109 Medical Administration jobs in Bahrain

• Manage office calendars and schedules.
• Coordinate meetings and appointments.
• Handle correspondence and communications.
• Prepare documents, reports, and presentations.
• Maintain office filing systems and records.
• Manage office supplies and equipment.
• Greet visitors and answer phone calls.
• Provide general administrative support to staff.

• Manage and maintain office filing systems, both electronic and physical.
• Answer and direct phone calls, greet visitors, and handle general inquiries.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Manage office supplies inventory and place orders as needed.
• Assist in organizing and maintaining databases and contact lists.
• Provide support for various departments as required.
• Handle incoming and outgoing mail and courier services.
• Maintain the tidiness and organization of the office space.
• Assist in the preparation of meeting agendas and taking minutes.
• Process invoices and manage basic bookkeeping tasks.
• Ensure the efficient operation of office equipment.
• Act as a point of contact for internal and external stakeholders.
• Uphold confidentiality and professionalism in all aspects of work.
• Support the implementation of office procedures and policies.

• High school diploma or equivalent; Associate's or Bachelor's degree in a related field is a plus.
• Proven experience as an Administrative Assistant or in a similar role.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Attention to detail and accuracy in data entry and document preparation.
• Ability to multitask and prioritize workload effectively.
• Professional demeanor and strong interpersonal skills.
• Discretion in handling confidential information.
• Familiarity with office management software and systems.
• Proactive approach to problem-solving and task completion.

• Managing calendars, scheduling appointments, and coordinating meetings.
• Preparing and editing correspondence, reports, and presentations.
• Answering and directing phone calls, and handling incoming/outgoing mail and packages.
• Maintaining organized filing systems, both physical and digital.
• Coordinating travel arrangements for staff.
• Greeting visitors and directing them to the appropriate personnel.
• Managing office supplies and equipment.
• Providing support for special projects and events.
• Assisting with basic bookkeeping and expense tracking.

• Provide comprehensive administrative support to the team, including scheduling meetings, managing calendars, and making travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Answer and screen telephone calls, and manage incoming and outgoing mail and faxes.
• Maintain and organize filing systems, both physical and electronic.
• Greet visitors and clients in a professional and welcoming manner.
• Assist with data entry and maintaining databases.
• Manage office supplies and inventory.
• Coordinate meeting logistics, including room booking and catering arrangements.
• Handle expense reports and assist with basic bookkeeping tasks.
• Proofread documents for accuracy and completeness.
• Support with event coordination as needed.
• Maintain a high level of confidentiality and discretion.

• High school diploma or equivalent required; Associate's degree or Bachelor's degree is an advantage.
• Minimum of 2 years of experience in an administrative or secretarial role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to prioritize tasks and manage workload effectively.
• Attention to detail and accuracy.
• Professional demeanor and strong interpersonal skills.
• Experience with office equipment and technology.
• Ability to work independently and collaboratively as part of a team.

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Job Network : Management and Administration

Job Family : Administration

Category and Level : General Service and Related Categories, G-7

Job Opening Job Opening ID : 260019

Job Network : Management and Administration

Job Family : Administration

Category and Level : General Service and Related Categories, G-7

Duty Station : MANAMA

Department/Office : United Nations Human Settlements Programme

Date Posted : Jun 30, 2025

Deadline : Jul 29, 2025

Apply Now

The United Nations Human Settlements Programme (UN-Habitat) is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities. UN-Habitat is the focal point for all urbanization and human settlement matters within the UN system. UN-Habitat works with partners to build inclusive, safe, resilient, and sustainable cities and communities. It promotes urbanization as a positive transformative force for people and communities, reducing inequality, discrimination, and poverty.

This post is located in the Division of Regional Office for the Arab States (ROAS), Manama, Bahrain duty station, within the Programme Management Unit, under the direct supervision of the Administrative Officer (PMO), and overall supervision of the head of Bahrain Programme. The incumbent will perform the following duties:

• Managing and coordinating executive schedules, including internal and external meetings, appointments, and travel arrangements.
• Preparing and editing correspondence, presentations, reports, and other documents.
• Screening and prioritizing incoming communications, including emails and phone calls.
• Coordinating meeting logistics, including room bookings, catering, and distributing agendas and minutes.
• Handling confidential information with the utmost discretion and professionalism.
• Assisting with the preparation of budgets and expense reports.
• Organizing and maintaining filing systems, both physical and digital.
• Serving as a liaison between executives and internal/external contacts.
• Performing general administrative duties such as copying, scanning, and mailing.
• Providing support for special projects as assigned.

• Manage and maintain complex and dynamic calendars for senior executives, scheduling meetings, appointments, and travel.
• Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and itinerary preparation.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
• Handle incoming communications, including emails and phone calls, screening and directing them appropriately.
• Organize and manage executive meetings, including preparing agendas, taking minutes, and following up on action items.
• Maintain organized filing systems, both physical and digital, for easy retrieval of information.
• Manage expense reports and corporate credit card reconciliation for executives.
• Conduct research and compile information as needed for special projects or reports.
• Act as a liaison between executives and internal/external stakeholders, building strong professional relationships.
• Handle highly confidential and sensitive information with discretion and integrity.
• Provide general administrative support, including managing office supplies and coordinating meeting room bookings.
• Anticipate the needs of executives and proactively address potential issues.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience as an Executive Administrative Assistant or in a similar senior support role.
• Proven proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (Zoom, Teams).
• Exceptional organizational and time management skills with the ability to prioritize tasks and manage multiple projects simultaneously.
• Strong written and verbal communication skills, with excellent grammar and proofreading abilities.
• High level of discretion and professionalism in handling confidential information.
• Proactive and resourceful with strong problem-solving capabilities.
• Ability to work independently and as part of a team.
• Experience with travel booking systems and expense management software is a plus.