What Jobs are available for Administrative Support Staff in Bahrain?
Showing 1400 Administrative Support Staff jobs in Bahrain
Project Coordinator, Administrative Support
23456 Halat Seltah, Muharraq
BHD40000 Annually
WhatJobs
Posted 15 days ago
Job Viewed
Job Description
Our client is seeking a meticulous and energetic Project Coordinator to provide essential administrative support for various ongoing projects. This role is fundamental to the successful execution and delivery of project milestones, ensuring all administrative functions are performed efficiently and accurately. You will work closely with project managers and team members, facilitating communication and organizing project documentation.
Key Responsibilities:
Qualifications:
This role requires a dedicated professional who can thrive in a fast-paced project environment. While some flexibility may be offered, the primary work location is in the vibrant **Jidhafs, Capital, BH** area, requiring your physical presence for key meetings and collaborative sessions. If you are a highly organized individual with a passion for ensuring project success through strong administrative foundations, we encourage you to apply.
Key Responsibilities:
- Assist Project Managers in developing and maintaining project plans, schedules, and budgets.
- Coordinate project meetings, including scheduling, preparing agendas, taking minutes, and distributing follow-up actions.
- Manage and organize project-related documentation, ensuring all records are up-to-date, accessible, and stored appropriately.
- Track project progress, identify potential risks or issues, and escalate them to the Project Manager as needed.
- Facilitate communication between project team members, stakeholders, and external vendors.
- Process project-related invoices, expense reports, and purchase orders.
- Assist with the preparation of project reports and presentations.
- Maintain a comprehensive understanding of project scope, objectives, and deliverables.
- Provide general administrative support to the project team, including data entry, filing, and correspondence.
- Contribute to process improvement initiatives for project management workflows.
Qualifications:
- Proven experience as a Project Coordinator, Administrative Assistant, or similar role, with a focus on project support.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software (e.g., Asana, Trello, MS Project).
- Ability to work independently and as part of a team, with a proactive and detail-oriented approach.
- Understanding of project management principles and methodologies is a plus.
- High school diploma or equivalent; a bachelor's degree is advantageous.
- Experience in the (mention a relevant industry like IT, Construction, Marketing etc. based on the fictional project context) sector is preferred.
This role requires a dedicated professional who can thrive in a fast-paced project environment. While some flexibility may be offered, the primary work location is in the vibrant **Jidhafs, Capital, BH** area, requiring your physical presence for key meetings and collaborative sessions. If you are a highly organized individual with a passion for ensuring project success through strong administrative foundations, we encourage you to apply.
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0
Administrative Assistant - Executive Support
998 Zallaq, Southern
BHD50000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Administrative Assistant to provide comprehensive executive support to senior leadership in Zallaq, Southern, BH . This role is pivotal in ensuring the smooth and efficient functioning of the executive office, managing a variety of administrative tasks with professionalism and precision. The ideal candidate will possess exceptional organizational skills, excellent communication abilities, and a keen eye for detail. You will be responsible for managing schedules, coordinating meetings, handling correspondence, and preparing documents.
Key responsibilities include managing complex calendars and scheduling appointments for executives, coordinating internal and external meetings, and preparing agendas and meeting minutes. You will handle all forms of correspondence, including emails, letters, and phone calls, ensuring timely and professional responses. Making travel arrangements, including booking flights, hotels, and transportation, and preparing detailed travel itineraries will be a significant part of the role. You will manage and organize physical and digital filing systems, ensuring information is easily accessible. Preparing presentations, reports, and other documents, often requiring research and data compilation, will be expected. Assisting with expense reporting and budget tracking for the executive office is also a responsibility. You will act as a liaison between executives and other employees, clients, and external partners, maintaining confidentiality and professionalism at all times. Anticipating the needs of the executives and proactively addressing them to ensure their time is optimized is crucial. You will also assist with event planning and coordination as needed. Maintaining a high level of discretion and handling sensitive information with utmost confidentiality is paramount.
We are looking for candidates with a High School Diploma or equivalent; an Associate's or Bachelor's degree in Business Administration or a related field is a strong asset. A minimum of 3-5 years of experience in an administrative support role, preferably supporting senior executives, is required. Proven experience in calendar management, travel coordination, and meeting logistics is essential. Exceptional organizational and time management skills, with the ability to prioritize tasks and manage multiple demands simultaneously, are a must. Excellent written and verbal communication skills in English are critical. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is required. Strong interpersonal skills and the ability to build rapport with diverse individuals at all levels are important. The ability to work independently, take initiative, and maintain a high level of professionalism and confidentiality is fundamental. Experience with database management or other administrative software is beneficial. A proactive and problem-solving attitude is highly valued.
Key responsibilities include managing complex calendars and scheduling appointments for executives, coordinating internal and external meetings, and preparing agendas and meeting minutes. You will handle all forms of correspondence, including emails, letters, and phone calls, ensuring timely and professional responses. Making travel arrangements, including booking flights, hotels, and transportation, and preparing detailed travel itineraries will be a significant part of the role. You will manage and organize physical and digital filing systems, ensuring information is easily accessible. Preparing presentations, reports, and other documents, often requiring research and data compilation, will be expected. Assisting with expense reporting and budget tracking for the executive office is also a responsibility. You will act as a liaison between executives and other employees, clients, and external partners, maintaining confidentiality and professionalism at all times. Anticipating the needs of the executives and proactively addressing them to ensure their time is optimized is crucial. You will also assist with event planning and coordination as needed. Maintaining a high level of discretion and handling sensitive information with utmost confidentiality is paramount.
We are looking for candidates with a High School Diploma or equivalent; an Associate's or Bachelor's degree in Business Administration or a related field is a strong asset. A minimum of 3-5 years of experience in an administrative support role, preferably supporting senior executives, is required. Proven experience in calendar management, travel coordination, and meeting logistics is essential. Exceptional organizational and time management skills, with the ability to prioritize tasks and manage multiple demands simultaneously, are a must. Excellent written and verbal communication skills in English are critical. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is required. Strong interpersonal skills and the ability to build rapport with diverse individuals at all levels are important. The ability to work independently, take initiative, and maintain a high level of professionalism and confidentiality is fundamental. Experience with database management or other administrative software is beneficial. A proactive and problem-solving attitude is highly valued.
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1
Administrative Assistant - Executive Support
678 Jbeil
BHD45000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support. This role is essential in ensuring the smooth day-to-day operations of senior management within their **Sanad, Capital, BH** office. The ideal candidate will be detail-oriented, possess excellent communication skills, and have the ability to manage multiple priorities efficiently. You will be responsible for a wide range of administrative tasks, including managing calendars, scheduling meetings, preparing correspondence, coordinating travel arrangements, and handling confidential information with discretion. This position requires a professional demeanor, strong problem-solving abilities, and a commitment to providing exceptional support. The role involves a hybrid work model, offering a balance between in-office collaboration and remote flexibility.
Key responsibilities include:
The ideal candidate will have a proven track record as an Administrative Assistant or Executive Assistant, with at least 3 years of experience supporting senior-level management. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines, are crucial. Strong written and verbal communication skills are required. Experience with CRM systems or other office management software is a plus. If you are a motivated and reliable professional seeking to contribute to a high-performing team in **Sanad, Capital, BH** through a hybrid work arrangement, we encourage you to apply.
Key responsibilities include:
- Managing complex and dynamic executive calendars, scheduling appointments and meetings.
- Coordinating domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Preparing, proofreading, and editing correspondence, reports, and presentations.
- Screening and directing phone calls and emails, acting as a gatekeeper for executives.
- Organizing and maintaining filing systems, both physical and digital.
- Assisting with expense reporting and budget tracking.
- Making logistical arrangements for meetings, conferences, and events.
- Handling confidential information with the utmost discretion and integrity.
- Conducting research and compiling data as required.
- Providing general administrative support to the wider team as needed.
The ideal candidate will have a proven track record as an Administrative Assistant or Executive Assistant, with at least 3 years of experience supporting senior-level management. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines, are crucial. Strong written and verbal communication skills are required. Experience with CRM systems or other office management software is a plus. If you are a motivated and reliable professional seeking to contribute to a high-performing team in **Sanad, Capital, BH** through a hybrid work arrangement, we encourage you to apply.
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2
Administrative Assistant - Executive Support
9876 Zallaq, Southern
BHD20 Hourly
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a proactive and highly organized Administrative Assistant to provide comprehensive executive support. This role offers a hybrid work model, allowing for a balance between remote work and office presence in Zallaq, Southern, BH . You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling correspondence. The ideal candidate will possess excellent communication and interpersonal skills, a keen eye for detail, and the ability to anticipate needs and work independently. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, along with experience using office equipment and virtual collaboration tools. You should be adept at multitasking, prioritizing tasks, and maintaining confidentiality. This position requires a professional demeanor and a commitment to providing high-level support to senior executives. Experience in a similar administrative role, particularly supporting C-suite level individuals, is highly advantageous. You will be a key point of contact for both internal and external stakeholders, representing the executive team with professionalism and efficiency.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain executive calendars, including scheduling appointments and meetings.
- Coordinate domestic and international travel arrangements and prepare detailed itineraries.
- Prepare, proofread, and edit correspondence, reports, and presentations.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and manage files, both physical and digital.
- Process expense reports and manage basic budget tracking.
- Greet visitors and provide administrative support for office events.
- Conduct research and gather information as requested by executives.
- Handle confidential information with the utmost discretion.
- Liaise with internal departments and external contacts on behalf of the executives.
Qualifications:
- Proven experience as an Administrative Assistant or Executive Assistant.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize effectively.
- High level of discretion and confidentiality.
- Experience with scheduling and travel coordination.
- Professional demeanor and strong interpersonal skills.
- Familiarity with virtual meeting platforms and office software.
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
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3
Administrative Assistant, Executive Support
38012 Riffa, Southern
BHD40000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Administrative Assistant to provide crucial executive support. This role is integral to ensuring the smooth operation of our executive office, requiring a meticulous approach to detail and exceptional interpersonal skills. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling sensitive information with the utmost discretion. The position requires a professional demeanor and the ability to anticipate the needs of busy executives.
Key Responsibilities:
Qualifications:
This position is based in Riffa, Southern, BH and operates on a hybrid work model, requiring a balance of remote flexibility and in-office presence for key collaborative activities and in-person support. If you are a detail-oriented, proactive, and highly organized individual, we encourage you to apply.
Key Responsibilities:
- Managing and coordinating executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
- Making comprehensive travel arrangements, including flights, accommodations, and ground transportation, and preparing detailed itineraries.
- Screening and prioritizing incoming communications (emails, calls, mail), responding to routine inquiries, and redirecting complex matters appropriately.
- Preparing, editing, and proofreading correspondence, reports, presentations, and other documents.
- Organizing and maintaining physical and digital filing systems, ensuring easy retrieval of information.
- Assisting with the preparation of meeting agendas, taking minutes, and tracking action items.
- Acting as a liaison between executives and internal/external stakeholders.
- Handling confidential and sensitive information with integrity and discretion.
- Managing office supplies and coordinating with vendors as needed.
- Providing general administrative support to the executive team, including expense report processing.
Qualifications:
- High School Diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3-5 years of experience in an administrative support role, preferably supporting senior management or executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills.
- Discretion and a high level of professionalism.
- Ability to work independently and as part of a team.
- Proactive attitude and problem-solving capabilities.
This position is based in Riffa, Southern, BH and operates on a hybrid work model, requiring a balance of remote flexibility and in-office presence for key collaborative activities and in-person support. If you are a detail-oriented, proactive, and highly organized individual, we encourage you to apply.
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4
Administrative Assistant - Executive Support
978 Riffa, Southern
BHD45000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support to senior leadership. This role is crucial in ensuring the smooth and efficient operation of the executive office. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for a wide range of administrative tasks, including managing calendars, scheduling meetings, preparing correspondence, coordinating travel arrangements, and handling confidential information with discretion. Strong communication and interpersonal skills are essential for interacting with internal and external stakeholders.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic executive calendars, including scheduling meetings, appointments, and conference calls.
- Arrange domestic and international travel, including flights, accommodations, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, responding as appropriate.
- Handle sensitive and confidential information with the utmost discretion and professionalism.
- Organize and maintain filing systems, both electronic and physical.
- Greet visitors and manage reception duties as needed.
- Assist with event planning and coordination for team meetings and off-site events.
- Process expense reports and manage office supplies.
- Provide general administrative support to the executive team as required.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Proven experience (3+ years) as an Administrative Assistant, Executive Assistant, or in a similar role.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- High level of professionalism, discretion, and confidentiality.
- Experience with calendar management and travel coordination.
- Ability to work independently and proactively with minimal supervision.
- A team-player attitude with a willingness to support others.
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5
Administrative Assistant, Executive Support
232 Seef, Capital
BHD55000 Annually
WhatJobs
Posted 9 days ago
Job Viewed
Job Description
Our client, a prominent organization in the heart of the Capital Governorate, is seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive executive support. This role operates on a hybrid model, offering a balanced approach to on-site collaboration and remote work flexibility.
The Administrative Assistant will be responsible for providing high-level administrative and secretarial support to senior executives, ensuring the efficient management of their daily schedules and professional commitments. Key duties include managing calendars, scheduling meetings and appointments, coordinating travel arrangements (flights, accommodation, visas), and preparing meeting materials and agendas. You will be responsible for handling correspondence, screening phone calls, and responding to inquiries in a professional and timely manner. Maintaining confidential files and records, both physical and electronic, will be a critical aspect of this role. The Administrative Assistant will also assist with preparing reports, presentations, and other documents, requiring a strong command of office software suites. Proactive identification and resolution of administrative issues, ensuring smooth office operations, are essential. The ability to multitask, prioritize effectively, and adapt to changing demands in a fast-paced environment is crucial. Excellent interpersonal and communication skills are necessary to interact effectively with internal staff, clients, and external partners. Discretion and a high level of professionalism are paramount. The ideal candidate will possess a strong work ethic, meticulous attention to detail, and a proven ability to work independently and as part of a team. Experience as an Administrative Assistant or in a similar support role, particularly supporting senior management, is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools is essential. A Bachelor's degree or relevant certification is advantageous.
Key Responsibilities:
The Administrative Assistant will be responsible for providing high-level administrative and secretarial support to senior executives, ensuring the efficient management of their daily schedules and professional commitments. Key duties include managing calendars, scheduling meetings and appointments, coordinating travel arrangements (flights, accommodation, visas), and preparing meeting materials and agendas. You will be responsible for handling correspondence, screening phone calls, and responding to inquiries in a professional and timely manner. Maintaining confidential files and records, both physical and electronic, will be a critical aspect of this role. The Administrative Assistant will also assist with preparing reports, presentations, and other documents, requiring a strong command of office software suites. Proactive identification and resolution of administrative issues, ensuring smooth office operations, are essential. The ability to multitask, prioritize effectively, and adapt to changing demands in a fast-paced environment is crucial. Excellent interpersonal and communication skills are necessary to interact effectively with internal staff, clients, and external partners. Discretion and a high level of professionalism are paramount. The ideal candidate will possess a strong work ethic, meticulous attention to detail, and a proven ability to work independently and as part of a team. Experience as an Administrative Assistant or in a similar support role, particularly supporting senior management, is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools is essential. A Bachelor's degree or relevant certification is advantageous.
Key Responsibilities:
- Manage executive calendars and schedules.
- Coordinate domestic and international travel arrangements.
- Prepare meeting agendas and minutes.
- Handle correspondence and screen communications.
- Maintain confidential files and records.
- Assist with report and presentation preparation.
- Provide general administrative support to executives.
- Ensure smooth office operations.
- Act as a point of contact for internal and external stakeholders.
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6
Administrative Assistant - Executive Support
24553 Al Muharraq
BHD3000 Monthly
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support. This role is crucial in ensuring the smooth and efficient operation of the executive office. The ideal candidate will be detail-oriented, possess excellent communication skills, and have a strong ability to multitask and prioritize effectively. Responsibilities include managing complex calendars, scheduling meetings and appointments, making travel arrangements, preparing reports and presentations, and handling confidential information with discretion. You will also be responsible for managing correspondence, answering phone calls, and greeting visitors. The ability to anticipate the needs of the executives you support and to act independently is essential. This role requires proficiency in office software suites and a keen eye for detail. You will act as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication. Maintaining organized filing systems, both physical and digital, is also a key duty. This position offers a dynamic work environment and the opportunity to work closely with senior leadership. A professional demeanor and a commitment to maintaining confidentiality are paramount. The hybrid nature of this role requires a balance of in-office presence for key collaborative tasks and remote work for independent duties, offering a blend of flexibility and interaction.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain executive calendars and schedules.
- Coordinate and schedule meetings, appointments, and events.
- Arrange travel logistics, including flights, accommodation, and itineraries.
- Prepare reports, presentations, and other documents.
- Handle incoming and outgoing correspondence and communications.
- Manage and organize filing systems.
- Serve as a point of contact for internal and external stakeholders.
- Maintain confidentiality of sensitive information.
- Provide general administrative support to the executive team.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience in an administrative or executive assistant role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively.
- Discretion and professionalism in handling confidential information.
- Experience with hybrid work environments is a plus.
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7
Administrative Assistant - Executive Support
70670 Saar, Northern
BHD20 Hourly
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support at their office in Saar. This role is essential for ensuring the smooth and efficient day-to-day operations supporting senior leadership. As an Administrative Assistant, you will manage complex calendars, schedule meetings and appointments, and coordinate travel arrangements. You will be responsible for preparing correspondence, reports, presentations, and other documents, ensuring accuracy and adherence to company standards. Managing incoming communications, screening calls, and responding to inquiries in a professional and timely manner are key duties. You will also handle expense reporting, maintain organized filing systems (both physical and digital), and provide general office support as needed. The ideal candidate will possess exceptional organizational and time-management skills, with the ability to prioritize tasks effectively in a fast-paced environment. Strong written and verbal communication skills are a must, along with excellent interpersonal abilities to interact professionally with internal staff, clients, and external stakeholders. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment are required. Previous experience in an administrative or executive assistant role is highly desirable. You should be a self-starter with a keen attention to detail and a proactive approach to problem-solving. Discretion and confidentiality are paramount in this role. This position offers the opportunity to work closely with senior management, contributing to their productivity and effectiveness. You will be an integral part of the team, supporting critical administrative functions that enable the business to operate seamlessly. Responsibilities include: managing executive schedules, coordinating meetings and events, preparing meeting minutes, handling mail and correspondence, organizing travel logistics, and performing general administrative tasks. We are looking for a reliable, resourceful, and professional individual who can maintain a high level of efficiency and professionalism at all times. This is an excellent opportunity for someone looking to utilize their administrative expertise in a supportive role within a reputable organization.
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8
Administrative Assistant - Operations Support
1151 Arad
BHD20 Hourly
WhatJobs
Posted 15 days ago
Job Viewed
Job Description
Our client is seeking a proactive and organized Administrative Assistant to provide crucial support to their operations team. This role is essential in ensuring the smooth functioning of daily activities and assisting with various administrative tasks. You will be responsible for managing schedules, coordinating meetings, handling correspondence, and maintaining important documentation. A key part of your role will involve supporting project coordination, preparing reports, and assisting with event logistics. The ideal candidate possesses excellent communication skills, a meticulous attention to detail, and a strong proficiency in office software, including Microsoft Office Suite. You should be adept at multitasking and prioritizing tasks effectively in a busy environment. Experience with CRM systems or other relevant administrative software is advantageous. We are looking for an individual who is a self-starter, reliable, and committed to providing high-quality administrative support. This contract position offers a valuable opportunity to contribute to a dynamic team and gain experience in a key support function.
Location: Sanad, Capital, BH . This role requires your presence in the office.
Responsibilities:
Location: Sanad, Capital, BH . This role requires your presence in the office.
Responsibilities:
- Manage calendars, schedule appointments, and coordinate meetings.
- Handle incoming and outgoing correspondence, including emails and phone calls.
- Organize and maintain physical and digital filing systems.
- Prepare reports, presentations, and other documents.
- Assist with travel arrangements and expense reporting.
- Support project management activities, including tracking deadlines.
- Coordinate logistics for meetings and events.
- Serve as a point of contact for internal and external inquiries.
- Perform general office duties, such as data entry and supply management.
- Liaise with different departments to ensure seamless operations.
- High school diploma or equivalent; Associate's degree is a plus.
- Proven experience as an Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize effectively.
- Discretion and confidentiality in handling sensitive information.
- Experience with office equipment and administrative software.
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9