26 Clerical Assistant jobs in Bahrain

Secretary / Administrative Assistant

Experience :

1-3 years

Experience in trading company is preferred.

Qualifications :

University Degree in a related field.

Manage all incoming and outgoing correspondence (e.g., emails, letters, reports).

Schedule and coordinate meetings, including booking rooms, preparing agendas, and

distributing minutes.

Collect and analyze data for assigned projects and reports.

Maintain an organized and well-stocked office environment, ensuring supplies are readily available.

Generate and submit reports as required.

Uphold the highest standards of confidentiality in all aspects of the role.

Adhere to all company policies and procedures.

Participate actively in meetings to provide administrative support and contribute to process improvement initiatives.

Required skills:

Possess strong written and spoken English proficiency (mandatory).

Demonstrate a high level of proficiency in organizing and prioritizing administrative tasks.

Understand and apply best practices for registering, processing, and maintaining documents.

Possess knowledge of archive management procedures, ensuring proper document storage and retrieval.

Be familiar with the use of reception and intercom devices for

Maintain exceptional accuracy when transferring data between different formats.

Demonstrate exceptional speed and accuracy in typing.

• Manage and coordinate complex executive calendars and appointments.
• Schedule and arrange internal and external meetings, conferences, and events.
• Prepare meeting agendas, take accurate minutes, and track action items.
• Handle all travel arrangements, including flight bookings, hotel reservations, and visa processing.
• Prepare and manage detailed travel itineraries.
• Screen phone calls, manage correspondence, and respond to inquiries in a professional manner.
• Draft, edit, and proofread documents, reports, and presentations.
• Maintain organized and confidential filing systems.
• Act as a liaison between executives and internal/external stakeholders.
• Manage expense reports and process invoices.
• Assist with special projects and ad-hoc administrative tasks.
• Ensure the smooth running of the executive office environment.

• Proven experience as an Executive Administrative Assistant or similar role, supporting senior-level executives.
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication abilities.
• High level of discretion and professionalism.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with calendar management and travel coordination.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Strong problem-solving skills and a proactive approach.
• Experience with office management and administrative procedures.
• Discretion in handling confidential information.

• Managing and coordinating complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Preparing and editing correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Coordinating domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Screening and prioritizing incoming communications, including emails and phone calls, and taking appropriate action.
• Organizing and maintaining physical and digital filing systems, ensuring information is easily accessible.
• Assisting with the preparation of board meeting materials and agendas.
• Managing expense reports and assisting with budget tracking for the executive office.
• Acting as a liaison between executives and internal/external stakeholders.
• Handling confidential information with discretion and professionalism.
• Anticipating the needs of the executives and proactively addressing potential issues.
• Providing general administrative support, such as making copies, sending faxes, and managing office supplies.

• Managing complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and travel.
• Coordinating and arranging domestic and international travel, including flights, accommodation, and ground transportation, and preparing detailed itineraries.
• Preparing and editing correspondence, reports, presentations, and other documents, ensuring accuracy and professional presentation.
• Screening and prioritizing incoming communications, including emails and phone calls, and responding or redirecting as appropriate.
• Organizing and managing executive meetings, including preparing agendas, taking minutes, and tracking action items.
• Maintaining confidential files and records with a high degree of discretion.
• Managing office supplies, equipment, and vendor relationships.
• Assisting with special projects and research as directed by executives.
• Coordinating event planning and logistics for internal and external meetings and functions.
• Acting as a liaison between executives and internal/external stakeholders.

• A Bachelor’s degree in Business Administration, Office Management, or a related field is preferred.
• A minimum of 5 years of proven experience as an Executive Assistant or in a similar high-level administrative support role.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual meeting platforms.
• Excellent written and verbal communication skills, with a strong command of English grammar and business etiquette.
• High level of discretion and confidentiality in handling sensitive information.
• Proactive approach to problem-solving and a resourceful attitude.
• Professional demeanor and strong interpersonal skills.
• Ability to work independently and as part of a team.

• Manage complex and dynamic calendars for senior executives.
• Coordinate domestic and international travel arrangements and prepare detailed itineraries.
• Organize and manage meetings, including preparation of agendas, materials, and minutes.
• Handle correspondence, screen calls, and respond to inquiries in a professional manner.
• Prepare reports, presentations, and other documents with a high degree of accuracy.
• Maintain confidential files and records with utmost discretion.
• Assist with event planning and coordination for meetings and special projects.
• Liaise with internal departments and external stakeholders.
• Manage office supplies and ensure smooth office operations.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 4 years of experience as an Executive Administrative Assistant or in a similar executive support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.
• Discretion and confidentiality are paramount.
• Proactive attitude and ability to anticipate needs.
• Professional and polished demeanor.

• Manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Screen and prioritize incoming communications, including emails and phone calls, ensuring prompt and professional responses.
• Arrange and coordinate domestic and international travel, including flights, accommodation, and visas.
• Organize and maintain filing systems, both physical and digital, ensuring easy retrieval of information.
• Prepare meeting agendas, take minutes, and track action items from meetings.
• Assist with the preparation of budgets and expense reports.
• Handle confidential information with the utmost discretion and integrity.
• Liaise with internal and external stakeholders, acting as a primary point of contact for executives.
• Anticipate the needs of the executives and proactively address potential issues.
• Provide general administrative support, including managing office supplies and assisting with event coordination.
• Conduct research and compile information for various projects as required.

• Proven experience as an Executive Administrative Assistant or similar role supporting senior management.
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• High level of discretion and confidentiality.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Strong problem-solving skills and a proactive attitude.
• High school diploma required; Associate's or Bachelor's degree is a plus.