1 138 Office Coordinator jobs in Bahrain

Job description:

Job Overview:

We are seeking a highly organized and detail-oriented Administrative & Reception Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting our daily operations and ensuring smooth administrative processes. This is a full-time position with opportunities for growth and advancement.

Responsibilities:

• Perform general clerical duties, including photocopying, scanning, mailing, and filing documents

• Answer phone calls, take messages, and redirect calls to appropriate individuals

• Provide exceptional customer service by assisting clients and visitors with inquiries or directing them to the appropriate staff members

• Maintain office supplies inventory by checking stock levels and placing orders as needed

• Assist with event planning and coordination, including scheduling meetings, booking venues, and arranging travel accommodations

• Support the management team by preparing reports, presentations, and correspondence

• Assist with data entry tasks and maintain accurate records in both physical and digital formats

• Collaborate with other team members to ensure efficient workflow and effective communication

Experience:

• Previous experience in an administrative role is preferred but not required

• Strong computer literacy skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

• Excellent organizational skills with the ability to prioritize tasks and meet deadlines

• Exceptional customer support skills with a friendly and professional demeanor

• Experience in event planning or medical office administration is a plus

We offer competitive compensation based on experience and qualifications. Additionally, we provide opportunities for professional development and growth within the company.

If you are a motivated individual with strong administrative skills, we encourage you to apply for this position. Please submit your resume and cover letter detailing your relevant experience. We look forward to reviewing your application

interested candidates can share their CV here :

Job Types: Full-time, Permanent

• Oversee and manage daily office operations to ensure efficiency and productivity.
• Maintain office supplies inventory and place orders as needed.
• Manage and organize meeting room bookings and preparations.
• Handle incoming and outgoing mail and correspondence.
• Provide general administrative support to staff members and departments.
• Assist in the organization of company events and meetings.
• Maintain office filing systems, both physical and digital.
• Answer and direct phone calls to the appropriate personnel.
• Ensure the office environment is clean, organized, and welcoming.
• Support the implementation of office policies and procedures.

• High school diploma or equivalent; Associate's degree in Business Administration or a related field is a plus.
• Minimum of 3 years of experience in an administrative or office management role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Proactive and resourceful approach to problem-solving.
• Professional demeanor and strong interpersonal skills.
• Familiarity with office equipment and procedures.

• Manage executive calendars, schedule meetings, and coordinate appointments for remote teams.
• Organize virtual team events and company-wide meetings.
• Handle travel arrangements, including flights, accommodation, and itineraries, for remote employees.
• Process expense reports and invoices, ensuring accuracy and timely submission.
• Maintain organized and accessible digital filing systems and databases.
• Provide administrative support to various departments as needed.
• Assist in the onboarding process for new remote hires, ensuring they have the necessary resources.
• Manage communication channels and serve as a point of contact for internal inquiries.
• Order and manage office supplies and equipment for remote team members.
• Support HR functions by assisting with documentation and employee queries.
• Troubleshoot basic technical issues and liaise with IT support when necessary.
• Contribute to process improvements for administrative and operational tasks.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 4 years of experience in administrative support, office management, or operations coordination, preferably in a remote setting.
• Proven ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• Excellent organizational and time-management skills.
• Strong proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets) or Microsoft Office Suite.
• Experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
• Exceptional written and verbal communication skills.
• Proactive attitude and ability to work independently with minimal supervision.
• High level of discretion and confidentiality.
• Reliable internet connection and a dedicated home office setup.

Job description

Summary:

Provide personal administrative support to management and the university through conducting and organizing administrative duties and activities including receiving and handling information.

Duties:

• Prepare and manage correspondence, reports and documents
• Organize and coordinate meetings, conferences, travel arrangements
• Take, type and distribute minutes of meetings
• Implement and maintain office systems
• Maintain schedules and calendars
• Arrange and confirm appointments
• Organize internal and external events
• Handle incoming mail and other material
• Set up and maintain filing systems
• Set up work procedures
• Collate information
• Maintain databases
• Communicate verbally and in writing to answer inquiries and provide information
• Liaison with internal and external contacts
• Coordinate the flow of information both internally and externally
• Operate office equipment
• Manage office space

Qualifications:

• BS/Diploma
• 2+ years of experience in a various secretary role
• Excellent English & Arabic
• Proficient in Computers

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Knowledge of Microsoft Office and telephone protocol. Computer literate with the ability to learn new software applications.
• Professional verbal and written communication skills and the ability to type 60 wpm.
• Knowledge of planning and scheduling techniques.
• Ability to communicate effectively, both orally and in writing.
• Attention to detail, excellent organizational skills, and discretion with confidential information.
• Knowledge of administrative and clerical procedures
• Knowledge of business principles
• Proven experience of producing correspondence and documents
• Proven experience in information and communication management
• Attention to detail
• Confidentiality
• Planning and organizing
• Time management
• Interpersonal skills
• Customer-service orientation
• Initiative
• Reliability
• Stress tolerance

Job Type: Full-time

Job description

Summary:

Provide personal administrative support to management and the university through conducting and organizing administrative duties and activities including receiving and handling information.

Duties:

• Prepare and manage correspondence, reports, and documents.
• Organize and coordinate meetings, conferences, and travel arrangements.
• Take, type, and distribute minutes of meetings.
• Implement and maintain office systems.
• Maintain schedules and calendars.
• Arrange and confirm appointments.
• Organize internal and external events.
• Handle incoming mail and other material.
• Set up and maintain filing systems.
• Set up work procedures.
• Collate information.
• Maintain databases.
• Communicate verbally and in writing to answer inquiries and provide information.
• Liaison with internal and external contacts.
• Coordinate the flow of information both internally and externally.
• Operate office equipment.
• Manage office space.

Qualifications:

• BS/Diploma.
• 2+ years of experience in various secretary roles.
• Excellent English & Arabic.
• Proficient in computers.

Knowledge, Skills, and Abilities Required:

• Knowledge of Microsoft Office and telephone protocol. Computer literate with the ability to learn new software applications.
• Professional verbal and written communication skills and the ability to type 60 wpm.
• Knowledge of planning and scheduling techniques.
• Ability to communicate effectively, both orally and in writing.
• Attention to detail, excellent organizational skills, and discretion with confidential information.
• Knowledge of administrative and clerical procedures.
• Knowledge of business principles.
• Proven experience of producing correspondence and documents.
• Proven experience in information and communication management.
• Attention to detail.
• Confidentiality.
• Planning and organizing.
• Time management.
• Interpersonal skills.
• Customer-service orientation.
• Initiative.
• Reliability.
• Stress tolerance.

Job Type: Full-time

Overview

The Admin Assistant will support the day-to-day administrative operations of the long-term care facility. This role ensures efficient office management, coordination across departments, accurate documentation, and effective communication between staff, residents, families, and external stakeholders.

• Coordinate with across departments to support general administration.
• Handle incoming and outgoing correspondence, emails, and documentation.
• Maintain filing systems (digital and physical) for residents, staff, and facility records.
• Assist with data entry, reports, and preparation of presentations.
• Provide clerical support to the Facility Manager and Admin Coordinator.

• Assist in processing admission, discharge, and transfer paperwork.
• Support residents and families with non-clinical inquiries in a professional and empathetic manner.
• Help coordinate resident activities and events when required.

• Schedule meetings, appointments, and staff rosters as directed.
• Monitor and order office supplies and maintain stock records.
• Coordinate courier services, transport, and small-scale procurement requests.
• Assist in arranging facility maintenance requests and vendor visits.

• Support in maintaining accurate administrative and healthcare records.
• Assist in preparing documents for audits, inspections, and quality checks.
• Ensure confidentiality of resident and staff information at all times.

Duties & Responsibilities

• Provide comprehensive organizational and technical support to the Managing Director.
• Plan, coordinate, and maintain schedules, meetings, and electronic calendars.
• Organize telephone communications and manage incoming calls, relaying important information to the executive.
• Prepare materials and documents for meetings, ensuring all logistics are handled efficiently.
• Maintain an organized office environment, including managing office supplies and conducting inventory.
• Handle internal and external correspondence, ensuring timely responses and document management.
• Assist in planning and organizing business trips for the executive team, including travel arrangements and accommodations.
• Conduct research and compile information for various projects as needed.
• Handle confidential information with discretion and professionalism.
• Proactively identify and resolve issues that may arise, supporting the smooth operation of the executive office.
• Assist with ad-hoc projects and tasks as delegated by management.

• Previous experience as an Administrative Assistant or in a similar administrative role.
• University degree and at least 3 years of relevant work experience.
• Strong organizational skills and attention to detail are essential.
• Excellent communication skills, with a proficiency in English (B2 or higher); knowledge of Arabic is a plus.
• Ability to work in a fast-paced environment and adapt to changing priorities.
• A positive, can-do attitude and readiness for new experiences.
• Must be willing to travel as required for the role.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities

• Handle and coordinate active calendars
• Schedule and confirm meetings
• Ensure file organization based on office protocol
• Provide ad hoc support around office as needed

Qualifications

• Bachelor's degree or equivalent experience
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Office suite

Job Description:

• Provide administrative and clerical support to departments or individuals
• Maintain Managing Director/ Engineers agenda and assist in planning appointments, board meetings etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Handle documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Monitor an effective construction quality control program and ensure compliance to all construction regulations and prepare required documents and establish quality of all construction work for all contracts.
• Monitor all contractor drawings at various intervals and maintain records of all installation and evaluate all applications for payment got contractors and recommend changes if required and supervise efficient working of all employees and ensure compliance to all instructions.

Experience/skill :

• Knowledge of office and accounting procedures
• Exceptional computer and Software usage skills – MS Office Suite
• 1-2 years administrative experience in a Construction Company (Preferred)/ Fresher's also welcomed
• Excellent customer service
• Strong ability to work independently and ability to research and problem solve
• Demonstrated knowledge of phone and email procedures and etiquette
• Ability to prioritize and meet deadlines.

Job Types: Full-time, Permanent