6 Administrative Tasks jobs in Bahrain
CS Administrative Support Specialist
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Job Description
Location: Norfolk; Little Creek; Oceana; Yorktown; Northwest; New London; Portsmouth, NH; Portsmouth, VA; Great Lakes; Bethesda NNMC; Annapolis; Fort Meade; Jacksonville; Jacksonville; Mayport; Kings Bay; Gulfport; Kingsville; Meridian; Millington; Yokosuka; Rota; Bahrain; Guam; Metro San Diego; Kitsap; Whidbey Island; Everett; New Orleans; Fort Worth; Whiting Field; Corpus Christi; NSA Anderson.
Strategic Resources, Inc. (SRI) is an international, ISO 9001, 2000, 27001 Certified, CMMI Level 3 Rated full-service provider with more than 36 years’ experience in the Federal, Military, and Commercial Marketplaces. SRI is seeking committed and passionate professionals to provide critical Customer Service/Administrative Support Services to the Navy’s Fleet and Family Support Programs (FFSPs) designed to maximize the well-being of active duty, retirees, civilians (OCONUS) and their families.
Overview : We are seeking a dedicated and organized Customer Service/Administrative Support Specialist to join our team. This role is essential in ensuring smooth operations and providing high-quality support to our customers and staff. The ideal candidate will have strong customer service skills, a solid understanding of office automation software, and the ability to manage multiple administrative tasks efficiently. If you thrive in a fast paced environment and enjoy helping others, this position offers an exciting opportunity to contribute to a team that supports our military community.
Tasks and Responsibilities : In this role, you will be the first point of contact for customers, providing general information and referrals, and ensuring they are directed to the appropriate staff members. You will also support the administrative needs of the team, including scheduling, correspondence, and data entry. Additionally, you will participate in emergency preparedness and response activities, ensuring all related services are documented accurately.
Essential Duties And Responsibilities
- Receive, screen, and direct callers and walk-in customers to the appropriate FFSP staff.
- Provide general information and referrals to military and community resources.
- Enroll and schedule customers in briefs, workshops, classes, and individual appointments.
- Perform administrative and clerical services, including finalizing correspondence, preparing military messages, and managing files.
- Assist in making travel arrangements and distributing mass mailings.
- Ensure all information and referral services are entered and tracked in FFSMIS.
- Provide administrative support for the Counseling and Advocacy Program, including data entry, scheduling appointments, and managing sensitive customer interactions.
- Participate in emergency response exercises and facilitate FFSP participation in public awareness campaigns.
- None.
- Excellent customer service skills with the ability to handle potentially difficult or distraught clients.
- Proficient in the use of office automation software, including word processing, spreadsheets, and email.
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Effective communication skills, both oral and written.
- Customer Focus: Demonstrates a commitment to meeting the needs of internal and external customers.
- Communication: Clearly and effectively communicates with customers and team members.
- Attention to Detail: Ensures accuracy in administrative tasks and data entry.
- Teamwork: Works well with others and contributes to a positive team environment.
- High school diploma or GED.
- Demonstrated customer service experience.
- Working knowledge of computers and office automation software.
- Experience in an administrative support role is preferred.
Administrative Assistant
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Service Assistant and Service Admin at First Motors HyundaiCompany Description
First Motors is an authorized Hyundai dealer in the Kingdom of Bahrain and part of Alzayani Investments. We provide outstanding customer service while maintaining a family-friendly atmosphere. Our state-of-the-art showroom and technologically advanced service center offer convenience and swift service. We have a vast selection of new and used vehicles and run various nationwide campaigns, including as the official sponsor of FIFA since 2004.
Role Description
This is a full-time position for an Administrative Assistant at First Motors. The Administrative Assistant will be responsible for providing administrative and clerical support, managing phone calls, and ensuring effective communication within the team. They will also assist with executive administrative tasks as needed. This is an on-site role located in Capital Governorate, Bahrain.
Qualifications
- Skills in Administrative Assistance and Clerical Skills
- Proficient in Phone Etiquette and Communication
- Experience in Executive Administrative Assistance
- Attention to detail and strong organizational skills
- Excellent written and verbal communication skills
- Ability to work independently and in a team environment
- Previous experience in the automotive industry is a plus
- Bachelor’s degree or equivalent work experience
- Seniority level Entry level
- Employment type Full-time
- Job function Administrative
- Industries Motor Vehicle Manufacturing
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#J-18808-LjbffrAdministrative Assistant
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The Administrative Assistant provides administrative support to all departments, ensuring smooth transactions. Responsibilities include managing all paperwork while complying with legal paperwork procedures, scheduling appointments with clients. Additionally, the Administrative Assistant oversees marketing objectives and works with other team members to facilitate company events in the community.
**Duties and Responsibilities**:
- Answer, screen and transfer inbound phone calls
- Maintaining current files and database: Passport/Resident Permit/CPR/Smart Card/Medical Appointment/Contract Agreement and Offer Letter.
- Update and maintain office policies and procedures
- Handle confidential information with complete security.
- Maintains human resource staff by recruiting, selecting, orienting, Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
- Prepare agendas for meetings, prepare schedules and minutes of meeting
- Prepare and maintaining records related to grievances, performance reviews, and disciplinary actions.
- Completes internal and external correspondence, legal documents, form letters and other documents, and distributes them as directed
- Works cooperatively with all team members to support the achievement of work plan activities designed to achieve identified goals and objectives.
- Sending inquiries to agents/Suppliers and Couriers
- Provide customers with quotations for constructions projects
- Handling basic accounting like Petty cash
- Processing LMRA, SIO, Sijilat, Tamkeen, bahrain.bh and others
- Manage the day-to-day Petty Cash system
- To manage Accounts Payable and Accounts Receivable and generating monthly statement
- Process and obtain approvals and ensure timely payments.
- Preparation and processing of payroll for Site staff
- Preparing and issuing of LPO, invoices, receipts, payment vouchers and others
- Maintain accurate records of all sales and accounting related activities to achieve operational and strategic goals.
- VAT returns filing
- Data Mining, Contract/ Financial Analysis - budget/ actuals
- Tracking & Reconciliation, Aging Reports
**Qualifications**:
- High school diploma or equivalent.
- 1-2 years of experience in an administrative or customer service role.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Strong organizational and time management skills
**Salary**: BD200.000 - BD250.000 per month
Secretary / Administrative Assistant
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Secretary / Administrative Assistant
Experience :
1-3 years
Experience in trading company is preferred.
Qualifications :
University Degree in a related field.
Manage all incoming and outgoing correspondence (e.g., emails, letters, reports).
Schedule and coordinate meetings, including booking rooms, preparing agendas, and
distributing minutes.
Collect and analyze data for assigned projects and reports.
Maintain an organized and well-stocked office environment, ensuring supplies are readily available.
Generate and submit reports as required.
Uphold the highest standards of confidentiality in all aspects of the role.
Adhere to all company policies and procedures.
Participate actively in meetings to provide administrative support and contribute to process improvement initiatives.
Required skills:
Possess strong written and spoken English proficiency (mandatory).
Demonstrate a high level of proficiency in organizing and prioritizing administrative tasks.
Understand and apply best practices for registering, processing, and maintaining documents.
Possess knowledge of archive management procedures, ensuring proper document storage and retrieval.
Be familiar with the use of reception and intercom devices for
Maintain exceptional accuracy when transferring data between different formats.
Demonstrate exceptional speed and accuracy in typing.
#J-18808-LjbffrFinance & Office Administrative Assistant
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Join to apply for the Finance & Office Administrative Assistant role at Joseph Gallagher Limited
Finance & Office Administrative AssistantJoin to apply for the Finance & Office Administrative Assistant role at Joseph Gallagher Limited
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Location: Bahrain Office
We are currently recruiting for Finance & Office Administrative Assistant to join our team based in Bahrain.
Location: Bahrain Office
We are currently recruiting for Finance & Office Administrative Assistant to join our team based in Bahrain.
Position Overview
Based in Joseph Gallagher’s Bahrain office, the Finance & Office Administrative Assistant will split responsibilities roughly 60 % Finance data-entry / 40 % HR & general admin. You will process high-volume financial data, keep master files audit-ready, and be the first point of contact for day-to-day office queries, all while ensuring compliance with Bahrain’s Labour Law and Social Insurance Organisation (SIO) regulations.
Key Responsibilities
Finance (≈ 60 %)HR / General Administration (≈ 40 %)
- Enter purchase invoices, expense claims, plant-hire logs and weekly timesheets into the ERP (e.g., COINS / Easybuild) with 100 % accuracy before daily cut-offs.
- Maintain digital and paper employee records (visas, CPR, medicals, training, right-to-work) in line with GDPR and Bahrain LMRA requirements.
- Reconcile supplier statements, prepare month-end journals and assist with cost-code reviews.
- Draft letters, and assist in contracts and onboarding packs; schedule inductions for new starters.
- Run routine reports (Aged Payables, GRNI, cost-to-date) and investigate anomalies.
- Coordinate medicals, drug & alcohol testing, CSCS/CPCS and work-permit renewals.
- Support weekly payroll verification, liaising with site foremen for missing data.
- Arrange travel, training courses and accommodation; raise POs for HR/office spend.
- Keep Finance archives organised for statutory audit & VAT inspections.
- Answer basic office questions and escalate complex issues to the HR Manager. Person Specification EssentialDesirable
- High-school passes (or equivalent) in Maths.
- Relevant extra qualifications.
- 1–2 yrs experience in data-entry, finance admin or bookkeeping.
- Familiarity with COINS, Easy build or other construction ERPs.
- Intermediate Excel (sort, filter, VLOOKUP/PivotTables).
- Experience with LMRA visa portals or HRIS systems.
- Meticulous attention to detail; confidential by nature.
- Arabic language skills.
The Joseph Gallagher Group is a family owned Civil Engineering business that delivers expertise whilst putting client satisfaction at the core of the business. Built on a personal reputation for honesty and quality, we understand the actions we take affect the communities and environments we operate in.
LIFE Culture
We're promoting a culture change within the industry and demonstrating initiatives to dramatically improve Health, Safety and Wellbeing. In 2014, we launched our award-winning cultural safety programme (LIFE) which is deeply embedded into the company’s DNA and core values.
Disability Confident Committed
We are a disability confident employer and we're committed to providing equal opportunities in employment. All individuals will be treated in a fair and equal manner and in accordance with the law regardless of gender, marital status, race, religion, colour, age, disability or sexual orientation.
Reasonable Adjustments
We want to make our recruitment processes accessible to everyone, so if there is any way that we can support you to enable you to be the best you can, please contact the HR team at
We are one of the UK's leading civil engineering and tunnelling contractors, offering a wide range of construction and specialist services. Seniority level
- Seniority level Not Applicable
- Employment type Full-time
- Job function Administrative
- Industries Civil Engineering
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#J-18808-LjbffrFinance & Office Administrative Assistant Finance · Bahrain
Posted today
Job Viewed
Job Description
Location: Bahrain Office
We are currently recruiting for Finance & Office Administrative Assistant to join our team based in Bahrain.
Based in Joseph Gallagher’s Bahrain office, the Finance & Office Administrative Assistant will split responsibilities roughly 60 % Finance data-entry / 40 % HR & general admin. You will process high-volume financial data, keep master files audit-ready, and be the first point of contact for day-to-day office queries, all while ensuring compliance with Bahrain’s Labour Law and Social Insurance Organisation (SIO) regulations.
Key Responsibilities Finance (≈ 60 %)HR / General Administration (≈ 40 %)• Enter purchase invoices, expense claims, plant-hire logs and weekly timesheets into the ERP (e.g., COINS / Easybuild) with 100 % accuracy before daily cut-offs.• Maintain digital and paper employee records (visas, CPR, medicals, training, right-to-work) in line with GDPR and Bahrain LMRA requirements.• Reconcile supplier statements, prepare month-end journals and assist with cost-code reviews.• Draft letters, and assist in contracts and onboarding packs; schedule inductions for new starters.• Run routine reports (Aged Payables, GRNI, cost-to-date) and investigate anomalies.• Coordinate medicals, drug & alcohol testing, CSCS/CPCS and work-permit renewals.• Support weekly payroll verification, liaising with site foremen for missing data.• Arrange travel, training courses and accommodation; raise POs for HR/office spend.• Keep Finance archives organised for statutory audit & VAT inspections.• Answer basic office questions and escalate complex issues to the HR Manager.Person Specification EssentialDesirable• High-school passes (or equivalent) in Maths.• Relevant extra qualifications.• 1–2 yrs experience in data-entry, finance admin or bookkeeping.• Familiarity with COINS, Easy build or other construction ERPs.• Intermediate Excel (sort, filter, VLOOKUP/PivotTables).• Experience with LMRA visa portals or HRIS systems.• Meticulous attention to detail; confidential by nature.• Arabic language skills.Company Background
The Joseph Gallagher Group is a family owned Civil Engineeringbusiness that delivers expertise whilst putting client satisfaction at the core of the business. Built on a personal reputation for honesty and quality, we understand the actions we take affect the communities and environments we operate in.
LIFE Culture
We're promoting a culture change within the industry and demonstrating initiatives to dramatically improve Health, Safety and Wellbeing. In 2014, we launched our award-winning cultural safety programme (LIFE) which is deeply embedded into the company’s DNA and core values.
Disability Confident Committed
We area disability confident employer and we'recommitted to providing equal opportunities in employment. All individuals will be treated in a fair and equal manner and in accordance with the law regardless of gender, marital status, race, religion, colour, age, disability or sexual orientation.
Reasonable Adjustments
We want to make our recruitment processes accessible to everyone, so if there is any way that we can support you to enable you to be the best you can, please contact the HR team at
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