365 Global Administration jobs in Bahrain

Description
Job Title: Customer Service/Administrative Support
Summary - This position is a contingent opportunity and would begin work upon award.
Customer Service/Administrative Support personnel are normally the first point of contact for a client. They are responsible for providing basic information, scheduling appointments, and providing administrative support functions.
Essential Duties and Responsibilities
+ Receive, screen, and direct callers and walk-in customers to the appropriate FFSP staff
+ Provide general, basic information and referral of customers to military and community resources, utilizing other FFSP staff for more in-depth, complicated requests for information.
+ Enroll and schedule customers in briefs, workshops, classes, and individual appointments, when not provided through centralized scheduling.
+ Provide administrative and clerical services
+ Provide a variety of administrative and clerical support functions, e.g., finalizing official correspondence, preparing military messages, making travel arrangements, distributing mass mailings, managing files, receiving messages for staff
+ Ensure that information and referral services provided are entered and counted in FFSMIS
+ Provide a variety of Counseling and Advocacy Program administrative support functions, e.g., preparing and finalizing official correspondence, data entry, attending and taking minutes at meetings, scheduling appointments, screening and directing potentially distraught or difficult callers or walk-in clients, managing files, maintaining referral and community resource directories
Supervisory Responsibilities
+ This job has no supervisory responsibilities.
Required Education and/or Experience Qualifications
+ High school diploma or GED
+ Experience working with computers and office automation software
+ Knowledge of basic customer service skills
+ Ability to handle multiple tasks and determine priority of tasks
+ Strong verbal and written skills
+ Possess a general knowledge base of community and military resources
+ Ability to follow directions carefully and understand complex protocols
+ Ability to take and prepare meeting minutes, prepare correspondence, and accurately enter data into required data systems
+ Knowledge of military lifestyle, ranks, and organizations
Preferred Qualifications
+ Professionalism - Tactfully approaches others; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
+ Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
+ Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
Other Skills and Abilities
+ This position requires access to U.S. Government facilities and systems.
+ U.S. Citizenship, a valid driver's license, transportation, and auto insurance are required.
Competencies
To perform the job successfully, an individual should demonstrate the following competencies:
+ Ability to work both independently and as part of a team.
+ Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
+ Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
+ Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
+ Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
+ Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
Physical Demands: Works in office areas. Sits, stands, bends, lifts, and moves intermittently during working hours. Uses personal computers, telephones, copiers, printers, and other office equipment. The employee must occasionally lift and/or move up to 10 pounds.
Work Environment: The physical demands and work environment characteristics described here represent those employees encounter while performing the essential functions of this job. Reasonable accommodations may be enabled for individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
Zeiders Enterprises, Inc. is an Equal Opportunity Employer
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights ( notice from the Department of Labor.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c))

Our client, a reputable organization, is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support. This hybrid role, based in our offices in Nuwaidrat, Southern, BH , requires a professional who excels in managing diverse administrative tasks and ensuring the smooth operation of daily activities for senior management. Key responsibilities include managing calendars, scheduling meetings and appointments, making travel arrangements, and preparing correspondence and reports. You will also be responsible for handling incoming communications, screening calls, managing correspondence, and maintaining confidential files and records. This role demands exceptional organizational skills, meticulous attention to detail, and the ability to multitask effectively in a fast-paced environment. Proficiency in office software suites (e.g., Microsoft Office, Google Workspace) is essential, including strong skills in word processing, spreadsheet management, and presentation creation. Excellent interpersonal and communication skills are vital for interacting professionally with internal staff, clients, and external stakeholders. Discretion and confidentiality are paramount in this position. The ideal candidate will be a proactive problem-solver with a strong work ethic and the ability to anticipate needs and take initiative. A high school diploma or equivalent is required; further education or certification in office administration or a related field is a plus. Previous experience in an administrative support role, preferably supporting executives, is highly desirable. This is an excellent opportunity to join a supportive team and contribute significantly to the efficiency of executive operations. You will gain valuable experience and work in a dynamic professional setting.

Our client is seeking a highly organized and proactive Administrative Assistant to provide executive support in Tubli, Capital, BH . This role is essential for ensuring the smooth day-to-day operations of the executive office. The successful candidate will manage complex schedules, coordinate meetings, and handle a variety of administrative tasks with efficiency and discretion.

Key Responsibilities:

• Manage and maintain complex calendars, scheduling appointments and meetings for executives.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare correspondence, reports, and presentations with a high degree of accuracy.
• Screen and prioritize incoming communications, including emails and phone calls.
• Organize and maintain electronic and physical filing systems.
• Handle confidential information with the utmost discretion.
• Assist with event planning and coordination for meetings and company functions.
• Conduct research and gather information as required by executives.
• Process expense reports and manage office supplies.
• Provide general administrative support to the executive team.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3 years of experience in an administrative or executive assistant role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and a professional demeanor.
• Experience with calendar management and travel coordination.
• Ability to work independently and as part of a team.
• Detail-oriented with a proactive approach to problem-solving.

This role is crucial for supporting the executive leadership and ensuring operational efficiency. The ideal candidate will be a reliable and dedicated professional committed to providing exceptional administrative support.

Our client is seeking a highly organized, detail-oriented, and proactive Administrative Assistant to provide comprehensive executive support in **Busaiteen, Muharraq, BH**. This role is essential for ensuring the smooth and efficient functioning of the executive office. The Administrative Assistant will manage a wide range of administrative tasks, including calendar management, scheduling meetings and appointments, preparing correspondence, managing travel arrangements, and maintaining organized filing systems. You will be the first point of contact for executives, liaising with internal departments and external stakeholders, and ensuring all communications are handled with professionalism and discretion. The ideal candidate will possess excellent communication, multitasking, and time management skills, with a keen eye for detail. Proficiency in office software suites, such as Microsoft Office (Word, Excel, PowerPoint, Outlook), is a must. The ability to anticipate needs, work independently, and maintain confidentiality is crucial. This is a fantastic opportunity for a dedicated administrative professional to support key executives within a reputable organization and contribute to its overall success. A positive attitude, strong work ethic, and a commitment to providing exceptional support are highly valued. Experience supporting senior management is preferred.

Key Responsibilities:

• Manage and maintain complex executive calendars and schedules.
• Arrange and coordinate meetings, including preparing agendas and taking minutes.
• Handle incoming and outgoing correspondence, emails, and phone calls with professionalism.
• Organize and manage domestic and international travel arrangements.
• Prepare reports, presentations, and other documents as required.
• Maintain organized and efficient filing systems, both physical and digital.
• Act as a liaison between executives and internal/external stakeholders.
• Handle confidential information with the utmost discretion.
• Conduct research and gather information as needed.
• Perform general office administrative duties to support the executive team.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3 years of experience in an administrative support role, preferably supporting executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• High level of discretion and confidentiality.
• Proactive and resourceful with strong problem-solving skills.
• Professional demeanor and positive attitude.

Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support. This role, located in Sanad, Capital, BH , will be instrumental in ensuring the smooth operation of executive offices. The ideal candidate will possess excellent communication skills, a keen eye for detail, and the ability to manage multiple priorities efficiently. Responsibilities include managing complex calendars, scheduling meetings, arranging travel, and preparing reports and presentations. You will be the first point of contact for many inquiries, requiring professionalism and discretion. Key duties involve coordinating office operations, maintaining filing systems, managing correspondence, and assisting with event planning. This position requires a strong command of office software and the ability to adapt quickly to new technologies. The ability to work collaboratively with other administrative staff and departments is essential. A proactive approach to problem-solving and a commitment to providing high-level support are crucial. This role offers the opportunity to work closely with senior leadership and contribute significantly to the efficiency of our executive team. Experience in a similar support role is highly preferred.

Key Responsibilities:

• Manage and maintain executive calendars, scheduling appointments, meetings, and conference calls.
• Coordinate complex domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare, proofread, and edit documents, reports, presentations, and correspondence.
• Screen and manage incoming calls, emails, and mail, prioritizing and responding as appropriate.
• Organize and maintain physical and digital filing systems.
• Assist with the planning and execution of meetings, including preparing agendas, taking minutes, and distributing action items.
• Handle confidential information with the utmost discretion and professionalism.
• Manage office supplies inventory and place orders as needed.
• Provide general administrative support to the executive team and other staff members.
• Serve as a primary point of contact for internal and external inquiries.
• Assist with special projects and initiatives as assigned.
• Ensure efficient office operations and manage day-to-day administrative tasks.
• Support event coordination and logistics as required.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3 years of experience in an administrative support role, preferably supporting executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• High level of professionalism and discretion.
• Ability to multitask and prioritize tasks effectively.
• Proactive problem-solving skills.
• Experience with calendar management and travel coordination.
• Ability to work independently and as part of a team.
• Familiarity with office management software and tools.

Our client is seeking a highly organized and proactive Administrative Assistant to provide dedicated executive support. This role is essential for ensuring the smooth operation of the executive office, located in Shakhura, Northern, BH . You will be responsible for managing complex calendars, scheduling appointments, coordinating meetings, and making travel arrangements for senior management. The ideal candidate will possess exceptional organizational and time-management skills, with a keen eye for detail and the ability to prioritize effectively in a fast-paced environment. Strong communication and interpersonal skills are crucial for interacting professionally with internal staff, external clients, and stakeholders at all levels. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant administrative software is required. You will handle confidential information with discretion and maintain a high level of professionalism at all times. Responsibilities include preparing reports and presentations, managing correspondence, processing expense reports, and maintaining accurate filing systems. The ability to anticipate needs, problem-solve independently, and manage multiple tasks simultaneously is vital. This is an excellent opportunity for an experienced administrative professional to contribute to a dynamic team and support key decision-makers. We are looking for someone who is proactive, reliable, and dedicated to providing high-level administrative support. This role requires you to be physically present in the office to manage daily operations, attend meetings, and provide on-the-spot support to executives. You will play a critical role in ensuring the efficiency and productivity of the executive team, acting as a key point of contact and facilitator. The successful candidate will demonstrate a strong work ethic, a positive attitude, and a commitment to excellence in all aspects of their role. Responsibilities include organizing company events or team-building activities as required and managing office supplies and equipment. You will also assist with onboarding new team members by providing necessary administrative support. This position offers a stable work environment and the opportunity to work closely with leadership, gaining valuable insights into the company's strategic direction and operations, ensuring the seamless execution of executive functions within the central office location. The role demands absolute discretion and adherence to company policies regarding data privacy and confidentiality.

Location: This position is based in our office located in Shakhura, Northern, BH .

Our client, a fast-growing startup in the technology sector, is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support. This is a fully remote position, allowing you to manage your workload from the convenience of your home office. You will be an indispensable partner to senior leadership, managing complex schedules, coordinating meetings, handling correspondence, and preparing important documents and presentations. Your responsibilities will extend to managing travel arrangements, including flights, accommodation, and itineraries, ensuring seamless logistics for executives. You will act as a gatekeeper and liaison, effectively communicating with internal teams and external stakeholders. The ideal candidate possesses exceptional organizational skills, meticulous attention to detail, and a high degree of professionalism. Proficiency in a range of office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Slack, Asana), is essential. You should be adept at prioritizing tasks, managing multiple projects simultaneously, and anticipating the needs of executives. Strong written and verbal communication skills are crucial for this role, as is the ability to maintain confidentiality. This is an exciting opportunity to support key decision-makers and contribute to the smooth operation of a dynamic organization from a remote setting. Responsibilities:

• Manage complex calendars and schedule appointments for senior executives.
• Coordinate and prepare for meetings, including agendas, minutes, and follow-up actions.
• Handle all aspects of executive travel arrangements and logistics.
• Screen and prioritize incoming communications, including emails and phone calls.
• Prepare reports, presentations, and other documents as needed.
• Conduct research and compile information for executive decision-making.
• Maintain organized filing systems, both digital and physical.
• Serve as a primary point of contact for internal and external stakeholders.
• Handle confidential information with the utmost discretion.
• Proactively identify and address potential issues to ensure executive efficiency.

Qualifications:

• Proven experience as an Executive Assistant or Senior Administrative Assistant.
• Exceptional organizational and time management skills.
• Proficiency in Microsoft Office Suite and virtual collaboration tools.
• Excellent written and verbal communication abilities.
• Ability to maintain confidentiality and exercise discretion.
• Proactive approach and strong problem-solving skills.
• Experience in managing complex travel arrangements.
• Ability to work independently and as part of a remote team.

Our client, a high-growth technology startup, is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support. This is a fully remote position, demanding exceptional organizational skills, discretion, and the ability to manage multiple tasks efficiently in a virtual environment. You will be responsible for managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements, and preparing documents and presentations for executives. This role requires a high degree of autonomy and the ability to anticipate needs and proactively address potential issues. You will serve as a key point of contact for internal and external stakeholders, ensuring smooth communication and professional representation. Responsibilities include managing email correspondence, organizing digital files, processing expense reports, and assisting with special projects as needed. The ideal candidate possesses outstanding written and verbal communication skills, a keen eye for detail, and proficiency in a wide range of productivity software, including G Suite or Microsoft Office Suite. Experience with project management tools and virtual collaboration platforms is highly desirable. A minimum of 3-5 years of experience supporting C-level executives in a remote capacity is required. Strong problem-solving abilities and a flexible, adaptable attitude are crucial for success in this fast-paced startup environment. If you are a self-starter who thrives on supporting busy executives and maintaining order in a dynamic remote setting, we encourage you to apply. Join our innovative team and contribute to our continued success.

Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support in a fully remote capacity. This role is crucial for ensuring the smooth and efficient operation of our executive team's daily activities, allowing them to focus on strategic initiatives. You will be the central point of contact for a variety of administrative tasks, managing schedules, communications, and travel arrangements. This position offers the flexibility to work from home while supporting key leadership members, potentially impacting operations or outreach related to **Sanad, Capital, BH**. The ideal candidate is a master of multitasking, possesses exceptional communication skills, and maintains a high level of professionalism.

• Manage and maintain complex calendars for executives, including scheduling meetings, appointments, and conference calls.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Screen and prioritize incoming communications, including emails, phone calls, and mail.
• Handle confidential information with discretion and uphold strict confidentiality standards.
• Assist with expense reporting and budget tracking for executive activities.
• Organize and maintain digital and physical filing systems.
• Conduct research and gather information as requested by executives.
• Liaise with internal departments and external stakeholders to facilitate information flow.
• Anticipate needs and proactively address potential issues before they arise.
• Provide general administrative support, including document management and data entry.

The ideal candidate will have a proven track record as an administrative assistant, executive assistant, or in a similar support role, with significant experience supporting senior management. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools is essential. Exceptional organizational and time management skills are required to effectively manage multiple priorities in a remote setting. Strong written and verbal communication skills are vital for clear and professional interactions. Candidates must be self-motivated, detail-oriented, and able to work independently with minimal supervision. Experience with project management tools or CRM software is a plus. While this is a remote role, an understanding of business contexts relevant to areas like **Sanad, Capital, BH**, can be beneficial for supporting local or regional initiatives. This is an excellent opportunity for a dedicated administrative professional to contribute to a dynamic team.