472 Office Operations jobs in Bahrain

Job description:

We are looking Philippine National (Female) only

Job Summary:

The Junior Admin / Administrative Officer is responsible for ensuring efficient office operations by providing administrative support, managing office procedures, and coordinating communication across departments. The role involves handling clerical tasks, maintaining records, and assisting in organizing company activities.

Key Responsibilities:

• Office Administration:
• Manage daily office operations and ensure smooth functioning of administrative processes.
• Maintain office supplies inventory and coordinate procurement.
• Organize and store documents, records, and reports efficiently.
• Communication & Coordination:
• Handle phone calls, emails, and correspondence professionally.
• Schedule meetings, appointments, and coordinate calendars.
• Assist in drafting and distributing internal communications.
• Maintain attendance and leave records.
• Assist in organizing company events and training sessions.
• General Support:
• Oversee office maintenance, cleanliness, and facility management.
• Liaise with vendors, service providers, and external stakeholders.
• Perform any other administrative duties as assigned.

Qualifications & Skills:

• Bachelor's degree in Business Administration, Management, or a related field.
• Proven experience in administrative roles (1-3 years preferred).
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information

Job Types: Full-time, Permanent

Pay: BD BD per month

Language:

• Arabic (Preferred)

• Manage all office administrative operations, including reception, mail handling, filing systems, and office supplies management.
• Oversee the scheduling of meetings, appointments, and travel arrangements for senior management and staff.
• Act as a primary point of contact for internal and external stakeholders, providing professional and courteous assistance.
• Develop, implement, and maintain efficient office policies and procedures to enhance operational effectiveness.
• Manage office maintenance, ensuring a clean, safe, and functional work environment.
• Coordinate with IT support to ensure smooth functioning of office equipment and systems.
• Assist in the preparation of reports, presentations, and other critical documents.
• Manage vendor relationships and contracts for office services, such as cleaning, maintenance, and supplies.
• Oversee the onboarding process for new employees, ensuring they have the necessary resources and information.
• Proactively identify areas for improvement in office operations and implement solutions.
• Provide executive support to senior leadership, including managing calendars and correspondence.
• Ensure compliance with company policies and regulatory requirements.
• Assist in event planning and coordination for office-related activities.
• Maintain a high level of confidentiality in handling sensitive information.

• Minimum of 5 years of experience in office administration, with at least 2 years in a supervisory or managerial role.
• Proven experience managing office operations and staff.
• Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
• Experience with budget management and vendor negotiation.
• Ability to work independently and as part of a team.
• A proactive and problem-solving attitude with a keen attention to detail.
• Experience in a fast-paced professional environment.
• Discretion and the ability to handle confidential information.

• Oversee the day-to-day operations of the office, ensuring a high level of efficiency and organization.
• Manage office facilities, including maintenance, repairs, security, and space planning.
• Develop, implement, and enforce office administrative policies and procedures.
• Supervise and mentor administrative staff, providing guidance and support.
• Manage relationships with external vendors and service providers (e.g., IT, cleaning, catering, office supplies), negotiating contracts and ensuring service quality.
• Coordinate office moves, renovations, and event planning.
• Manage the procurement and inventory of office supplies, equipment, and furniture.
• Handle budget management for office operations, including tracking expenses and preparing financial reports.
• Ensure compliance with health, safety, and environmental regulations.
• Act as a point of contact for employees on office-related matters and assist with HR-related administrative tasks.
• Implement and manage office technology solutions to improve administrative processes.
• Contribute to strategic planning for office space utilization and operational improvements.
• Maintain a professional and welcoming office environment.

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 5 years of experience in office administration, operations management, or a similar role, preferably in a professional services environment.
• Proven experience in facilities management and vendor negotiation.
• Strong understanding of office procedures, administrative best practices, and operational efficiency.
• Excellent organizational, time management, and multitasking skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.
• Strong leadership and team management abilities.
• Excellent communication, interpersonal, and problem-solving skills.
• Ability to work independently and make sound decisions.
• Experience with budget management and financial reporting.
• Knowledge of health and safety regulations in the workplace.

Responsibilities

• Documentation, presentation and assist in office tasks
• Support sales team with scheduling, documentation, and presentations

• Bachelors or Diploma in Commerce
• Good Communication Skills, Hard Working and Honest
• Driving license required
• Excellent communication skills in English

• Full Time

• Construction
• Civil Engineering

• Business Development

• Customer Service
• Administrative Assistant
• Office Administration

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• Oversee daily office operations, ensuring a seamless and efficient work environment.
• Manage office supplies, equipment, and inventory, coordinating procurement and maintenance as needed.
• Supervise and manage relationships with external vendors and service providers (e.g., cleaning, maintenance, IT support).
• Coordinate office moves, renovations, and space planning initiatives.
• Implement and enforce office policies and procedures to ensure compliance and efficiency.
• Manage the reception area, greeting visitors, and directing inquiries.
• Provide administrative support to senior management, including scheduling meetings, managing calendars, and preparing correspondence.
• Organize company events, meetings, and travel arrangements for staff.
• Ensure the office is well-maintained, clean, and presentable at all times.
• Handle incoming and outgoing mail and packages.
• Manage petty cash and process expense reports.
• Support HR functions as needed, such as onboarding new employees and maintaining employee records.

• Proven experience as an Office Manager, Administrative Manager, or similar role.
• Excellent organizational and time-management skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office productivity tools.
• Exceptional communication and interpersonal skills, with the ability to interact professionally with staff, clients, and vendors.
• Ability to multitask, prioritize, and manage deadlines effectively.
• Experience with facilities management and vendor negotiation is a plus.
• Discretion and a high level of confidentiality.
• Familiarity with Bahraini business practices and regulations is advantageous.

Inside Sales Support Job Description Position Overview

We are seeking a motivated and detail-oriented Inside Sales Support to join our team. This role is responsible for assisting the sales team by handling administrative tasks, processing orders, responding to customer inquiries, and ensuring a smooth sales process. The ideal candidate has strong communication skills, excellent organizational abilities, and a customer-first mindset.

Key Responsibilities Sales Support & Customer Service

• Assist the sales team with quote generation, lead qualification, follow-ups, and customer communication.
• Respond to via phone, email, and chat, providing product information and order updates.
• Process sales orders, generate quotes, and ensure accurate data entry in CRM or ERP systems.
• Maintain and update customer records in the database.

Administrative & Coordination

• Prepare and send sales proposals, contracts, and invoices.

Collaboration & Relationship Management

• Work closely with external customers and internal teams, including operations, finance, and technical support, to resolve issues and enhance customer satisfaction.
• Support account managers with client communications and follow-ups.

Qualifications & Requirements

• Bachelor's degree in Business Administration, Sales, Marketing, or a related field (preferred).
• 1-3 years of experience in inside sales, sales support, or customer service.
• Strong proficiency in CRM software (Salesforce, HubSpot, etc.) and Microsoft Office Suite.
• Excellent verbal and written communication skills.
• Strong organizational skills with attention to detail and ability to multitask.
• Customer-centric mindset with problem-solving abilities.

Preferred Skills

• Experience in B2B sales or technical product sales.
• Knowledge of ERP systems and sales order processing.
• Ability to work independently and in a team environment.

Benefits

• Competitive salary with performance-based incentives.
• Health insurance and other benefits.
• Career growth opportunities within the sales team.

Job Types: Full-time, Permanent

Pay: BD BD per month

Application Question(s):

• Are you proficient in Microsoft Office?

Language:

• English (Required)

• Manage executive calendars, schedule appointments, and coordinate meetings.
• Arrange domestic and international travel for executives.
• Prepare reports, presentations, and other business documents.
• Handle incoming and outgoing communications, including phone calls and emails.
• Maintain office supplies inventory and manage vendor relationships.
• Assist with the organization of company events and meetings.
• Provide general administrative support to staff members.
• Ensure efficient operation of the office during on-site days.
• Perform data entry and document management for remote tasks.

• High school diploma or equivalent; Associate's degree preferred.
• Minimum of 3 years of experience in office administration or executive support.
• Proficiency in Microsoft Office Suite and virtual collaboration tools.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.
• Ability to work independently and as part of a team in a hybrid environment.
• Discretion and a high level of professionalism.

• Oversee the smooth day-to-day operations of the office, ensuring a professional and productive environment.
• Manage executive calendars, schedule appointments, and coordinate meetings for senior leadership.
• Arrange travel logistics, including flights, accommodation, and itineraries for executives.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and direct incoming calls, emails, and visitors.
• Manage office supplies, inventory, and vendor relationships.
• Coordinate internal and external meetings, including room bookings, catering, and audiovisual setup.
• Assist with the onboarding process for new employees, including workstation setup and orientation.
• Maintain organized filing systems, both physical and digital.
• Handle confidential information with the utmost discretion and integrity.
• Process expense reports and manage petty cash.
• Support with event planning and coordination for company gatherings or client visits.
• Ensure the office space is tidy, functional, and meets safety standards.
• Act as a primary point of contact for building management and maintenance issues.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience in office management or executive administration.
• Proven experience providing high-level administrative support to senior executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G Suite.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Discretion and a high level of confidentiality are essential.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Proactive approach with strong problem-solving skills.
• Experience with travel booking and expense management systems.
• A professional demeanor and positive attitude.