139 Office Coordinator jobs in Bahrain
Office & Reception Coordinator
Posted today
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Job description:
Job Overview:
We are seeking a highly organized and detail-oriented Administrative & Reception Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting our daily operations and ensuring smooth administrative processes. This is a full-time position with opportunities for growth and advancement.
Responsibilities:
Perform general clerical duties, including photocopying, scanning, mailing, and filing documents
Answer phone calls, take messages, and redirect calls to appropriate individuals
Provide exceptional customer service by assisting clients and visitors with inquiries or directing them to the appropriate staff members
Maintain office supplies inventory by checking stock levels and placing orders as needed
Assist with event planning and coordination, including scheduling meetings, booking venues, and arranging travel accommodations
Support the management team by preparing reports, presentations, and correspondence
Assist with data entry tasks and maintain accurate records in both physical and digital formats
Collaborate with other team members to ensure efficient workflow and effective communication
Experience:
Previous experience in an administrative role is preferred but not required
Strong computer literacy skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Excellent organizational skills with the ability to prioritize tasks and meet deadlines
Exceptional customer support skills with a friendly and professional demeanor
Experience in event planning or medical office administration is a plus
We offer competitive compensation based on experience and qualifications. Additionally, we provide opportunities for professional development and growth within the company.
If you are a motivated individual with strong administrative skills, we encourage you to apply for this position. Please submit your resume and cover letter detailing your relevant experience. We look forward to reviewing your application
interested candidates can share their CV here :
Job Types: Full-time, Permanent
Office Administrator & Facilities Coordinator
Posted 4 days ago
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Responsibilities:
- Oversee general office operations, ensuring a smooth and efficient workflow.
- Manage inventory of office supplies, stationery, and equipment, placing orders as needed.
- Coordinate with external vendors and service providers for maintenance, repairs, cleaning, and security services.
- Ensure the office space is well-maintained, clean, and presentable at all times.
- Greet visitors and direct them appropriately, answer and direct phone calls, and manage incoming/outgoing mail and deliveries.
- Assist in organizing company events, meetings, and staff gatherings.
- Maintain and update office records, databases, and filing systems.
- Provide administrative support to various departments as required, including scheduling appointments and managing travel arrangements for staff.
- Implement and enforce office policies and procedures.
- Assist with onboarding new employees by preparing workstations and providing necessary information.
- Manage petty cash and process expense reports for office-related expenditures.
- Ensure all health and safety regulations are adhered to within the office premises.
- Proven experience as an Office Administrator, Office Manager, or in a similar role.
- Excellent organizational and time-management skills with the ability to multitask.
- Strong communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Knowledge of office management principles and basic accounting.
- Ability to work independently and take initiative.
- A proactive approach to problem-solving and a keen eye for detail.
- Experience with facilities management is a plus.
- High school diploma or equivalent required; further qualifications in administration or a related field are advantageous.
Remote Office Administrator & Operations Coordinator
Posted 16 days ago
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Job Description
Responsibilities:
- Manage and maintain digital calendars and schedules for team members.
- Coordinate and schedule virtual meetings and conference calls.
- Handle incoming and outgoing correspondence, including emails and mail.
- Organize and maintain digital filing systems and databases.
- Prepare reports, presentations, and other documents.
- Assist with travel arrangements and expense reporting.
- Liaise with external vendors and service providers to manage supplies and services.
- Provide administrative support to various departments as needed.
- Respond to general inquiries from employees and external parties.
- Contribute to the improvement of administrative processes and workflows.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience in administrative support or office management, preferably in a remote setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
- Excellent organizational and time-management skills.
- Strong attention to detail and accuracy.
- Exceptional written and verbal communication skills.
- Ability to prioritize tasks and manage multiple projects simultaneously.
- Proactive problem-solving skills and resourcefulness.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Demonstrated ability to work independently and effectively in a remote environment.
Remote Office Administrator & Operations Coordinator
Posted 23 days ago
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Key Responsibilities:
- Manage executive calendars, schedule meetings, and coordinate appointments for remote teams.
- Organize virtual team events and company-wide meetings.
- Handle travel arrangements, including flights, accommodation, and itineraries, for remote employees.
- Process expense reports and invoices, ensuring accuracy and timely submission.
- Maintain organized and accessible digital filing systems and databases.
- Provide administrative support to various departments as needed.
- Assist in the onboarding process for new remote hires, ensuring they have the necessary resources.
- Manage communication channels and serve as a point of contact for internal inquiries.
- Order and manage office supplies and equipment for remote team members.
- Support HR functions by assisting with documentation and employee queries.
- Troubleshoot basic technical issues and liaise with IT support when necessary.
- Contribute to process improvements for administrative and operational tasks.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 4 years of experience in administrative support, office management, or operations coordination, preferably in a remote setting.
- Proven ability to manage multiple tasks, prioritize effectively, and meet deadlines.
- Excellent organizational and time-management skills.
- Strong proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets) or Microsoft Office Suite.
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- Exceptional written and verbal communication skills.
- Proactive attitude and ability to work independently with minimal supervision.
- High level of discretion and confidentiality.
- Reliable internet connection and a dedicated home office setup.
Senior Office Administrator & Operations Coordinator - Remote
Posted 7 days ago
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You will be responsible for a wide range of administrative duties, including managing calendars, scheduling meetings, coordinating travel arrangements (when necessary), and handling correspondence. You will serve as a primary point of contact for internal inquiries, providing support to team members across various departments. This role involves managing office supplies and equipment inventory, coordinating with vendors, and overseeing basic IT support for remote employees. You will also play a key role in organizing virtual team events and facilitating seamless remote collaboration.
The ideal candidate will possess a strong background in office administration and operations management, with at least 5 years of experience. Proven experience supporting remote teams or working in a remote-first environment is highly preferred. Excellent organizational and time management skills are essential, along with the ability to prioritize tasks effectively in a dynamic setting. Proficiency in office productivity suites (e.g., Microsoft Office 365, Google Workspace), video conferencing tools (e.g., Zoom, Microsoft Teams), and project management software is required. Strong written and verbal communication skills are crucial for interacting with colleagues, clients, and vendors. Discretion and a high level of confidentiality are mandatory. A proactive approach to problem-solving and a dedication to providing exceptional support are key attributes we are seeking.
This is a fantastic opportunity to contribute to the smooth operation of a growing remote organization. If you are a detail-oriented and adaptable administrator who thrives in a virtual work environment, we encourage you to apply. Join our team and help ensure our remote operations run flawlessly. The nominal headquarters for this position is Tubli, Capital, BH .
Office Administrator and Operations Coordinator
Posted 8 days ago
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Job Description
Key Responsibilities:
- Manage and maintain office supplies inventory, ordering new stock as needed.
- Oversee the reception area, ensuring it is tidy and welcoming, and greet visitors professionally.
- Handle incoming and outgoing mail and deliveries.
- Answer and direct phone calls, taking messages and responding to inquiries.
- Schedule and coordinate meetings, appointments, and travel arrangements for staff.
- Organize and maintain physical and digital filing systems.
- Assist with the preparation of reports, presentations, and other documents.
- Process invoices and manage basic bookkeeping tasks.
- Coordinate office maintenance and repairs, liaising with external vendors.
- Implement and enforce office policies and procedures.
- Provide administrative support to various departments as required.
- Manage company databases and update records accurately.
- Plan and coordinate office events and team-building activities.
- Ensure the office environment is clean, safe, and organized.
- Act as a point of contact for staff queries regarding office operations.
Required Qualifications:
- Proven experience as an Office Administrator, Office Assistant, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to handle confidential information with discretion.
- A proactive approach to problem-solving.
- Experience with basic accounting or bookkeeping is an advantage.
- Familiarity with office management software and procedures.
- High school diploma or equivalent; further qualifications in administration are a plus.
This is an excellent opportunity for an experienced administrator to take on a key role within a growing organization. You will be an integral part of the team, contributing to overall operational efficiency and a positive work atmosphere. Join us and make a significant impact on our daily operations. The role requires your presence at our Jidhafs, Capital, BH office.
Senior Executive Assistant - Office Management
Posted 7 days ago
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Job Description
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Coordinate all aspects of executive travel, including booking flights, hotels, and transportation, and preparing detailed itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents as required.
- Screen and prioritize incoming communications, including emails and phone calls, and respond appropriately on behalf of executives.
- Act as a primary point of contact for internal and external stakeholders, building and maintaining professional relationships.
- Organize and manage executive meetings, including preparing agendas, taking minutes, and distributing action items.
- Assist with expense reporting and budget tracking for executive offices.
- Handle confidential information with the utmost discretion and integrity.
- Conduct research and gather information to support executive decision-making.
- Anticipate the needs of executives and proactively address potential issues.
- Manage office supplies, equipment, and vendor relationships as needed.
- Provide general administrative support, including filing, data entry, and document management.
- Coordinate company events and team-building activities as required.
Qualifications:
- Proven experience as an Executive Assistant or in a similar high-level administrative support role.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to interact professionally with individuals at all levels.
- Discretion and a high level of confidentiality.
- Proactive mindset and strong problem-solving abilities.
- Ability to work independently with minimal supervision.
- Experience in calendar management and complex travel coordination.
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
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Project Management Office (PMO) Lead
Posted 1 day ago
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Project Management Office (PMO) Lead
Posted 3 days ago
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Project Management Office (PMO) Director
Posted 10 days ago
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- Establishing and maturing the PMO's framework, processes, and tools.
- Defining project management methodologies and best practices (e.g., Agile, Waterfall).
- Overseeing the project portfolio, ensuring alignment with strategic goals.
- Managing project intake, prioritization, and resource allocation.
- Developing and implementing project governance structures and reporting mechanisms.
- Monitoring project performance, identifying risks, and implementing mitigation strategies.
- Leading, mentoring, and developing a team of project managers.
- Ensuring consistent quality and successful delivery of all projects.
- Facilitating communication and collaboration among project stakeholders.
- Driving continuous improvement in project management practices.
A Bachelor's degree in Business Administration, Management, or a related field is required; a Master's degree is preferred. A PMP or similar project management certification is essential. A minimum of 10 years of progressive experience in project management, with at least 5 years in a leadership role, specifically managing a PMO, is mandatory. Proven experience in strategic planning, portfolio management, and change management is required. Excellent leadership, communication, and interpersonal skills are paramount. Experience with various project management software (e.g., MS Project, Jira, Asana) is necessary. This role is based in **Sitra, Capital, BH**, and will involve a hybrid work arrangement, requiring presence in the office on a regular basis, while allowing for some remote flexibility.