107 Administration jobs in Busaiteen
Office Manager - Operations & Administration
311 Galali
BHD45000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking an organized and proactive Office Manager to oversee the day-to-day operations of their busy office located in Sanad, Capital, BH . This role is crucial for ensuring the smooth and efficient functioning of the workplace, supporting all staff members, and maintaining a professional office environment. The ideal candidate will have a strong administrative background, excellent organizational skills, and a keen eye for detail. You will be responsible for a wide range of tasks, from managing office supplies and coordinating meetings to handling correspondence and liaising with vendors. This is an on-site position, requiring your presence in the office during business hours.
Responsibilities:
Responsibilities:
- Manage office supplies inventory and reordering process.
- Coordinate and schedule meetings, appointments, and travel arrangements for staff.
- Answer and direct phone calls, screen and relay inquiries, and manage incoming/outgoing mail and deliveries.
- Maintain organized filing systems, both physical and digital.
- Greet visitors and provide a welcoming reception experience.
- Assist in the preparation of reports, presentations, and correspondence.
- Liaise with vendors and service providers to ensure timely delivery of goods and services.
- Oversee office maintenance and ensure a clean and safe working environment.
- Support HR functions as needed, such as onboarding new employees and maintaining personnel records.
- Manage the company's calendar and schedule key events.
- Handle basic bookkeeping tasks, such as processing invoices and expense reports.
- Implement and improve office procedures and policies.
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- Proven experience as an Office Manager, Administrative Assistant, or in a similar role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong communication and interpersonal skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality in handling sensitive information.
- Experience with basic bookkeeping is an advantage.
- Proactive attitude and problem-solving abilities.
- Familiarity with office equipment and software.
This advertiser has chosen not to accept applicants from your region.
0
Senior Remote Data Entry Specialist
211, Busaiteen Busaiteen, Muharraq
BHD45000 Annually
WhatJobs
Posted 2 days ago
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Job Description
Our client is seeking a highly organized and detail-oriented Senior Remote Data Entry Specialist to join their fully remote operations team. This role is critical for maintaining the accuracy and integrity of our extensive databases and digital records. The ideal candidate will possess exceptional typing skills, a keen eye for detail, and the ability to work autonomously in a remote setting. This is a remote-first position, allowing you to work from the comfort of your home.
Responsibilities:
Responsibilities:
- Accurately input, verify, and update large volumes of data from various sources into our company's database systems and CRM platforms.
- Perform regular data quality checks and audits to identify and rectify errors, inconsistencies, or missing information.
- Ensure the confidentiality and security of all data handled.
- Develop and maintain an in-depth understanding of the data entry procedures and guidelines.
- Assist in the creation and refinement of data entry templates and protocols.
- Collaborate with internal teams to resolve data discrepancies and ensure data integrity across departments.
- Generate reports on data entry progress, accuracy rates, and identified issues.
- Troubleshoot and resolve data-related issues reported by other team members.
- Manage and prioritize multiple data entry tasks efficiently to meet deadlines.
- Provide feedback and suggestions for improving data management processes.
- Onboard and mentor new remote data entry personnel as needed.
- Proven experience as a Data Entry Specialist, Data Clerk, or similar role, with at least 3 years of relevant experience.
- Exceptional typing speed and accuracy (minimum 70 WPM with 98% accuracy).
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Experience with database management systems and CRM software (e.g., Salesforce, HubSpot) is a strong asset.
- Familiarity with data verification best practices and quality control measures.
- Excellent organizational and time-management skills, with the ability to work independently and proactively.
- Strong attention to detail and a commitment to producing high-quality work.
- Reliable high-speed internet connection and a dedicated home office space conducive to productive work.
- Excellent written and verbal communication skills.
- Ability to maintain focus and productivity in a remote work environment.
- Prior experience in a senior or lead capacity within a data entry team is highly desirable.
This advertiser has chosen not to accept applicants from your region.
1
Senior Executive Assistant - Office Management
211 Arad
BHD60000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Executive Assistant to provide comprehensive support to senior leadership. This role requires exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and serving as a gatekeeper and liaison between executives and internal/external stakeholders. The ideal candidate will possess strong communication skills, a high degree of professionalism, and a proactive approach to problem-solving. This position offers a hybrid work arrangement, blending in-office collaboration with remote flexibility.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Coordinate all aspects of executive travel, including booking flights, hotels, and transportation, and preparing detailed itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents as required.
- Screen and prioritize incoming communications, including emails and phone calls, and respond appropriately on behalf of executives.
- Act as a primary point of contact for internal and external stakeholders, building and maintaining professional relationships.
- Organize and manage executive meetings, including preparing agendas, taking minutes, and distributing action items.
- Assist with expense reporting and budget tracking for executive offices.
- Handle confidential information with the utmost discretion and integrity.
- Conduct research and gather information to support executive decision-making.
- Anticipate the needs of executives and proactively address potential issues.
- Manage office supplies, equipment, and vendor relationships as needed.
- Provide general administrative support, including filing, data entry, and document management.
- Coordinate company events and team-building activities as required.
Qualifications:
- Proven experience as an Executive Assistant or in a similar high-level administrative support role.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to interact professionally with individuals at all levels.
- Discretion and a high level of confidentiality.
- Proactive mindset and strong problem-solving abilities.
- Ability to work independently with minimal supervision.
- Experience in calendar management and complex travel coordination.
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
This advertiser has chosen not to accept applicants from your region.
2
Project Coordinator, Administrative Support
23456 Halat Seltah, Muharraq
BHD40000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client is seeking a meticulous and energetic Project Coordinator to provide essential administrative support for various ongoing projects. This role is fundamental to the successful execution and delivery of project milestones, ensuring all administrative functions are performed efficiently and accurately. You will work closely with project managers and team members, facilitating communication and organizing project documentation.
Key Responsibilities:
Qualifications:
This role requires a dedicated professional who can thrive in a fast-paced project environment. While some flexibility may be offered, the primary work location is in the vibrant **Jidhafs, Capital, BH** area, requiring your physical presence for key meetings and collaborative sessions. If you are a highly organized individual with a passion for ensuring project success through strong administrative foundations, we encourage you to apply.
Key Responsibilities:
- Assist Project Managers in developing and maintaining project plans, schedules, and budgets.
- Coordinate project meetings, including scheduling, preparing agendas, taking minutes, and distributing follow-up actions.
- Manage and organize project-related documentation, ensuring all records are up-to-date, accessible, and stored appropriately.
- Track project progress, identify potential risks or issues, and escalate them to the Project Manager as needed.
- Facilitate communication between project team members, stakeholders, and external vendors.
- Process project-related invoices, expense reports, and purchase orders.
- Assist with the preparation of project reports and presentations.
- Maintain a comprehensive understanding of project scope, objectives, and deliverables.
- Provide general administrative support to the project team, including data entry, filing, and correspondence.
- Contribute to process improvement initiatives for project management workflows.
Qualifications:
- Proven experience as a Project Coordinator, Administrative Assistant, or similar role, with a focus on project support.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software (e.g., Asana, Trello, MS Project).
- Ability to work independently and as part of a team, with a proactive and detail-oriented approach.
- Understanding of project management principles and methodologies is a plus.
- High school diploma or equivalent; a bachelor's degree is advantageous.
- Experience in the (mention a relevant industry like IT, Construction, Marketing etc. based on the fictional project context) sector is preferred.
This role requires a dedicated professional who can thrive in a fast-paced project environment. While some flexibility may be offered, the primary work location is in the vibrant **Jidhafs, Capital, BH** area, requiring your physical presence for key meetings and collaborative sessions. If you are a highly organized individual with a passion for ensuring project success through strong administrative foundations, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
3
Director of Project Management Office (PMO)
450 Halat Seltah, Muharraq
BHD130000 Annually
WhatJobs
Posted 6 days ago
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Job Description
Our client is a rapidly growing organization seeking a strategic and experienced Director of Project Management Office (PMO) to establish and lead their PMO function. This is a fully remote leadership role, critical for standardizing project management methodologies, optimizing project delivery, and ensuring alignment of projects with strategic business objectives. You will be responsible for developing and implementing robust project governance frameworks, managing a portfolio of complex initiatives, and mentoring project managers. The ideal candidate will possess extensive experience in program and portfolio management, a deep understanding of various project management methodologies (Agile, Waterfall), and exceptional leadership and communication skills.
Responsibilities:
Responsibilities:
- Establish, implement, and continuously improve the organization's PMO framework, standards, and best practices.
- Oversee the end-to-end management of the project portfolio, ensuring strategic alignment and prioritization.
- Develop and enforce project management methodologies, tools, and templates across the organization.
- Provide guidance, mentorship, and training to project managers and teams.
- Monitor project progress, identify risks and issues, and implement mitigation strategies.
- Facilitate effective communication and reporting on project status, performance, and KPIs to senior stakeholders.
- Manage resource allocation across projects to ensure optimal utilization.
- Drive process improvements to enhance project efficiency and success rates.
- Develop and manage the PMO budget and resources.
- Lead and inspire a team of project managers.
- Ensure effective change management practices are integrated into project lifecycles.
- Champion a culture of project management excellence and continuous improvement.
- Master's degree in Business Administration, Project Management, or a related field.
- Minimum of 10 years of progressive experience in project and program management, with at least 5 years in a PMO leadership role.
- Proven experience in establishing and maturing PMO functions within an organization.
- Expert knowledge of project management methodologies (Agile, Waterfall, Hybrid) and tools (e.g., MS Project, Jira, Asana).
- Strong understanding of portfolio management principles and strategic planning.
- Excellent leadership, team-building, and stakeholder management skills.
- Exceptional analytical, problem-solving, and decision-making abilities.
- Outstanding communication, presentation, and negotiation skills.
- PMP, PRINCE2, or Agile certifications are highly desirable.
- Experience working effectively in a remote leadership capacity.
- Demonstrated ability to drive organizational change and deliver complex projects successfully.
This advertiser has chosen not to accept applicants from your region.
4
Remote Administrative Director - Project Management Office
21505 Halat Seltah, Muharraq
BHD90000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Remote Administrative Director to lead and manage the administrative functions of their Project Management Office (PMO). In this fully remote role, you will be responsible for ensuring the smooth operation of the PMO by managing schedules, coordinating communications, maintaining project documentation, and supporting project managers. This position requires exceptional organizational skills, meticulous attention to detail, and the ability to manage multiple priorities effectively in a virtual environment. You will be a key facilitator, ensuring that projects run efficiently and that all administrative processes are optimized.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage the daily administrative operations of the PMO, ensuring efficient workflow and support for project teams.
- Coordinate project schedules, meetings, and resource allocation for various projects.
- Maintain and organize project documentation, including plans, reports, and status updates.
- Develop and implement administrative procedures and best practices for the PMO.
- Serve as the primary point of contact for administrative inquiries related to projects.
- Prepare and distribute project-related communications and reports.
- Assist in budget tracking and expense management for projects.
- Onboard new project team members with respect to administrative processes.
- Manage the use and organization of PMO tools and software.
- Conduct administrative audits to ensure compliance with PMO standards.
- Provide administrative support to the Head of PMO and project managers as needed.
- Identify opportunities for administrative process improvements and implement solutions.
- Foster effective communication and collaboration within the remote PMO team and across departments.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 7 years of experience in administrative management, project coordination, or operations support, with a strong emphasis on remote work.
- Proven experience managing administrative functions for a PMO or similar project-driven environment.
- Exceptional organizational and time management skills.
- Proficiency in project management software (e.g., Asana, Trello, MS Project) and office productivity suites.
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy.
- Ability to work independently and proactively manage tasks with minimal supervision.
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- Familiarity with project lifecycle methodologies is a plus.
- Discretion in handling confidential information.
This advertiser has chosen not to accept applicants from your region.
5
Administrative Assistant - Executive Support
24553 Al Muharraq
BHD3000 Monthly
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support. This role is crucial in ensuring the smooth and efficient operation of the executive office. The ideal candidate will be detail-oriented, possess excellent communication skills, and have a strong ability to multitask and prioritize effectively. Responsibilities include managing complex calendars, scheduling meetings and appointments, making travel arrangements, preparing reports and presentations, and handling confidential information with discretion. You will also be responsible for managing correspondence, answering phone calls, and greeting visitors. The ability to anticipate the needs of the executives you support and to act independently is essential. This role requires proficiency in office software suites and a keen eye for detail. You will act as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication. Maintaining organized filing systems, both physical and digital, is also a key duty. This position offers a dynamic work environment and the opportunity to work closely with senior leadership. A professional demeanor and a commitment to maintaining confidentiality are paramount. The hybrid nature of this role requires a balance of in-office presence for key collaborative tasks and remote work for independent duties, offering a blend of flexibility and interaction.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain executive calendars and schedules.
- Coordinate and schedule meetings, appointments, and events.
- Arrange travel logistics, including flights, accommodation, and itineraries.
- Prepare reports, presentations, and other documents.
- Handle incoming and outgoing correspondence and communications.
- Manage and organize filing systems.
- Serve as a point of contact for internal and external stakeholders.
- Maintain confidentiality of sensitive information.
- Provide general administrative support to the executive team.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience in an administrative or executive assistant role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively.
- Discretion and professionalism in handling confidential information.
- Experience with hybrid work environments is a plus.
This advertiser has chosen not to accept applicants from your region.
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6
Administrative Assistant - Operations Support
1151 Arad
BHD20 Hourly
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client is seeking a proactive and organized Administrative Assistant to provide crucial support to their operations team. This role is essential in ensuring the smooth functioning of daily activities and assisting with various administrative tasks. You will be responsible for managing schedules, coordinating meetings, handling correspondence, and maintaining important documentation. A key part of your role will involve supporting project coordination, preparing reports, and assisting with event logistics. The ideal candidate possesses excellent communication skills, a meticulous attention to detail, and a strong proficiency in office software, including Microsoft Office Suite. You should be adept at multitasking and prioritizing tasks effectively in a busy environment. Experience with CRM systems or other relevant administrative software is advantageous. We are looking for an individual who is a self-starter, reliable, and committed to providing high-quality administrative support. This contract position offers a valuable opportunity to contribute to a dynamic team and gain experience in a key support function.
Location: Sanad, Capital, BH . This role requires your presence in the office.
Responsibilities:
Location: Sanad, Capital, BH . This role requires your presence in the office.
Responsibilities:
- Manage calendars, schedule appointments, and coordinate meetings.
- Handle incoming and outgoing correspondence, including emails and phone calls.
- Organize and maintain physical and digital filing systems.
- Prepare reports, presentations, and other documents.
- Assist with travel arrangements and expense reporting.
- Support project management activities, including tracking deadlines.
- Coordinate logistics for meetings and events.
- Serve as a point of contact for internal and external inquiries.
- Perform general office duties, such as data entry and supply management.
- Liaise with different departments to ensure seamless operations.
- High school diploma or equivalent; Associate's degree is a plus.
- Proven experience as an Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize effectively.
- Discretion and confidentiality in handling sensitive information.
- Experience with office equipment and administrative software.
This advertiser has chosen not to accept applicants from your region.
7
Administrative Assistant - Executive Support
502 Galali
BHD40000 Annually
WhatJobs
Posted 12 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Administrative Assistant to provide comprehensive executive support. This role is essential in ensuring the smooth and efficient operation of the executive office, managing schedules, coordinating communications, and handling various administrative tasks. The ideal candidate is detail-oriented, possesses excellent communication skills, and has a professional demeanor. This position requires a dedicated individual who can manage multiple priorities effectively in a fast-paced environment. You will be the central point of contact for internal and external stakeholders interacting with the executive team.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Managing and coordinating executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Screening and prioritizing incoming communications (emails, phone calls, mail) and directing them appropriately.
- Preparing correspondence, reports, presentations, and other documents as required.
- Organizing and maintaining physical and digital filing systems.
- Coordinating meeting logistics, including room bookings, catering, and preparing agendas and minutes.
- Handling confidential information with the utmost discretion and professionalism.
- Assisting with expense reporting and budget tracking for the executive office.
- Acting as a liaison between executives and other departments, clients, and external partners.
- Managing office supplies and ensuring the executive office is well-maintained.
- Performing ad-hoc administrative duties as assigned by executives.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field is a plus.
- Proven experience as an Administrative Assistant or in a similar role, preferably providing executive support.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
- Strong written and verbal communication skills.
- Ability to multitask, prioritize effectively, and meet deadlines.
- Discretion and a high level of professionalism in handling sensitive information.
- Proactive and resourceful with a keen eye for detail.
- Ability to work independently with minimal supervision.
- Must be able to work from our office located in Sanad, Capital, BH .
This advertiser has chosen not to accept applicants from your region.
8
Remote Administrative Assistant - Executive Support
623 Busaiteen, Muharraq
BHD55000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support in a fully remote capacity. This role is crucial for ensuring the smooth and efficient operation of daily administrative functions for senior leadership. The ideal candidate will be detail-oriented, possess exceptional time management skills, and have a proven ability to manage multiple priorities in a fast-paced environment. Your responsibilities will include managing complex calendars, scheduling and coordinating meetings, preparing agendas and minutes, handling travel arrangements, processing expense reports, and managing confidential information with discretion. You will also be responsible for drafting and proofreading correspondence, managing email communications, organizing and maintaining digital files, and assisting with special projects as needed. Strong proficiency in office productivity software, including word processing, spreadsheets, and presentation software, is essential. Excellent communication and interpersonal skills are required to effectively interact with internal teams and external contacts. This position demands a high level of professionalism, initiative, and a commitment to providing outstanding support. The successful candidate will thrive in a remote work setting, demonstrating self-discipline and a proactive approach to problem-solving. This is an excellent opportunity for an experienced administrative professional to contribute significantly to executive success while enjoying the flexibility of remote employment.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars and schedules.
- Coordinate and arrange internal and external meetings, including virtual conferences.
- Prepare agendas, take meeting minutes, and track action items.
- Handle travel arrangements, including booking flights, accommodations, and transportation.
- Prepare and process expense reports and invoices.
- Draft, proofread, and edit correspondence, reports, and presentations.
- Manage email communications and prioritize inquiries.
- Organize and maintain digital filing systems and databases.
- Conduct research and compile information for various projects.
- Handle confidential information with the utmost discretion and professionalism.
- Provide general administrative support to the executive team as needed.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience in administrative support, preferably supporting senior executives.
- Proven experience managing complex calendars and coordinating meetings.
- Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or equivalent Google Workspace tools.
- Strong organizational and time management skills.
- Exceptional written and verbal communication skills.
- Ability to multitask and prioritize effectively in a remote environment.
- High level of discretion and confidentiality.
- Proactive approach and strong problem-solving abilities.
This advertiser has chosen not to accept applicants from your region.
9