915 Corporations jobs in Bahrain

To Manage, Coordinate and Execute various administrative functions of the designated Chiefs Office and execution of any other task entrusted by the Line Manager.

This professional role shall be presented at middle and senior management forums and will be dealing with both Internal colleagues and external Visitors/Stakeholders on behalf of the Line Manager and the management team.

Provide professional assistance to Line Manager and team members and is often trusted with complex duties and sensitive information, producing reports & presentations.

In addition to general administrative work, this role is in charge of scheduling meetings, taking minutes during sessions and following up with Dept's executive leadership.

Responsible to ensure the smooth-running of the office by working on a one-to-one basis and being the point of contact with the Management, but also on a wider basis with internal and external clients.

1. Maintenance of records for future audits in line with Documents Retention Policy.
2. Coordinate Project Management activities for related projects and act as single point of contact for the division.
3. Office Administration and Documentation Management:
1. Support Line Manager in daily administrative and operational activities.
2. Review of updated Manuals at periodic intervals to verify its relevance and for future audit purposes.
3. Establish Office administrative procedures and implement approved best practices.
4. Maintain a good database and all relevant files of various communications received and sent to various Internal & External parties from CXXO Office.
5. Execute effective required controls over incoming and outgoing emails, letters, circulars, memos, SOPs and Manuals relevant to CXXO Office functions.
6. Administer circulation of circulars to relevant distribution list parties.
7. Support Line Manager with draft letters concerning department subjects.
8. Department related HR matters.
9. Maintaining the current filing and database system and looking for ways to improve the current systems.
4. Reports and Database Management:
1. Collect relevant data from departments for submission of necessary reports to senior management.
2. Organize, collect and compile reports that are received on an adhoc basis when requested by CEO Office and/or various internal/external stakeholders.
3. Other adhoc reports as requested by executive management in a timely manner.
5. Management of Meetings/Conferences/Workshops:
1. Plan, manage and organize meetings/conferences and travel plans for Line Manager.
2. Prepare relevant presentation material in terms of concepts, processes and documents as desired by Line Manager in close consultation with the senior Leadership team.
3. Prepare and coordinate follow-up actions within department team as directed by Line Manager.
4. Organize and coordinate the end-to-end activities for various team workshops.
6. Skilled Support/Other tasks:
1. Professional assistance to senior management members within the team.
2. Execution of complex duties as entrusted by CXXO and dealing with sensitive/confidential information pertaining to business with high levels of integrity.
3. Ensure compliance and adherence to organization policies by all departments and bring to the notice of CXXO of any deviations.

Bachelors Degree holder

Should have a total experience of 5 years in a similar role and knowledge.

If you meet the criteria and you are enthusiastic about the role, we would welcome your application. To complete the application you would need the following document(s):

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1. Smartly and proactively, provide administrative support to ensure efficient accomplishment of key tasks and company initiatives.
2. Manage the daily calendar, including scheduling meetings, sending reminders, confirming appointments and organizing catering when necessary.
3. Welcome visitors and identify the purpose of their visit.
4. Answer phone calls in a professional manner.
5. Coordinate travel arrangements, write itineraries and arrange for transportation.
6. Maintain professionalism and strict confidentiality in all matters.
7. Maintain comprehensive and accurate records; be well organized and prioritize the most important matters timely.

1. Time management and ability to meet deadlines.
2. Verbal and written communication skills.
3. Strong organizational skills and ability to multitask.

• Manage and maintain complex executive calendars, scheduling appointments and prioritizing meetings.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls.
• Organize and prepare materials for meetings, including agendas and supporting documents.
• Take minutes at meetings and track action items.
• Manage expense reports and assist with budget tracking.
• Conduct research and gather information as needed for projects and assignments.
• Handle confidential and sensitive information with discretion.
• Liaise with internal departments and external stakeholders on behalf of the executives.
• Coordinate office logistics and supplies.
• Provide general administrative support and anticipate the needs of the executives.
• Assist with special projects and events as required.
• Maintain filing systems and ensure efficient document management.
• Provide a high level of professionalism and support in all interactions.

• High school diploma or equivalent; Associate's or Bachelor's degree is preferred.
• Minimum of 5 years of experience as an Executive Assistant or in a similar administrative support role.
• Proven experience supporting C-level executives or senior management.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Discretion and the ability to handle confidential information.
• Proactive approach and ability to anticipate needs.
• Experience with virtual meeting platforms and collaboration tools.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Professional demeanor and strong interpersonal skills.

• Manage and maintain complex executive calendars, scheduling appointments, meetings, and travel arrangements.
• Screen and prioritize incoming communications, including emails, calls, and mail.
• Prepare correspondence, reports, presentations, and other documents with accuracy and professionalism.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
• Organize and manage logistics for meetings, including venue booking, catering, and preparation of meeting materials.
• Act as a gatekeeper, managing access to executives and directing inquiries appropriately.
• Handle confidential information with the utmost discretion.
• Conduct research and gather information for various projects and assignments.
• Manage expense reports and reimbursements.
• Maintain and organize electronic and physical filing systems.
• Assist with event planning and coordination as needed.
• Provide proactive support to anticipate the needs of executives.
• Liaise with internal departments and external stakeholders on behalf of the executives.

• High school diploma required; Associate's or Bachelor's degree is a plus.
• Minimum of 5 years of experience providing administrative support to senior-level executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent organizational and time management skills with the ability to multitask.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and confidentiality.
• Proactive and resourceful with strong problem-solving abilities.
• Experience in coordinating complex travel arrangements.
• Ability to work independently and as part of a team.
• Prior experience in a corporate environment is highly desirable.

• Manage and maintain complex calendars, scheduling appointments, meetings, and conference calls.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls, acting as a gatekeeper when necessary.
• Organize and manage meetings, including preparing agendas, distributing materials, taking minutes, and following up on action items.
• Handle confidential information with the utmost discretion and integrity.
• Conduct research, gather data, and prepare reports as requested.
• Manage office supplies and maintain efficient filing systems, both physical and digital.
• Liaise with internal departments and external contacts on behalf of the executive.
• Assist with personal tasks and errands as needed, maintaining a balance between professional and personal support.
• Anticipate needs and proactively address potential issues to ensure seamless workflow.
  Qualifications:
  
  • High school diploma or equivalent required; Associate's or Bachelor's degree is preferred.
  • Minimum of 5 years of experience as an Executive Assistant or in a similar administrative role supporting C-level executives.
  • Exceptional organizational and time management skills with the ability to multitask and prioritize effectively.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms.
  • Excellent written and verbal communication skills, with strong grammar and proofreading abilities.
  • Discretion and a high level of professionalism in handling confidential information.
  • Proactive, resourceful, and able to work independently with minimal supervision.
  • Strong interpersonal skills and the ability to build positive relationships with colleagues and external contacts.
  • Adaptability and willingness to take on new challenges and responsibilities.
  Our client offers a competitive salary, comprehensive benefits, and a stimulating work environment where your contributions are highly valued. Elevate your career by supporting executive leadership.

• Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel arrangements.
• Coordinate domestic and international travel, including flights, accommodation, visas, and itineraries.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls, and direct them appropriately.
• Organize and manage meetings, including preparing agendas, taking minutes, and following up on action items.
• Handle confidential and sensitive information with the utmost discretion.
• Conduct research and compile information for various projects and reports as requested.
• Manage expense reporting and process invoices accurately and in a timely manner.
• Act as a liaison between executives and internal/external stakeholders.
• Organize and maintain filing systems, both physical and digital.
• Anticipate the needs of the executives and proactively address them.
• Provide general administrative support, such as ordering supplies and managing office equipment.
• Assist with event planning and coordination as needed.
• Contribute to a positive and efficient office environment.

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 4 years of experience as an Executive Assistant or in a similar senior administrative support role.
• Proven experience supporting senior-level executives.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to interact professionally with diverse individuals.
• Discretion and a high level of confidentiality are essential.
• Proactive problem-solving abilities and resourcefulness.
• Ability to work independently with minimal supervision.
• Experience in coordinating international travel is a significant advantage.