139 Office Coordinator jobs in Bahrain
Office & Reception Coordinator
BHD9000 - BHD12000 Y
Era Projects
Posted today
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Job Description
Job description:
Job Overview:
We are seeking a highly organized and detail-oriented Administrative & Reception Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting our daily operations and ensuring smooth administrative processes. This is a full-time position with opportunities for growth and advancement.
Responsibilities:
Perform general clerical duties, including photocopying, scanning, mailing, and filing documents
Answer phone calls, take messages, and redirect calls to appropriate individuals
Provide exceptional customer service by assisting clients and visitors with inquiries or directing them to the appropriate staff members
Maintain office supplies inventory by checking stock levels and placing orders as needed
Assist with event planning and coordination, including scheduling meetings, booking venues, and arranging travel accommodations
Support the management team by preparing reports, presentations, and correspondence
Assist with data entry tasks and maintain accurate records in both physical and digital formats
Collaborate with other team members to ensure efficient workflow and effective communication
Experience:
Previous experience in an administrative role is preferred but not required
Strong computer literacy skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Excellent organizational skills with the ability to prioritize tasks and meet deadlines
Exceptional customer support skills with a friendly and professional demeanor
Experience in event planning or medical office administration is a plus
We offer competitive compensation based on experience and qualifications. Additionally, we provide opportunities for professional development and growth within the company.
If you are a motivated individual with strong administrative skills, we encourage you to apply for this position. Please submit your resume and cover letter detailing your relevant experience. We look forward to reviewing your application
interested candidates can share their CV here :
Job Types: Full-time, Permanent
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0
Office Administrator & Facilities Coordinator
2233 Zallaq, Southern
BHD18 Hourly
WhatJobs
Posted 4 days ago
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Job Description
Our client is seeking a diligent and proactive Office Administrator & Facilities Coordinator to manage the day-to-day operations of their busy office in **Zallaq, Southern, BH**. This role is essential for maintaining a productive, organized, and welcoming work environment. The successful candidate will be responsible for a wide range of administrative tasks, including managing office supplies, coordinating vendor services, overseeing facility maintenance, and providing support to staff. You will be the first point of contact for visitors and callers, ensuring a professional and efficient reception experience.
Responsibilities:
Responsibilities:
- Oversee general office operations, ensuring a smooth and efficient workflow.
- Manage inventory of office supplies, stationery, and equipment, placing orders as needed.
- Coordinate with external vendors and service providers for maintenance, repairs, cleaning, and security services.
- Ensure the office space is well-maintained, clean, and presentable at all times.
- Greet visitors and direct them appropriately, answer and direct phone calls, and manage incoming/outgoing mail and deliveries.
- Assist in organizing company events, meetings, and staff gatherings.
- Maintain and update office records, databases, and filing systems.
- Provide administrative support to various departments as required, including scheduling appointments and managing travel arrangements for staff.
- Implement and enforce office policies and procedures.
- Assist with onboarding new employees by preparing workstations and providing necessary information.
- Manage petty cash and process expense reports for office-related expenditures.
- Ensure all health and safety regulations are adhered to within the office premises.
- Proven experience as an Office Administrator, Office Manager, or in a similar role.
- Excellent organizational and time-management skills with the ability to multitask.
- Strong communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Knowledge of office management principles and basic accounting.
- Ability to work independently and take initiative.
- A proactive approach to problem-solving and a keen eye for detail.
- Experience with facilities management is a plus.
- High school diploma or equivalent required; further qualifications in administration or a related field are advantageous.
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1
Remote Office Administrator & Operations Coordinator
01080 Northern, Northern
BHD55000 Annually
WhatJobs
Posted 16 days ago
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Job Description
Our client is a fast-paced and growing organization seeking a highly organized and proactive Remote Office Administrator & Operations Coordinator to support their virtual operations. This fully remote position is crucial for maintaining the smooth functioning of our administrative and operational processes, ensuring efficiency and productivity across the company. You will be responsible for a wide range of tasks, including managing calendars, scheduling meetings, coordinating travel arrangements, handling correspondence, and maintaining digital filing systems. Your role will involve supporting various departments with administrative tasks, preparing reports and presentations, and liaising with external vendors and service providers. The ideal candidate possesses exceptional organizational skills, meticulous attention to detail, and a strong ability to prioritize tasks in a dynamic virtual environment. Proficiency in office productivity software and a knack for problem-solving are essential. You will be the central point of contact for many operational inquiries, requiring excellent communication and interpersonal skills to interact effectively with team members and external stakeholders remotely. This position demands a self-starter who can manage their workload independently, anticipate needs, and proactively implement solutions to streamline operations. If you are a dedicated administrative professional with a passion for organization and efficiency, looking for a challenging and rewarding remote opportunity, we encourage you to apply.
Responsibilities:
Responsibilities:
- Manage and maintain digital calendars and schedules for team members.
- Coordinate and schedule virtual meetings and conference calls.
- Handle incoming and outgoing correspondence, including emails and mail.
- Organize and maintain digital filing systems and databases.
- Prepare reports, presentations, and other documents.
- Assist with travel arrangements and expense reporting.
- Liaise with external vendors and service providers to manage supplies and services.
- Provide administrative support to various departments as needed.
- Respond to general inquiries from employees and external parties.
- Contribute to the improvement of administrative processes and workflows.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience in administrative support or office management, preferably in a remote setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
- Excellent organizational and time-management skills.
- Strong attention to detail and accuracy.
- Exceptional written and verbal communication skills.
- Ability to prioritize tasks and manage multiple projects simultaneously.
- Proactive problem-solving skills and resourcefulness.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Demonstrated ability to work independently and effectively in a remote environment.
This advertiser has chosen not to accept applicants from your region.
2
Remote Office Administrator & Operations Coordinator
777 Southern, Southern
BHD50000 Annually
WhatJobs
Posted 23 days ago
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Job Description
Our client is a dynamic and rapidly expanding tech startup seeking a highly organized and proactive Remote Office Administrator & Operations Coordinator. This is a fully remote position, offering the opportunity to manage essential administrative and operational functions from the comfort of your home office. You will be the central point of contact for all administrative needs, ensuring the smooth and efficient day-to-day operations of the company. Responsibilities include managing calendars, coordinating meetings, handling travel arrangements, processing expenses, and maintaining digital filing systems. You will also play a key role in onboarding new remote employees, managing office supplies (for a distributed workforce), and assisting with general HR inquiries. The ideal candidate is a master of organization, possesses excellent communication skills, and has a keen eye for detail. Proficiency in virtual collaboration tools and a proactive approach to problem-solving are essential. This role requires someone who can manage multiple priorities effectively and maintain a high level of professionalism in a remote setting. Join a supportive and forward-thinking team dedicated to operational excellence.
Key Responsibilities:
Key Responsibilities:
- Manage executive calendars, schedule meetings, and coordinate appointments for remote teams.
- Organize virtual team events and company-wide meetings.
- Handle travel arrangements, including flights, accommodation, and itineraries, for remote employees.
- Process expense reports and invoices, ensuring accuracy and timely submission.
- Maintain organized and accessible digital filing systems and databases.
- Provide administrative support to various departments as needed.
- Assist in the onboarding process for new remote hires, ensuring they have the necessary resources.
- Manage communication channels and serve as a point of contact for internal inquiries.
- Order and manage office supplies and equipment for remote team members.
- Support HR functions by assisting with documentation and employee queries.
- Troubleshoot basic technical issues and liaise with IT support when necessary.
- Contribute to process improvements for administrative and operational tasks.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 4 years of experience in administrative support, office management, or operations coordination, preferably in a remote setting.
- Proven ability to manage multiple tasks, prioritize effectively, and meet deadlines.
- Excellent organizational and time-management skills.
- Strong proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets) or Microsoft Office Suite.
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- Exceptional written and verbal communication skills.
- Proactive attitude and ability to work independently with minimal supervision.
- High level of discretion and confidentiality.
- Reliable internet connection and a dedicated home office setup.
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3
Senior Office Administrator & Operations Coordinator - Remote
23123 Al Muharraq
BHD65000 Annually
WhatJobs
Posted 7 days ago
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Job Description
Our client is seeking a highly organized and proactive Senior Office Administrator & Operations Coordinator to manage and streamline administrative functions for their remote-first organization. This role is entirely remote, requiring exceptional self-management, excellent communication skills, and the ability to maintain a high level of efficiency and professionalism from a distance.
You will be responsible for a wide range of administrative duties, including managing calendars, scheduling meetings, coordinating travel arrangements (when necessary), and handling correspondence. You will serve as a primary point of contact for internal inquiries, providing support to team members across various departments. This role involves managing office supplies and equipment inventory, coordinating with vendors, and overseeing basic IT support for remote employees. You will also play a key role in organizing virtual team events and facilitating seamless remote collaboration.
The ideal candidate will possess a strong background in office administration and operations management, with at least 5 years of experience. Proven experience supporting remote teams or working in a remote-first environment is highly preferred. Excellent organizational and time management skills are essential, along with the ability to prioritize tasks effectively in a dynamic setting. Proficiency in office productivity suites (e.g., Microsoft Office 365, Google Workspace), video conferencing tools (e.g., Zoom, Microsoft Teams), and project management software is required. Strong written and verbal communication skills are crucial for interacting with colleagues, clients, and vendors. Discretion and a high level of confidentiality are mandatory. A proactive approach to problem-solving and a dedication to providing exceptional support are key attributes we are seeking.
This is a fantastic opportunity to contribute to the smooth operation of a growing remote organization. If you are a detail-oriented and adaptable administrator who thrives in a virtual work environment, we encourage you to apply. Join our team and help ensure our remote operations run flawlessly. The nominal headquarters for this position is Tubli, Capital, BH .
You will be responsible for a wide range of administrative duties, including managing calendars, scheduling meetings, coordinating travel arrangements (when necessary), and handling correspondence. You will serve as a primary point of contact for internal inquiries, providing support to team members across various departments. This role involves managing office supplies and equipment inventory, coordinating with vendors, and overseeing basic IT support for remote employees. You will also play a key role in organizing virtual team events and facilitating seamless remote collaboration.
The ideal candidate will possess a strong background in office administration and operations management, with at least 5 years of experience. Proven experience supporting remote teams or working in a remote-first environment is highly preferred. Excellent organizational and time management skills are essential, along with the ability to prioritize tasks effectively in a dynamic setting. Proficiency in office productivity suites (e.g., Microsoft Office 365, Google Workspace), video conferencing tools (e.g., Zoom, Microsoft Teams), and project management software is required. Strong written and verbal communication skills are crucial for interacting with colleagues, clients, and vendors. Discretion and a high level of confidentiality are mandatory. A proactive approach to problem-solving and a dedication to providing exceptional support are key attributes we are seeking.
This is a fantastic opportunity to contribute to the smooth operation of a growing remote organization. If you are a detail-oriented and adaptable administrator who thrives in a virtual work environment, we encourage you to apply. Join our team and help ensure our remote operations run flawlessly. The nominal headquarters for this position is Tubli, Capital, BH .
This advertiser has chosen not to accept applicants from your region.
4
Office Administrator and Operations Coordinator
1043 Seef, Capital
BHD28000 Annually
WhatJobs
Posted 8 days ago
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Job Description
Our client is seeking a highly organized and proactive Office Administrator and Operations Coordinator to manage the daily administrative and operational functions of their office in Jidhafs, Capital, BH . This role is crucial for ensuring the smooth and efficient running of the workplace, supporting staff, and maintaining a professional office environment. The ideal candidate will possess excellent communication skills, a keen eye for detail, and the ability to multitask effectively.
Key Responsibilities:
Required Qualifications:
This is an excellent opportunity for an experienced administrator to take on a key role within a growing organization. You will be an integral part of the team, contributing to overall operational efficiency and a positive work atmosphere. Join us and make a significant impact on our daily operations. The role requires your presence at our Jidhafs, Capital, BH office.
Key Responsibilities:
- Manage and maintain office supplies inventory, ordering new stock as needed.
- Oversee the reception area, ensuring it is tidy and welcoming, and greet visitors professionally.
- Handle incoming and outgoing mail and deliveries.
- Answer and direct phone calls, taking messages and responding to inquiries.
- Schedule and coordinate meetings, appointments, and travel arrangements for staff.
- Organize and maintain physical and digital filing systems.
- Assist with the preparation of reports, presentations, and other documents.
- Process invoices and manage basic bookkeeping tasks.
- Coordinate office maintenance and repairs, liaising with external vendors.
- Implement and enforce office policies and procedures.
- Provide administrative support to various departments as required.
- Manage company databases and update records accurately.
- Plan and coordinate office events and team-building activities.
- Ensure the office environment is clean, safe, and organized.
- Act as a point of contact for staff queries regarding office operations.
Required Qualifications:
- Proven experience as an Office Administrator, Office Assistant, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to handle confidential information with discretion.
- A proactive approach to problem-solving.
- Experience with basic accounting or bookkeeping is an advantage.
- Familiarity with office management software and procedures.
- High school diploma or equivalent; further qualifications in administration are a plus.
This is an excellent opportunity for an experienced administrator to take on a key role within a growing organization. You will be an integral part of the team, contributing to overall operational efficiency and a positive work atmosphere. Join us and make a significant impact on our daily operations. The role requires your presence at our Jidhafs, Capital, BH office.
This advertiser has chosen not to accept applicants from your region.
5
Senior Executive Assistant - Office Management
211 Arad
BHD60000 Annually
WhatJobs
Posted 7 days ago
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Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Executive Assistant to provide comprehensive support to senior leadership. This role requires exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and serving as a gatekeeper and liaison between executives and internal/external stakeholders. The ideal candidate will possess strong communication skills, a high degree of professionalism, and a proactive approach to problem-solving. This position offers a hybrid work arrangement, blending in-office collaboration with remote flexibility.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Coordinate all aspects of executive travel, including booking flights, hotels, and transportation, and preparing detailed itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents as required.
- Screen and prioritize incoming communications, including emails and phone calls, and respond appropriately on behalf of executives.
- Act as a primary point of contact for internal and external stakeholders, building and maintaining professional relationships.
- Organize and manage executive meetings, including preparing agendas, taking minutes, and distributing action items.
- Assist with expense reporting and budget tracking for executive offices.
- Handle confidential information with the utmost discretion and integrity.
- Conduct research and gather information to support executive decision-making.
- Anticipate the needs of executives and proactively address potential issues.
- Manage office supplies, equipment, and vendor relationships as needed.
- Provide general administrative support, including filing, data entry, and document management.
- Coordinate company events and team-building activities as required.
Qualifications:
- Proven experience as an Executive Assistant or in a similar high-level administrative support role.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to interact professionally with individuals at all levels.
- Discretion and a high level of confidentiality.
- Proactive mindset and strong problem-solving abilities.
- Ability to work independently with minimal supervision.
- Experience in calendar management and complex travel coordination.
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
This advertiser has chosen not to accept applicants from your region.
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6
Project Management Office (PMO) Lead
12347 Amwaj Islands
BHD90000 Annually
WhatJobs
Posted 1 day ago
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Job Description
Our client is seeking an accomplished and results-oriented Project Management Office (PMO) Lead to establish and manage their PMO function. This role is based in Isa Town, Southern, BH and requires a seasoned professional with extensive experience in project management methodologies, governance, and strategic implementation. The PMO Lead will be responsible for developing and maintaining project management standards, templates, and best practices across the organization. You will oversee the project portfolio, ensuring alignment with strategic objectives, managing resource allocation, and monitoring project progress and performance. Key responsibilities include establishing robust reporting mechanisms, facilitating project prioritization, and identifying potential risks and dependencies across projects. The ideal candidate will have a strong understanding of various project management frameworks (e.g., Agile, Waterfall) and experience in implementing PMO software solutions. You will mentor and guide project managers, fostering a culture of excellence in project delivery. This role demands exceptional communication, leadership, and stakeholder management skills, with the ability to influence and collaborate effectively across all levels of the organization. You will drive continuous improvement within the PMO, ensuring efficient and effective project execution. Strategic planning and execution will be a key focus, ensuring that all projects contribute to the company's overall growth and success. This is a critical leadership position based in our Isa Town, Southern, BH office, offering a significant opportunity to shape the future of project management within our client's operations.
This advertiser has chosen not to accept applicants from your region.
7
Project Management Office (PMO) Lead
305 Madinat Hamad
BHD80000 Annually
WhatJobs
Posted 3 days ago
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Job Description
Our client, a leader in technological innovation, is seeking a highly experienced and strategic Project Management Office (PMO) Lead to establish and manage their PMO functions. This critical role, based in A'ali, Northern, BH , will be responsible for developing and implementing standardized project management methodologies, processes, and tools across the organization. The PMO Lead will oversee the entire project lifecycle, ensuring projects are delivered on time, within budget, and to the highest quality standards. Key responsibilities include defining PMO governance, establishing reporting metrics, managing the project portfolio, and providing guidance and support to project managers. You will play a vital role in resource allocation, risk management, and ensuring alignment of projects with strategic business objectives. The ideal candidate will possess a strong background in project management, extensive experience in establishing and leading PMOs, and a deep understanding of various project management methodologies (e.g., Agile, Waterfall). Exceptional leadership, communication, and stakeholder management skills are essential. You will be instrumental in fostering a culture of project management excellence, driving continuous improvement, and ensuring the successful execution of strategic initiatives. This is a significant opportunity to build and shape the PMO function within a forward-thinking organization. Our client values strategic leadership, operational efficiency, and the ability to drive transformative change.
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8
Project Management Office (PMO) Director
222 Markh, Northern
BHD100000 Annually
WhatJobs
Posted 10 days ago
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Job Description
Our client is a leading organization in the region seeking an experienced and visionary Project Management Office (PMO) Director to establish and lead their newly formed PMO. This pivotal role will be responsible for defining, implementing, and overseeing project management standards, processes, and methodologies across the organization. The successful candidate will drive strategic alignment between projects and business objectives, ensuring successful delivery of initiatives on time and within budget. You will lead a team of project managers, providing guidance, mentorship, and fostering a culture of excellence in project execution. This position requires a strategic thinker with a proven track record in program and portfolio management, stakeholder management, and risk mitigation. You will be instrumental in enhancing project governance, improving resource allocation, and optimizing project performance metrics. The ability to develop and maintain strong relationships with senior leadership and cross-functional teams is crucial for success. Responsibilities will include:
A Bachelor's degree in Business Administration, Management, or a related field is required; a Master's degree is preferred. A PMP or similar project management certification is essential. A minimum of 10 years of progressive experience in project management, with at least 5 years in a leadership role, specifically managing a PMO, is mandatory. Proven experience in strategic planning, portfolio management, and change management is required. Excellent leadership, communication, and interpersonal skills are paramount. Experience with various project management software (e.g., MS Project, Jira, Asana) is necessary. This role is based in **Sitra, Capital, BH**, and will involve a hybrid work arrangement, requiring presence in the office on a regular basis, while allowing for some remote flexibility.
- Establishing and maturing the PMO's framework, processes, and tools.
- Defining project management methodologies and best practices (e.g., Agile, Waterfall).
- Overseeing the project portfolio, ensuring alignment with strategic goals.
- Managing project intake, prioritization, and resource allocation.
- Developing and implementing project governance structures and reporting mechanisms.
- Monitoring project performance, identifying risks, and implementing mitigation strategies.
- Leading, mentoring, and developing a team of project managers.
- Ensuring consistent quality and successful delivery of all projects.
- Facilitating communication and collaboration among project stakeholders.
- Driving continuous improvement in project management practices.
A Bachelor's degree in Business Administration, Management, or a related field is required; a Master's degree is preferred. A PMP or similar project management certification is essential. A minimum of 10 years of progressive experience in project management, with at least 5 years in a leadership role, specifically managing a PMO, is mandatory. Proven experience in strategic planning, portfolio management, and change management is required. Excellent leadership, communication, and interpersonal skills are paramount. Experience with various project management software (e.g., MS Project, Jira, Asana) is necessary. This role is based in **Sitra, Capital, BH**, and will involve a hybrid work arrangement, requiring presence in the office on a regular basis, while allowing for some remote flexibility.
This advertiser has chosen not to accept applicants from your region.
9