1 168 Administrative Role jobs in Bahrain

Duties & Responsibilities

• Provide comprehensive organizational and technical support to the Managing Director.
• Plan, coordinate, and maintain schedules, meetings, and electronic calendars.
• Organize telephone communications and manage incoming calls, relaying important information to the executive.
• Prepare materials and documents for meetings, ensuring all logistics are handled efficiently.
• Maintain an organized office environment, including managing office supplies and conducting inventory.
• Handle internal and external correspondence, ensuring timely responses and document management.
• Assist in planning and organizing business trips for the executive team, including travel arrangements and accommodations.
• Conduct research and compile information for various projects as needed.
• Handle confidential information with discretion and professionalism.
• Proactively identify and resolve issues that may arise, supporting the smooth operation of the executive office.
• Assist with ad-hoc projects and tasks as delegated by management.

• Previous experience as an Administrative Assistant or in a similar administrative role.
• University degree and at least 3 years of relevant work experience.
• Strong organizational skills and attention to detail are essential.
• Excellent communication skills, with a proficiency in English (B2 or higher); knowledge of Arabic is a plus.
• Ability to work in a fast-paced environment and adapt to changing priorities.
• A positive, can-do attitude and readiness for new experiences.
• Must be willing to travel as required for the role.

Position Summary:

The Admin Assistant will support the day-to-day administrative operations of the long-term care facility. This role ensures efficient office management, Coordination across departments, accurate documentation, and effective communication between staff, residents, families, and external stakeholders.

Key Responsibilities:

General Administration

• Working closely with across the departments.
• Handle incoming and outgoing correspondence, emails, and documentation.
• Maintain filing systems (digital and physical) for residents, staff, and facility records.
• Assist with data entry, reports, and preparation of presentations.
• Provide clerical support to the Facility Manager and Admin Coordinator.

Resident & Family Support

• Assist in processing admission, discharge, and transfer paperwork.
• Support residents and families with non-clinical inquiries in a professional and empathetic manner.
• Help coordinate resident activities and events when required.

Operations & Logistics

• Schedule meetings, appointments, and staff rosters as directed.
• Monitor and order office supplies and maintain stock records.
• Coordinate courier services, transport, and small-scale procurement requests.
• Assist in arranging facility maintenance requests and vendor visits.

Compliance & Documentation

• Support in maintaining accurate administrative and healthcare records.
• Assist in preparing documents for audits, inspections, and quality checks.
• Ensure confidentiality of resident and staff information at all times.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities

• Handle and coordinate active calendars
• Schedule and confirm meetings
• Ensure file organization based on office protocol
• Provide ad hoc support around office as needed

Qualifications

• Bachelor's degree or equivalent experience
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Office suite

• Manage and maintain executive calendars, scheduling appointments and meetings.
• Coordinate domestic and international travel arrangements.
• Prepare, proofread, and edit correspondence, reports, and presentations.
• Handle incoming calls, emails, and visitors, screening and directing them appropriately.
• Organize and maintain physical and digital filing systems.
• Assist with expense reporting and invoice processing.
• Manage office supplies and equipment.
• Support administrative projects and initiatives as assigned.
• Maintain confidentiality and exercise discretion in all matters.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3 years of administrative or secretarial experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritize tasks effectively.
• Discretion and professionalism in handling confidential information.
• Experience in a hybrid work environment is a plus.

• Manage and organize executive calendars and schedules.
• Coordinate meetings, prepare agendas, and take minutes.
• Handle incoming and outgoing correspondence (emails, calls, mail).
• Maintain organized filing systems and databases.
• Prepare reports, presentations, and other documents.
• Manage office supplies and equipment.
• Assist with travel arrangements and expense reporting.
• Provide general administrative support to the team.

• High school diploma or equivalent; Associate's degree preferred.
• Minimum of 2 years of experience in an administrative support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize effectively.
• Discretion and professionalism in handling confidential information.

• Manage office correspondence, including emails, mail, and phone calls.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Maintain and organize office filing systems and records.
• Prepare documents, reports, and presentations.
• Greet visitors and answer inquiries in a professional manner.
• Assist with office supply management and inventory.
• Provide general administrative support to staff and management.
• Handle confidential information with discretion.
• Support event planning and coordination.
• Ensure the office environment is organized and functional.

• Proven experience as an Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• High level of attention to detail and accuracy.
• Professional and courteous demeanor.
• Experience working in a hybrid work environment.
• High school diploma or equivalent; Associate's or Bachelor's degree is a plus.

• Manage calendars, schedule appointments, and coordinate meetings for executives.
• Prepare and edit correspondence, presentations, and reports.
• Answer and direct phone calls, and manage incoming/outgoing mail and deliveries.
• Maintain and organize filing systems, both physical and digital.
• Greet visitors and provide general administrative support to staff.
• Assist with travel arrangements, including booking flights and accommodations.
• Process expense reports and invoices.
• Conduct research and compile data as needed.
• Order and manage office supplies.
• Provide support for special projects and events.
• Handle sensitive information with confidentiality and discretion.
• Ensure office equipment is maintained and functioning properly.
• Contribute to a positive and efficient office environment.
• Assist with onboarding new employees.
• Coordinate meeting logistics, including room booking and catering.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and professionalism in handling confidential information.
• Familiarity with office equipment (printers, scanners, copiers).
• Proactive attitude and ability to work independently with minimal supervision.
• Experience in a hybrid work setting is beneficial.
• Strong attention to detail.