5 Office Administration jobs in Bahrain

OMICRON electronics designs, realizes, and distributes innovative solutions to make the power supply safer and more reliable. A decisive factor for many years has been the consistent focus on employee satisfaction, which has earned OMICRON multiple awards in local and international "Great Place to Work" rankings. Values such as trust, openness, and appreciation have guided us in our daily work for over 40 years.

To support our Office Manager in Bahrain we are looking for an

**Intern in Office Management (f/m/x)**: Work Location: Manama, Bahrain, duration 1-year, full time
***What is it about?**:

- You ensure adequate general and office supplies including purchasing and payment as well as filing
- You will help the Office Manager with payments to suppliers via Online Banking
- Help with petty cash collection from our bank whenever needed
- You generally assist and support the Bahrain team members as and when required (including travel arrangement, visa and residency permit renewals)
- Help our international team guest with hotel bookings and transportation whenever needed
- You help the Office Manager with tracking and maintaining the office DEMO Equipment via ADMO
- Help the Office Manager with shipment arrangements.
- You monitor office facilities/premises and co-ordinate accordingly (cleaning, maintenance)

**What are your skills?**:

- You enjoy working in a small team environment and are comfortable to work alone periodically
- You have an excellent command of written and spoken English and Arabic
- You have knowledge of Microsoft© Word and Excel programs

**We distinguish ourselves by**:

- our extraordinary corporate culture which provides much room for personal initiative
- our successful way to the future
- professional teams where it is fun to work in
- our creative international working environment where you can realize your ideas

**OMICRON electronics GmbH**
Human Resources, Erika Fimpel

Phone: +43 59495 2877

Rd No 2832 - Building 2504 - Block 428, Seef 428, Bahrain

Our client, a rapidly expanding technology and solutions firm, is seeking a meticulous and analytical Project Management Office (PMO) Analyst to join their team in Nuwaidrat, Southern, BH . This role is crucial for supporting the PMO in establishing and maintaining project management best practices, ensuring consistency across projects, and providing valuable insights to drive successful project delivery. The ideal candidate will have strong data analysis skills and a solid understanding of project management methodologies.

Responsibilities:

• Assist in the development and implementation of project management methodologies, standards, and tools across the organization.
• Collect, analyze, and report on project performance data, including schedules, budgets, resources, and risks.
• Develop and maintain project dashboards and reports to provide visibility to stakeholders and senior management.
• Support Project Managers in the creation and maintenance of project plans, schedules, and documentation.
• Ensure compliance with PMO governance frameworks, processes, and templates.
• Facilitate project portfolio reviews and provide insights into overall project health.
• Identify process improvements within the PMO and contribute to their implementation.
• Assist in the management of the project management information system (PMIS).
• Conduct quality assurance checks on project documentation and deliverables.
• Support risk and issue management activities, tracking and escalating as necessary.
• Organize and facilitate PMO meetings, workshops, and training sessions.
• Act as a central point of contact for project-related inquiries and data requests.
• Prepare presentations and communications for various project stakeholders.
• Contribute to the continuous improvement of project management capabilities within the organization.

Qualifications:

• Bachelor's degree in Business Administration, Project Management, Information Systems, or a related field.
• Minimum of 3-5 years of experience in a Project Management Office (PMO) or a project coordination role.
• Strong understanding of project management principles and methodologies (e.g., Waterfall, Agile, Scrum).
• Proficiency in project management software (e.g., MS Project, Jira, Asana) and advanced Microsoft Excel skills for data analysis and reporting.
• Excellent analytical skills with the ability to interpret complex data and generate actionable insights.
• Strong organizational skills and meticulous attention to detail.
• Exceptional written and verbal communication skills in English; Arabic is a plus.
• Ability to work independently and as part of a collaborative team.
• Proactive problem-solver with a strong ability to manage multiple tasks and deadlines.
• CAPM or PMP certification is a strong advantage.

This is an excellent opportunity for a detail-oriented and analytical professional to play a key role in enhancing project delivery capabilities within a growing organization. If you are passionate about project management excellence, we encourage you to apply.

Location: Norfolk; Little Creek; Oceana; Yorktown; Northwest; New London; Portsmouth, NH; Portsmouth, VA; Great Lakes; Bethesda NNMC; Annapolis; Fort Meade; Jacksonville; Jacksonville; Mayport; Kings Bay; Gulfport; Kingsville; Meridian; Millington; Yokosuka; Rota; Bahrain; Guam; Metro San Diego; Kitsap; Whidbey Island; Everett; New Orleans; Fort Worth; Whiting Field; Corpus Christi; NSA Anderson.

Strategic Resources, Inc. (SRI) is an international, ISO 9001, 2000, 27001 Certified, CMMI Level 3 Rated full-service provider with more than 36 years’ experience in the Federal, Military, and Commercial Marketplaces. SRI is seeking committed and passionate professionals to provide critical Customer Service/Administrative Support Services to the Navy’s Fleet and Family Support Programs (FFSPs) designed to maximize the well-being of active duty, retirees, civilians (OCONUS) and their families.

Overview : We are seeking a dedicated and organized Customer Service/Administrative Support Specialist to join our team. This role is essential in ensuring smooth operations and providing high-quality support to our customers and staff. The ideal candidate will have strong customer service skills, a solid understanding of office automation software, and the ability to manage multiple administrative tasks efficiently. If you thrive in a fast paced environment and enjoy helping others, this position offers an exciting opportunity to contribute to a team that supports our military community.

Tasks and Responsibilities : In this role, you will be the first point of contact for customers, providing general information and referrals, and ensuring they are directed to the appropriate staff members. You will also support the administrative needs of the team, including scheduling, correspondence, and data entry. Additionally, you will participate in emergency preparedness and response activities, ensuring all related services are documented accurately.

Essential Duties And Responsibilities

• Receive, screen, and direct callers and walk-in customers to the appropriate FFSP staff.
• Provide general information and referrals to military and community resources.
• Enroll and schedule customers in briefs, workshops, classes, and individual appointments.
• Perform administrative and clerical services, including finalizing correspondence, preparing military messages, and managing files.
• Assist in making travel arrangements and distributing mass mailings.
• Ensure all information and referral services are entered and tracked in FFSMIS.
• Provide administrative support for the Counseling and Advocacy Program, including data entry, scheduling appointments, and managing sensitive customer interactions.
• Participate in emergency response exercises and facilitate FFSP participation in public awareness campaigns.

Supervisory Responsibilities

• None.

Other Skills And Abilities

• Excellent customer service skills with the ability to handle potentially difficult or distraught clients.
• Proficient in the use of office automation software, including word processing, spreadsheets, and email.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Effective communication skills, both oral and written.

Competencies

• Customer Focus: Demonstrates a commitment to meeting the needs of internal and external customers.
• Communication: Clearly and effectively communicates with customers and team members.
• Attention to Detail: Ensures accuracy in administrative tasks and data entry.
• Teamwork: Works well with others and contributes to a positive team environment.

Required Education And Experience

• High school diploma or GED.
• Demonstrated customer service experience.
• Working knowledge of computers and office automation software.
• Experience in an administrative support role is preferred.

This position offers an excellent opportunity to play a vital role in supporting the operations of a program dedicated to serving our military community. If you have the skills and experience required and are eager to contribute to a mission-driven organization, we encourage you to apply. #J-18808-Ljbffr

**This opportunity is contingent on the position still being available at time of start**

**Job Title**:Customer Service/Administrative Support

**Summary**

Customer Service/Administrative Support personnel are normally the first point of contact for a client. They are responsible for providing basic information, scheduling appointments, and providing administrative support functions.

**Essential Duties and Responsibilities**
- Receive, screen, and direct callers and walk-in customers to the appropriate FFSP staff
- Provide general, basic information and referral of customers to military and community resources, utilizing other FFSP staff for more in-depth, complicated requests for information.
- Enroll and schedule customers in briefs, workshops, classes, and individual appointments, when not provided through centralized scheduling.
- Provide administrative and clerical services
- Provide a variety of administrative and clerical support functions, e.g., finalizing official correspondence, preparing military messages, making travel arrangements, distributing mass mailings, managing files, receiving messages for staff
- Ensure that information and referral services provided are entered and counted in FFSMIS
- Provide a variety of Counseling and Advocacy Program administrative support functions, e.g., preparing and finalizing official correspondence, data entry, attending and taking minutes at meetings, scheduling appointments, screening and directing potentially distraught or difficult callers or walk-in clients, managing files, maintaining referral and community resource directories

**Supervisory Responsibilities**
- This job has no supervisory responsibilities.

**Required Education and/or Experience Qualifications**
- High school diploma or GED
- Experience working with computers and office automation software
- Knowledge of basic customer service skills
- Ability to handle multiple tasks and determine priority of tasks
- Strong verbal and written skills
- Possess a general knowledge base of community and military resources
- Ability to follow directions carefully and understand complex protocols
- Ability to take and prepare meeting minutes, prepare correspondence, and accurately enter data into required data systems
- Knowledge of military lifestyle, ranks, and organizations

**Preferred Qualifications**
- Professionalism - Tactfully approaches others; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
- Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
- Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

**Other Skills and Abilities**
- This position requires access to U.S. Government facilities and systems.
- U.S. Citizenship, a valid driver's license, transportation, and auto insurance are required.

**Competencies**

To perform the job successfully, an individual should demonstrate the following competencies:

- **Ability to work both independently and as part of a team.**:

- **Interpersonal Skills - **Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
- **Oral Communication -** Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
- **Written Communication -** Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
- **Quality Management -** Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
- **Judgment -** Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.

**Physical Demands**:Works in office areas. Sits, stands, bends, lifts, and moves intermittently during working hours. Uses personal computers, telephones, copiers, printers, and other office equipment. The employee must occasionally lift and/or move up to 10 pounds.

**Work Environment**:The physical demands and work environment characteristics described here represent those employees encounter while performing the essential functions of this job. Reasonable accommodations may be enabled for individuals with disabilities to perform the essential functions.

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