What Jobs are available for Assistant Operations in Bahrain?

Company Description

At Palm Stays, we specialize in providing short-term and vacation rental experiences that feel like home. As Bahrain's leading property management and rental platform, we pride ourselves on delivering exceptional stays for guests while ensuring our landlords' properties are managed with care and efficiency.

Position Overview

We are looking for a Guest Relations & Operations Coordinator to join our growing team. This is a full-time on-site role. This role is ideal for someone proactive, organised, and passionate about hospitality. You will be the key point of contact for guests during their stay and ensure smooth daily operations across our managed properties.

Key Responsibilities

• Handle check-ins and check-outs for guests in a professional and friendly manner.
• Communicate with guests throughout their stay to ensure comfort and address any requests or issues promptly.
• Coordinate cleaning schedules and ensure properties are prepared before each booking.
• Work closely with housekeeping and maintenance teams to ensure all properties meet Palm Stays' quality standards.
• Inspect properties regularly to ensure everything is in excellent condition.
• Restock essentials (toiletries, amenities, etc.) when needed.
• Inform authorities and take appropriate actions in case of emergencies or property-related matters.
• Maintain accurate records and reports related to property operations.

Requirements

• Valid driving license (mandatory).
• High school diploma or equivalent.
• Fluent in English and Arabic (other languages are a plus).
• Excellent communication and problem-solving skills.
• Responsible, detail-oriented, and able to work independently.
• Previous experience in hospitality, guest relations, or property management is an advantage.
• Excellent problem-solving abilities and attention to detail
• Strong Customer Service and Communication skills

What We Offer

Competitive salary and performance incentives.

Dynamic and supportive work environment.

Opportunity to grow with a fast-expanding property management company.

Job Type: Full-time

Application Deadline: 05/11/2025

Job Title

Operations Assistant

Department

Operations

Reports To

Operations Lead / Director of Operations

Job Purpose

The Operations Assistant supports the day-to-day coordination and execution of administrative, logistical, and operational tasks across departments. This role ensures smooth workflow, accurate record-keeping, and timely communication between internal teams, vendors, and management.

Key Responsibilities

1. Administrative Support

• Maintain updated records, logs, and filing systems (digital and physical) for operations, HR, and procurement.
• Prepare correspondence, reports, and internal memos as directed by management.
• Schedule meetings, take minutes, and track action points.

2. Procurement and Logistics

• Assist with purchase requests, supplier quotations, and order tracking.
• Coordinate deliveries, stock counts, and inventory updates.
• Ensure documentation for payments and invoices is accurate and approved.

3. HR and Staff Coordination

• Support staff attendance tracking, timesheet collation, and overtime logs.
• Assist with onboarding documentation and record maintenance for new hires or part-timers.
• Liaise with HR for renewals, visa paperwork, and staff documentation updates.

4. Operations and Facilities

• Monitor day-to-day office maintenance, supplies, and facility management.
• Ensure adherence to safety and compliance standards (fire safety, energy saving, hygiene, etc.).
• Assist in preparing weekly operational summaries for management review.

5. Communication and Coordination

• Liaise with internal departments (Finance, HR, Tech, Creative) to ensure operational needs are met.
• Maintain professional correspondence with suppliers, service providers, and external stakeholders.
• Follow up on assigned tasks to ensure timely completion.

Skills and Competencies

• Strong organisational and multitasking abilities.
• Excellent written and verbal communication.
• High attention to detail and accuracy.
• Proficiency in MS Office / Google Workspace.
• Basic understanding of finance, procurement, and HR processes.
• Team-oriented and adaptable to a fast-paced environment.

Education and Experience

• Diploma or Bachelor's degree in Business Administration, Management, or related field.
• Minimum 1–2 years of administrative or operations experience (preferably in a corporate or educational environment).

We are seeking a proactive, highly organized, and detail-oriented Operations Assistant to join our team. In this role, you will be crucial in supporting the daily operations of the company, ensuring efficiency, coordination, and seamless workflow across various departments. You will play a key role in supporting the Operations team and will also assist the Executive Assistants with general administrative duties as required.

Key Responsibilities

Operations Support & Coordination

Process Coordination: Assist in the coordination of various operational processes and projects, ensuring tasks are completed on schedule and resources are allocated effectively.

Resource Management: Help manage and track inventory, supplies, and equipment necessary for operations, ensuring adequate stock levels and timely procurement.

Data Compilation & Reporting: Collect, compile, and summarize operational data and metrics for management review. Assist in preparing performance reports and presentations.

Procedure Implementation: Support the implementation and adherence to company operational policies, procedures, and standards to maintain consistency and efficiency.

Administrative & Workflow Management

Workflow Optimization: Identify potential bottlenecks in operational workflows and propose solutions to improve efficiency and reduce turnaround times.

Vendor & Stakeholder Liaison: Act as a point of contact for external vendors, suppliers, and internal stakeholders on operational matters, managing correspondence and following up on agreements.

File Maintenance and Organization: Maintain and organize operational documentation, records, and files, both physical and electronic, ensuring they are easily retrievable and stored in a logical, structured manner (e.g., using Google Drive).

Executive & Team Assistance

Administrative Duties: Assist the Executive Assistants in a wide range of administrative duties, including preparing materials, handling correspondence, and supporting company-wide initiatives.

Meeting & Schedule Management: Control and keep track of relevant company and operations calendars, setting up internal and external meetings, and informing the right parties of schedule changes.

Travel Arrangements: Assist with coordinating and booking travel arrangements (flights, accommodation, transportation) for the Operations team and other staff as needed.

Qualifications

Experience: A minimum of 2 years of proven experience in an operations assistant, administrative, or coordination role.

Skills: Strong organizational, multitasking, and time-management skills with meticulous attention to detail and a proactive approach to work.

Technical Proficiency: Must be tech-savvy and proficient in using Microsoft Office Suite (Word, Excel, PowerPoint), scheduling tools, and Google Drive for document and data management.

Communication: Excellent verbal and written communication skills, with the ability to interact professionally with all levels of the organization and external partners. Fluent in English.

Problem-Solving: Proven ability to work independently, anticipate needs, and solve operational problems efficiently to ensure continuous workflow.

If interested, Whatsapp message only (No calls):

Or email:

Job Type: Full-time

• Manage calendars, schedule appointments, and coordinate meetings.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Organize and maintain physical and digital filing systems.
• Prepare reports, presentations, and other documents.
• Assist with travel arrangements and expense reporting.
• Support project management activities, including tracking deadlines.
• Coordinate logistics for meetings and events.
• Serve as a point of contact for internal and external inquiries.
• Perform general office duties, such as data entry and supply management.
• Liaise with different departments to ensure seamless operations.

• High school diploma or equivalent; Associate's degree is a plus.
• Proven experience as an Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritize effectively.
• Discretion and confidentiality in handling sensitive information.
• Experience with office equipment and administrative software.

• Manage and organize executive calendars, including scheduling meetings, appointments, and travel arrangements across multiple time zones.
• Handle all incoming and outgoing communications, including emails, phone calls, and correspondence, prioritizing and responding as appropriate.
• Prepare meeting agendas, take minutes, and track action items to ensure follow-through on decisions.
• Conduct research on various topics as requested, compiling information and presenting findings in a clear and concise manner.
• Manage travel logistics, including booking flights, accommodations, and ground transportation, ensuring cost-effectiveness and efficiency.
• Assist with the preparation of presentations, reports, and other documents, ensuring accuracy and professional presentation.
• Coordinate and manage projects, track deadlines, and ensure smooth execution of assigned tasks.
• Maintain organized digital filing systems and databases for easy retrieval of information.
• Act as a liaison between executives and internal/external stakeholders, fostering positive relationships.
• Proactively identify opportunities to improve administrative processes and operational efficiency.
• Handle confidential information with the utmost discretion and professionalism.
• Provide support for event planning and coordination, both virtual and in-person, as needed.

• Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative support role.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
• Proficiency in using productivity suites (e.g., Google Workspace, Microsoft Office Suite) and virtual collaboration tools.
• Strong written and verbal communication skills, with excellent grammar and proofreading abilities.
• Experience with calendar management, travel arrangements, and expense reporting.
• Ability to work independently with minimal supervision and take initiative.
• High level of professionalism, discretion, and adaptability.
• Familiarity with project management principles is a plus.
• Tech-savvy with the ability to quickly learn new software and tools.
• A dedicated home office setup with a reliable internet connection is required for this fully remote role.

• Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel with precision.
• Coordinate all aspects of domestic and international travel, including flights, accommodation, visas, and itineraries.
• Prepare, edit, and proofread executive correspondence, reports, presentations, and other documents.
• Organize and facilitate virtual meetings, town halls, and other company-wide events, including managing invitations, agendas, and follow-up actions.
• Serve as a primary point of contact for internal and external stakeholders, screening communications and requests.
• Proactively identify and address operational inefficiencies, proposing and implementing solutions for process improvement.
• Manage special projects as assigned, ensuring timely completion and adherence to objectives.
• Maintain organized electronic and physical filing systems for confidential information.
• Conduct research and prepare background materials for meetings and business initiatives.
• Provide ad-hoc support to the executive team as needed, demonstrating flexibility and a problem-solving attitude.

• Bachelor's degree in Business Administration, Communications, or a related field, or equivalent practical experience.
• Minimum of 5 years of experience as an Executive Assistant supporting C-level executives, with a significant portion of experience in a remote capacity.
• Proven experience in managing complex international travel arrangements.
• Exceptional organizational and time-management skills, with the ability to prioritize multiple tasks effectively.
• High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with virtual collaboration platforms (e.g., Zoom, Microsoft Teams, Slack) and project management tools.
• Excellent written and verbal communication skills, with impeccable grammar and attention to detail.
• Demonstrated ability to handle confidential information with discretion and professionalism.
• Proactive and resourceful, with a strong problem-solving aptitude.
• Ability to work independently with minimal supervision and as part of a remote team.

• Manage calendars and schedule appointments for team members.
• Coordinate and organize virtual meetings and conference calls.
• Handle incoming and outgoing electronic communications.
• Prepare, format, and proofread documents, reports, and presentations.
• Maintain organized digital filing systems and databases.
• Assist with travel arrangements and expense reporting when necessary.
• Provide general administrative support to various departments.
• Respond to inquiries from internal and external stakeholders.
• Manage and update contact lists and CRM systems.
• Support onboarding processes for new remote employees.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 2 years of experience in an administrative or support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with video conferencing tools (Zoom, Microsoft Teams, etc.).
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Ability to work independently and proactively.
• Familiarity with remote work best practices and collaboration tools.

• Manage and coordinate complex calendars, including scheduling meetings, appointments, and travel arrangements across different time zones.
• Prepare and edit correspondence, reports, presentations, and other documents as requested.
• Conduct research on various topics as directed by executives, synthesizing information into clear and concise summaries.
• Screen and prioritize incoming communications, including emails and phone calls, responding to routine inquiries on behalf of executives.
• Arrange and coordinate virtual meetings, ensuring all participants have the necessary information and technical setup.
• Manage expense reports and invoice processing, ensuring accuracy and timely submission.
• Maintain organized digital filing systems and ensure the confidentiality of all sensitive information.
• Act as a liaison between executives and internal/external stakeholders, fostering positive working relationships.
• Assist with special projects and initiatives as assigned.
• Proactively identify and address potential issues or conflicts before they arise.
• Support the onboarding process for new team members joining remote teams.
• Continuously seek ways to improve administrative processes and enhance efficiency.

• High school diploma or equivalent; an Associate's or Bachelor's degree is preferred.
• Minimum of 5 years of experience as an Executive Assistant or in a similar administrative support role, supporting C-level executives.
• Proven experience managing remote teams or supporting remote executives is essential.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Workspace).
• High level of discretion and confidentiality.
• Proactive problem-solving abilities and a detail-oriented approach.
• Ability to work independently with minimal supervision in a fully remote setting.
• Adaptability and willingness to learn new technologies and processes.
• Experience in the Nuwaidrat, Southern, BH region or familiarity with business practices there is a plus.