205 Office Based Careers jobs in Bahrain

• Manage office supplies inventory and reordering process.
• Coordinate and schedule meetings, appointments, and travel arrangements for staff.
• Answer and direct phone calls, screen and relay inquiries, and manage incoming/outgoing mail and deliveries.
• Maintain organized filing systems, both physical and digital.
• Greet visitors and provide a welcoming reception experience.
• Assist in the preparation of reports, presentations, and correspondence.
• Liaise with vendors and service providers to ensure timely delivery of goods and services.
• Oversee office maintenance and ensure a clean and safe working environment.
• Support HR functions as needed, such as onboarding new employees and maintaining personnel records.
• Manage the company's calendar and schedule key events.
• Handle basic bookkeeping tasks, such as processing invoices and expense reports.
• Implement and improve office procedures and policies.

• High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
• Proven experience as an Office Manager, Administrative Assistant, or in a similar role.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality in handling sensitive information.
• Experience with basic bookkeeping is an advantage.
• Proactive attitude and problem-solving abilities.
• Familiarity with office equipment and software.

• Manage day-to-day office operations, including supplies management, mail handling, and facility maintenance.
• Coordinate office events, meetings, and travel arrangements for staff and executives.
• Develop and implement office policies and procedures to improve efficiency and workflow.
• Oversee vendor relationships, including negotiating contracts and managing service agreements.
• Act as the primary point of contact for office-related inquiries from employees and external visitors.
• Manage the reception area, ensuring a professional and welcoming atmosphere.
• Assist with onboarding new employees, including workspace setup and orientation.
• Maintain office filing systems, both physical and digital, ensuring information is organized and accessible.
• Handle confidential information with discretion and professionalism.
• Supervise administrative staff (if applicable) and provide guidance and support.
• Manage the office budget and process expense reports.
• Ensure compliance with health and safety regulations within the office environment.

• High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration or a related field is a plus.
• Proven experience as an Office Manager, Administrative Assistant, or in a similar role.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Strong communication and interpersonal abilities.
• Ability to multitask, prioritize, and manage time effectively.
• Discretion and a high level of professionalism in handling sensitive information.
• Experience with budgeting and vendor management.
• Problem-solving skills and a proactive approach to identifying and resolving issues.

• Oversee and manage general administrative and operational tasks for a remote workforce.
• Manage office supplies, equipment, and inventory, ensuring adequate stock levels.
• Coordinate virtual meetings, including scheduling, setting up virtual rooms, and preparing agendas.
• Support the onboarding process for new remote employees, including distributing necessary information and resources.
• Serve as the primary point of contact for vendors and service providers, managing relationships and contracts.
• Assist in the development and implementation of office policies and procedures.
• Maintain organized digital filing systems and databases.
• Process invoices, manage expenses, and assist with basic bookkeeping tasks.
• Support HR functions as needed, such as coordinating employee events or managing benefits administration information.
• Troubleshoot and resolve general operational issues that arise.

• Proven experience as an Office Manager, Administrative Manager, or similar role, preferably in a remote setting.
• Excellent organizational and time-management skills.
• Proficiency in office management software and virtual collaboration tools (e.g., Google Workspace, Microsoft Office Suite, Slack, Zoom).
• Strong communication and interpersonal skills.
• Ability to multitask, prioritize tasks, and manage a high volume of work efficiently.
• Detail-oriented with a proactive approach to problem-solving.
• Experience with vendor management and contract negotiation is a plus.
• Ability to work independently and collaboratively within a remote team.
• Discretion in handling confidential information.

• Assist Project Managers in developing and maintaining project plans, schedules, and budgets.
• Coordinate project meetings, including scheduling, preparing agendas, taking minutes, and distributing follow-up actions.
• Manage and organize project-related documentation, ensuring all records are up-to-date, accessible, and stored appropriately.
• Track project progress, identify potential risks or issues, and escalate them to the Project Manager as needed.
• Facilitate communication between project team members, stakeholders, and external vendors.
• Process project-related invoices, expense reports, and purchase orders.
• Assist with the preparation of project reports and presentations.
• Maintain a comprehensive understanding of project scope, objectives, and deliverables.
• Provide general administrative support to the project team, including data entry, filing, and correspondence.
• Contribute to process improvement initiatives for project management workflows.

• Proven experience as a Project Coordinator, Administrative Assistant, or similar role, with a focus on project support.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software (e.g., Asana, Trello, MS Project).
• Ability to work independently and as part of a team, with a proactive and detail-oriented approach.
• Understanding of project management principles and methodologies is a plus.
• High school diploma or equivalent; a bachelor's degree is advantageous.
• Experience in the (mention a relevant industry like IT, Construction, Marketing etc. based on the fictional project context) sector is preferred.

Job Title:
Customer Service/Administrative Support

Summary
Customer Service/Administrative Support personnel are normally the first point of contact for a client. They are responsible for providing basic information, scheduling appointments, and providing administrative support functions.

Essential Duties And Responsibilities

• Receive, screen, and direct callers and walk-in customers to the appropriate FFSP staff
• Provide general, basic information and referral of customers to military and community resources, utilizing other FFSP staff for more in-depth, complicated requests for information.
• Enroll and schedule customers in briefs, workshops, classes, and individual appointments, when not provided through centralized scheduling.
• Provide administrative and clerical services
• Provide a variety of administrative and clerical support functions, e.g., finalizing official correspondence, preparing military messages, making travel arrangements, distributing mass mailings, managing files, receiving messages for staff
• Ensure that information and referral services provided are entered and counted in FFSMIS
• Provide a variety of Counseling and Advocacy Program administrative support functions, e.g., preparing and finalizing official correspondence, data entry, attending and taking minutes at meetings, scheduling appointments, screening and directing potentially distraught or difficult callers or walk-in clients, managing files, maintaining referral and community resource directories

Supervisory Responsibilities

• This job has no supervisory responsibilities.

Required Education And/or Experience Qualifications

• High school diploma or GED
• Experience working with computers and office automation software
• Knowledge of basic customer service skills
• Ability to handle multiple tasks and determine priority of tasks
• Strong verbal and written skills
• Possess a general knowledge base of community and military resources
• Ability to follow directions carefully and understand complex protocols
• Ability to take and prepare meeting minutes, prepare correspondence, and accurately enter data into required data systems
• Knowledge of military lifestyle, ranks, and organizations

Preferred Qualifications

• Professionalism - Tactfully approaches others; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

Other Skills And Abilities

• This position requires access to U.S. Government facilities and systems.
• U.S. Citizenship, a valid driver's license, transportation, and auto insurance are required.

Competencies
To perform the job successfully, an individual should demonstrate the following competencies:

• Ability to work both independently and as part of a team.
• Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
• Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.

Physical Demands:
Works in office areas. Sits, stands, bends, lifts, and moves intermittently during working hours. Uses personal computers, telephones, copiers, printers, and other office equipment. The employee must occasionally lift and/or move up to 10 pounds.

Work Environment:
The physical demands and work environment characteristics described here represent those employees encounter while performing the essential functions of this job. Reasonable accommodations may be enabled for individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

Zeiders Enterprises, Inc. is an Equal Opportunity Employer

Job Title: Customer Service/Administrative Support

Summary - This position is a contingent opportunity and would begin work upon award.

Customer Service/Administrative Support personnel are normally the first point of contact for a client. They are responsible for providing basic information, scheduling appointments, and providing administrative support functions.

Essential Duties and Responsibilities

• Receive, screen, and direct callers and walk-in customers to the appropriate FFSP staff
• Provide general, basic information and referral of customers to military and community resources, utilizing other FFSP staff for more in-depth, complicated requests for information.
• Enroll and schedule customers in briefs, workshops, classes, and individual appointments, when not provided through centralized scheduling.
• Provide administrative and clerical services
• Provide a variety of administrative and clerical support functions, e.g., finalizing official correspondence, preparing military messages, making travel arrangements, distributing mass mailings, managing files, receiving messages for staff
• Ensure that information and referral services provided are entered and counted in FFSMIS
• Provide a variety of Counseling and Advocacy Program administrative support functions, e.g., preparing and finalizing official correspondence, data entry, attending and taking minutes at meetings, scheduling appointments, screening and directing potentially distraught or difficult callers or walk-in clients, managing files, maintaining referral and community resource directories

Supervisory Responsibilities

• This job has no supervisory responsibilities.

Required Education and/or Experience Qualifications

• High school diploma or GED
• Experience working with computers and office automation software
• Knowledge of basic customer service skills
• Ability to handle multiple tasks and determine priority of tasks
• Strong verbal and written skills
• Possess a general knowledge base of community and military resources
• Ability to follow directions carefully and understand complex protocols
• Ability to take and prepare meeting minutes, prepare correspondence, and accurately enter data into required data systems
• Knowledge of military lifestyle, ranks, and organizations

Preferred Qualifications

• Professionalism - Tactfully approaches others; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

Other Skills and Abilities

• This position requires access to U.S. Government facilities and systems.
• U.S. Citizenship, a valid driver's license, transportation, and auto insurance are required.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

• Ability to work both independently and as part of a team.
• Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
• Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.

Physical Demands: Works in office areas. Sits, stands, bends, lifts, and moves intermittently during working hours. Uses personal computers, telephones, copiers, printers, and other office equipment. The employee must occasionally lift and/or move up to 10 pounds.

Work Environment: The physical demands and work environment characteristics described here represent those employees encounter while performing the essential functions of this job. Reasonable accommodations may be enabled for individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

Zeiders Enterprises, Inc. is an Equal Opportunity Employer

Pay Range: $40,000 - $55,600

PLEASE NOTE: The Zeiders pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

• Accurately enter and update data in various databases and software applications.
• Verify the accuracy and completeness of entered data.
• Perform regular data backups to ensure data integrity.
• Identify and correct errors or inconsistencies in data.
• Maintain organized and up-to-date records.
• Assist with data cleanup and migration projects.
• Adhere to data privacy and security policies.
• Respond to data-related inquiries from internal teams.
• Meet established data entry speed and accuracy targets.
• Assist with other administrative tasks as needed.

• High school diploma or equivalent.
• Proven data entry experience or similar role.
• Excellent typing speed and accuracy.
• Proficiency in data entry software and MS Office Suite (Word, Excel).
• Strong attention to detail and accuracy.
• Ability to work independently and manage time effectively.
• Good organizational and record-keeping skills.
• Reliability and a strong work ethic.
• Familiarity with database management is a plus.

Company Description

Arshman Management & Decor WLL operates in the kingdom of Bahrain, specializing in real estate management, property management, and maintenance. The company also offers interior decoration services. Located in Capital Governorate, Bahrain, we aim to provide efficient and high-quality management solutions tailored to meet the unique needs of our clients.

Role Description

This is a full-time on-site role for an Office Assistant located in Capital Governorate, Bahrain. The Office Assistant will be responsible for handling phone communications, providing administrative support, managing office equipment, and performing clerical tasks. Day-to-day tasks will include answering phones, scheduling appointments, maintaining office supplies, and assisting with general office organization and operations.

Qualifications

• Phone Etiquette and Communication skills
• Administrative Assistance and Clerical Skills
• Experience with Office Equipment and general office maintenance
• Excellent organizational and multitasking abilities
• Proficient in Microsoft Office Suite
• High school diploma or equivalent; additional qualifications as an Administrative assistant or Secretary will be a plus
• Prior experience in a similar role is preferred

Location: Seef

Job Summary

The Office Assistant will be the first point of contact for the company, providing exceptional customer service and professional administrative support to ensure efficient office operations. This role is crucial for maintaining a positive company image, managing communication flow, and providing essential support in line with company goals and culture.

Key Responsibilities

Reception and Communication:

• Manage the main reception area, welcoming and directing all visitors (clients, guests, vendors) in a professional and courteous manner.
• Answer, screen, and forward incoming phone calls, taking accurate messages and ensuring timely follow-up.
• Manage incoming and outgoing mail, couriers, and deliveries, coordinating with local logistics services.
• Maintain the common areas (reception, meeting rooms) to ensure they are tidy, presentable, and well-stocked.
• Handle general inquiries, providing accurate information and acting as a local cultural representative of the company.

Administrative Support:

• Provide high-level administrative support to the management team and/or specific departments as required.
• Schedule and coordinate meetings, appointments, and conference calls, including preparing meeting rooms and necessary documentation.
• Manage and maintain office supplies, stationery, and kitchen stock, placing timely orders and liaising with local vendors.
• Organise and file documents, both physical and electronic, ensuring compliance with company and local record-keeping standards.
• Process and track expense reports, invoices, and basic financial documentation for the office.

Local and Cultural Support (Bahrain-Specific):

• Assist the HR department with local employee documentation, including gathering necessary personal data and coordinating with the Labour Market Regulatory Authority (LMRA) procedures as instructed.
• Ensure all front-office communications and interactions respect local customs, traditions, and business etiquette.
• Essential: Facilitate communications in Arabic (preferred) and English(compulsory) to effectively serve all stakeholders.

Qualifications

Required:

• Education: Minimum of a High School Diploma; a Diploma or Bachelor's degree in Business Administration, Office Management, or a related field is highly preferred.
• Experience: Proven work experience (1-3 years minimum) as a Receptionist, Administrative Assistant, or in a similar front-office role.
• Language: Excellent written and verbal communication skills in (essential for local business and government communications) English.
• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Preferred:

• Familiarity with local business regulations and government processes in Bahrain.
• Knowledge of office equipment, such as multi-line phone systems, photocopiers, and scanners.

Skills and Competencies

• Exceptional Communication: Clear, professional, and confident communication style across multiple channels (phone, email, in-person).
• Professional Appearance & Demeanor: Maintain a polished and welcoming appearance, reflecting the company's professional image.
• Organisational Skills: High level of attention to detail and ability to multitask and manage a dynamic workload efficiently.
• Proactivity: Ability to take initiative, anticipate needs, and solve problems independently.
• Confidentiality: Demonstrated ability to handle sensitive information and personal data with the utmost discretion and integrity.

To apply, email:

or Whatsapp message only(No calls):

Job Type: Full-time

Pay: From BD per month

Ability to commute/relocate:

• Manama: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Are you able to join immediately or within 1 week?

Language:

• Fluent English (Preferred)