14 Contract Administration jobs in Bahrain

Admin Secretary – Bahrain

Key Requirements:

· Graduate, preferably with accounts knowledge.

· Minimum 5 years of experience with strong communication skills.

· Front desk management and secretarial support experience.

· Proficiency in accounts input and payroll data entry preferred.

· Excellent organizational skills with ability to handle correspondence, documentation, and daily office coordination.

· Candidates currently based in Bahrain will be given preference.

Job Type: Full-time

Pay: BD BD per month

Application Question(s):

• How many years of Secretary experience you have?
• Do you have experience in front-desk / reception management?
• Do you have basic accounts or payroll knowledge?

Education:

• Bachelor's (Preferred)

Overview

Bank ABC seeks to recruit a Credit Administration Officer in the Head Office Credit Department based in our Head Office, in Bahrain.

The Credit Administration Officer will be responsible for overseeing and managing the overall credit administration function in Bank ABC Head Office. This includes managing the credit documentation process, coordinating with internal stakeholders on credit matters and ensuring compliance with regulatory guidelines.

Reporting to the Head of Head Office Credit Administration, the job holder will be responsible for the following:

• Assist line manager to design and maintain credit administration policies and procedures in accordance with the regulatory requirements and industry best practices.
• Manage the credit documentation process, ensuring that all credit files are complete and accurate and comply with bank policies and regulatory guidelines.
• Work closely with credit risk, business and product teams to monitor and manage credit quality and portfolio risks and advise on post credit approval matters.
• Ensure credit files are maintained in an orderly, up-to-date, and easily retrievable manner.
• Maintain effective relationships with internal stakeholders in different functions across the bank, including credit, legal, compliance, operations, and risk management, to support and enhance the credit administration function.
• Maintain good relationships with external stakeholders, such as external auditors.

• A minimum of 5 years in wholesale banking, with at least 3 years in a credit administration environment.
• Bachelor's degree in finance, accounting, business administration, or a related field
• Strong analytical skills, including the ability to extract, analyse, and handle large amounts of data in a timely manner
• Good understanding of credit risk management concepts and principles
• Good understanding of regulatory requirements related to credit administration
• Excellent PC skills, particularly MS office and ability to present information
• Strong communication skills and interpersonal skills, and the ability to collaborate effectively with internal and external stakeholders.
• Ability to function under pressure in a fast-paced, dynamic environment.
• Work as a team member, good communication and presentation skills, accountability, transparent and open.
• Good organizational skills
• Good analytical and problem solving skills
• Good creative and innovative thinking skills
• Ability to work accurately, under high pressure within fixed and short timeframes, managing work deliverables

Company : Gulf Air Group

Division : Human Resources

Location : (Location)

Department : Human Resources

Closing Date : 05-Feb-2025

The officer – HR Administration will play a crucial role in overseeing and managing the day-to-day operations of the HR department. The role will be responsible for ensuring the efficient and effective delivery of HR services, processes, and programs that support the organization's overall goals and objectives.

1. HR Operations Management
   • Propose HR policies, procedures, and programs that align with the organization's goals and comply with applicable laws and regulations.
   • Manage HR operations, including employee lifecycle processes and requests (salary certificate, reference letter, employment letter, embassy letter, etc.).
   • Ensure accurate and timely HR data management and reporting, leveraging HR information systems (HRIS) or other relevant tools.
   • Maintain up-to-date employee records within the system, covering educational certifications, valid identifications, dependent details, marriage certification, etc.
   • Confirm Cabin Crew and Pilot leave requests and information is up to date through AIMS to streamline business operations.
   • Certify the employee employment contract expiry information and renewal process is conducted on time and effectively.
   • Oversee the issuance of joining, annual leave, and repatriation tickets for expatriate employees as per current Policy and Procedures.
   • Review and approve HR Admin forms such as PTN (Personal Transfer Notification) requests, Promotion Letters, etc., for all staff.
   • Review and clarify reporting line amendment requests within the organization.
   • Approve employee ID Card requests and enrollment of card, Finger Print.
2. Off Boarding Process
   • Ensure all exit formalities are conducted, including completion and sign-off of the system deregistration, repatriation for expatriates, and clearance of Training Bonds.
   • Ensure Company ID Cards, Airport Passes, and Medical Insurance Cards are returned.
   • Capture and calculate the Final Settlement of the employee, obtaining necessary approvals/signatures for processing and completion of the employee's personal file.
   • Conduct exit interviews based on business requirements when necessary.
   • Review and approve final settlement TRAF (Tender Request Approval Form) requests.
3. Shift Roaster / Pattern
   • Create, ensure, and maintain the shift pattern in Oracle HRMS System.
   • Oversee any technical or communication issues that may arise.
   • Assign new joiners in the appropriate shift roaster.
   • Review the Shift Allowance Reconciliation Report to ensure no gaps within the process.
   • Update the shift pattern due to changes and business requirements.
   • Ensure all processes, requests, and inquiries within Gulf Air outstation are communicated and closed in a timely manner.
   • Resolve any issues raised by the team.
   • Review the monthly absenteeism report for accuracy and timeliness.
   • Follow up and clear staff attendance with the employee by Admin Team.
   • Ensure proper documentation and record-keeping to meet legal and audit requirements.
   • Continuously evaluate HR processes to enhance efficiency, effectiveness, and employee experience.
   • Oversee adjustments of leave balances, OT, DOIL (Days Off In Lieu), Compassion Leave, Marriage Leave, Training Leave, Duty Travel, ATRS, etc.
4. Point of Contact
   • Oversee and sign off on all promotion and pay progression requests processed on the necessary forms.
   • Oversee all Employment Contract Renewals, ensuring accuracy and follow-up on signatures.
   • Attend Employee Relation grievance matters to ensure compliance with laws and regulations.

Bachelor's degree in Human Resources, Business Administration

If you meet the criteria and are enthusiastic about the role, we welcome your application. To complete the application, you will need the following document(s):

Bank ABC seeks to recruit a Credit Administration Officer in the Head Office Credit Department based in our Head Office, in Bahrain.

The Credit Administration Officer will be responsible for overseeing and managing the overall credit administration function in Bank ABC Head Office. This includes managing the credit documentation process, coordinating with internal stakeholders on credit matters and ensuring compliance with regulatory guidelines.

Responsibilities of the role:

Reporting to the Head of Head Office Credit Administration, the job holder will be responsible for the following:

• Assist line manager to design and maintain credit administration policies and procedures in accordance with the regulatory requirements and industry best practices.
• Manage the credit documentation process, ensuring that all credit files are complete and accurate and comply with bank policies and regulatory guidelines.
• Work closely with credit risk, business and product teams to monitor and manage credit quality and portfolio risks and advise on post credit approval matters.
• Ensure credit files are maintained in an orderly, up-to-date, and easily retrievable manner.
• Maintain effective relationships with internal stakeholders in different functions across the bank, including credit, legal, compliance, operations, and risk management, to support and enhance the credit administration function.
• Maintain good relationships with external stakeholders, such as external auditors

Areas of Knowledge, Qualification and Experience

• A minimum of 5 years of in wholesale banking, with at least 3 years in a credit administration environment.
• Bachelor's degree in finance, accounting, business administration, or a related field
• Strong analytical skills, including the ability to extract, analyse, and handle large amounts of data in a timely manner
• Good understanding of credit risk management concepts and principles
• Good understanding of regulatory requirements related to credit administration
• Excellent PC skills, particularly MS office and ability to present information
• Strong communication skills and interpersonal skills, and the ability to collaborate effectively with internal and external stakeholders.
• Ability to function under pressure in a fast-paced, dynamic environment.
• Work as a team member, good communication and presentation skills, accountability, transparent and open.
• Good organizational skills
• Good analytical and problem solving skills
• Good creative and innovative thinking skills
• Ability to work accurately, under high pressure within fixed and short timeframes, managing work deliverables

Bahraini Female

Fresh Graduate

The Admin and Marketing coordinator will play a crucial role in supporting our operations and marketing efforts. This position will involve a combination of administrative tasks and marketing to promote our beauty supplies and training courses.

Job Type: Full-time

Pay: BD BD per month

• Manage day-to-day office operations, including supplies management, mail handling, and facility maintenance.
• Coordinate office events, meetings, and travel arrangements for staff and executives.
• Develop and implement office policies and procedures to improve efficiency and workflow.
• Oversee vendor relationships, including negotiating contracts and managing service agreements.
• Act as the primary point of contact for office-related inquiries from employees and external visitors.
• Manage the reception area, ensuring a professional and welcoming atmosphere.
• Assist with onboarding new employees, including workspace setup and orientation.
• Maintain office filing systems, both physical and digital, ensuring information is organized and accessible.
• Handle confidential information with discretion and professionalism.
• Supervise administrative staff (if applicable) and provide guidance and support.
• Manage the office budget and process expense reports.
• Ensure compliance with health and safety regulations within the office environment.

• High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration or a related field is a plus.
• Proven experience as an Office Manager, Administrative Assistant, or in a similar role.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Strong communication and interpersonal abilities.
• Ability to multitask, prioritize, and manage time effectively.
• Discretion and a high level of professionalism in handling sensitive information.
• Experience with budgeting and vendor management.
• Problem-solving skills and a proactive approach to identifying and resolving issues.

• Deliver engaging and informative lectures and tutorials to undergraduate and postgraduate students in various business administration subjects, such as Marketing, Management, Finance, and Entrepreneurship.
• Develop and update course curricula, learning materials, and assessment methods to align with current industry trends and academic standards.
• Supervise student research projects, dissertations, and theses, providing guidance and feedback.
• Conduct academic research in the field of Business Administration and publish findings in reputable journals or present at academic conferences.
• Participate in departmental meetings, faculty development programs, and university committees.
• Provide academic advising and mentorship to students, supporting their academic and career development.
• Contribute to the recruitment and retention of students.
• Utilize a variety of teaching methodologies, including case studies, simulations, group projects, and online learning platforms.
• Maintain up-to-date knowledge of the business world and integrate practical insights into teaching.
• Collaborate with colleagues to foster a supportive and innovative learning environment.
• Potentially deliver some content remotely and engage with students via online platforms, while also fulfilling in-person teaching duties.

• Ph.D. in Business Administration or a related field from an accredited university.
• A strong record of academic research and publications.
• Minimum of 3 years of teaching experience at the university level.
• Demonstrated ability to teach a broad range of business administration subjects effectively.
• Excellent communication, presentation, and interpersonal skills.
• Proficiency in utilizing educational technology and online learning platforms.
• A passion for teaching and student success.
• Experience in curriculum development and assessment design.
• Ability to work effectively in a diverse academic community.
• Prior experience within the GCC region is a plus, but not essential.

Company Description

BAGS Capital is a Bahrain-based investment firm, licensed by the Central Bank of Bahrain as the first Investment Firm Category 4 specialised in managing and operating investment funds with a focus on grain-trading funds.

This is a CBB-regulated controlling function that will be pivotal in shaping our financial framework and driving strategic growth. You'll lead our financial and administration operations, ensure regulatory compliance, and build robust financial controls as we expand our investment product offerings.

• Financial Control - Oversee comprehensive financial operations and regulatory compliance
• Strategic Modelling - Lead financial projections and modelling for commodity trading funds
• Cash Management - Optimize liquidity and funding arrangements across our investment products
• Regulatory Compliance - Ensure adherence to CBB requirements and asset management regulations
• Team Leadership - Build and mentor a high-performing finance and administration team

• 10 years Experience with Financial Statements, Financial Reporting, Financial Modelling and Budgeting
• Strong Analytical Skills and Finance Knowledge
• Excellent organizational and leadership skills
• Proven experience in financial management and administration
• Bachelor's degree in Finance, Accounting
• Investment Funds acumen
• professional certification (e.g., CFA, CPA) is a plus
• Proficiency in financial software and tools
• Excellent written and verbal communication skills

Not just a job, but a career

Yokogawa, award winner for ‘Best Asset Monitoring Technology’ and ‘Best Digital Twin Technology’ at the HP Awards, is a leading provider of industrial automation, test and measurement, information systems and industrial services in several industries.

Our aim is to shape a better future for our planet through supporting the energy transition, (bio)technology, artificial intelligence, industrial cybersecurity, etc. We are committed to the United Nations sustainable development goals by utilizing our ability to measure and connect.

Our 18,000 employees work in over 60 countries with one corporate mission, to "co-innovate tomorrow". We are looking for dynamic colleagues who share our passion for technology and care for our planet. In return, we offer you great career opportunities to grow yourself in a truly global culture where respect, value creation, collaboration, integrity, and gratitude are highly valued and exhibited in everything we do.

To manage and coordinate all Business, Sales and Office activities, ensuring seamless communication and support for sales teams and clients. Committed to delivering exceptional service, streamlining processes, and fostering a collaborative environment to drive organizational success.

• Provide general administrative support to the sales department, including scheduling appointments, managing correspondence, and organizing files.
• Use CRM data to support sales strategies and improve customer engagement.
• Maintain and update CRM systems to ensure accurate and up-to-date customer information.
• Provide ongoing support and training to ensure that the sales team is equipped with the necessary tools and knowledge.
• Translating RFQs into English
• Drafting expression of interest letter and compiling the administrative file for each opportunity (document signing)
• Drafting contracts, including compiling comment lists, and addressing deviations (to be finalized by opportunity managers)
• Assist in the preparation, review, and administration of sales contracts and agreements.
• Organizing documents and sending the technical portion to the relevant team
• Managing Cosumar's ARIBA system
• Morning search for opportunities on the OCP portal
• Assist the sales team with administrative tasks, including preparing sales reports, maintaining customer databases, and managing sales documentation.
• Coordinate and schedule sales meetings, presentations, and events
• Creating opportunities on Yoda and granting access to responsible personnel (read/write)
• Prepare via Yoda ( Yokogawa internal system ) sales reports and performance metrics for SALES review.

• Handle office tasks such as ordering supplies, managing calendars, and coordinating travel arrangements.
• Payment of office bills (water, electricity, internet, cleaning, etc.)
• Managing the cash register file
• Coordinating office invoices with the accountant and providing the invoice file to them
• Preparation of invitation letters
• Providing support to visitors

Graduate in business / commercial stream or similar

Experience - Minimum 3 to 5 years relevant experience working in a similar role preferably in corporate ( manufacturing / trading / service) sector with good communication skills in English / French and Arabic.

Nationality - Moroccan national preferred

Gender - Female preferred

Location - Casablanca office - Morocco

Yokogawa is an Equal Opportunity Employer. Yokogawa wants a diverse, equitable and inclusive culture. We will actively recruit, develop, and promote people from a variety of backgrounds who differ in terms of experience, knowledge, thinking styles, perspective, cultural background, and socioeconomic status. We will not discriminate based on race, skin color, age, sex, gender identity and expression, sexual orientation, religion, belief, political opinion, nationality, ethnicity, place of origin, disability, family relations or any other circumstances. Yokogawa values differences and enables everyone to belong, contribute, succeed, and demonstrate their full potential.

Are you being referred to one of our roles? If so, ask your connection at Yokogawa about our Employee Referral process!