16 Managing Correspondence jobs in Bahrain

Location: Norfolk; Little Creek; Oceana; Yorktown; Northwest; New London; Portsmouth, NH; Portsmouth, VA; Great Lakes; Bethesda NNMC; Annapolis; Fort Meade; Jacksonville; Jacksonville; Mayport; Kings Bay; Gulfport; Kingsville; Meridian; Millington; Yokosuka; Rota; Bahrain; Guam; Metro San Diego; Kitsap; Whidbey Island; Everett; New Orleans; Fort Worth; Whiting Field; Corpus Christi; NSA Anderson.

Strategic Resources, Inc. (SRI) is an international, ISO 9001, 2000, 27001 Certified, CMMI Level 3 Rated full-service provider with more than 36 years’ experience in the Federal, Military, and Commercial Marketplaces. SRI is seeking committed and passionate professionals to provide critical Customer Service/Administrative Support Services to the Navy’s Fleet and Family Support Programs (FFSPs) designed to maximize the well-being of active duty, retirees, civilians (OCONUS) and their families.

Overview : We are seeking a dedicated and organized Customer Service/Administrative Support Specialist to join our team. This role is essential in ensuring smooth operations and providing high-quality support to our customers and staff. The ideal candidate will have strong customer service skills, a solid understanding of office automation software, and the ability to manage multiple administrative tasks efficiently. If you thrive in a fast paced environment and enjoy helping others, this position offers an exciting opportunity to contribute to a team that supports our military community.

Tasks and Responsibilities : In this role, you will be the first point of contact for customers, providing general information and referrals, and ensuring they are directed to the appropriate staff members. You will also support the administrative needs of the team, including scheduling, correspondence, and data entry. Additionally, you will participate in emergency preparedness and response activities, ensuring all related services are documented accurately.

Essential Duties And Responsibilities

• Receive, screen, and direct callers and walk-in customers to the appropriate FFSP staff.
• Provide general information and referrals to military and community resources.
• Enroll and schedule customers in briefs, workshops, classes, and individual appointments.
• Perform administrative and clerical services, including finalizing correspondence, preparing military messages, and managing files.
• Assist in making travel arrangements and distributing mass mailings.
• Ensure all information and referral services are entered and tracked in FFSMIS.
• Provide administrative support for the Counseling and Advocacy Program, including data entry, scheduling appointments, and managing sensitive customer interactions.
• Participate in emergency response exercises and facilitate FFSP participation in public awareness campaigns.

• None.

• Excellent customer service skills with the ability to handle potentially difficult or distraught clients.
• Proficient in the use of office automation software, including word processing, spreadsheets, and email.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Effective communication skills, both oral and written.

• Customer Focus: Demonstrates a commitment to meeting the needs of internal and external customers.
• Communication: Clearly and effectively communicates with customers and team members.
• Attention to Detail: Ensures accuracy in administrative tasks and data entry.
• Teamwork: Works well with others and contributes to a positive team environment.

• High school diploma or GED.
• Demonstrated customer service experience.
• Working knowledge of computers and office automation software.
• Experience in an administrative support role is preferred.

• Establish and maintain PMO standards, processes, and best practices.
• Oversee project intake, prioritization, and resource allocation processes.
• Develop and manage project portfolio reporting and dashboards.
• Monitor project progress, performance, and risks across the portfolio.
• Ensure adherence to project management methodologies (Agile, Waterfall, etc.).
• Facilitate communication and collaboration among project managers and stakeholders.
• Drive continuous improvement initiatives within the PMO.
• Manage PMO tools and systems, including project management software.
• Provide training and mentorship to project managers.
• Ensure quality assurance for project deliverables.

• Bachelor's degree in Business Administration, Management, or a related field.
• 6+ years of experience in project management or operations management.
• Proven experience in establishing or managing a PMO.
• Strong understanding of project management methodologies (Agile, Waterfall, Hybrid).
• Experience with portfolio management concepts and tools.
• Proficiency in project management software (e.g., Jira, Asana, MS Project).
• Excellent leadership, communication, and analytical skills.
• PMP or equivalent certification is highly preferred.
• Ability to work effectively in a fully remote environment.
• Strong focus on operational efficiency and process improvement.

• Proven experience as an Administrative Assistant, Executive Assistant, or in a similar support role.
• Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Strong written and verbal communication skills.
• High level of discretion and confidentiality.
• Experience in managing complex calendars and coordinating travel arrangements.
• Proactive problem-solving abilities and attention to detail.
• Ability to work independently and as part of a team in a hybrid environment.
• Familiarity with (mention specific industry software or tools) is a plus.
• Associate's degree or equivalent work experience preferred.

• Manage executive calendars, including scheduling meetings, appointments, and travel.
• Coordinate domestic and international travel arrangements.
• Prepare, edit, and proofread correspondence, reports, and presentations.
• Handle incoming and outgoing communications, including phone calls and emails.
• Maintain organized and confidential filing systems.
• Act as a liaison between executives and internal/external stakeholders.
• Assist with event planning, meeting coordination, and logistics.
• Process expense reports and manage budgets for executive support.
• Anticipate needs and proactively address issues to ensure efficient workflow.
• Provide general administrative support to the executive team.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience in an administrative or executive assistant role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Discretion and ability to handle confidential information.
• Proactive attitude and problem-solving abilities.
• Experience coordinating travel arrangements and event logistics.
• Professional demeanor and strong interpersonal skills.

• Manage and maintain executive calendars, scheduling appointments and meetings.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Prepare correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls.
• Act as a liaison between executives and internal/external stakeholders.
• Manage and organize physical and digital filing systems.
• Assist with event planning and coordination for meetings and conferences.
• Order and manage office supplies and maintain office organization.
• Handle confidential information with discretion and professionalism.
• Provide general administrative support to the executive team.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3 years of experience in an administrative or executive assistant role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize effectively.
• Discretion and the ability to handle confidential information.
• Proactive and problem-solving attitude.
• Experience with calendar management and travel arrangements.
• Professional demeanor and strong interpersonal skills.

• Provide administrative support to project managers and project teams throughout the project lifecycle.
• Coordinate project meetings, including scheduling, agenda preparation, minute-taking, and distribution.
• Manage and organize project documentation, ensuring it is up-to-date, accessible, and compliant with standards.
• Track project progress, milestones, and action items, escalating any potential delays or issues.
• Prepare project status reports, presentations, and other project-related documents.
• Facilitate communication between project stakeholders, ensuring information flow is efficient.
• Assist with resource allocation and scheduling tasks as directed by project managers.
• Maintain project filing systems, both electronic and physical.
• Support the onboarding of new project team members.
• Assist in the coordination of project-related events or workshops.

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 5 years of experience in administrative support, with a significant portion focused on project coordination.
• Proven experience supporting project management teams or offices.
• Proficiency in project management software (e.g., MS Project, Asana, Trello) and Microsoft Office Suite.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to multitask, prioritize, and manage workload effectively in a remote environment.
• High level of discretion and confidentiality.
• Proactive approach to problem-solving and task management.
• Familiarity with project management terminology and processes.

• Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation.
• Prepare meeting agendas, take minutes, and track action items to ensure follow-through.
• Draft, proofread, and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls, responding as appropriate.
• Manage and organize digital and physical files, ensuring efficient record-keeping and easy retrieval.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Conduct research and gather information for various projects and reports.
• Assist with expense reporting and budget tracking for assigned executives.
• Serve as a liaison between executives and internal/external stakeholders.
• Proactively identify and resolve administrative challenges to ensure smooth operations.

• High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
• Minimum of 5 years of experience as an administrative assistant, executive assistant, or in a similar support role.
• Proven experience supporting C-level executives or senior management.
• Exceptional organizational and time management skills, with the ability to prioritize effectively in a remote setting.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• Strong problem-solving skills and the ability to work independently with minimal supervision.
• High level of discretion and confidentiality.
• Adaptability and willingness to learn new tools and processes.