- Handle confidential information with the utmost discretion.
- Liaise with internal departments and external contacts on behalf of the executives.
Qualifications:
- Proven experience as an Administrative Assistant or Executive Assistant.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize effectively.
- High level of discretion and confidentiality.
- Experience with scheduling and travel coordination.
- Professional demeanor and strong interpersonal skills.
- Familiarity with virtual meeting platforms and office software.
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
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5
Administrative Assistant, Executive Support
38012 Riffa, Southern
BHD40000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Administrative Assistant to provide crucial executive support. This role is integral to ensuring the smooth operation of our executive office, requiring a meticulous approach to detail and exceptional interpersonal skills. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling sensitive information with the utmost discretion. The position requires a professional demeanor and the ability to anticipate the needs of busy executives.
Key Responsibilities:
Qualifications:
This position is based in Riffa, Southern, BH and operates on a hybrid work model, requiring a balance of remote flexibility and in-office presence for key collaborative activities and in-person support. If you are a detail-oriented, proactive, and highly organized individual, we encourage you to apply.
Key Responsibilities:
- Managing and coordinating executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
- Making comprehensive travel arrangements, including flights, accommodations, and ground transportation, and preparing detailed itineraries.
- Screening and prioritizing incoming communications (emails, calls, mail), responding to routine inquiries, and redirecting complex matters appropriately.
- Preparing, editing, and proofreading correspondence, reports, presentations, and other documents.
- Organizing and maintaining physical and digital filing systems, ensuring easy retrieval of information.
- Assisting with the preparation of meeting agendas, taking minutes, and tracking action items.
- Acting as a liaison between executives and internal/external stakeholders.
- Handling confidential and sensitive information with integrity and discretion.
- Managing office supplies and coordinating with vendors as needed.
- Providing general administrative support to the executive team, including expense report processing.
Qualifications:
- High School Diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3-5 years of experience in an administrative support role, preferably supporting senior management or executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills.
- Discretion and a high level of professionalism.
- Ability to work independently and as part of a team.
- Proactive attitude and problem-solving capabilities.
This position is based in Riffa, Southern, BH and operates on a hybrid work model, requiring a balance of remote flexibility and in-office presence for key collaborative activities and in-person support. If you are a detail-oriented, proactive, and highly organized individual, we encourage you to apply.
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6
Office Manager - Executive Support
1005 Hoora, Capital
BHD65000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and professional Office Manager to provide comprehensive administrative and operational support in Hamad Town, Northern, BH . This role is integral to the smooth functioning of the office and requires a dedicated individual who can manage a wide range of responsibilities with efficiency and discretion. You will be the go-to person for ensuring the office environment is productive, well-maintained, and supportive for all staff. This position requires excellent interpersonal skills and the ability to manage multiple priorities effectively.
Key responsibilities include:
The ideal candidate will have a proven track record of at least 4 years in an office management or administrative role, preferably supporting senior management. Excellent organizational and time-management skills are essential, along with strong attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is required. Outstanding communication and interpersonal skills are necessary to interact effectively with staff, visitors, and vendors. Discretion and a high level of professionalism are paramount. Experience in event planning and basic bookkeeping is a plus. This role requires the candidate to be based at the office location in Hamad Town, Northern, BH .
Key responsibilities include:
- Overseeing the day-to-day operations of the office, ensuring a positive and efficient work environment.
- Managing office supplies inventory, ordering supplies, and maintaining vendor relationships.
- Coordinating office maintenance, repairs, and ensuring the office is kept tidy and presentable.
- Managing incoming and outgoing mail, packages, and deliveries.
- Answering and directing phone calls, taking messages, and handling general inquiries.
- Greeting visitors and directing them appropriately.
- Scheduling and coordinating meetings, appointments, and travel arrangements for executives.
- Preparing correspondence, reports, presentations, and other documents as needed.
- Assisting with onboarding new employees, including preparing workstations and necessary documentation.
- Implementing and maintaining office policies and procedures.
- Managing petty cash and processing expense reports.
- Liaising with IT support for troubleshooting office equipment and systems.
- Organizing company events and team-building activities.
The ideal candidate will have a proven track record of at least 4 years in an office management or administrative role, preferably supporting senior management. Excellent organizational and time-management skills are essential, along with strong attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is required. Outstanding communication and interpersonal skills are necessary to interact effectively with staff, visitors, and vendors. Discretion and a high level of professionalism are paramount. Experience in event planning and basic bookkeeping is a plus. This role requires the candidate to be based at the office location in Hamad Town, Northern, BH .
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7
Office Manager, Executive Support
20202 Riffa, Southern
BHD65000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking an organized, proactive, and highly professional Office Manager with strong executive support capabilities. This key role is responsible for ensuring the smooth and efficient operation of the office, providing comprehensive administrative support to senior leadership, and maintaining a professional and welcoming environment. The ideal candidate will possess excellent organizational skills, meticulous attention to detail, and the ability to multitask effectively in a fast-paced setting. Key responsibilities include managing executive calendars, coordinating complex travel arrangements, preparing correspondence and reports, organizing meetings and events, managing office supplies and vendor relationships, and overseeing general office administration. The Office Manager will also be the primary point of contact for internal and external inquiries, demonstrating discretion and professionalism at all times. We are looking for an individual with strong communication and interpersonal skills, proficiency in office software suites, and a proactive approach to problem-solving. Experience in an executive support or office management role is highly desirable. This position offers a challenging yet rewarding opportunity to contribute to the success of our client's executive team and ensure seamless daily operations. The role is based in **Riffa, Southern, BH**, offering a hybrid work arrangement that combines the benefits of remote work with essential on-site duties. Join our client and become an integral part of their operational success.
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8
Office Manager & Executive Support
777 Saar, Northern
BHD65000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Manager & Executive Support professional to manage their office operations and provide dedicated assistance to senior leadership. This role requires a versatile individual with excellent administrative, organizational, and interpersonal skills. You will be responsible for ensuring the smooth day-to-day running of the office and supporting executives with a variety of tasks, playing a key role in maintaining efficiency and a positive work environment. This hybrid role offers a balance of remote flexibility and in-office collaboration.
Responsibilities:
Responsibilities:
- Oversee the daily operations of the office, ensuring a well-maintained and productive work environment.
- Manage office supplies, equipment, and vendor relationships.
- Coordinate internal and external meetings, including scheduling, room booking, and catering.
- Prepare meeting agendas, take minutes, and track action items.
- Handle incoming and outgoing correspondence, including emails and mail.
- Provide administrative support to executives, including calendar management, travel arrangements, and expense reporting.
- Act as a point of contact for employees and visitors, providing excellent service.
- Assist with onboarding new employees, including setting up workstations and necessary access.
- Implement and maintain office policies and procedures.
- Manage the reception area and ensure a professional first impression.
- Organize company events and team-building activities.
- Maintain organized filing systems, both physical and digital.
- Ensure the office complies with health and safety regulations.
- Assist with special projects and ad-hoc administrative tasks as required.
- Handle confidential information with discretion and professionalism.
- Proven experience as an Office Manager, Administrative Manager, or Executive Assistant.
- Excellent organizational and time management skills, with the ability to multitask.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- High level of attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Proactive and resourceful problem-solving approach.
- Experience in managing office budgets and vendor negotiations is a plus.
- Familiarity with HR administrative tasks is advantageous.
- Professional demeanor and strong interpersonal skills.
- Adaptability to changing priorities and demands.
- Prior experience in a hybrid work environment is beneficial.
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9