318 Administrative Role jobs in Bahrain

• Managing calendars and scheduling appointments for executives.
• Coordinating and preparing for meetings, including room bookings and catering.
• Answering and directing phone calls, and managing correspondence.
• Preparing reports, presentations, and other documents.
• Maintaining physical and digital filing systems.
• Assisting with travel arrangements and expense reports.
• Handling incoming and outgoing mail and deliveries.
• Providing general office support and managing supplies.
• Supporting special projects as assigned.

• Manage and maintain executive calendars, scheduling meetings, appointments, and travel arrangements.
• Screen and direct phone calls, correspondence, and emails.
• Prepare and edit documents, reports, presentations, and correspondence.
• Organize and maintain filing systems, both physical and digital.
• Coordinate meeting logistics, including room bookings, catering, and preparing materials.
• Greet visitors and provide a professional first point of contact.
• Assist with data entry and manage databases.
• Handle office supplies inventory and procurement.
• Support the team with ad-hoc administrative tasks and projects.
• Maintain confidentiality of sensitive information.
• Assist in preparing agendas and taking meeting minutes.
• Process invoices and manage expense reports.
• Coordinate internal and external communication efforts.
• Ensure the office environment is well-maintained and organized.

• High school diploma or equivalent; Associate's degree or relevant certification is a plus.
• Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G Suite.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• High level of discretion and professionalism.
• Familiarity with office equipment and procedures.
• Experience with remote collaboration tools (e.g., Zoom, Microsoft Teams) is beneficial.
• Ability to work independently and as part of a hybrid team.
• A proactive approach to problem-solving.

• Manage and maintain calendars, schedule appointments, and coordinate meetings.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Organize and maintain physical and digital filing systems.
• Prepare documents, reports, and presentations as required.
• Assist with office operations, including managing office supplies and equipment.
• Greet visitors and provide a professional first point of contact.
• Support various departments with administrative tasks and projects.
• Make travel arrangements and manage itineraries.
• Ensure the office environment is organized and well-maintained.
• Handle confidential information with discretion and professionalism.

• High school diploma or equivalent; associate's degree or relevant certification is a plus.
• Minimum of 2 years of experience in an administrative support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and accuracy.
• Professional and courteous demeanor.
• Ability to work independently and as part of a team.

• Managing incoming and outgoing mail, email, and phone calls, directing inquiries to the appropriate personnel.
• Scheduling meetings, appointments, and managing calendars for management and staff.
• Maintaining accurate and organized filing systems, both physical and digital.
• Procuring and managing office supplies, equipment, and vendor relationships.
• Assisting with the preparation of reports, presentations, and other documents.
• Coordinating travel arrangements for staff, including flights, accommodation, and transportation.
• Supporting onboarding processes for new employees, including workspace setup and documentation.
• Organizing and coordinating company events and meetings.
• Providing general administrative support to all departments as needed.
• Implementing and maintaining office administrative procedures and policies.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Proven experience in an administrative or office management role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities, with the capacity to prioritize tasks effectively.
• Ability to work independently and as part of a team in a remote environment.
• Discretion in handling confidential information.
• Proactive attitude and problem-solving capabilities.

Overview

About the Role

We are seeking a proactive and highly organized Executive Assistant with 2–3 years of experience to provide professional support to senior management. You will manage schedules, coordinate meetings, prepare documents, and ensure smooth day-to-day operations.

• Manage calendars, schedule appointments, and organize meetings.
• Prepare reports, presentations, and correspondence.
• Coordinate travel arrangements, itineraries, and expense reports.
• Handle confidential information with discretion.
• Liaise with internal teams and external stakeholders on behalf of executives.
• Follow up on pending tasks to ensure deadlines are met.

• 2–3 years of proven experience as an Executive Assistant or in a similar administrative role.
• Must have the ability to work independently with minimal supervision.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle pressure in a fast-paced environment.

NOTE: Must be available to join immediately.

• Managing and coordinating complex executive calendars and schedules.
• Arranging domestic and international travel, including flights, accommodation, and visas.
• Preparing and editing correspondence, reports, and presentations.
• Organizing and coordinating meetings, including agenda preparation, minute-taking, and follow-up actions.
• Handling incoming and outgoing communications, including emails and phone calls.
• Managing office supplies and maintaining an organized filing system.
• Processing expense reports and managing budgets for the executive office.
• Acting as a liaison between executives and other departments or external contacts.
• Conducting research and compiling information as requested.
• Maintaining confidentiality of sensitive information.

• High school diploma or equivalent; Bachelor's degree preferred.
• A minimum of 3-5 years of experience providing administrative support to senior management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Discretion and a high level of professionalism.
• Ability to multitask and prioritize effectively.
• Experience with calendar management and travel coordination.
• Proactive approach and problem-solving skills.