1 268 Executive Coordination jobs in Bahrain

• Managing and maintaining office supplies, inventory, and equipment.
• Answering and directing phone calls, taking messages, and responding to general inquiries.
• Greeting and assisting visitors and clients in a professional manner.
• Scheduling and coordinating meetings, appointments, and travel arrangements.
• Preparing and distributing correspondence, memos, letters, and reports.
• Managing and organizing physical and digital filing systems.
• Assisting with the preparation of presentations and documents.
• Processing incoming and outgoing mail and packages.
• Maintaining the tidiness and organization of the office environment.
• Providing general administrative support to the team as needed.

• Manage and coordinate daily office activities, including scheduling meetings, managing calendars, and making travel arrangements.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Prepare documents, reports, presentations, and correspondence with a high degree of accuracy.
• Maintain and organize office filing systems, both physical and digital.
• Greet visitors and direct them to the appropriate personnel.
• Manage office supplies inventory and place orders as needed.
• Assist with event planning and coordination for internal and external meetings.
• Provide support to various departments with administrative tasks as required.
• Handle confidential information with discretion and professionalism.
• Maintain a professional and welcoming office environment.
• Assist with basic bookkeeping and expense reporting.
• Ensure the efficient operation of office equipment and troubleshoot minor issues.
• Develop and maintain efficient administrative processes and workflows.
• Manage databases and contact lists.
• Support onboarding processes for new employees.

• High school diploma or equivalent required; Associate's degree or higher is a plus.
• Minimum of 3 years of experience in an administrative support or office management role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• High level of attention to detail and accuracy.
• Discretion and professionalism in handling sensitive information.
• Experience with office equipment (printers, scanners, phone systems).
• Proactive attitude and ability to work independently.

• Manage office reception and provide a welcoming environment for visitors and clients.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Maintain and organize physical and digital filing systems, ensuring accuracy and confidentiality.
• Assist in managing office supplies inventory and procurement processes.
• Prepare reports, presentations, and other documents as required.
• Support the facilities management team with administrative tasks, such as work order tracking and vendor coordination.
• Maintain office equipment and ensure its proper functioning.
• Handle basic bookkeeping tasks and process invoices.
• Provide general administrative support to ensure operational efficiency.

• High school diploma or equivalent; Associate's degree or higher is a plus.
• Minimum of 3 years of experience in an administrative or office support role.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Ability to multitask and prioritize effectively.
• Detail-oriented with a proactive approach to problem-solving.
• Experience in facilities management support is advantageous.
• Professional demeanor and strong interpersonal skills.

• Manage the reception area, greet visitors, and direct them appropriately.
• Answer and direct phone calls to the relevant personnel.
• Maintain office supplies inventory by checking stock, ordering supplies, and ensuring timely delivery.
• Coordinate with vendors for office maintenance, repairs, and services.
• Assist in scheduling and coordinating facility-related requests and appointments.
• Handle incoming and outgoing mail and courier services.
• Maintain and organize office filing systems, both physical and electronic.
• Provide general administrative support to the facilities management team, including data entry and report preparation.
• Assist in the planning and coordination of office events and meetings.
• Ensure the office environment is tidy, organized, and well-maintained.
• Process invoices and track departmental expenses as directed.
• Respond to internal employee queries regarding facilities and office operations.

• High school diploma or equivalent; Associate's degree in Business Administration or a related field is a plus.
• Minimum of 3 years of experience in an administrative or office support role.
• Proven ability to manage multiple tasks and prioritize effectively.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with office equipment and basic troubleshooting.
• A customer-service oriented approach and a proactive attitude.
• Ability to work independently and as part of a team.
• Experience in facilities management support is advantageous but not required.

To Manage, Coordinate and Execute various administrative functions of the designated Chiefs Office and execution of any other task entrusted by the Line Manager.

This professional role shall be presented at middle and senior management forums and will be dealing with both Internal colleagues and external Visitors/Stakeholders on behalf of the Line Manager and the management team.

Provide professional assistance to Line Manager and team members and is often trusted with complex duties and sensitive information, producing reports & presentations.

In addition to general administrative work, this role is in charge of scheduling meetings, taking minutes during sessions and following up with Dept's executive leadership.

Responsible to ensure the smooth-running of the office by working on a one-to-one basis and being the point of contact with the Management, but also on a wider basis with internal and external clients.

1. Maintenance of records for future audits in line with Documents Retention Policy.
2. Coordinate Project Management activities for related projects and act as single point of contact for the division.
3. Office Administration and Documentation Management:
1. Support Line Manager in daily administrative and operational activities.
2. Review of updated Manuals at periodic intervals to verify its relevance and for future audit purposes.
3. Establish Office administrative procedures and implement approved best practices.
4. Maintain a good database and all relevant files of various communications received and sent to various Internal & External parties from CXXO Office.
5. Execute effective required controls over incoming and outgoing emails, letters, circulars, memos, SOPs and Manuals relevant to CXXO Office functions.
6. Administer circulation of circulars to relevant distribution list parties.
7. Support Line Manager with draft letters concerning department subjects.
8. Department related HR matters.
9. Maintaining the current filing and database system and looking for ways to improve the current systems.
4. Reports and Database Management:
1. Collect relevant data from departments for submission of necessary reports to senior management.
2. Organize, collect and compile reports that are received on an adhoc basis when requested by CEO Office and/or various internal/external stakeholders.
3. Other adhoc reports as requested by executive management in a timely manner.
5. Management of Meetings/Conferences/Workshops:
1. Plan, manage and organize meetings/conferences and travel plans for Line Manager.
2. Prepare relevant presentation material in terms of concepts, processes and documents as desired by Line Manager in close consultation with the senior Leadership team.
3. Prepare and coordinate follow-up actions within department team as directed by Line Manager.
4. Organize and coordinate the end-to-end activities for various team workshops.
6. Skilled Support/Other tasks:
1. Professional assistance to senior management members within the team.
2. Execution of complex duties as entrusted by CXXO and dealing with sensitive/confidential information pertaining to business with high levels of integrity.
3. Ensure compliance and adherence to organization policies by all departments and bring to the notice of CXXO of any deviations.

Bachelors Degree holder

Should have a total experience of 5 years in a similar role and knowledge.

If you meet the criteria and you are enthusiastic about the role, we would welcome your application. To complete the application you would need the following document(s):

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1. Smartly and proactively, provide administrative support to ensure efficient accomplishment of key tasks and company initiatives.
2. Manage the daily calendar, including scheduling meetings, sending reminders, confirming appointments and organizing catering when necessary.
3. Welcome visitors and identify the purpose of their visit.
4. Answer phone calls in a professional manner.
5. Coordinate travel arrangements, write itineraries and arrange for transportation.
6. Maintain professionalism and strict confidentiality in all matters.
7. Maintain comprehensive and accurate records; be well organized and prioritize the most important matters timely.

1. Time management and ability to meet deadlines.
2. Verbal and written communication skills.
3. Strong organizational skills and ability to multitask.