213 General Office jobs in Bahrain

Position Summary:

The Admin Assistant will support the day-to-day administrative operations of the long-term care facility. This role ensures efficient office management, Coordination across departments, accurate documentation, and effective communication between staff, residents, families, and external stakeholders.

Key Responsibilities:

General Administration

• Working closely with across the departments.
• Handle incoming and outgoing correspondence, emails, and documentation.
• Maintain filing systems (digital and physical) for residents, staff, and facility records.
• Assist with data entry, reports, and preparation of presentations.
• Provide clerical support to the Facility Manager and Admin Coordinator.

Resident & Family Support

• Assist in processing admission, discharge, and transfer paperwork.
• Support residents and families with non-clinical inquiries in a professional and empathetic manner.
• Help coordinate resident activities and events when required.

Operations & Logistics

• Schedule meetings, appointments, and staff rosters as directed.
• Monitor and order office supplies and maintain stock records.
• Coordinate courier services, transport, and small-scale procurement requests.
• Assist in arranging facility maintenance requests and vendor visits.

Compliance & Documentation

• Support in maintaining accurate administrative and healthcare records.
• Assist in preparing documents for audits, inspections, and quality checks.
• Ensure confidentiality of resident and staff information at all times.

• Manage and organize calendars for executives and team members, scheduling appointments, meetings, and travel arrangements.
• Prepare meeting agendas, take minutes, and distribute them to attendees.
• Handle incoming and outgoing communications, including emails, phone calls, and mail, ensuring timely and professional responses.
• Maintain and update electronic and physical filing systems, ensuring confidentiality and easy retrieval of information.
• Assist with the preparation of reports, presentations, and other documents.
• Coordinate logistics for virtual meetings and events.
• Provide general administrative support to various departments as needed.
• Conduct research and compile information for special projects.
• Manage office supplies and inventory for remote employees.
• Assist with onboarding new remote employees by preparing necessary documentation.
• Troubleshoot basic technical issues related to remote work setup or direct employees to the appropriate support channels.
• Ensure efficient and accurate data entry into various systems.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
• Ability to work independently and proactively with minimal supervision.
• High level of discretion and confidentiality.
• Familiarity with basic bookkeeping or accounting principles is a plus.
• A reliable internet connection and a dedicated workspace conducive to remote work.

• Manage and maintain electronic calendars, scheduling appointments and meetings.
• Prepare, proofread, and edit documents, reports, and presentations.
• Handle incoming and outgoing communications, including emails, phone calls, and mail distribution.
• Organize and maintain digital filing systems, ensuring easy retrieval of information.
• Assist with travel arrangements, including booking flights, hotels, and transportation.
• Process expense reports and assist with basic bookkeeping tasks.
• Coordinate office supplies inventory and place orders as needed.
• Provide support for company events and meetings.
• Assist with onboarding new employees by preparing necessary documentation.
• Act as a point of contact for internal staff and external visitors.
• Undertake general office management tasks to ensure a functional and organized workspace.
• Maintain confidentiality of sensitive information.
• Conduct research and compile data as requested by management.
• Support various departments with administrative tasks as required.
• Liaise with vendors and service providers to ensure timely delivery of services.

• High school diploma or equivalent; Associate's degree or relevant certification preferred.
• 1-3 years of experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and accuracy in work.
• Ability to work independently with minimal supervision in a remote setting.
• Familiarity with office equipment and online collaboration tools.
• Positive attitude and a willingness to learn.
• Previous experience in Bahrain is an advantage.

• Manage and maintain complex calendars, scheduling appointments and meetings for executives.
• Prepare correspondence, reports, and presentations.
• Handle incoming and outgoing mail and packages.
• Answer and direct phone calls, and manage general office inquiries.
• Organize and maintain physical and digital filing systems.
• Coordinate travel arrangements, including flights, accommodation, and itineraries.
• Assist with the preparation of meeting agendas and minutes.
• Provide general administrative support to various departments as needed.
• Manage office supplies inventory and place orders when necessary.
• Greet visitors and provide a professional first point of contact.
• Assist in organizing company events and social gatherings.
• Ensure office equipment is maintained and functioning properly.

• High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
• Minimum of 2-3 years of experience in an administrative support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Attention to detail and accuracy in work.
• Ability to multitask and prioritize tasks effectively.
• Professional attitude and a strong work ethic.
• Experience with office equipment (printers, scanners, copiers).
• Discretion and ability to handle confidential information.

• Manage and maintain executive calendars and schedules.
• Coordinate and arrange meetings, ensuring all logistics are handled.
• Prepare and edit correspondence, reports, and presentations.
• Handle incoming and outgoing mail and communications.
• Organize and manage travel arrangements for staff.
• Maintain office supplies inventory and place orders as needed.
• Serve as a primary point of contact for visitors and inquiries.
• Assist with the planning and execution of office events.
• Manage filing systems and ensure proper record-keeping.
• Perform other administrative duties as assigned.

• Manage executive calendars, schedule appointments, and coordinate meetings, including preparing agendas and distributing minutes.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Greet visitors professionally and manage reception area.
• Organize and maintain physical and digital filing systems.
• Prepare reports, presentations, and other documents as needed.
• Coordinate travel arrangements, including flights, accommodation, and visa applications.
• Manage office supplies, equipment, and vendor relationships.
• Assist with event planning and coordination for internal and external meetings.
• Ensure the office is tidy and presentable at all times.
• Handle confidential information with the utmost discretion.
• Provide general administrative support to the team as required.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Proven experience (3+ years) as an Office Administrator, Executive Assistant, or in a similar administrative role.
• Excellent organizational and time-management skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional written and verbal communication skills.
• Professional demeanor and strong interpersonal skills.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Discretion and ability to handle confidential information.
• Experience with office management software and equipment.
• Proactive attitude and problem-solving capabilities.

• Proven experience in an administrative or executive assistant role.
• Excellent knowledge of office procedures and management systems.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• High level of discretion and confidentiality.
• Ability to work independently and as part of a team.
• High school diploma or equivalent; further qualifications will be a plus.

• Proven experience as an Administrative Assistant or in a similar role.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritize tasks effectively.
• High school diploma; further qualifications in office administration are a plus.
• Experience with virtual communication platforms (e.g., Zoom, Microsoft Teams).
• Demonstrated ability to work independently and as part of a remote team.