2552 Administrative Assistants jobs in Seef
Administrative Assistant, Executive Support
232 Seef, Capital
BHD55000 Annually
WhatJobs
Posted 4 days ago
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Job Description
Our client, a prominent organization in the heart of the Capital Governorate, is seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive executive support. This role operates on a hybrid model, offering a balanced approach to on-site collaboration and remote work flexibility.
The Administrative Assistant will be responsible for providing high-level administrative and secretarial support to senior executives, ensuring the efficient management of their daily schedules and professional commitments. Key duties include managing calendars, scheduling meetings and appointments, coordinating travel arrangements (flights, accommodation, visas), and preparing meeting materials and agendas. You will be responsible for handling correspondence, screening phone calls, and responding to inquiries in a professional and timely manner. Maintaining confidential files and records, both physical and electronic, will be a critical aspect of this role. The Administrative Assistant will also assist with preparing reports, presentations, and other documents, requiring a strong command of office software suites. Proactive identification and resolution of administrative issues, ensuring smooth office operations, are essential. The ability to multitask, prioritize effectively, and adapt to changing demands in a fast-paced environment is crucial. Excellent interpersonal and communication skills are necessary to interact effectively with internal staff, clients, and external partners. Discretion and a high level of professionalism are paramount. The ideal candidate will possess a strong work ethic, meticulous attention to detail, and a proven ability to work independently and as part of a team. Experience as an Administrative Assistant or in a similar support role, particularly supporting senior management, is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools is essential. A Bachelor's degree or relevant certification is advantageous.
Key Responsibilities:
The Administrative Assistant will be responsible for providing high-level administrative and secretarial support to senior executives, ensuring the efficient management of their daily schedules and professional commitments. Key duties include managing calendars, scheduling meetings and appointments, coordinating travel arrangements (flights, accommodation, visas), and preparing meeting materials and agendas. You will be responsible for handling correspondence, screening phone calls, and responding to inquiries in a professional and timely manner. Maintaining confidential files and records, both physical and electronic, will be a critical aspect of this role. The Administrative Assistant will also assist with preparing reports, presentations, and other documents, requiring a strong command of office software suites. Proactive identification and resolution of administrative issues, ensuring smooth office operations, are essential. The ability to multitask, prioritize effectively, and adapt to changing demands in a fast-paced environment is crucial. Excellent interpersonal and communication skills are necessary to interact effectively with internal staff, clients, and external partners. Discretion and a high level of professionalism are paramount. The ideal candidate will possess a strong work ethic, meticulous attention to detail, and a proven ability to work independently and as part of a team. Experience as an Administrative Assistant or in a similar support role, particularly supporting senior management, is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools is essential. A Bachelor's degree or relevant certification is advantageous.
Key Responsibilities:
- Manage executive calendars and schedules.
- Coordinate domestic and international travel arrangements.
- Prepare meeting agendas and minutes.
- Handle correspondence and screen communications.
- Maintain confidential files and records.
- Assist with report and presentation preparation.
- Provide general administrative support to executives.
- Ensure smooth office operations.
- Act as a point of contact for internal and external stakeholders.
This advertiser has chosen not to accept applicants from your region.
0
Executive Administrative Assistant - Remote Support
24333 Seef, Capital
BHD60000 Annually
WhatJobs
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This hybrid role offers a blend of remote work flexibility and in-office collaboration, based out of our offices near Seef, Capital, BH . You will be instrumental in ensuring the smooth and efficient operation of executive functions, managing schedules, coordinating meetings, and preparing critical documentation.
Responsibilities:
Responsibilities:
- Manage complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls, and manage follow-ups.
- Organize and coordinate executive meetings, including preparing agendas, distributing materials, and taking minutes.
- Handle confidential information with the utmost discretion and professionalism.
- Assist with travel arrangements, including booking flights, hotels, and transportation.
- Conduct research and prepare reports or presentations as needed.
- Manage and maintain executive filing systems, both physical and digital.
- Serve as a liaison between executives and internal/external stakeholders.
- Proactively identify opportunities to improve administrative processes and efficiency.
- Attend in-office meetings as required for team cohesion and strategic alignment.
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.
- Excellent written and verbal communication skills.
- Ability to multitask, prioritize, and manage competing deadlines.
- Strong attention to detail and accuracy.
- Discretion and a high level of professionalism in handling confidential information.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Ability to adapt to changing priorities and work effectively in a hybrid environment.
- Familiarity with the business landscape in Seef, Capital, BH is a plus.
This advertiser has chosen not to accept applicants from your region.
1
Senior Administrative Assistant - Executive Support
10705 Al Ghurayfah
BHD55000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client, a dynamic and rapidly growing financial services firm, is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support. This hybrid role offers a blend of in-office collaboration and remote flexibility, based in Sitra, Capital, BH . The ideal candidate will be a master of multitasking, possess exceptional communication skills, and have a keen eye for detail. You will be the backbone of executive operations, ensuring smooth workflow and efficient management of daily schedules, correspondence, and travel arrangements.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars and schedules for multiple executives, including coordinating meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, presentations, and reports with a high degree of accuracy and professionalism.
- Screen and prioritize incoming communications, including emails, calls, and mail.
- Arrange and coordinate domestic and international travel, including flights, accommodations, and itineraries.
- Prepare expense reports and manage budget tracking for executive activities.
- Organize and maintain physical and digital filing systems, ensuring confidentiality and accessibility.
- Act as a liaison between executives and internal/external stakeholders.
- Provide logistical support for meetings, conferences, and events, including venue booking and catering.
- Conduct research and compile information as needed for executive projects.
- Anticipate the needs of executives and proactively address potential issues.
- Assist with onboarding new team members by preparing necessary documentation and introductions.
- Maintain a professional and positive demeanor, representing the executive team with integrity.
- High school diploma required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Administrative Assistant or Executive Assistant, preferably supporting C-level executives.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- Exceptional organizational and time-management skills, with the ability to prioritize effectively.
- Strong written and verbal communication skills.
- Discretion and confidentiality are paramount.
- Experience in planning and coordinating travel arrangements and expense reporting.
- Ability to multitask and thrive in a fast-paced environment.
- Proactive and resourceful, with a problem-solving attitude.
- Experience working in a hybrid model, demonstrating flexibility and adaptability.
- Familiarity with office management procedures and basic accounting principles.
This advertiser has chosen not to accept applicants from your region.
2
Remote Administrative Assistant & Executive Support
10001 Seef, Capital
BHD50000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Remote Administrative Assistant & Executive Support professional to provide comprehensive support to their senior leadership team. This is a fully remote position, offering the flexibility to work from any location with a reliable internet connection. You will be instrumental in ensuring the smooth operation of daily administrative tasks and providing seamless support to executives.
Key responsibilities include managing complex calendars, scheduling meetings across multiple time zones, coordinating travel arrangements (flights, accommodation, itineraries), and preparing meeting materials. You will also be responsible for drafting correspondence, managing email communications, organizing digital files, and conducting research as needed. Exceptional communication skills and a polished, professional demeanor are essential, as you will be the first point of contact for many internal and external stakeholders.
The ideal candidate will have a proven track record of providing high-level administrative support in a remote or fast-paced environment. Proficiency with various office productivity suites (e.g., Microsoft Office Suite, Google Workspace) and collaboration tools is required. You must be a self-starter, capable of prioritizing tasks effectively, maintaining confidentiality, and anticipating the needs of the executives you support.
Responsibilities:
Qualifications:
Key responsibilities include managing complex calendars, scheduling meetings across multiple time zones, coordinating travel arrangements (flights, accommodation, itineraries), and preparing meeting materials. You will also be responsible for drafting correspondence, managing email communications, organizing digital files, and conducting research as needed. Exceptional communication skills and a polished, professional demeanor are essential, as you will be the first point of contact for many internal and external stakeholders.
The ideal candidate will have a proven track record of providing high-level administrative support in a remote or fast-paced environment. Proficiency with various office productivity suites (e.g., Microsoft Office Suite, Google Workspace) and collaboration tools is required. You must be a self-starter, capable of prioritizing tasks effectively, maintaining confidentiality, and anticipating the needs of the executives you support.
Responsibilities:
- Manage and organize executive calendars, including scheduling meetings, appointments, and conference calls.
- Coordinate complex domestic and international travel arrangements, including flights, hotels, and ground transportation.
- Prepare agendas, minutes, and supporting documents for meetings.
- Draft, proofread, and send professional correspondence and emails.
- Manage incoming and outgoing mail and packages.
- Organize and maintain digital and physical filing systems.
- Conduct research on various topics as requested by executives.
- Assist with expense reporting and budget tracking.
- Act as a liaison between executives and other employees, clients, or partners.
- Maintain strict confidentiality of sensitive information.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3-5 years of experience as an Administrative Assistant or Executive Assistant, with demonstrable experience in remote work environments.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask, prioritize, and manage deadlines effectively.
- Proactive problem-solving abilities and resourcefulness.
- Experience with video conferencing platforms (e.g., Zoom, Microsoft Teams).
- Discretion and confidentiality are paramount.
This advertiser has chosen not to accept applicants from your region.
3
Remote Administrative Assistant - Executive Support
701 Bilad Al Qadeem, Capital
BHD50000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client is seeking a meticulous and organized Remote Administrative Assistant to provide comprehensive support to their executive team. This is a fully remote position, offering the flexibility to work from your home office. The successful candidate will manage a wide range of administrative tasks, including scheduling complex meetings and appointments, coordinating travel arrangements, preparing reports and presentations, and handling confidential correspondence. You will act as a key point of contact for internal and external stakeholders, requiring excellent interpersonal and communication skills. Proficiency in office productivity software, strong organizational abilities, and a proactive approach to anticipating needs are essential. This role demands discretion, professionalism, and the ability to work independently while maintaining clear communication channels with the executive team and other departments. The ideal candidate will be adept at managing multiple priorities in a fast-paced environment and ensuring the smooth operation of administrative functions.
Key Responsibilities:
Key Responsibilities:
- Manage executive calendars, including scheduling meetings, appointments, and travel.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Screen and prioritize incoming communications, responding as necessary.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Assist with expense reporting and budget tracking.
- Maintain organized digital and physical filing systems.
- Conduct research and compile data for reports and projects.
- Act as a liaison between executives and employees/external parties.
- Handle confidential information with the utmost discretion.
- Provide general administrative support to the executive team as needed.
- Proven experience as an Administrative Assistant or in a similar executive support role.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy.
- Ability to work independently and proactively.
- Experience in managing travel arrangements and expense reporting.
- Discretion and professionalism in handling sensitive information.
- A dedicated home office setup with reliable internet access is mandatory.
- Ability to adapt to changing priorities and deadlines.
This advertiser has chosen not to accept applicants from your region.
4
Remote Administrative Assistant - Executive Support
224 Manama, Capital
BHD55000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support. This is a fully remote position, allowing you to work from the comfort of your home office. You will be instrumental in ensuring the smooth and efficient operation of administrative tasks for senior leadership. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities with discretion and professionalism. You will handle a wide range of administrative duties, acting as a key point of contact and facilitating seamless communication.
Key Responsibilities:
Qualifications:
This role offers the flexibility of remote work coupled with the opportunity to support impactful leadership. Our client values dedication, efficiency, and a positive attitude.
Key Responsibilities:
- Manage calendars, schedule meetings, and coordinate appointments for executives.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Handle travel arrangements, including booking flights, accommodations, and ground transportation.
- Organize and maintain electronic and physical filing systems.
- Conduct research and compile data as requested by executives.
- Screen and prioritize incoming communications, including emails and phone calls.
- Assist with expense reporting and budget tracking.
- Liaise with internal and external stakeholders on behalf of executives.
- Prepare meeting agendas and take minutes when required.
- Provide general administrative support, including data entry and document management.
- Proactively identify and address potential administrative challenges.
- Maintain strict confidentiality of all sensitive information.
Qualifications:
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar administrative role.
- Excellent command of English, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
- Exceptional organizational and time management skills.
- Strong multitasking abilities and the capacity to prioritize effectively.
- High level of discretion, professionalism, and ability to handle confidential information.
- Excellent communication and interpersonal skills, with the ability to build rapport remotely.
- Self-motivated and able to work independently with minimal supervision.
- Comfortable using various remote collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- A dedicated home office space with reliable internet connectivity.
This role offers the flexibility of remote work coupled with the opportunity to support impactful leadership. Our client values dedication, efficiency, and a positive attitude.
This advertiser has chosen not to accept applicants from your region.
5
Remote Administrative Assistant - Executive Support
11513 Seef, Capital
BHD55000 Annually
WhatJobs
Posted 17 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support to their senior leadership team. This role demands exceptional discretion, strong communication skills, and the ability to manage complex schedules and tasks efficiently in a virtual environment. You will be the central point of contact for executives, managing their calendars, coordinating travel arrangements, preparing correspondence, and handling confidential information with the utmost care. The ideal candidate is tech-savvy, possesses excellent time management skills, and thrives in a fast-paced, remote setting. Key responsibilities include:
- Managing and coordinating complex calendars for multiple executives, including scheduling meetings, appointments, and conference calls.
- Arranging domestic and international travel, including flights, accommodations, and ground transportation, ensuring efficient itineraries.
- Preparing, editing, and proofreading correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screening and prioritizing incoming communications (emails, calls, mail), directing them to the appropriate parties.
- Maintaining organized and confidential filing systems, both physical and digital.
- Assisting with the preparation of meeting materials and taking minutes during virtual meetings.
- Conducting research and gathering information as needed for executive projects and tasks.
- Processing expense reports and managing office supplies inventory for remote staff.
- Coordinating event logistics for virtual meetings and team gatherings.
- Acting as a liaison between executives and internal/external stakeholders.
- Handling ad-hoc administrative projects and tasks as assigned by executives.
- Maintaining a high level of professionalism and discretion when dealing with sensitive information.
This advertiser has chosen not to accept applicants from your region.
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6
Remote Administrative Assistant - Executive Support
9000 Al Seef
BHD55000 Annually
WhatJobs
Posted 20 days ago
Job Viewed
Job Description
Our client, a globally recognized leader in its industry, is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support. This fully remote position offers the convenience of working from home while playing a crucial role in ensuring the smooth operation of executive-level activities. As a Remote Administrative Assistant, you will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements, preparing correspondence, and handling confidential information with utmost discretion. You will serve as a key point of contact for internal and external stakeholders, demonstrating professionalism and efficiency in all interactions. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and a strong command of office productivity software. You will leverage advanced communication tools to collaborate effectively with executives and team members across different time zones. This role demands a high degree of autonomy, initiative, and the ability to anticipate needs and proactively address them. You will manage multiple priorities simultaneously, ensuring that all tasks are completed accurately and on time. We are looking for an individual who is dedicated to providing top-tier administrative support, possesses excellent problem-solving skills, and is committed to maintaining a high level of confidentiality. This is an excellent opportunity for an experienced administrative professional seeking a flexible, remote work arrangement while contributing to the success of a leading organization. You will be instrumental in facilitating the productivity and effectiveness of our executive team. Key Responsibilities:
- Manage and coordinate complex executive calendars, including scheduling meetings and appointments across multiple time zones.
- Arrange domestic and international travel, including flights, accommodation, and transportation.
- Prepare and edit correspondence, presentations, and reports.
- Handle incoming and outgoing communications, including emails and phone calls, with professionalism.
- Organize and maintain electronic and physical filing systems.
- Process expense reports and manage departmental budgets as needed.
- Conduct research and prepare briefing materials for meetings.
- Coordinate meeting logistics, including virtual meeting setup and attendee management.
- Handle confidential information with discretion and maintain strict privacy.
- Anticipate executive needs and proactively offer support.
- Assist with special projects and other administrative tasks as assigned.
- Ensure smooth day-to-day operations for the executives supported.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 3-5 years of experience providing administrative support, preferably to senior executives.
- Proven experience in calendar management, travel coordination, and meeting logistics.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Teams).
- Excellent organizational, time management, and multitasking skills.
- Strong written and verbal communication skills.
- High degree of professionalism, discretion, and integrity.
- Ability to work independently with minimal supervision.
- Proactive attitude and strong problem-solving abilities.
- Comfortable working in a fully remote environment.
This advertiser has chosen not to accept applicants from your region.
7
Remote Administrative Assistant - Executive Support
703 Al Seef
BHD55000 Annually
WhatJobs
Posted 20 days ago
Job Viewed
Job Description
Our client, a dynamic and fast-paced organization, is seeking a highly organized, proactive, and professional Administrative Assistant to provide comprehensive executive support to its senior leadership team. This is a fully remote position, offering the convenience and flexibility to work from your home office. The Administrative Assistant will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing correspondence and reports, and handling confidential information with discretion. You will act as a key liaison, ensuring smooth communication and efficient operations for the executives you support. This role demands exceptional organizational skills, attention to detail, and the ability to anticipate needs and proactively manage tasks.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments, meetings, and conference calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and prioritize incoming communications, responding to inquiries as appropriate and redirecting as necessary.
- Organize and manage virtual meetings, including preparing agendas, distributing materials, and taking minutes.
- Handle confidential information with the utmost discretion and professionalism.
- Conduct research and gather information for projects and reports as requested.
- Manage expense reports and assist with budget tracking for executive support functions.
- Maintain organized digital filing systems and ensure easy retrieval of information.
- Act as a primary point of contact for internal and external stakeholders, demonstrating excellent interpersonal skills.
- Anticipate needs and proactively manage tasks to ensure executives' time is utilized effectively.
- Handle ad-hoc administrative projects and tasks as assigned.
This advertiser has chosen not to accept applicants from your region.
8
Remote Administrative Assistant - Project Support
22221 Al Seef
BHD22 Hourly
WhatJobs
Posted 18 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive support for various projects. This is a fully remote position, offering the flexibility to work from anywhere with a reliable internet connection. The successful candidate will be responsible for managing a wide range of administrative tasks, ensuring smooth project execution and effective communication across geographically dispersed teams. Your duties will include scheduling meetings, managing calendars, coordinating travel arrangements, preparing reports, and maintaining project documentation.
Key responsibilities include:
Key responsibilities include:
- Coordinating virtual meetings, preparing agendas, taking minutes, and distributing action items to relevant stakeholders.
- Managing and maintaining project calendars, deadlines, and key milestones for multiple projects simultaneously.
- Handling email correspondence, filtering important messages, and responding to inquiries promptly and professionally.
- Preparing and formatting documents, presentations, and reports using Microsoft Office Suite or similar software.
- Organizing and maintaining digital project files and databases to ensure easy accessibility and retrieval.
- Assisting with the onboarding process for new project team members, providing necessary information and resources.
- Conducting online research to support project requirements and information gathering.
- Liaising with internal departments and external vendors to gather information and facilitate communication.
- Troubleshooting basic technical issues related to remote work tools and platforms.
- Ensuring compliance with company policies and procedures in all administrative functions.
- Proactively identifying and suggesting improvements to administrative processes to enhance efficiency.
This advertiser has chosen not to accept applicants from your region.
9