10 Office Administration jobs in Bahrain

Location: Bahrain Office

We are currently recruiting for Finance & Office Administrative Assistant to join our team based in Bahrain.

Based in Joseph Gallagher’s Bahrain office, the Finance & Office Administrative Assistant will split responsibilities roughly 60 % Finance data-entry / 40 % HR & general admin. You will process high-volume financial data, keep master files audit-ready, and be the first point of contact for day-to-day office queries, all while ensuring compliance with Bahrain’s Labour Law and Social Insurance Organisation (SIO) regulations.

Company Background
The Joseph Gallagher Group is a family owned Civil Engineeringbusiness that delivers expertise whilst putting client satisfaction at the core of the business. Built on a personal reputation for honesty and quality, we understand the actions we take affect the communities and environments we operate in.
LIFE Culture
We're promoting a culture change within the industry and demonstrating initiatives to dramatically improve Health, Safety and Wellbeing. In 2014, we launched our award-winning cultural safety programme (LIFE) which is deeply embedded into the company’s DNA and core values.

Disability Confident Committed
We area disability confident employer and we'recommitted to providing equal opportunities in employment. All individuals will be treated in a fair and equal manner and in accordance with the law regardless of gender, marital status, race, religion, colour, age, disability or sexual orientation.

Reasonable Adjustments
We want to make our recruitment processes accessible to everyone, so if there is any way that we can support you to enable you to be the best you can, please contact the HR team at

Get AI-powered advice on this job and more exclusive features.

Direct message the job poster from First Motors

Company Description

First Motors is an authorized Hyundai dealer in the Kingdom of Bahrain and part of Alzayani Investments. We provide outstanding customer service while maintaining a family-friendly atmosphere. Our state-of-the-art showroom and technologically advanced service center offer convenience and swift service. We have a vast selection of new and used vehicles and run various nationwide campaigns, including as the official sponsor of FIFA since 2004.

Role Description

This is a full-time position for an Administrative Assistant at First Motors. The Administrative Assistant will be responsible for providing administrative and clerical support, managing phone calls, and ensuring effective communication within the team. They will also assist with executive administrative tasks as needed. This is an on-site role located in Capital Governorate, Bahrain.

Qualifications

• Skills in Administrative Assistance and Clerical Skills
• Proficient in Phone Etiquette and Communication
• Experience in Executive Administrative Assistance
• Attention to detail and strong organizational skills
• Excellent written and verbal communication skills
• Ability to work independently and in a team environment
• Previous experience in the automotive industry is a plus
• Bachelor’s degree or equivalent work experience

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Motor Vehicle Manufacturing

Referrals increase your chances of interviewing at First Motors by 2x

Al Mahooz, Capital Governorate, Bahrain 20 hours ago

Manama, Capital Governorate, Bahrain 2 weeks ago

Manama, Capital Governorate, Bahrain 16 hours ago

Manama, Capital Governorate, Bahrain 1 month ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Secretary / Administrative Assistant

Experience :

1-3 years

Experience in trading company is preferred.

Qualifications :

University Degree in a related field.

Manage all incoming and outgoing correspondence (e.g., emails, letters, reports).

Schedule and coordinate meetings, including booking rooms, preparing agendas, and

distributing minutes.

Collect and analyze data for assigned projects and reports.

Maintain an organized and well-stocked office environment, ensuring supplies are readily available.

Generate and submit reports as required.

Uphold the highest standards of confidentiality in all aspects of the role.

Adhere to all company policies and procedures.

Participate actively in meetings to provide administrative support and contribute to process improvement initiatives.

Required skills:

Possess strong written and spoken English proficiency (mandatory).

Demonstrate a high level of proficiency in organizing and prioritizing administrative tasks.

Understand and apply best practices for registering, processing, and maintaining documents.

Possess knowledge of archive management procedures, ensuring proper document storage and retrieval.

Be familiar with the use of reception and intercom devices for

Maintain exceptional accuracy when transferring data between different formats.

Demonstrate exceptional speed and accuracy in typing.

• Manage and optimize the CEO’s calendar including scheduling meetings, travel arrangements, and prioritization of daily tasks.
• Handle all correspondence on behalf of the CEO, including drafting emails, reports, presentations, and meeting notes.
• Act as the gatekeeper and point of contact between the CEO and internal/external stakeholders.
• Coordinate board meetings, investor meetings, and senior leadership offsites including preparing agendas, documentation, and minutes.
• Provide confidential administrative and business support, ensuring discretion and diplomacy at all times.
  
  

• Oversee day-to-day office operations to ensure an efficient and professional working environment.
• Manage office budgets, expenses, and vendor relationships (supplies, IT, maintenance, etc.).
• Ensure compliance with health, safety, and regulatory requirements within the Bahrain office.
• Coordinate onboarding logistics for new employees (workspace, tech setup, supplies).
• Organize internal events, team-building activities, and other office functions.
  
  

• Bachelor’s degree in Business Administration or a related field.
• 5+ years of experience in a similar role supporting C-suite executives.
• Prior experience in financial services, banking, or lending industries is highly desirable.
• Proven ability to multitask and prioritize workload in a fast-paced, dynamic environment.
• High level of discretion, integrity, and professionalism.
• Strong written and verbal communication skills in English;
• Proficiency in Microsoft Office Suite, Google Workspace, and virtual collaboration tools (Zoom, Slack, Notion, etc.).
• Familiarity with Bahrain’s business culture and office practices is a strong advantage.
  
  

Career Opportunities with Avana Companies

A great place to work.

As a people-first organization, AVANA Companies is the sum of our team members. Our team is the heart of our organization, across all our brands. Given everything they bring to the table, our goal is to enrich their lives as much as we enrich the lives of our clients and partners. At the end of the day, our passion is our people, and our purpose is to deliver Capital for a Better Tomorrow. As a united team, we passionately pursue that purpose – ultimately creating a lasting impression on our own lives and the lives of people around the world. We’re lucky that every day we get to collaborate and work together to accomplish that. It’s one of the many factors that make us afamily of companies .

Want to learn more about how you can join our family? View our openings below and be sure to check back often, as our family is constantly growing!

This dual-role position is ideal for a high-performing professional with exceptional organizational, interpersonal, and administrative skills. The successful candidate will be responsible for ensuring efficient office operations while providing high-level personal assistance and executive support to the CEO.

Key Responsibilities :

Executive Support to the CEO

• Manage and optimize the CEO’s calendar including scheduling meetings, travel arrangements, and prioritization of daily tasks.
• Handle all correspondence on behalf of the CEO, including drafting emails, reports, presentations, and meeting notes.
• Act as the gatekeeper and point of contact between the CEO and internal/external stakeholders.
• Coordinate board meetings, investor meetings, and senior leadership offsites including preparing agendas, documentation, and minutes.
• Provide confidential administrative and business support, ensuring discretion and diplomacy at all times.

• Oversee day-to-day office operations to ensure an efficient and professional working environment.
• Manage office budgets, expenses, and vendor relationships (supplies, IT, maintenance, etc.).
• Ensure compliance with health, safety, and regulatory requirements within the Bahrain office.
• Coordinate onboarding logistics for new employees (workspace, tech setup, supplies).
• Organize internal events, team-building activities, and other office functions.

• Bachelor’s degree in Business Administration or a related field.
• 5+ years of experience in a similar role supporting C-suite executives.
• Prior experience in financial services, banking, or lending industries is highly desirable.
• Proven ability to multitask and prioritize workload in a fast-paced, dynamic environment.
• High level of discretion, integrity, and professionalism.
• Strong written and verbal communication skills in English;
• Proficiency in Microsoft Office Suite, Google Workspace, and virtual collaboration tools (Zoom, Slack, Notion, etc.).
• Familiarity with Bahrain’s business culture and office practices is a strong advantage.

AVANA Companies ( is a U.S. based group of credit and finance companies specializing in lending to specific niche industries that we’re highly knowledgeable in, such as hospitality, construction, and traditional Commercial Real Estate (CRE) because it enables us to provide the best possible service for our borrowers and minimize risk for our investors. We focus on helping small business owners and real estate developers across the USA by offering quick, adaptable, and dependable financing.

Based in Glendale, Arizona, our financial services firm stands at the forefront of the industry, embracing innovation and fostering a culture of excellence.

Founded in 2002, we have originated loans in excess of $6.5 Billion and managed $1 Billion assets for our investors.

Join a fast-scaling NBFC where you will be instrumental in building and strengthening our core credit and risk framework from day one. Work directly with founders and leadership in a transparent, fast-paced environment. This is a high-impact role with clear growth into future leadership.

Gulf University is seeking a dedicated Assistant to the President's Office with a background in education to join our team. If you are organized, proactive, and possess excellent communication skills, we want to hear from you!

As the Assistant to the President's Office, you will provide comprehensive administrative support to the management team and the university. Your responsibilities will include:

• Correspondence Management: Prepare and manage correspondence, reports, and documents to ensure smooth communication within the office.
• Meeting Coordination: Organize and coordinate meetings, conferences, and travel arrangements, ensuring all logistical details are handled efficiently.
• Minute Taking: Take, type, and distribute minutes of meetings accurately to keep all parties informed.
• Office Systems Implementation: Implement and maintain effective office systems to enhance productivity.
• Schedule Management: Maintain schedules and calendars, arranging and confirming appointments as necessary.
• Event Organization: Organize internal and external events, contributing to a collaborative university environment.
• Mail Handling: Handle incoming mail and materials, ensuring timely distribution.
• Filing Systems Maintenance: Set up and maintain organized filing systems to manage important documents.
• Work Procedures Setup: Establish work procedures that enhance office efficiency.
• Information Collation: Collate information and maintain databases for easy access and reporting.
• Communication: Communicate verbally and in writing to answer inquiries and provide necessary information to internal and external contacts.
• Information Flow Coordination: Coordinate the flow of information both internally and externally to facilitate seamless operations.
• Office Equipment Operation: Operate office equipment and manage office space effectively.

• Experience: Minimum of 2 years of experience in various secretarial roles, preferably within the education sector.
• Language Skills: Excellent proficiency in both English and Arabic.
• Computer Skills: Proficient in Microsoft Office and other relevant computer applications.

The ideal candidate will possess the following skills and abilities:

• Technical Proficiency: Strong knowledge of Microsoft Office applications and telephone protocol. Must be computer literate with the ability to learn new software quickly.
• Communication Skills: Professional verbal and written communication skills, with the ability to type at least 60 words per minute.
• Organizational Skills: Proven experience in planning and scheduling, with exceptional attention to detail.
• Confidentiality and Discretion: Ability to handle confidential information with integrity.
• Administrative Knowledge: Familiarity with administrative and clerical procedures, as well as business principles.
• Document Management: Proven experience in producing correspondence and managing information effectively.
• Interpersonal Skills: Strong interpersonal skills with a customer-service orientation.
• Time Management: Excellent time management skills and the ability to manage multiple tasks effectively.
• Stress Tolerance: Ability to maintain composure and reliability under pressure.

At Gulf University, we pride ourselves on fostering a collaborative and inclusive workplace that values diverse perspectives. Joining our team means being part of an institution committed to excellence in education and administration.

Only shortlisted candidates will be contacted.

If you meet the qualifications and are ready to take on this exciting opportunity, please submit your updated resume to . We look forward to welcoming you to our team!