What Jobs are available for Appointment Scheduling in Bahrain?

Location: Seef

Job Summary

The Office Assistant will be the first point of contact for the company, providing exceptional customer service and professional administrative support to ensure efficient office operations. This role is crucial for maintaining a positive company image, managing communication flow, and providing essential support in line with company goals and culture.

Key Responsibilities

Reception and Communication:

• Manage the main reception area, welcoming and directing all visitors (clients, guests, vendors) in a professional and courteous manner.
• Answer, screen, and forward incoming phone calls, taking accurate messages and ensuring timely follow-up.
• Manage incoming and outgoing mail, couriers, and deliveries, coordinating with local logistics services.
• Maintain the common areas (reception, meeting rooms) to ensure they are tidy, presentable, and well-stocked.
• Handle general inquiries, providing accurate information and acting as a local cultural representative of the company.

Administrative Support:

• Provide high-level administrative support to the management team and/or specific departments as required.
• Schedule and coordinate meetings, appointments, and conference calls, including preparing meeting rooms and necessary documentation.
• Manage and maintain office supplies, stationery, and kitchen stock, placing timely orders and liaising with local vendors.
• Organise and file documents, both physical and electronic, ensuring compliance with company and local record-keeping standards.
• Process and track expense reports, invoices, and basic financial documentation for the office.

Local and Cultural Support (Bahrain-Specific):

• Assist the HR department with local employee documentation, including gathering necessary personal data and coordinating with the Labour Market Regulatory Authority (LMRA) procedures as instructed.
• Ensure all front-office communications and interactions respect local customs, traditions, and business etiquette.
• Essential: Facilitate communications in Arabic (preferred) and English(compulsory) to effectively serve all stakeholders.

Qualifications

Required:

• Education: Minimum of a High School Diploma; a Diploma or Bachelor's degree in Business Administration, Office Management, or a related field is highly preferred.
• Experience: Proven work experience (1-3 years minimum) as a Receptionist, Administrative Assistant, or in a similar front-office role.
• Language: Excellent written and verbal communication skills in (essential for local business and government communications) English.
• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Preferred:

• Familiarity with local business regulations and government processes in Bahrain.
• Knowledge of office equipment, such as multi-line phone systems, photocopiers, and scanners.

Skills and Competencies

• Exceptional Communication: Clear, professional, and confident communication style across multiple channels (phone, email, in-person).
• Professional Appearance & Demeanor: Maintain a polished and welcoming appearance, reflecting the company's professional image.
• Organisational Skills: High level of attention to detail and ability to multitask and manage a dynamic workload efficiently.
• Proactivity: Ability to take initiative, anticipate needs, and solve problems independently.
• Confidentiality: Demonstrated ability to handle sensitive information and personal data with the utmost discretion and integrity.

To apply, email:

or Whatsapp message only(No calls):

Job Type: Full-time

Pay: From BD per month

Ability to commute/relocate:

• Manama: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Are you able to join immediately or within 1 week?

Language:

• Fluent English (Preferred)

Job description:

We are looking Philippine National (Female) only

Job Summary:

The Junior Admin / Administrative Officer is responsible for ensuring efficient office operations by providing administrative support, managing office procedures, and coordinating communication across departments. The role involves handling clerical tasks, maintaining records, and assisting in organizing company activities.

Key Responsibilities:

Office Administration:

Manage daily office operations and ensure smooth functioning of administrative processes.

Maintain office supplies inventory and coordinate procurement.

Organize and store documents, records, and reports efficiently.

Communication & Coordination:

Handle phone calls, emails, and correspondence professionally.

Schedule meetings, appointments, and coordinate calendars.

Assist in drafting and distributing internal communications.

Maintain attendance and leave records.

Assist in organizing company events and training sessions.

General Support:

Oversee office maintenance, cleanliness, and facility management.

Liaise with vendors, service providers, and external stakeholders.

Perform any other administrative duties as assigned.

Qualifications & Skills:

Bachelor's degree in Business Administration, Management, or a related field.

Proven experience in administrative roles (1-3 years preferred).

Strong organizational and multitasking skills.

Proficiency in Microsoft Office (Word, Excel, PowerPoint).

Excellent communication and interpersonal skills.

Ability to maintain confidentiality and handle sensitive information

Interested Candidates can share their CVS here :

Job Types: Full-time, Permanent

Pay: BD per month

Office Assistant Wanted

We're looking for a sharp, reliable, and energetic Office Assistant to join our team

You should be alert, smart, friendly, and efficient — someone who gets things done quickly and correctly.

Requirements:

• Strong communication and organizational skills
• Ability to multitask and work well under pressure
• Fast learner with attention to detail
• Professional, positive, and proactive attitude
• Punctual, responsible, and team-oriented
• great problem solving skills

Job Type: Full-time

Pay: BD BD per month

• Manage complex calendars and schedule appointments for senior executives.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and direct phone calls, emails, and visitor inquiries.
• Manage and organize digital and physical filing systems.
• Maintain office inventory and order supplies as needed.
• Assist with the onboarding process for new remote employees.
• Liaise with internal departments and external vendors.
• Handle confidential information with discretion and professionalism.
• Provide general administrative support and assist with special projects as assigned.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience in office administration or executive assistance.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritize effectively in a remote environment.
• Discretion and a high level of confidentiality.
• Proactive approach to problem-solving and anticipating needs.
• Reliable internet connection and a dedicated home office space.
• Experience supporting multiple executives is a plus.

• Oversee daily office operations, including managing facilities, supplies, and vendor relationships.
• Develop and implement office policies and procedures to enhance efficiency and productivity.
• Manage the reception area, ensuring a professional and welcoming atmosphere.
• Coordinate meetings, appointments, and travel arrangements for executives, including itinerary planning and booking.
• Prepare reports, presentations, and correspondence with a high degree of accuracy.
• Screen and direct phone calls, handle incoming and outgoing mail, and manage email correspondence.
• Maintain organized filing systems, both physical and digital.
• Assist with onboarding new employees, including preparing workstations and necessary documentation.
• Manage office budgets and process expense reports.
• Provide general administrative support to the team as needed, such as event planning for office functions.
• Act as a gatekeeper for executives, managing their schedules and communications effectively.
• Ensure the office environment is safe, secure, and compliant with all regulations.
• Maintain confidentiality and handle sensitive information with discretion.

• Proven experience as an Office Manager and/or Executive Assistant, or in a similar administrative role.
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
• Strong interpersonal skills and the ability to build rapport with colleagues at all levels.
• High level of discretion and ability to handle confidential information.
• Experience in managing office budgets and coordinating travel arrangements.
• Ability to multitask and prioritize effectively.
• A proactive and problem-solving attitude.
• Minimum of Associate's degree or equivalent professional experience.

• Managing and maintaining complex executive calendars, including scheduling meetings, appointments, and conference calls.
• Coordinating domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Screening and prioritizing incoming communications, including emails, calls, and mail, and drafting appropriate responses.
• Preparing reports, presentations, and other documents as required by senior management.
• Organizing and preparing for board meetings, executive meetings, and other key events.
• Managing office supplies, equipment, and vendor relationships to ensure efficient operations.
• Implementing and maintaining office policies and procedures.
• Handling expense reports and basic bookkeeping tasks.
• Providing a welcoming and professional point of contact for visitors and clients.
• Assisting with special projects and ad-hoc administrative tasks as assigned.
• Ensuring the office environment is organized, tidy, and conducive to productivity.

• Bachelor's degree or equivalent experience in Business Administration or a related field.
• Minimum of 5 years of experience as an Office Manager, Executive Assistant, or in a similar administrative support role.
• Proven experience supporting C-level executives.
• Exceptional organizational and time management skills, with the ability to prioritize effectively.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
• Excellent written and verbal communication skills.
• Discretion and confidentiality in handling sensitive information.
• Strong problem-solving abilities and a proactive approach to tasks.
• Experience with travel booking systems and expense management software.
• Ability to work effectively in a hybrid work environment, demonstrating professionalism and efficiency both on-site and remotely.

• Manage and maintain executive calendars, including scheduling meetings and appointments.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Screen and direct phone calls, manage incoming mail, and handle general inquiries.
• Maintain office filing systems, both physical and electronic.
• Order and manage office supplies and maintain inventory.
• Assist with the preparation of reports and financial documentation.
• Greet visitors and provide a welcoming atmosphere for the office.
• Support office organization and logistics for meetings and events.
• Handle confidential information with the utmost discretion.
• Assist with special administrative projects as assigned.

• High school diploma or equivalent required; Associate's or Bachelor's degree is a plus.
• Minimum of 3 years of experience in office administration or executive assistance.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.
• Professional demeanor and strong interpersonal skills.
• Ability to work independently and as part of a team.
• Discretion in handling confidential information.
• Flexibility to work in a hybrid model.

• Oversee the day-to-day operations of the office, ensuring efficiency and a productive work environment.
• Manage executive calendars, schedule appointments, and coordinate meetings across multiple time zones.
• Arrange and coordinate complex domestic and international travel, including flights, accommodation, and visas.
• Screen and prioritize incoming communications, including emails and phone calls, and respond or redirect as appropriate.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Manage office supplies inventory and place orders as needed.
• Maintain office equipment and coordinate repairs and maintenance services.
• Develop and implement administrative policies and procedures.
• Greet visitors and clients in a professional and courteous manner.
• Organize and coordinate internal and external meetings, conferences, and company events.
• Manage filing systems, both physical and digital, ensuring easy retrieval of information.
• Assist with special projects and ad-hoc administrative tasks as required by management.
• Act as a liaison between employees and management for administrative matters.
• Ensure the office premises are maintained in a neat, organized, and presentable condition.

• High school diploma or equivalent; an Associate's or Bachelor's degree is preferred.
• Minimum of 4 years of experience in an administrative support role, preferably as an Office Manager or Executive Assistant.
• Proven experience supporting multiple executives.
• Excellent organizational and time management skills with the ability to multitask and prioritize effectively.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional written and verbal communication skills.
• Discretion and confidentiality in handling sensitive information.
• Proactive approach to problem-solving and a high level of attention to detail.
• Experience with office management software and equipment.
• Ability to work independently and collaborate effectively with a team.
• Professional demeanor and strong interpersonal skills.