What Jobs are available for Administrative Management in Bahrain?

• Manage office supplies inventory and reordering process.
• Coordinate and schedule meetings, appointments, and travel arrangements for staff.
• Answer and direct phone calls, screen and relay inquiries, and manage incoming/outgoing mail and deliveries.
• Maintain organized filing systems, both physical and digital.
• Greet visitors and provide a welcoming reception experience.
• Assist in the preparation of reports, presentations, and correspondence.
• Liaise with vendors and service providers to ensure timely delivery of goods and services.
• Oversee office maintenance and ensure a clean and safe working environment.
• Support HR functions as needed, such as onboarding new employees and maintaining personnel records.
• Manage the company's calendar and schedule key events.
• Handle basic bookkeeping tasks, such as processing invoices and expense reports.
• Implement and improve office procedures and policies.

• High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
• Proven experience as an Office Manager, Administrative Assistant, or in a similar role.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality in handling sensitive information.
• Experience with basic bookkeeping is an advantage.
• Proactive attitude and problem-solving abilities.
• Familiarity with office equipment and software.

• Manage the daily administrative operations of the PMO, ensuring efficient workflow and support for project teams.
• Coordinate project schedules, meetings, and resource allocation for various projects.
• Maintain and organize project documentation, including plans, reports, and status updates.
• Develop and implement administrative procedures and best practices for the PMO.
• Serve as the primary point of contact for administrative inquiries related to projects.
• Prepare and distribute project-related communications and reports.
• Assist in budget tracking and expense management for projects.
• Onboard new project team members with respect to administrative processes.
• Manage the use and organization of PMO tools and software.
• Conduct administrative audits to ensure compliance with PMO standards.
• Provide administrative support to the Head of PMO and project managers as needed.
• Identify opportunities for administrative process improvements and implement solutions.
• Foster effective communication and collaboration within the remote PMO team and across departments.

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 7 years of experience in administrative management, project coordination, or operations support, with a strong emphasis on remote work.
• Proven experience managing administrative functions for a PMO or similar project-driven environment.
• Exceptional organizational and time management skills.
• Proficiency in project management software (e.g., Asana, Trello, MS Project) and office productivity suites.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to work independently and proactively manage tasks with minimal supervision.
• Experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
• Familiarity with project lifecycle methodologies is a plus.
• Discretion in handling confidential information.

• Oversee and manage general administrative and operational tasks for a remote workforce.
• Manage office supplies, equipment, and inventory, ensuring adequate stock levels.
• Coordinate virtual meetings, including scheduling, setting up virtual rooms, and preparing agendas.
• Support the onboarding process for new remote employees, including distributing necessary information and resources.
• Serve as the primary point of contact for vendors and service providers, managing relationships and contracts.
• Assist in the development and implementation of office policies and procedures.
• Maintain organized digital filing systems and databases.
• Process invoices, manage expenses, and assist with basic bookkeeping tasks.
• Support HR functions as needed, such as coordinating employee events or managing benefits administration information.
• Troubleshoot and resolve general operational issues that arise.

• Proven experience as an Office Manager, Administrative Manager, or similar role, preferably in a remote setting.
• Excellent organizational and time-management skills.
• Proficiency in office management software and virtual collaboration tools (e.g., Google Workspace, Microsoft Office Suite, Slack, Zoom).
• Strong communication and interpersonal skills.
• Ability to multitask, prioritize tasks, and manage a high volume of work efficiently.
• Detail-oriented with a proactive approach to problem-solving.
• Experience with vendor management and contract negotiation is a plus.
• Ability to work independently and collaboratively within a remote team.
• Discretion in handling confidential information.

• Manage and maintain executive calendars, scheduling appointments, meetings, and travel with precision.
• Arrange all aspects of domestic and international travel, including flights, accommodation, visas, and ground transportation.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
• Handle incoming communications, screening calls and emails, and redirecting them as appropriate.
• Organize and coordinate executive meetings, including booking venues, preparing agendas, and distributing materials.
• Take accurate minutes during meetings and track action items for follow-up.
• Process expense reports and manage departmental budgets as directed.
• Conduct research and gather data for executive projects and initiatives.
• Maintain and organize physical and digital filing systems.
• Act as a liaison between executives and internal/external stakeholders.
• Provide general administrative support, such as managing office supplies and ensuring smooth day-to-day operations.

• Manage and maintain executive calendars, scheduling meetings and appointments efficiently.
• Arrange complex domestic and international travel logistics, including flights, accommodations, and itineraries.
• Prepare, proofread, and edit documents, reports, presentations, and correspondence for accuracy and clarity.
• Serve as the primary point of contact for executive inquiries, managing phone calls and emails professionally.
• Conduct research, gather information, and prepare comprehensive briefing materials for executive meetings.
• Handle confidential information with the highest level of discretion and security.
• Coordinate and plan executive events and offsite meetings.
• Process expense reports and assist with budget tracking for the executive office.
• Develop and implement administrative processes to improve efficiency.

• Manage and maintain executive calendars, ensuring no conflicts and timely notifications.
• Coordinate and schedule high-level meetings, prepare agendas, and distribute minutes.
• Handle incoming and outgoing correspondence, including email, phone calls, and mail, with professionalism and discretion.
• Prepare and edit documents, reports, presentations, and spreadsheets.
• Arrange domestic and international travel, including flights, accommodation, and visas.
• Organize and manage office supplies, equipment, and vendor relationships.
• Assist in event planning and execution for internal and external stakeholders.
• Maintain organized filing systems, both physical and digital.
• Provide general administrative support to the executive team as needed.
• Ensure compliance with company policies and procedures.

• Proven experience as a Senior Administrative Assistant or in a similar executive support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to handle sensitive information with confidentiality.
• Discretion, professionalism, and a proactive approach to problem-solving.
• Experience in a corporate or fast-paced environment is preferred.

• Manage and maintain complex executive calendars, scheduling meetings, appointments, and events.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
• Prepare and process expense reports and invoices.
• Screen and prioritize incoming calls, emails, and correspondence; draft responses as needed.
• Prepare agendas, take minutes, and distribute action items for meetings.
• Develop and maintain efficient filing systems, both physical and digital.
• Assist with the preparation of reports, presentations, and other documents.
• Act as a primary point of contact for internal and external inquiries.
• Manage confidential information with the utmost discretion and professionalism.
• Support with event planning and logistics for executive functions.
• Conduct research and compile information for various projects as directed.

Job Overview:

The Executive Assistant & Partnership Specialist will serve as the right hand to the Head of Business Development,

ensuring seamless coordination between Ra'edat, its partners, and its community. This role combines executive

support with partnership management, event coordination, and community engagement, helping Ra'edat scale its

impact across the GCC. The ideal candidate is proactive, highly organized, and skilled in relationship-building, with

the ability to grow into a leadership role.

Responsibilities & Duties:

1. Executive & Administrative Support

. Act as a direct assistant to the Head of Business Development, managing schedules, communications, and

follow-ups.

. Represent Ra'edat in communications (emails, phone calls, and meetings) when delegated.

. Maintain a high level of professionalism, confidentiality, and attention to detail.

1. Partnership Management

. Serve as the primary point of contact for partners and sponsors after agreements are signed.

. Manage ongoing communications and ensure that partnership deliverables are executed.

. Track and report partnership progress to leadership.

. Build long-term relationships that enhance Ra'edat's ecosystem.

1. Community & Client Engagement

.Oversee Ra'edat's community communications, including sending broadcast lists for events, workshops,

and announcements.

. Engage with Ra'edat's community members (individuals, partners, and organizations) to ensure active

participation.

. Manage inquiries and support the growth of the Ra'edat community platform.

1. Events & Program Coordination

. Organize and execute Ra'edat's events, including workshops, trivia nights, majlis gatherings, and pop-up

activations.

. Coordinate logistics for larger-scale initiatives (e.g., university and school programs).

. Ensure smooth communication and follow-up with attendees and stakeholders.

1. Innovation & Initiative Development

. Support in developing new ideas, programs, and initiatives under Ra'edat.

. Identify opportunities for collaboration with external partners and institutions.

. Contribute to the design and implementation of projects that align with Ra'edat's mission.

Job Type: Full-time

Pay: From BD per month

Job Title: Executive Assistant & Operations Coordinator

Location:

Isa Town, Kingdom of Bahrain

About Us:

Single Origin is an artisan bakery and café passionate about delivering fresh, handcrafted baked goods and specialty coffee experiences. We take pride in our creativity, attention to detail, and warm hospitality — creating spaces that bring people together over exceptional food and coffee.

As we continue to grow, we're seeking a capable and dynamic Executive Assistant & Operations Coordinator to support the Founder in day-to-day management, business development, and operational execution.

Position Overview:

This role reports directly to the Founder and serves as a key point of coordination across the business. The ideal candidate is organized, resourceful, and comfortable managing multiple priorities — from internal team coordination and recruitment to events, partnerships, and client communication.

You'll act as the Founder's right hand, helping to plan, organize, and execute business objectives efficiently and professionally.

Key Responsibilities:

Executive Support

• Manage the Founder's calendar, meetings, and communication.
• Handle correspondence, draft emails, and prepare business proposals.
• Maintain organized documentation, reports, and follow-ups for ongoing projects.
• Ensure smooth day-to-day workflow by anticipating needs and managing priorities.

Operations Management

• Oversee coordination between departments (front of house, kitchen, and marketing).
• Support procurement and sourcing of suppliers, materials, and packaging.
• Track inventory, expenses, and project timelines as directed by the Founder.
• Prepare operational summaries and reports for management review.

Business Development & Events

• Identify and secure opportunities for brand participation in events, markets, and collaborations.
• Meet with B2B clients, present brand materials, and follow up on leads and proposals.
• Coordinate logistics and ensure smooth execution of brand activations or events.
• Support seasonal campaigns, new product launches, and marketing initiatives.

Recruitment & HR Support

• Source and screen potential candidates for various positions.
• Schedule interviews, manage onboarding, and maintain employee records.
• Support internal communication and training coordination.

Requirements:

• Must be Bahraini National , Registered in MLSD employment program
• 2–4 years of experience as an Executive Assistant, Operations Coordinator, or similar role.
• Strong organizational, communication, and multitasking skills.
• Confident in writing and speaking in a professional, client-facing manner.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office / Google Workspace and project management tools (e.g., Notion, Trello, Asana).
• Fluent in English; Arabic is an advantage.
• Highly proactive, dependable, and detail-oriented.

Preferred Qualifications:

• Background in hospitality, café, or F&B operations.
• Experience in event planning or client relations.
• Diploma or degree in Business Administration, Management, or Hospitality.

What We Offer:

• Competitive salary based on experience.
• Direct mentorship and collaboration with the Founder.
• Opportunities for career growth within a dynamic and expanding brand.
• Staff discounts on bakery and café products.

How to Apply:

Interested candidates can send their CV and a brief cover letter to (-) with the subject line:

"Executive Assistant & Operations Coordinator Application"

Job Type: Full-time

Pay: From BD per month

Application Question(s):

• Are you Bahraini National , Registered in MLSD?

Education:

• Diploma (Required)

License/Certification:

• Driving License (Required)