537 Administrative Supervisor jobs in Bahrain

Company Description

Platinum Pearl Investments (PPI) is a UK-based company with a representative office in the Kingdom of Bahrain. With over 50 years of collective experience, PPI specialises in UK real estate development led by its founder and esteemed professionals.

Role Description

This is a full-time on-site role for an Office Manager, located in Seef. The Office Manager will be responsible for overseeing daily office operations, managing office equipment, handling administrative tasks, and providing customer service. The role will also involve ensuring efficient office administration and effective communication within the team and with external parties.

Qualifications

• Proficiency in Communication and Customer Service
• Experience in Administrative Assistance and Office Administration
• Knowledge of Office Equipment and its maintenance
• Strong organizational and multitasking abilities
• Excellent interpersonal skills
• Previous experience in a managerial or supervisory role is a plus
• Bachelor's degree in Business Administration, Management, or a related field

• Manage general office administration, including mail handling, correspondence, and filing systems.
• Oversee the organization and maintenance of office supplies, equipment, and facilities, ensuring a functional and tidy workspace.
• Coordinate and schedule meetings, appointments, and travel arrangements for staff and management.
• Act as the primary point of contact for internal and external inquiries, providing professional and timely responses.
• Assist in the onboarding process for new employees, including preparing workstations and necessary documentation.
• Maintain office databases and records, ensuring accuracy and confidentiality.
• Manage vendor relationships, including negotiating contracts for office supplies, services, and maintenance.
• Ensure compliance with office policies and procedures, and assist in their development and implementation.
• Plan and organize office events, team-building activities, and company gatherings.
• Handle basic HR administrative tasks, such as managing employee records and assisting with payroll preparation.
• Provide administrative support to senior management as needed.
• Maintain a safe and secure office environment.

• High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field is preferred.
• Minimum of 3-5 years of experience in office management, administrative support, or a similar role.
• Proven ability to manage multiple tasks simultaneously and prioritize effectively.
• Excellent organizational and time management skills with strong attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong communication and interpersonal skills, with the ability to interact professionally with all levels of staff and external contacts.
• Experience with basic bookkeeping and managing office budgets is a plus.
• Ability to work independently and as part of a team.
• Discretion and ability to handle confidential information.
• Problem-solving skills and a proactive approach to identifying and addressing office needs.

• Manage daily office operations and ensure efficiency.
• Oversee procurement and inventory of office supplies and equipment.
• Coordinate building maintenance, repairs, and cleaning services.
• Manage vendor relationships and service contracts.
• Organize and coordinate internal and external meetings and events.
• Handle incoming and outgoing mail and communications.
• Assist with travel arrangements and expense reporting.
• Implement and refine office policies and procedures.

• Proven experience as an Office Manager or in a similar administrative role.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to multitask and prioritize tasks effectively.
• Proactive approach to problem-solving and anticipating needs.
• Experience with vendor management and contract negotiation.
• Discretion and confidentiality in handling sensitive information.

• Overseeing the general administration and daily operations of the office.
• Managing office supplies, equipment, and inventory, ensuring adequate stock levels.
• Coordinating with building management and external vendors for maintenance, repairs, and services.
• Implementing and maintaining office policies and procedures to ensure efficiency and compliance.
• Managing the reception area and directing visitors and clients.
• Handling incoming and outgoing correspondence, including mail and deliveries.
• Assisting with the scheduling of meetings, appointments, and travel arrangements for staff.
• Organizing and managing office events, meetings, and social gatherings.
• Ensuring the office environment is clean, organized, and presentable at all times.
• Providing administrative support to various departments as needed.
• Managing the office budget for supplies and administrative expenses.

• Oversee the day-to-day administrative operations of the office.
• Manage office supplies, equipment, and inventory, ensuring adequate stock levels.
• Coordinate with vendors and service providers for office maintenance, repairs, and supplies.
• Act as the primary point of contact for internal and external inquiries.
• Manage office calendars, schedule meetings, and coordinate appointments.
• Arrange travel logistics for staff as needed.
• Develop and implement efficient office policies and procedures.
• Maintain a tidy, organized, and welcoming office environment.
• Provide administrative support to management and staff as required.
• Handle mail distribution, courier services, and other administrative tasks.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3 years of experience in office management or administration.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office software.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Ability to multitask and prioritize effectively in a dynamic environment.
• Discretion and ability to handle confidential information.
• Experience in a hybrid work model is beneficial.

• Oversee the daily operations of the office, ensuring a productive and efficient work environment.
• Manage office supplies inventory, procurement, and distribution.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Handle incoming and outgoing correspondence, including emails, mail, and phone calls.
• Maintain office filing systems, both physical and digital.
• Greet visitors and manage the reception area, ensuring a professional image.
• Coordinate with vendors and service providers for office maintenance, repairs, and supplies.
• Assist with the onboarding process for new employees, including office setup.
• Support management with various administrative tasks as needed.
• Develop and implement office policies and procedures to enhance efficiency.
• Ensure the office is tidy, organized, and presentable at all times.
• Manage petty cash and process expense reports.

• High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration or a related field is preferred.
• Proven experience (3+ years) in office administration, administrative support, or a similar role.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Proactive problem-solving abilities and attention to detail.
• Experience with basic bookkeeping and expense management is a plus.
• Familiarity with office equipment and basic IT troubleshooting is advantageous.
• Professional and courteous demeanor.

• Oversee daily office operations and ensure efficiency.
• Manage office supplies inventory and place orders as needed.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Handle incoming and outgoing mail and correspondence.
• Maintain office filing systems and records.
• Liaise with building management and service providers.
• Ensure the office environment is clean, organized, and functional.
• Provide administrative support to staff members.
• Manage the reception area and greet visitors.
• Assist with basic bookkeeping tasks, such as processing invoices.

• Proven experience as an Office Manager or in a similar administrative role.
• Excellent organizational and time management skills.
• Strong verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to multitask and prioritize tasks effectively.
• Professional and friendly demeanor.
• Experience with office equipment and administrative software.
• High school diploma or equivalent; Associate's degree preferred.