18 Office Clerk jobs in Manama

Office Assistant - Contract Position (Manama, Bahrain)


We have an exciting opportunity for a highly organized and detail-oriented Office Assistant to join our team in Manama on a contract basis. As an Office Assistant, you will be responsible for providing administrative support to our team and ensuring the smooth operation of our office.

Key Responsibilities:
- Greet visitors and answer phone calls in a professional and friendly manner
- Assist with scheduling meetings and appointments
- Manage office supplies and maintain inventory
- Assist with basic accounting tasks such as invoicing and expense reports
- Organize and maintain physical and electronic files
- Perform general clerical duties such as photocopying, scanning, and faxing
- Coordinate travel arrangements for staff members
- Assist with event planning and coordination

Requirements:
- High school diploma or equivalent; additional education or certification is a plus
- Previous experience in an administrative role is preferred but not required
- Proficient in Microsoft Office applications (Word, Excel, Outlook)
- Excellent communication skills (both written and verbal)
- Strong organizational skills with the ability to multitask effectively
- Proactive attitude with the ability to take initiative when needed
- Must be able to work independently as well as part of a team

This is a great opportunity for someone looking to gain experience in an office setting. The salary for this position is 1000$ per month. Accommodation will be provided for the duration of the contract. Freshers are welcome to apply. If you meet the above requirements, please submit your application today!

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• Manage daily office operations, including correspondence, mail, and phone calls.
• Coordinate and schedule meetings, appointments, and travel arrangements for executives.
• Maintain and organize filing systems, both physical and digital.
• Manage office supplies inventory and place orders as needed.
• Assist with the preparation of reports, presentations, and documents.
• Provide administrative support to senior management, including calendar management.
• Greet visitors and direct them appropriately.
• Handle confidential information with discretion and professionalism.
• Support with event planning and coordination.
• Contribute to a positive and efficient office environment.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3 years of experience in office administration or as an executive assistant.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality in handling sensitive information.
• Proactive problem-solving attitude.
• Experience with calendar management and travel coordination.
• Ability to work effectively in a hybrid environment.

• Manage daily office operations, including reception, mail handling, supply management, and facility upkeep.
• Coordinate and schedule meetings, appointments, and travel arrangements for executives.
• Prepare and edit correspondence, presentations, and reports.
• Screen and direct phone calls, emails, and visitors.
• Maintain electronic and physical filing systems, ensuring information is organized and accessible.
• Assist with budget tracking and expense reporting for the office and executive team.
• Organize and manage office events, team-building activities, and client visits.
• Serve as the primary point of contact for vendors, service providers, and building management.
• Implement and maintain office policies and procedures.
• Provide general administrative support to staff as needed.
• Manage office supplies inventory and place orders as necessary.
• Ensure a professional and welcoming office environment.

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience in office management or executive assistant roles.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to handle confidential information with discretion.
• Proactive problem-solver with a detail-oriented approach.
• Experience in managing multiple priorities in a fast-paced environment.
• Interpersonal skills to effectively interact with staff, clients, and visitors.
• Familiarity with office equipment and basic IT troubleshooting is a plus.

Provide executive assistance to Chief Executive Officer in an effective and efficient manner and extend administrative / secretarial support. Ensure timely transcription & distribution of correspondences and smooth running of the Chief Executive Officer operations and time management

Perform and manage a wide range of administrative and general support duties of a highly responsible and confidential nature.

Provide a complete correspondence service, routing correspondence as necessary and draft replies where appropriate to ensure that all mail is dealt with efficiently.

Update and maintain the Chief Executive Officer’s calendar.

Co-ordinate and set up high-level conference calls, board and management meetings, special events and travel arrangements.

Act as liaison and maintain open lines of communication among senior executives, middle management and administrative staff.

Create highly effective organizational and filing systems, including quick and thorough indexing, filing, resulting in easy access to critical information and stream lined office functioning.

Communicate and/or coordinate executive’s instructions with various individuals and/or departments

Observe confidentiality procedures and register and track documentation to ensure appropriate level of security and control.

Maintain inventory of office supplies and interact with vendors regarding selection, pricing and delivery of office supplies, equipment and services. Prepare the budget for the Chief Executive Officer and manage the spend.

Perform other duties as assigned by the higher levels of supervision

Bachelor’s degree in Business Administration or any other relevant field

Proficiency in English & Arabic language

Professional Experience:

Minimum of 8 years of experience as Executive Assistant

The Executive Assistant will play a crucial role in enhancing the effectiveness and efficiency of the CEO office by managing schedules, communications, and administrative tasks.

This position serves as a key liaison between the CEO office and internal as well as external stakeholders, ensuring that all interactions are handled professionally and promptly.

By supporting daily operations, the Executive Assistant enables the CEO to focus on high-level decision-making and leadership, ultimately driving the organization's growth and success.

Organizational Skills : Ability to manage multiple tasks and prioritize effectively to support the CEO Office busy schedule.

Communication : Exceptional verbal and written communication skills to interact with various stakeholders and represent the CEO Office professionally.

Problem-Solving : Strong analytical and critical thinking skills to address challenges proactively and efficiently.

Confidentiality : Commitment to maintaining discretion and confidentiality in handling sensitive information.

Technical Proficiency : Familiarity with office management software, communication tools, and project management platforms to enhance productivity.

Adaptability : Ability to thrive in a fast-paced environment and adjust to changing priorities quickly.

If you meet the criteria and you are enthusiastic about the role, we would welcome your application. Tocomplete the application you would need the following document(s):

• Manage all aspects of office administration, including reception, mail handling, and office supplies.
• Schedule and coordinate meetings, appointments, and travel arrangements for executives and staff.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Maintain executive calendars and provide reminders for appointments and deadlines.
• Act as the primary point of contact for internal and external inquiries.
• Organize and manage office filing systems, both physical and digital.
• Assist with the onboarding process for new employees.
• Handle confidential information with the utmost discretion.
• Support event planning and coordination for company gatherings.
• Troubleshoot and resolve minor office issues to ensure smooth operations.
• Liaise with vendors and service providers.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3 years of experience in office administration or executive assistance.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Professional demeanor and exceptional interpersonal skills.
• Ability to multitask, prioritize, and work independently.
• Experience managing confidential information.
• Familiarity with office equipment and basic IT troubleshooting.
• A proactive and problem-solving attitude.

• Bachelor's degree in Business Administration or a related field, or equivalent experience.
• Minimum of 7 years of experience as an Executive Assistant or in a similar high-level administrative support role, preferably supporting C-suite executives.
• Proven ability to manage complex calendars, travel arrangements, and meeting logistics.
• Exceptional organizational skills and meticulous attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant office software.
• Discretion and a high level of confidentiality are paramount.
• Ability to multitask, prioritize, and manage time effectively in a fast-paced environment.
• Proactive problem-solving skills and a resourceful approach.
• Professional demeanor and strong interpersonal skills.