899 Event Professionals jobs in Bahrain

Company Description

Motivate Events & Media is a leading Marketing and Events Agency offering a full suite of creative and experiential services. Our expertise spans Graphic Design, Animations, 3D Modeling, Mixed Reality Videos, Videography, Photography, Event Management, Custom Fabrication, Furniture Rentals, Media Buying, Team Building, and beyond. We are committed to innovation and seamless execution, helping brands create memorable, impactful experiences that resonate with their audiences.

Role Description

This is a full-time, on-site role for an Event Executive located in Manama. The Event Executive will be responsible for planning, coordinating, and executing events from inception to completion. Day-to-day tasks include liaising with clients to understand their needs, managing event logistics, coordinating with vendors, overseeing setup and teardown, and ensuring all events run smoothly. The role also involves budget management, post-event evaluation, and excellent client communications to ensure client satisfaction.

Qualifications

• Event Planning, Coordination, and Management skills
• Vendor Management and Logistics coordination abilities
• Client Communication, Budget Management, and Post-Event Evaluation skills
• Proficiency in using event management software and tools
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Experience in a similar role within the events or media industry is preferred
• Bachelor's degree in Event Management, Marketing, Communications, or related field

• Conceptualizing and developing creative event themes and strategies.
• Managing event budgets, negotiating with vendors, and securing necessary permits.
• Coordinating all logistical aspects of events, including venue selection, catering, AV, and staffing.
• Developing detailed event timelines and ensuring all deadlines are met.
• Overseeing event execution, ensuring seamless operations and exceptional guest experiences.
• Managing relationships with clients, stakeholders, and suppliers.
• Conducting post-event evaluations to measure success and identify areas for improvement.
• Marketing and promoting events to attract attendees and sponsors.
• Staying updated on industry trends and best practices in event management.
• Leading and motivating event staff and volunteers.

• Conceptualize and develop creative event themes and concepts.
• Manage event budgets, ensuring cost-effectiveness and profitability.
• Source, negotiate with, and manage relationships with vendors, including caterers, AV providers, entertainers, and venues.
• Oversee all logistical aspects of event planning, including scheduling, transportation, and accommodation.
• Develop detailed event run sheets and production schedules.
• Coordinate on-site event setup, operations, and breakdown.
• Ensure all events comply with safety regulations and obtain necessary permits.
• Manage event marketing and promotion efforts in collaboration with the marketing team.
• Liaise with clients and stakeholders to understand their needs and ensure satisfaction.
• Troubleshoot and resolve any issues that arise during event planning and execution.
• Conduct post-event evaluations to measure success and identify areas for improvement.
• Stay updated on the latest event trends and technologies.

• Bachelor's degree in Marketing, Hospitality Management, Communications, or a related field.
• Minimum of 5 years of experience in event planning and production, preferably in a corporate or agency setting.
• Proven ability to manage multiple events simultaneously.
• Strong negotiation, communication, and interpersonal skills.
• Excellent organizational and project management abilities.
• Proficiency in event management software and tools.
• Creative thinking and problem-solving skills.
• Ability to work under pressure and meet tight deadlines.
• Experience with virtual and hybrid event formats is a plus.
• A passion for creating engaging and impactful experiences.

• Coordinate all aspects of event planning and execution, including venue selection, catering, audiovisual needs, and entertainment.
• Develop event proposals, budgets, and timelines, ensuring all elements are delivered within scope and financial constraints.
• Liaise directly with clients to understand their event requirements and provide tailored solutions.
• Manage vendor relationships, negotiating contracts and ensuring timely delivery of services.
• Oversee on-site event management, troubleshooting any issues that arise and ensuring a smooth flow of activities.
• Develop marketing materials and promotional activities to drive event attendance and engagement.
• Conduct post-event evaluations, gathering feedback and reporting on success metrics.
• Maintain accurate event records, including attendance lists, budgets, and vendor contracts.
• Ensure compliance with all relevant health, safety, and licensing regulations.
• Collaborate with the marketing and sales teams to align event strategies with broader business goals.
• Stay updated on the latest trends and innovations in event management.

• Bachelor's degree in Hospitality Management, Event Management, Marketing, Business Administration, or a related field.
• Proven experience in event planning and coordination, preferably within the hospitality or tourism industry.
• Excellent organizational, time management, and multitasking abilities.
• Strong negotiation and vendor management skills.
• Exceptional communication and interpersonal skills, with the ability to build rapport with clients and stakeholders.
• Creative thinking and problem-solving capabilities.
• Proficiency in event management software and Microsoft Office Suite.
• Ability to work flexible hours, including evenings and weekends, as required by event schedules.
• A passion for creating exceptional guest experiences.
• Knowledge of local venues and suppliers in Bahrain is advantageous.

• Plan and coordinate various types of events.
• Manage event logistics, including venue, vendors, and schedule.
• Develop event budgets and track expenses.
• Liaise with clients to define event requirements.
• Oversee event setup, execution, and breakdown.
• Ensure a high level of guest satisfaction.
• Manage RSVPs and guest lists.
• Troubleshoot and resolve event-related issues.
• Coordinate with catering, AV, and other service providers.
• Communicate effectively with all event stakeholders.

• Bachelor's degree in Hospitality Management, Marketing, or a related field is preferred.
• Proven experience in event coordination or event planning.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Ability to work under pressure and meet deadlines.
• Creative thinking and problem-solving skills.
• Experience with vendor management.
• Familiarity with event management software is a plus.

• Plan, organize, and execute a diverse range of events, including conferences, banquets, social gatherings, and corporate functions.
• Liaise with clients to define event objectives, requirements, and budget.
• Source and negotiate with vendors for venue setup, catering, audiovisual equipment, entertainment, and other services.
• Develop detailed event plans, timelines, and budgets, ensuring adherence to financial constraints.
• Manage on-site event operations, including setup, coordination of staff and vendors, and troubleshooting any issues that arise.
• Ensure all events comply with safety regulations and licensing requirements.
• Coordinate event marketing and communication efforts, including invitations and promotional materials.
• Conduct post-event evaluations to gather feedback and identify areas for improvement.
• Maintain strong relationships with clients, vendors, and internal stakeholders.
• Stay updated on event trends, best practices, and innovative ideas.
• Manage event documentation, including contracts, invoices, and post-event reports.

• Bachelor's degree in Hospitality Management, Tourism, Marketing, or a related field.
• Minimum of 3 years of experience in event planning and coordination, preferably within the hospitality industry.
• Proven ability to manage multiple events simultaneously.
• Strong negotiation and vendor management skills.
• Excellent organizational, time management, and multitasking abilities.
• Exceptional communication, interpersonal, and client service skills.
• Proficiency in event management software and Microsoft Office Suite.
• Creative thinking and problem-solving skills.
• Ability to work under pressure and meet tight deadlines.
• Flexibility to work evenings and weekends as required by event schedules.
• A portfolio showcasing successful events is a strong advantage.

• Plan, organize, and execute events from conception through to completion.
• Source and negotiate with venues, caterers, entertainment, and other vendors.
• Develop and manage event budgets, ensuring cost-effectiveness and adherence to financial targets.
• Create detailed event timelines and action plans.
• Coordinate event logistics, including setup, registration, staffing, and technical requirements.
• Develop and manage marketing and communication plans for events.
• Oversee event registration and ticketing processes.
• Manage on-site event execution, ensuring smooth operations and addressing any issues that arise.
• Conduct post-event evaluations and report on outcomes, attendee feedback, and financial performance.
• Build and maintain strong relationships with clients, vendors, and stakeholders.
• Stay up-to-date with event industry trends and best practices.
• Ensure all events comply with health, safety, and legal regulations.

• Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field, or equivalent practical experience.
• Proven experience in event planning and coordination, with a portfolio of successful events.
• Excellent organizational and project management skills.
• Strong negotiation and vendor management abilities.
• Proficiency in event management software and Microsoft Office Suite.
• Creative thinking and a passion for delivering unique event experiences.
• Excellent communication, interpersonal, and problem-solving skills.
• Ability to work independently and as part of a team in a fast-paced environment.
• Flexibility to work evenings and weekends as required by event schedules.
• Familiarity with the local event landscape in **Tubli, Capital, BH**, is a plus.

• Plan, organize, and execute a diverse range of leisure and sports events, ensuring seamless delivery.
• Develop event concepts, themes, and formats in collaboration with stakeholders.
• Manage event budgets, ensuring cost-effectiveness and optimal resource allocation.
• Identify and secure suitable venues, negotiating contracts and terms.
• Coordinate with vendors, suppliers, and contractors to ensure timely delivery of services and products.
• Develop and implement marketing and promotional strategies for events.
• Manage event logistics, including registration, accommodation, and transportation.
• Provide on-site event management and troubleshooting, ensuring smooth operations.
• Liaise with participants, sponsors, and other stakeholders to ensure their needs are met.
• Conduct post-event evaluations, gather feedback, and prepare comprehensive reports.
• Ensure all events comply with relevant health, safety, and security regulations.
• Build and maintain strong relationships with venues, suppliers, and other industry professionals.
• Manage event timelines and critical path activities to ensure deadlines are met.
• Contribute creative ideas for event enhancements and innovation.

• Proven experience in event planning and coordination, preferably within the leisure and sports sector.
• Excellent organizational and project management skills.
• Strong budgeting and financial management capabilities.
• Proficiency in event management software and tools.
• Exceptional communication, negotiation, and interpersonal skills.
• Ability to multitask and prioritize effectively in a dynamic environment.
• Creative thinking and problem-solving abilities.
• Experience working in a hybrid work model is beneficial.
• A degree in Event Management, Hospitality, Marketing, or a related field is preferred.
• Passion for sports and leisure activities.