345 Administrative Assistants jobs in Seef

• Manage and maintain executive calendars, scheduling appointments and meetings.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Prepare correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls.
• Act as a liaison between executives and internal/external stakeholders.
• Manage and organize physical and digital filing systems.
• Assist with event planning and coordination for meetings and conferences.
• Order and manage office supplies and maintain office organization.
• Handle confidential information with discretion and professionalism.
• Provide general administrative support to the executive team.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3 years of experience in an administrative or executive assistant role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize effectively.
• Discretion and the ability to handle confidential information.
• Proactive and problem-solving attitude.
• Experience with calendar management and travel arrangements.
• Professional demeanor and strong interpersonal skills.

• Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation.
• Prepare meeting agendas, take minutes, and track action items to ensure follow-through.
• Draft, proofread, and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls, responding as appropriate.
• Manage and organize digital and physical files, ensuring efficient record-keeping and easy retrieval.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Conduct research and gather information for various projects and reports.
• Assist with expense reporting and budget tracking for assigned executives.
• Serve as a liaison between executives and internal/external stakeholders.
• Proactively identify and resolve administrative challenges to ensure smooth operations.

• High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
• Minimum of 5 years of experience as an administrative assistant, executive assistant, or in a similar support role.
• Proven experience supporting C-level executives or senior management.
• Exceptional organizational and time management skills, with the ability to prioritize effectively in a remote setting.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• Strong problem-solving skills and the ability to work independently with minimal supervision.
• High level of discretion and confidentiality.
• Adaptability and willingness to learn new tools and processes.

• Provide administrative support to project managers and project teams throughout the project lifecycle.
• Coordinate project meetings, including scheduling, agenda preparation, minute-taking, and distribution.
• Manage and organize project documentation, ensuring it is up-to-date, accessible, and compliant with standards.
• Track project progress, milestones, and action items, escalating any potential delays or issues.
• Prepare project status reports, presentations, and other project-related documents.
• Facilitate communication between project stakeholders, ensuring information flow is efficient.
• Assist with resource allocation and scheduling tasks as directed by project managers.
• Maintain project filing systems, both electronic and physical.
• Support the onboarding of new project team members.
• Assist in the coordination of project-related events or workshops.

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 5 years of experience in administrative support, with a significant portion focused on project coordination.
• Proven experience supporting project management teams or offices.
• Proficiency in project management software (e.g., MS Project, Asana, Trello) and Microsoft Office Suite.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to multitask, prioritize, and manage workload effectively in a remote environment.
• High level of discretion and confidentiality.
• Proactive approach to problem-solving and task management.
• Familiarity with project management terminology and processes.

• Manage and maintain complex calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
• Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and itineraries.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Act as a liaison between the executive and internal/external stakeholders, handling communications with professionalism and discretion.
• Manage and organize electronic and physical files, ensuring easy retrieval of information.
• Conduct research and compile data for reports and presentations as requested.
• Handle confidential information with the utmost discretion and security.
• Process expense reports and manage departmental budgets in accordance with company policies.
• Anticipate needs and proactively address potential issues to ensure the executive's time is utilized effectively.
• Assist with special projects and ad-hoc administrative tasks as assigned.

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience providing administrative support to senior executives, preferably in a remote capacity.
• Exceptional organizational and time-management skills, with a proven ability to prioritize effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• Excellent written and verbal communication skills, with a keen eye for detail and grammar.
• High level of professionalism, discretion, and a strong sense of confidentiality.
• Proactive approach, with the ability to anticipate needs and take initiative.
• Experience with calendar management and complex travel coordination.
• Ability to work independently and as part of a remote team, demonstrating flexibility and adaptability.
• Experience in budget tracking and expense reporting.

Overview

About the Role

We are seeking a proactive and highly organized Executive Assistant with 2–3 years of experience to provide professional support to senior management. You will manage schedules, coordinate meetings, prepare documents, and ensure smooth day-to-day operations.

• Manage calendars, schedule appointments, and organize meetings.
• Prepare reports, presentations, and correspondence.
• Coordinate travel arrangements, itineraries, and expense reports.
• Handle confidential information with discretion.
• Liaise with internal teams and external stakeholders on behalf of executives.
• Follow up on pending tasks to ensure deadlines are met.

• 2–3 years of proven experience as an Executive Assistant or in a similar administrative role.
• Must have the ability to work independently with minimal supervision.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle pressure in a fast-paced environment.

NOTE: Must be available to join immediately.

• Managing complex and dynamic calendars for multiple executives, scheduling meetings, and coordinating logistics.
• Arranging domestic and international travel, including flights, accommodation, visas, and ground transportation.
• Preparing and editing correspondence, reports, presentations, and other documents.
• Screening and prioritizing incoming communications, including emails and phone calls.
• Handling confidential information with the utmost discretion and professionalism.
• Coordinating meeting agendas, preparing materials, and taking minutes.
• Managing expense reporting and processing invoices.
• Acting as a liaison between executives and internal/external stakeholders.
• Organizing and maintaining filing systems, both physical and digital.
• Assisting with special projects and ad-hoc administrative tasks as needed.
• Proactively identifying opportunities to improve efficiency and streamline administrative processes.
• Maintaining professional relationships with clients, partners, and employees.

• Manage complex executive calendars and schedule meetings.
• Arrange domestic and international travel.
• Prepare reports, presentations, and correspondence.
• Screen and prioritize emails and phone calls.
• Handle confidential information with utmost discretion.
• Coordinate logistics for executive events and meetings.
• Maintain office supplies and manage vendor relationships.
• Assist with special projects as assigned.
• Provide general administrative support to the executive team.