What Jobs are available for Administrative Positions in Bahrain?

• Assist Project Managers in developing and maintaining project plans, schedules, and budgets.
• Coordinate project meetings, including scheduling, preparing agendas, taking minutes, and distributing follow-up actions.
• Manage and organize project-related documentation, ensuring all records are up-to-date, accessible, and stored appropriately.
• Track project progress, identify potential risks or issues, and escalate them to the Project Manager as needed.
• Facilitate communication between project team members, stakeholders, and external vendors.
• Process project-related invoices, expense reports, and purchase orders.
• Assist with the preparation of project reports and presentations.
• Maintain a comprehensive understanding of project scope, objectives, and deliverables.
• Provide general administrative support to the project team, including data entry, filing, and correspondence.
• Contribute to process improvement initiatives for project management workflows.

• Proven experience as a Project Coordinator, Administrative Assistant, or similar role, with a focus on project support.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software (e.g., Asana, Trello, MS Project).
• Ability to work independently and as part of a team, with a proactive and detail-oriented approach.
• Understanding of project management principles and methodologies is a plus.
• High school diploma or equivalent; a bachelor's degree is advantageous.
• Experience in the (mention a relevant industry like IT, Construction, Marketing etc. based on the fictional project context) sector is preferred.

• Accurately entering and updating data in various databases and CRM systems.
• Verifying the accuracy and completeness of data records.
• Scanning, organizing, and filing digital documents.
• Managing and responding to emails and other forms of correspondence.
• Scheduling meetings and appointments for team members.
• Preparing and formatting documents, reports, and presentations.
• Assisting with customer inquiries and providing basic support.
• Maintaining and updating contact lists and other essential databases.
• Coordinating with team members to ensure smooth workflow and timely completion of tasks.
• Troubleshooting basic data entry issues and reporting any significant problems.
• Adhering to data privacy and confidentiality policies.

Job Title:
Customer Service/Administrative Support

Summary
Customer Service/Administrative Support personnel are normally the first point of contact for a client. They are responsible for providing basic information, scheduling appointments, and providing administrative support functions.

Essential Duties And Responsibilities

• Receive, screen, and direct callers and walk-in customers to the appropriate FFSP staff
• Provide general, basic information and referral of customers to military and community resources, utilizing other FFSP staff for more in-depth, complicated requests for information.
• Enroll and schedule customers in briefs, workshops, classes, and individual appointments, when not provided through centralized scheduling.
• Provide administrative and clerical services
• Provide a variety of administrative and clerical support functions, e.g., finalizing official correspondence, preparing military messages, making travel arrangements, distributing mass mailings, managing files, receiving messages for staff
• Ensure that information and referral services provided are entered and counted in FFSMIS
• Provide a variety of Counseling and Advocacy Program administrative support functions, e.g., preparing and finalizing official correspondence, data entry, attending and taking minutes at meetings, scheduling appointments, screening and directing potentially distraught or difficult callers or walk-in clients, managing files, maintaining referral and community resource directories

Supervisory Responsibilities

• This job has no supervisory responsibilities.

Required Education And/or Experience Qualifications

• High school diploma or GED
• Experience working with computers and office automation software
• Knowledge of basic customer service skills
• Ability to handle multiple tasks and determine priority of tasks
• Strong verbal and written skills
• Possess a general knowledge base of community and military resources
• Ability to follow directions carefully and understand complex protocols
• Ability to take and prepare meeting minutes, prepare correspondence, and accurately enter data into required data systems
• Knowledge of military lifestyle, ranks, and organizations

Preferred Qualifications

• Professionalism - Tactfully approaches others; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

Other Skills And Abilities

• This position requires access to U.S. Government facilities and systems.
• U.S. Citizenship, a valid driver's license, transportation, and auto insurance are required.

Competencies
To perform the job successfully, an individual should demonstrate the following competencies:

• Ability to work both independently and as part of a team.
• Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
• Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.

Physical Demands:
Works in office areas. Sits, stands, bends, lifts, and moves intermittently during working hours. Uses personal computers, telephones, copiers, printers, and other office equipment. The employee must occasionally lift and/or move up to 10 pounds.

Work Environment:
The physical demands and work environment characteristics described here represent those employees encounter while performing the essential functions of this job. Reasonable accommodations may be enabled for individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

Zeiders Enterprises, Inc. is an Equal Opportunity Employer

Job Title: Customer Service/Administrative Support

Summary - This position is a contingent opportunity and would begin work upon award.

Customer Service/Administrative Support personnel are normally the first point of contact for a client. They are responsible for providing basic information, scheduling appointments, and providing administrative support functions.

Essential Duties and Responsibilities

• Receive, screen, and direct callers and walk-in customers to the appropriate FFSP staff
• Provide general, basic information and referral of customers to military and community resources, utilizing other FFSP staff for more in-depth, complicated requests for information.
• Enroll and schedule customers in briefs, workshops, classes, and individual appointments, when not provided through centralized scheduling.
• Provide administrative and clerical services
• Provide a variety of administrative and clerical support functions, e.g., finalizing official correspondence, preparing military messages, making travel arrangements, distributing mass mailings, managing files, receiving messages for staff
• Ensure that information and referral services provided are entered and counted in FFSMIS
• Provide a variety of Counseling and Advocacy Program administrative support functions, e.g., preparing and finalizing official correspondence, data entry, attending and taking minutes at meetings, scheduling appointments, screening and directing potentially distraught or difficult callers or walk-in clients, managing files, maintaining referral and community resource directories

Supervisory Responsibilities

• This job has no supervisory responsibilities.

Required Education and/or Experience Qualifications

• High school diploma or GED
• Experience working with computers and office automation software
• Knowledge of basic customer service skills
• Ability to handle multiple tasks and determine priority of tasks
• Strong verbal and written skills
• Possess a general knowledge base of community and military resources
• Ability to follow directions carefully and understand complex protocols
• Ability to take and prepare meeting minutes, prepare correspondence, and accurately enter data into required data systems
• Knowledge of military lifestyle, ranks, and organizations

Preferred Qualifications

• Professionalism - Tactfully approaches others; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

Other Skills and Abilities

• This position requires access to U.S. Government facilities and systems.
• U.S. Citizenship, a valid driver's license, transportation, and auto insurance are required.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

• Ability to work both independently and as part of a team.
• Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
• Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.

Physical Demands: Works in office areas. Sits, stands, bends, lifts, and moves intermittently during working hours. Uses personal computers, telephones, copiers, printers, and other office equipment. The employee must occasionally lift and/or move up to 10 pounds.

Work Environment: The physical demands and work environment characteristics described here represent those employees encounter while performing the essential functions of this job. Reasonable accommodations may be enabled for individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

Zeiders Enterprises, Inc. is an Equal Opportunity Employer

Pay Range: $40,000 - $55,600

PLEASE NOTE: The Zeiders pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

• Manage complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
• Prepare agendas, take minutes, and distribute meeting summaries for various meetings.
• Screen and prioritize incoming communications, including emails, phone calls, and mail, directing them to the appropriate personnel.
• Draft, proofread, and edit correspondence, reports, presentations, and other documents.
• Organize and maintain electronic and physical filing systems, ensuring easy retrieval of information.
• Coordinate domestic and international travel logistics, including flights, accommodation, and itineraries.
• Process expense reports and manage budgets for the executive office.
• Prepare and format presentations and reports using Microsoft Office Suite.
• Act as a liaison between executives and internal/external stakeholders, clients, and partners.
• Conduct research and gather information as requested by executives.
• Handle confidential information with the utmost discretion and integrity.
• Provide general administrative support, such as ordering supplies and managing office equipment.
• Assist with event planning and coordination for company functions.
• Anticipate the needs of executives and proactively address them.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3-5 years of experience providing administrative support, preferably to senior management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and interpersonal skills.
• Ability to work independently and as part of a team in a fast-paced environment.
• Experience with calendar management and travel coordination.
• Detail-oriented with a commitment to accuracy.
• Knowledge of office management principles and practices.
• Previous experience in a hybrid work environment is a plus.

• Manage complex and dynamic executive calendars, scheduling meetings, appointments, and conference calls.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle incoming and outgoing communications, including emails and phone calls, acting as a gatekeeper when necessary.
• Maintain organized and confidential filing systems, both physical and digital.
• Prepare agendas for meetings and take minutes when required.
• Conduct research and compile information for executive reports and projects.
• Process expense reports and manage other administrative tasks to support executives.
• Anticipate the needs of executives and proactively address potential issues.
• Foster a professional and efficient working relationship with executives and internal/external stakeholders.

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience providing high-level administrative support, preferably to senior executives.
• Exceptional organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Strong written and verbal communication skills.
• Excellent interpersonal skills and the ability to build rapport with diverse individuals.
• Discretion and the ability to maintain confidentiality are essential.
• Proactive mindset and the ability to work independently with minimal supervision.
• Adaptability and the ability to manage multiple priorities in a remote work environment.
• Experience with project coordination or event planning is a plus.

• Managing complex executive calendars and scheduling meetings.
• Coordinating domestic and international travel arrangements.
• Preparing and editing correspondence, reports, and presentations.
• Screening and directing phone calls and emails.
• Acting as a liaison between executives and internal/external stakeholders.
• Managing office supplies and maintaining filing systems.
• Processing expense reports and invoices.
• Organizing and preparing for meetings, including minute-taking.
• Handling confidential information with utmost discretion.
• Assisting with special projects as needed.

• Managing complex and dynamic executive calendars, scheduling appointments and meetings.
• Coordinating domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Preparing, proofreading, and editing correspondence, reports, and presentations.
• Screening and directing phone calls and emails, acting as a gatekeeper for executives.
• Organizing and maintaining filing systems, both physical and digital.
• Assisting with expense reporting and budget tracking.
• Making logistical arrangements for meetings, conferences, and events.
• Handling confidential information with the utmost discretion and integrity.
• Conducting research and compiling data as required.
• Providing general administrative support to the wider team as needed.