484 Administrative Coordinator jobs in Bahrain

• Manage and maintain the company’s filing systems, both physical and digital.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff and management.
• Prepare correspondence, reports, presentations, and other documents as required.
• Answer and direct phone calls, take messages, and handle general inquiries from clients and stakeholders.
• Greet visitors and provide a welcoming and professional reception experience.
• Manage office supplies inventory, order supplies, and ensure efficient storage and distribution.
• Assist with the onboarding process for new employees, including preparing necessary documentation.
• Handle incoming and outgoing mail and deliveries.
• Maintain and update company databases and contact lists.
• Provide general administrative support to various departments as needed.
• Ensure the office environment is tidy and well-organized.
• Assist in the planning and execution of company events or meetings.
• Uphold the company’s professional image and standards in all interactions.
• Troubleshoot minor office equipment issues or coordinate with service providers.
• Adhere to all company policies and procedures.

• Proven experience as an Administrative Assistant, Office Coordinator, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills, with the ability to prioritize tasks.
• Strong written and verbal communication skills.
• Attention to detail and accuracy in data entry and document preparation.
• Ability to handle confidential information with discretion.
• Good interpersonal skills and a customer-service oriented approach.
• Experience with office management systems and procedures.
• High school diploma or equivalent; Associate’s degree or higher in a related field is a plus.
• Ability to work independently and collaboratively within a team environment.

• Coordinate and schedule meetings, appointments, and travel arrangements for staff and management.
• Manage incoming and outgoing correspondence, including emails, mail, and phone calls.
• Maintain and update office records, databases, and filing systems.
• Prepare reports, presentations, and other documents as required.
• Assist in the coordination of office events and projects.
• Provide general administrative support to various departments.
• Manage office supplies and ensure adequate stock levels.
• Handle inquiries from internal and external stakeholders professionally.
• Ensure the office environment is organized and presentable.
• Assist with the onboarding process for new employees, providing necessary administrative information.
• Process invoices and manage petty cash as needed.
• Support the implementation of new administrative systems or processes.

• High School Diploma or equivalent required; Associate's degree or relevant certification is a plus.
• Minimum of 2-3 years of experience in an administrative or clerical role.
• Proven ability to manage multiple tasks and prioritize effectively.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Attention to detail and accuracy in data entry and document preparation.
• Ability to work independently and collaboratively within a team.
• Discretion in handling confidential information.
• Familiarity with office equipment and software.
• Fluency in English is essential; basic Arabic proficiency is advantageous.

• Manage and coordinate meeting schedules and appointments.
• Prepare and distribute correspondence, memos, and reports.
• Maintain organized filing systems and databases.
• Perform data entry and ensure accuracy of information.
• Assist with travel arrangements and itinerary planning.
• Coordinate office supplies and manage inventory.
• Provide general administrative support to team members.
• Answer and direct phone calls and manage general inquiries.
• Assist with the planning and execution of office events.
• Ensure a tidy and efficient office environment.

• High School Diploma or equivalent; Associate's degree is a plus.
• 2+ years of experience in an administrative or coordination role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Detail-oriented and able to multitask effectively.
• Ability to work independently and as part of a team.
• Proactive and resourceful in problem-solving.

• Manage and coordinate office activities and operations to secure efficiency and compliance.
• Manage calendars, schedule meetings, and coordinate appointments for staff and management.
• Handle incoming and outgoing correspondence, including mail, email, and phone calls.
• Maintain electronic and physical filing systems for records and important documents.
• Assist in the preparation of reports, presentations, and other documents.
• Coordinate travel arrangements and itineraries for employees as needed.
• Support the planning and execution of company events and meetings.
• Manage office supplies and inventory, ensuring availability of necessary resources.
• Act as a point of contact for internal and external stakeholders, addressing inquiries professionally.
• Provide support to other administrative staff and departments as required.
• Identify and implement process improvements for administrative functions.

• High school diploma or equivalent; Associate's degree or relevant certification is a plus.
• Minimum of 4 years of experience in an administrative or office management role.
• Proven experience in coordinating office operations and supporting multiple departments.
• Excellent organizational, time management, and multitasking skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office equipment.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Detail-oriented with a strong commitment to accuracy.
• Experience with remote collaboration tools is beneficial.

• Coordinate and manage complex calendars and schedules for multiple executives and teams.
• Organize and facilitate meetings, including preparing agendas, distributing materials, and taking minutes.
• Manage travel arrangements, including booking flights, accommodations, and transportation.
• Handle incoming and outgoing correspondence, ensuring timely and accurate communication.
• Maintain and update filing systems, databases, and records with a high degree of accuracy.
• Assist with the preparation of reports, presentations, and other documents.
• Provide administrative support to various departments, as needed.
• Coordinate office logistics, including managing supplies and liaising with vendors.
• Assist with the planning and execution of company events and special projects.
• Serve as a point of contact for internal and external inquiries.
• Ensure all administrative processes are efficient and effective.

• Bachelor's degree in Business Administration or a related field, or equivalent work experience.
• Minimum of 5 years of experience in a senior administrative or coordination role.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.
• Strong written and verbal communication skills.
• High level of accuracy and attention to detail.
• Ability to multitask, prioritize, and work independently with minimal supervision.
• Discretion in handling confidential information.
• Experience in coordinating projects or events is a plus.
• Adaptability and willingness to learn new processes and systems.

• Provide comprehensive administrative support to the Project Management Office (PMO).
• Assist project managers in planning, executing, and monitoring projects.
• Manage project documentation, including plans, reports, and deliverables.
• Maintain project schedules, timelines, and tracking progress.
• Coordinate project meetings, prepare agendas, and document minutes and action items.
• Facilitate communication among project team members and stakeholders.
• Assist in the preparation of project status reports and presentations.
• Track project risks, issues, and dependencies.
• Maintain project repositories and ensure information accuracy.
• Support the onboarding of new project team members.

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 5 years of experience providing administrative support, with a focus on project coordination or PMO support.
• Demonstrated understanding of project management principles and methodologies (e.g., Agile, Waterfall).
• Proficiency in project management software (e.g., MS Project, Asana, Jira) and Microsoft Office Suite.
• Excellent organizational, time-management, and multitasking skills.
• Strong written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to work independently and collaboratively in a team environment.
• Proactive approach to problem-solving and issue resolution.
• Experience in document management and record-keeping.

Required Qualifications
Fluency in English (reading, writing, and speaking).
Proficiency in computer use and all Microsoft programs (Word, Excel, PowerPoint, Outlook).
At least two years of experience in administrative work.
Proficiency in handling social media platforms.

Skills
Strong organizational skills and the ability to manage time effectively.
Excellent communication skills and the ability to work as part of a team.
Ability to solve problems and make decisions quickly and effectively.
Ability to handle multiple tasks in a dynamic work environment.
Skills in writing, editing, and report preparation.

Responsibilities
Coordinating administrative operations within the College of Law and ensuring smooth workflow.
Managing internal and external correspondence and overseeing the schedule of appointments.
Organizing meetings, academic and administrative events, and preparing meeting minutes.
Contributing to the development and implementation of administrative policies and procedures.
Managing and updating the college’s social media content.
Providing administrative support to faculty members, students, and visitors.

Notes
The ideal candidate will be flexible and capable of handling administrative workloads efficiently.

Required Qualifications:

Fluency in English (reading, writing, and speaking).
Proficiency in computer use and all Microsoft programs (Word, Excel, PowerPoint, Outlook).
At least two years of experience in administrative work.
Proficiency in handling social media platforms.

Skills:

Strong organizational skills and the ability to manage time effectively.
Excellent communication skills and the ability to work as part of a team.
Ability to solve problems and make decisions quickly and effectively.
Ability to handle multiple tasks in a dynamic work environment.
Skills in writing, editing, and report preparation.

Responsibilities:

Coordinating administrative operations within the College of Law and ensuring smooth workflow.
Managing internal and external correspondence and overseeing the schedule of appointments.
Organizing meetings, academic and administrative events, and preparing meeting minutes.
Contributing to the development and implementation of administrative policies and procedures.
Managing and updating the college’s social media content.
Providing administrative support to faculty members, students, and visitors.

Notes:

The ideal candidate will be flexible and capable of handling administrative workloads efficiently.