1 179 Administrative Staff jobs in Bahrain

n Office Administrator is responsible for managing the day-to-day operations of the office, ensuring smooth workflow and organizational efficiency. This includes handling correspondence, scheduling meetings, maintaining records and databases, overseeing office supplies and facility upkeep, and supporting HR tasks such as onboarding and staff coordination. They also assist with budgeting, prepare reports, and coordinate travel or event logistics, serving as a reliable point of contact between internal teams, clients, and visitors while upholding a professional and welcoming environment.

Job Type: Full-time

Job Purpose

We are seeking a detail-oriented and proactive Office Administrator to support our daily administrative and operational activities. The successful candidate will be responsible for managing invoicing, preparing quotations, maintaining customer data, coordinating with operations teams, and handling banking tasks

Key Responsibilities

• Work independently, initially as the only team member in the office.
• Check and file daily invoices to ensure accuracy and proper documentation.
• Liaise with accounts department on required administrative support.
• Draft and prepare quotations for prospective clients in a timely and professional manner.
• Liaise with Customer Service teams to keep CRM systems up to date.
• Liaise with Logistics and Operations teams to ensure smooth documentation workflow
• Manage the deposit and record-keeping of received cheques.
• Provide general administrative support pertaining to the organisation of the office
• Provide ad-hoc administrative support to the management team
• Greet office visitors and facilitate their visit
• Proactively greet callers when answering phones. Divert calls as necessary.
• Receive and coordinate packages and post
• Maintain office stocks proactively
• Operate standard office equipment on a regular basis, including telephony, printer, computer, copy machine, scanner.
• Operate service equipment such as coffee and water machines.
• Maintain the general office filing system
• Oversee and coordinate the site shared calendars
• Arrange travel and accommodations

Requirements

• Must be located in Bahrain with previous work experience in Bahrain
• Proven experience in an administrative or office support role.
• Strong attention to detail and organisational skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Familiarity with CRM systems or customer databases (Prospect experience is a plus).
• Excellent communication and interpersonal skills.
• Ability to work independently and manage multiple tasks.
• Fluent in written and spoken English

Job Type: Full-time

Pay: From BD per month

Application Question(s):

• Are you comfortable with working independently, often alone in the office?
• Are you comfortable reporting to line manager who is located overseas?

Experience:

• Office Administrator: 2 years (Required)

Language:

• English (Required)

Location:

• Manama (Preferred)

Job Title:
Admin cum Accountant

Job Type:
Full-time

Location:
Bahrain

Job Description

We are looking for an experienced
Admin cum Accountant
to join our team in Bahrain. The ideal candidate will be responsible for managing both administrative and accounting functions to ensure smooth day-to-day operations and accurate financial management.

Roles & Responsibilities

• Oversee and manage daily office operations.
• Supervise, coordinate, and support office staff.
• Handle office facilities, vendor coordination, and maintenance activities.
• Maintain proper documentation, records, and reporting systems.
• Implement office policies, procedures, and ensure workflow efficiency.
• Organize travel arrangements, meetings, and office events.
• Maintain accurate financial records including ledgers, journals, and cash books.
• Process and verify invoices, payments, and receipts.
• Track company expenses and reconcile bank statements.
• Assist in monthly, quarterly, and annual financial reporting.
• Support budgeting and financial analysis as required.

Skills & Requirements

• Minimum
  9 years of experience
  in an
  Accounts cum Admin
  role with strong focus on administration.
• Proficiency in
  MS Office
  and
  ERP systems
  .
• Excellent communication and interpersonal skills.
• Strong organizational, multitasking, and leadership abilities.
• Attention to detail and ability to work independently.

• Manage incoming and outgoing mail and correspondence.
• Answer and direct phone calls, providing excellent customer service.
• Schedule meetings, appointments, and manage calendars for executives.
• Maintain organized and up-to-date filing systems, both physical and digital.
• Order and manage office supplies, ensuring adequate stock levels.
• Greet visitors and manage the reception area.
• Assist with basic bookkeeping tasks, such as processing invoices and expense reports.
• Prepare reports, presentations, and other documents as required.
• Coordinate travel arrangements for staff.
• Provide administrative support to various departments and team members.
• Ensure the office environment is tidy and well-maintained.
• Handle confidential information with discretion.

• High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
• Proven experience as an Office Administrator, Administrative Assistant, or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize effectively.
• Attention to detail and a high level of accuracy.
• Experience with office equipment (copiers, scanners, phone systems).
• Discretion and the ability to handle sensitive information.
• Previous experience in a hybrid work environment is beneficial.
• Familiarity with basic accounting principles is an advantage.

• Manage the reception area and ensure a welcoming environment for visitors.
• Answer and direct phone calls, manage correspondence, and handle mail.
• Schedule meetings, appointments, and manage the company calendar.
• Maintain office supplies inventory and place orders as needed.
• Assist with document preparation, filing, and record-keeping.
• Perform data entry and maintain databases.
• Provide administrative support to various departments and team members.
• Process expense reports and assist with basic bookkeeping tasks.
• Coordinate travel arrangements for staff as required.
• Ensure the office is organized, tidy, and well-maintained.

• High school diploma or equivalent; Associate's degree preferred.
• Minimum of 2 years of experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Professional and courteous demeanor.
• Experience with office equipment (printers, scanners, phones).
• Ability to work independently and as part of a team.

• Manage incoming and outgoing mail, emails, and phone calls, directing them to the appropriate personnel.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Maintain and organize electronic and physical filing systems for important documents.
• Order and manage office supplies, ensuring adequate inventory levels.
• Greet visitors and clients, providing a professional and friendly first point of contact.
• Assist with the preparation of reports, presentations, and other documents.
• Process invoices and manage expense reports.
• Coordinate office maintenance and repair services as needed.
• Support the HR department with administrative tasks, such as onboarding new employees.
• Implement and improve office administrative procedures and policies.
• Maintain confidentiality of sensitive information.
• Provide general administrative support to various departments as required.

• High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field is a plus.
• Minimum of 3 years of experience in an administrative or office management role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and accuracy.
• Proactive problem-solver with a positive attitude.
• Ability to work independently and as part of a team.
• Familiarity with office equipment and procedures.

• Manage office operations, including scheduling appointments, managing calendars, and coordinating meetings.
• Serve as the first point of contact for visitors and callers, providing professional assistance.
• Handle incoming and outgoing mail and correspondence.
• Maintain and organize office filing systems, both physical and digital.
• Manage office supplies inventory and procurement.
• Assist with travel arrangements and expense reporting for staff.
• Prepare reports, presentations, and other documents as required.
• Coordinate with IT support for office equipment maintenance and troubleshooting.
• Support HR functions, such as onboarding new employees and maintaining personnel records.
• Organize and manage office events and company gatherings.
• Ensure the office environment is tidy, organized, and presentable.
• Implement and maintain administrative procedures and policies.
• Provide general administrative support to all departments as needed.

• High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field is preferred.
• Minimum of 3-5 years of experience in an administrative or office management role.
• Excellent organizational and time management skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Exceptional written and verbal communication skills.
• Professional demeanor and strong interpersonal skills.
• Ability to multitask and prioritize tasks effectively.
• Experience with office equipment (printers, scanners, phones).
• Discretion and the ability to handle confidential information.
• Adaptability and willingness to learn new systems and processes.
• Previous experience in a hybrid work environment is a plus.