What Jobs are available for Administrative Role in Bahrain?

• Accurately entering and updating data in various databases and CRM systems.
• Verifying the accuracy and completeness of data records.
• Scanning, organizing, and filing digital documents.
• Managing and responding to emails and other forms of correspondence.
• Scheduling meetings and appointments for team members.
• Preparing and formatting documents, reports, and presentations.
• Assisting with customer inquiries and providing basic support.
• Maintaining and updating contact lists and other essential databases.
• Coordinating with team members to ensure smooth workflow and timely completion of tasks.
• Troubleshooting basic data entry issues and reporting any significant problems.
• Adhering to data privacy and confidentiality policies.

• Accurately enter, update, and maintain data in various databases and CRM systems.
• Verify the accuracy and completeness of data by comparing it to source documents.
• Perform regular data audits to identify and correct errors or inconsistencies.
• Organize and maintain digital and physical filing systems.
• Prepare and format reports, documents, and presentations as required.
• Assist with administrative tasks such as scheduling, correspondence, and managing online calendars.
• Support team members with data-related queries and administrative needs.
• Ensure compliance with data security and privacy policies.
• Manage and prioritize multiple data entry and administrative tasks efficiently.
• Contribute to the development and refinement of data entry procedures.

• Proven experience in data entry and administrative support roles.
• Exceptional accuracy and attention to detail.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Experience with database management software is highly desirable.
• Strong organizational and time-management skills.
• Ability to work independently and meet deadlines in a remote environment.
• Excellent written and verbal communication skills.
• High school diploma or equivalent required; associate's degree or certification in a related field is a plus.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities

• Handle and coordinate active calendars
• Schedule and confirm meetings
• Ensure file organization based on office protocol
• Provide ad hoc support around office as needed

Qualifications

• Bachelor's degree or equivalent experience
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Office suite

Inspired Education is the leading global group of premium schools, with a portfolio of 121 premium private schools in 28 countries spanning 6 continents which utilise proven educational practices from every corner of the globe, ensuring over 95,000 students receive a world-class learning experience from Kindergarten to Year 13.

Founded in 2013 by Nadim M. Nsouli, Inspired is backed by investors such as Stonepeak, GIC, TA Associates, and the Oppenheimer and Mansour family offices. The Group is experiencing 20% per annum growth through acquisition, greenfield site expansion, and the development of existing schools within its portfolio. In 2023, Inspired was recognised by Beauhurst as one of the UK's top 10 highest-value private companies.

ROLE SUMMARY:

The British School of Bahrain is committed to providing a high-quality, international education for students in the Kingdom of Bahrain. We are a selective, coeducational, independent Nursery-through-Year 13 school. Our curriculum is based on the National Curriculum for England and Wales, with some adaptations to the local context and offers IGCSE and A-Level/BTEC examinations. While the language of academic instruction is English, we are a truly international school, and our pupils and staff come from over 82 different nationalities. The school has 2900 students on roll aged 3-18, it has a warm feel to it, and there is a sense of fun. Most importantly, our students are a joy to teach.

Judged as 'Outstanding' in both our most recent BSO and BQA inspections, we have high expectations of our students throughout their educational journey. Our aim is to provide our graduating students with a passport to the best universities, colleges and careers around the world.

We are welcoming applications for an Admin Assistant to join us in December 2025. The Admin Assistant will report directly to the Parental Relations Executive. The primary role is to ensure that all visitors, staff and students are welcomed and that all general enquiries at the main reception are dealt with in a timely and effective manner, while supporting the Admissions Office with administrative and clerical work. The position is a varied and exciting role. The ideal candidate will need to work closely with all departments. Essential qualities should be friendliness, confidence, approachability with a "can do attitude", organised, efficient, professional, and reliable.

KEY RESPONSIBILITIES:

• To act as the first point of contact for all visitors, parents and students, answering any general enquiries and directing them to respective departments.
• Present a welcoming and professional manner, remembering that you are the first impression of the school.
• Answer all calls and assist with telephone enquiries in a timely and friendly manner.
• Redirect calls to relevant departments. Take messages and relay information to staff or students.
• You are responsible for distributing messages and items left for students and teachers at the reception.
• Manage complaints where possible or refer them to the appropriate department.
• Checking all parents and visitors' ID upon arrival at reception.
• Fire Drill Procedure - responsible for maintaining accurate class lists for Fire Drills, producing evacuation plans and routes for classrooms.
• Keep accurate records of staff who have temporarily left the school premises.
• Administrative and clerical support tasks, including preparing transfer certificates, enrolment letters, and preparing documents to support the Admissions Team.
• Support the Admissions Teams with auditing work wherever needed, as well as settling-in calls.
• Provide an accurate and full range of information within the category requested (location, curriculum, admission procedure – including the booking of tours, tour information, administration, structure, etc.) to ensure the delivery of a quality customer service experience to all callers or visitors to the school.
• Actively support the Admissions team by contacting enquiries, conducting school tours wherever necessary, and assist in enrolment events as and when required.
• Maintain open lines of communication to new & prospective parents ensuring that their concerns and feedback are handled effectively and efficiently; liaising with other school personnel as required.
• Assist in parent and school events as and when required (inclusive of weekends).

THE IDEAL CANDIDATE (PREFERABLY BAHRAINI) WILL HAVE:

• Bachelor's degree
• Strong IT, administrative, interpersonal and time management skills
• Relevant work experience
• Brilliant at multitasking and enjoy meeting people
• Have strong attention to detail, be proactive, energetic and reliable
• Excellent communicator both verbally and in writing, in English and Arabic
• Highly organised
• Quick problem-solving skills.
• Proficient secretarial skills, and extensive knowledge & experience with MS office programmes

SAFEGUARDING STATEMENT

Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.

Job Types: Full-time, Permanent

Pay: BD BD per month

Application Question(s):

• Do you possess a Bahraini passport?

Experience:

• Administration: 2 years (Preferred)

Company Description

Millenial Auditing is a professional company providing services in the fields of auditing and corporate law governance. With a rich history spanning 35 years, the group serves clients across India, UAE, and Bahrain.

Role Description

This is a full-time on-site role for an Administrative Assistant located in Manama. The Administrative Assistant will handle a variety of day-to-day tasks including providing general administrative support, assisting executive staff with administrative duties, maintaining phone etiquette, and performing clerical tasks. This role requires efficient communication and the ability to coordinate multiple tasks effectively.

Qualifications

• Administrative Assistance and Executive Administrative Assistance skills
• Phone Etiquette and Communication skills
• Clerical Skills
• Proficiency in using office software (e.g., Microsoft Office Suite)
• Skillful in operating printers
• Strong organizational and time management skills
• Prior experience in a similar role is preferred
• Bachelor's degree in Business Administration or related field is a plus

Company Description

Millenial Auditing is an licensed Audit firm in the Kingdom of Bahrain service clients across all industries.

Role Description

This is a full-time on-site role for an Administrative Assistant, located in Manama. The Administrative Assistant will handle a variety of day-to-day tasks including providing administrative support, managing phone calls, organizing and scheduling appointments, and ensuring proper clerical tasks are done efficiently. They will also assist executive staff with administrative tasks, maintaining organized filing systems, and coordinating meetings and operating printing machine.

Qualifications

• Administrative Assistance and Executive Administrative Assistance skills
• Phone Etiquette and Communication skills
• Clerical skills
• Excellent time management and organizational skills
• Proficiency in Microsoft Office Suite
• High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary will be a plus
• Ability to multitask and prioritize tasks effectively
• Strong attention to detail and problem-solving skills

Job Description:

• Provide administrative and clerical support to departments or individuals
• Maintain Managing Director/ Engineers agenda and assist in planning appointments, board meetings etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Handle documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Monitor an effective construction quality control program and ensure compliance to all construction regulations and prepare required documents and establish quality of all construction work for all contracts.
• Monitor all contractor drawings at various intervals and maintain records of all installation and evaluate all applications for payment got contractors and recommend changes if required and supervise efficient working of all employees and ensure compliance to all instructions.

Experience/skill :

• Knowledge of office and accounting procedures
• Exceptional computer and Software usage skills – MS Office Suite
• 1-2 years administrative experience in a Construction Company (Preferred)/ Fresher's also welcomed
• Excellent customer service
• Strong ability to work independently and ability to research and problem solve
• Demonstrated knowledge of phone and email procedures and etiquette
• Ability to prioritize and meet deadlines.

Job Types: Full-time, Permanent

Position Summary:

The Admin Assistant will support the day-to-day administrative operations of the long-term care facility. This role ensures efficient office management, Coordination across departments, accurate documentation, and effective communication between staff, residents, families, and external stakeholders.

Key Responsibilities:

General Administration

• Working closely with across the departments.
• Handle incoming and outgoing correspondence, emails, and documentation.
• Maintain filing systems (digital and physical) for residents, staff, and facility records.
• Assist with data entry, reports, and preparation of presentations.
• Provide clerical support to the Facility Manager and Admin Coordinator.

Resident & Family Support

• Assist in processing admission, discharge, and transfer paperwork.
• Support residents and families with non-clinical inquiries in a professional and empathetic manner.
• Help coordinate resident activities and events when required.

Operations & Logistics

• Schedule meetings, appointments, and staff rosters as directed.
• Monitor and order office supplies and maintain stock records.
• Coordinate courier services, transport, and small-scale procurement requests.
• Assist in arranging facility maintenance requests and vendor visits.

Compliance & Documentation

• Support in maintaining accurate administrative and healthcare records.
• Assist in preparing documents for audits, inspections, and quality checks.
• Ensure confidentiality of resident and staff information at all times.

• Manage and maintain executive calendars and schedules.
• Coordinate and arrange meetings, appointments, and travel itineraries.
• Prepare reports, presentations, and correspondence.
• Handle incoming and outgoing mail and communications.
• Organize and maintain office filing systems.
• Provide general administrative support to the team.
• Greet visitors and manage reception duties as needed.
• Assist with event planning and coordination.
• Maintain office supplies and manage inventory.
• Ensure office environment is organized and presentable.

• High school diploma or equivalent; Associate's degree preferred.
• Minimum of 3 years of experience in administrative support.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality in handling sensitive information.
• Proactive approach to problem-solving.
• Experience with office equipment and administrative procedures.