1 586 Executive Support jobs in Bahrain

• Oversee the day-to-day operations of the office, ensuring a well-maintained and productive work environment.
• Provide high-level administrative and executive support to senior management, including calendar management, travel arrangements, and correspondence.
• Manage office supplies, equipment, and vendor relationships, ensuring cost-effectiveness and quality.
• Develop and implement efficient office policies and procedures.
• Coordinate meetings, conferences, and corporate events, managing logistics and attendee communication.
• Handle incoming and outgoing communications, including phone calls, emails, and mail, directing inquiries appropriately.
• Maintain organized filing systems, both physical and digital.
• Prepare reports, presentations, and other documents as required.
• Assist with onboarding new employees, including setting up workstations and orienting them to office procedures.
• Manage office budgets and process invoices and expense reports.
• Ensure compliance with health and safety regulations.
• Act as a point of contact for staff and visitors, providing excellent customer service.

• Bachelor's degree in Business Administration, Management, or a related field is preferred.
• Minimum of 4 years of experience in office management, executive assistance, or a similar administrative role.
• Exceptional organizational, time management, and multitasking skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Strong communication and interpersonal skills, both written and verbal.
• Ability to handle sensitive information with discretion and confidentiality.
• Proactive and resourceful approach to problem-solving.
• Experience in coordinating travel arrangements and managing office budgets.
• Detail-oriented with a commitment to accuracy.
• Ability to work independently and collaboratively in a team environment.

• Oversee all office operations, including managing supplies, vendors, and vendor contracts, and ensuring the office is well-maintained and equipped.
• Manage calendars, schedule meetings, book travel, and coordinate logistics for senior executives.
• Prepare correspondence, reports, presentations, and other documents with accuracy and professionalism.
• Screen and direct phone calls, manage incoming and outgoing mail, and handle general inquiries.
• Implement and maintain office policies and procedures to ensure smooth operations and compliance.
• Manage office budgets and process invoices and expense reports.
• Serve as the primary point of contact for internal and external stakeholders, providing a high level of customer service.
• Organize and coordinate company events, meetings, and conferences.
• Maintain and organize electronic and physical filing systems.
• Ensure the security and confidentiality of all company and executive information.
• Assist with onboarding new employees, including office setup and introductions.
• Proactively identify opportunities to improve office efficiency and support executive functions.

• Associate's or Bachelor's degree in Business Administration, Management, or a related field, or equivalent experience.
• Minimum of 5 years of experience in office management or executive administrative support, preferably within a professional services environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Exceptional organizational and time-management skills, with the ability to multitask effectively.
• Strong written and verbal communication skills.
• Discretion and the ability to handle confidential information with utmost professionalism.
• Experience in managing office budgets and vendor relationships.
• Proactive approach, with the ability to anticipate needs and take initiative.
• Excellent problem-solving skills and a keen eye for detail.
• Ability to work independently and collaboratively as part of a team.
• Familiarity with common office equipment and IT troubleshooting is a plus.

• Oversee the daily operations of the office, ensuring efficiency and organization.
• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Serve as the primary point of contact for internal and external inquiries.
• Prepare correspondence, reports, and presentations.
• Manage office supplies, inventory, and vendor relationships.
• Implement and maintain office policies and procedures.
• Organize and coordinate company events and meetings.
• Assist with onboarding new employees and providing general administrative support.
• Handle confidential information with discretion and professionalism.
• Ensure the office is well-maintained and presents a professional image.
• Liaise with IT support to ensure smooth functioning of office equipment and systems.
• Process invoices and manage petty cash.
• Supervise administrative staff (if applicable).
• Act as a key support to the executive team, anticipating needs and proactively addressing them.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience in office management or executive administrative support.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Discretion and confidentiality in handling sensitive information.
• Proactive approach to problem-solving and task management.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Professional demeanor and strong interpersonal skills.
• Experience with scheduling software and database management is a plus.
• Familiarity with basic accounting principles is beneficial.

• Oversee daily office operations, ensuring efficiency and organization.
• Manage office supplies inventory and procurement.
• Handle incoming and outgoing correspondence (mail, email, phone calls).
• Schedule and coordinate meetings, appointments, and travel arrangements for executives.
• Provide administrative support to senior management.
• Maintain organized filing systems, both physical and digital.
• Act as the primary point of contact for visitors and clients.
• Manage the office budget and process invoices.
• Liaise with vendors and service providers to ensure smooth operations.
• Organize and manage company events and employee activities.
• Ensure the office environment is welcoming, tidy, and safe.
• Maintain office equipment and troubleshoot minor issues.
• Assist with HR administrative tasks as needed.

• Proven experience as an Office Manager, Administrative Assistant, or similar role.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with office management software is a plus.
• Ability to multitask and prioritize tasks effectively.
• Discretion and the ability to handle confidential information.
• Proactive approach and problem-solving skills.
• High school diploma or equivalent; Associate's or Bachelor's degree is preferred.
• Experience in providing executive support is highly desirable.

• Manage the daily operations of the office, including overseeing reception, mail services, and general administrative tasks.
• Provide high-level administrative and secretarial support to senior management, including calendar management, travel arrangements, and correspondence.
• Develop and implement office policies and procedures to enhance efficiency and streamline operations.
• Manage office supplies, inventory, and equipment, ensuring that resources are adequate and cost-effective.
• Coordinate office maintenance, repairs, and vendor services to ensure a safe and functional workspace.
• Organize and manage internal and external meetings, including preparing agendas, taking minutes, and coordinating logistics.
• Handle incoming and outgoing communications, including phone calls, emails, and correspondence, ensuring professional and timely responses.
• Manage the company's filing systems, both physical and digital, ensuring proper organization and accessibility of information.
• Assist in the onboarding process for new employees, including preparing necessary documentation and office setup.
• Liaise with clients, visitors, and external partners, ensuring a positive and professional impression of the company.
• Oversee office budget management and expense tracking.
• Maintain a clean, organized, and welcoming office environment.

• High school diploma or equivalent; an Associate's or Bachelor's degree in Business Administration or a related field is preferred.
• Minimum of 3 years of experience in office administration, executive assistance, or a similar role.
• Proven experience in managing office operations and providing executive support.
• Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to interact professionally with all levels of staff, clients, and visitors.
• Proactive, resourceful, and able to work independently with minimal supervision.
• Discretion and ability to handle confidential information.
• Experience with basic bookkeeping or financial administration is a plus.

Position Overview:
We are looking for a professional and highly organized Personal Assistant / Secretary to provide comprehensive administrative and executive support to senior management. This role requires exceptional communication skills, attention to detail, and the ability to handle confidential information with discretion. The ideal candidate will thrive in a fast-paced environment and be capable of multitasking and prioritizing effectively.
Key Responsibilities:

Manage executives calendars, schedule appointments, and coordinate meetings

Prepare agendas, take accurate meeting minutes, and follow up on action items

Handle incoming and outgoing communications, including emails, phone calls, and official correspondence

Draft, format, and proofread reports, memos, letters, and other business documents

Organize and coordinate travel arrangements, including visa processing, flights, hotel bookings, and transportation

Maintain and update filing systems, both digital and hard copy

Serve as a liaison between management and internal/external stakeholders

Assist with event planning, internal coordination, and logistical support

Provide administrative support in daily office operations and special projects

Uphold strict confidentiality and professional discretion in all matters
Requirements :

Minimum of 3-5 years of experience in a similar role supporting executives or senior leadership

Excellent verbal and written communication skills in English ; Arabic is a strong advantage

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Strong organizational skills and the ability to prioritize tasks independently

High level of integrity, professionalism, and discretion

Knowledge of office management systems and procedures

Ability to work under pressure and meet tight deadlines

Bachelors degree or equivalent qualification preferred

Must be currently residing in Bahrain or willing to relocate

Company Industry

• Recruitment
• Placement Firm
• Executive Search

Department / Functional Area

• Administration

Keywords

• Personal Assistant / Bahrain

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• Manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare correspondence, reports, presentations, and other documents with accuracy and professionalism.
• Screen and prioritize incoming communications, including emails and phone calls.
• Organize and maintain physical and digital filing systems.
• Assist with event planning and coordination for internal and external meetings.
• Conduct research and compile data for various projects.
• Handle confidential information with discretion and integrity.
• Provide general administrative support to the executive team, including expense reporting and document management.
• Coordinate with internal departments and external parties to facilitate seamless communication and operations.
• Anticipate needs and proactively address potential issues to ensure efficient workflow.