6 Office Management jobs in Bahrain

Our client, a rapidly expanding technology and solutions firm, is seeking a meticulous and analytical Project Management Office (PMO) Analyst to join their team in Nuwaidrat, Southern, BH . This role is crucial for supporting the PMO in establishing and maintaining project management best practices, ensuring consistency across projects, and providing valuable insights to drive successful project delivery. The ideal candidate will have strong data analysis skills and a solid understanding of project management methodologies.

Responsibilities:

• Assist in the development and implementation of project management methodologies, standards, and tools across the organization.
• Collect, analyze, and report on project performance data, including schedules, budgets, resources, and risks.
• Develop and maintain project dashboards and reports to provide visibility to stakeholders and senior management.
• Support Project Managers in the creation and maintenance of project plans, schedules, and documentation.
• Ensure compliance with PMO governance frameworks, processes, and templates.
• Facilitate project portfolio reviews and provide insights into overall project health.
• Identify process improvements within the PMO and contribute to their implementation.
• Assist in the management of the project management information system (PMIS).
• Conduct quality assurance checks on project documentation and deliverables.
• Support risk and issue management activities, tracking and escalating as necessary.
• Organize and facilitate PMO meetings, workshops, and training sessions.
• Act as a central point of contact for project-related inquiries and data requests.
• Prepare presentations and communications for various project stakeholders.
• Contribute to the continuous improvement of project management capabilities within the organization.

Qualifications:

• Bachelor's degree in Business Administration, Project Management, Information Systems, or a related field.
• Minimum of 3-5 years of experience in a Project Management Office (PMO) or a project coordination role.
• Strong understanding of project management principles and methodologies (e.g., Waterfall, Agile, Scrum).
• Proficiency in project management software (e.g., MS Project, Jira, Asana) and advanced Microsoft Excel skills for data analysis and reporting.
• Excellent analytical skills with the ability to interpret complex data and generate actionable insights.
• Strong organizational skills and meticulous attention to detail.
• Exceptional written and verbal communication skills in English; Arabic is a plus.
• Ability to work independently and as part of a collaborative team.
• Proactive problem-solver with a strong ability to manage multiple tasks and deadlines.
• CAPM or PMP certification is a strong advantage.

This is an excellent opportunity for a detail-oriented and analytical professional to play a key role in enhancing project delivery capabilities within a growing organization. If you are passionate about project management excellence, we encourage you to apply.

We are Pramac, a Generac Company, leading the evolution to more resilient, efficient, and sustainable energy solutions.

Established in 1966, we have always evolved, expanding our product portfolio and becoming the global benchmark for the production of generators and warehouse material handling equipment. Our diverse business lines ensure the company is a leading player in a wide variety of global markets.

Prama c, part of the third group in the world in the production of diesel and gas generators, is looking for a proactive and skilled IT/Facility Management Specialist to oversee both the company’s IT infrastructure and facility operations. This role involves ensuring smooth IT services, managing hardware and software systems, and maintaining the physical workplace environment. The ideal candidate will have a strong technical background, excellent organizational skills, and the ability to coordinate multiple functions efficiently.

Main Responsibilities:

• Manage and support IT infrastructure including hardware, software, networks, and telephony systems.
• Provide technical support to local end-users, resolving IT-related issues promptly.
• Oversee facility management activities including maintenance, safety, security, and vendor coordination.
• Coordinate repairs, maintenance schedules, and ensure compliance with health and safety regulations.
• Maintain asset inventory for IT equipment and facility resources.
• Implement and monitor IT policies, procedures, and best practices to ensure security and operational efficiency.
• Manage service contracts and relationships with external vendors and service providers for IT and facility needs.
• Plan and execute office moves, setups, and space management to support organizational growth.
• Support disaster recovery and business continuity plans related to IT systems and facilities.

Key Activities:

• Install, configure, and maintain IT systems and devices including PCs, printers, network equipment, and software applications.
• Monitor network performance and troubleshoot connectivity issues.
• Ensure data backup and security protocols are followed.
• Oversee maintenance of HVAC, electrical systems, and other facility infrastructure.
• Manage access control systems and ensure building security.
• Coordinate with contractors and service providers for facility repairs and upgrades.
• Prepare reports and documentation related to IT and facility management activities.

Knowledge and Skills:

• Strong knowledge of IT hardware, software, networks, and telephony systems.
• Experience with facility management including maintenance, safety standards, and vendor management.
• Familiarity with IT security best practices and data protection.
• Ability to manage multiple tasks and prioritize effectively.
• Excellent communication and interpersonal skills.
• Problem-solving skills and attention to detail.
• Ability to work independently and collaboratively within a team.
• Basic knowledge of health and safety regulations related to facilities.

Place of Work:

• Governatorato della Capitale, Bahrain

If your profile matches the role requirements, don’t hesitate to get in touch. We’re excited to meet you!

#J-18808-Ljbffr

* نطاق الراتب هذا هو تقدير أجرته beBeeعنوان الوظيفة: Executive Assistant to the President job summary

The Executive Assistant will provide executive level administrative support to the President's office anticipating and executing upon those needs.

qualifications

• Bachelor's degree in a relevant field is required.
• Graduate degree in a related field is desirable.
• Professional certification in a related field is desirable.
• Applicable for fresh graduates.

responsibilities

• Support the President office manager in liaising between leadership, executives, faculty, administrators, and staff with external entities.
• Be the point of contact for various inquiries.
• Manage incoming calls, correspondence, and emails.
• Manage and maintain complex calendars, schedule, and arrange all associated details for meetings and events.
• Coordinate travel arrangements.
• Develop itineraries and process expense reimbursements and payments.
• Maintain filling system.
• Work flexible hours as per the requirements of the Presidents' office.
• Produce meeting minutes.
• Perform other duties as reasonably required by management.

skills

• Strong communication skills.
• Ability to work independently.
• Ability to Multitask.
• Attention to detail.
• Excellent Arabic and English skills.

وصف الوظيفة

#J-18808-Ljbffr

Location: Norfolk; Little Creek; Oceana; Yorktown; Northwest; New London; Portsmouth, NH; Portsmouth, VA; Great Lakes; Bethesda NNMC; Annapolis; Fort Meade; Jacksonville; Jacksonville; Mayport; Kings Bay; Gulfport; Kingsville; Meridian; Millington; Yokosuka; Rota; Bahrain; Guam; Metro San Diego; Kitsap; Whidbey Island; Everett; New Orleans; Fort Worth; Whiting Field; Corpus Christi; NSA Anderson.

Strategic Resources, Inc. (SRI) is an international, ISO 9001, 2000, 27001 Certified, CMMI Level 3 Rated full-service provider with more than 36 years’ experience in the Federal, Military, and Commercial Marketplaces. SRI is seeking committed and passionate professionals to provide critical Customer Service/Administrative Support Services to the Navy’s Fleet and Family Support Programs (FFSPs) designed to maximize the well-being of active duty, retirees, civilians (OCONUS) and their families.

Overview : We are seeking a dedicated and organized Customer Service/Administrative Support Specialist to join our team. This role is essential in ensuring smooth operations and providing high-quality support to our customers and staff. The ideal candidate will have strong customer service skills, a solid understanding of office automation software, and the ability to manage multiple administrative tasks efficiently. If you thrive in a fast paced environment and enjoy helping others, this position offers an exciting opportunity to contribute to a team that supports our military community.

Tasks and Responsibilities : In this role, you will be the first point of contact for customers, providing general information and referrals, and ensuring they are directed to the appropriate staff members. You will also support the administrative needs of the team, including scheduling, correspondence, and data entry. Additionally, you will participate in emergency preparedness and response activities, ensuring all related services are documented accurately.

Essential Duties And Responsibilities

• Receive, screen, and direct callers and walk-in customers to the appropriate FFSP staff.
• Provide general information and referrals to military and community resources.
• Enroll and schedule customers in briefs, workshops, classes, and individual appointments.
• Perform administrative and clerical services, including finalizing correspondence, preparing military messages, and managing files.
• Assist in making travel arrangements and distributing mass mailings.
• Ensure all information and referral services are entered and tracked in FFSMIS.
• Provide administrative support for the Counseling and Advocacy Program, including data entry, scheduling appointments, and managing sensitive customer interactions.
• Participate in emergency response exercises and facilitate FFSP participation in public awareness campaigns.

Supervisory Responsibilities

• None.

Other Skills And Abilities

• Excellent customer service skills with the ability to handle potentially difficult or distraught clients.
• Proficient in the use of office automation software, including word processing, spreadsheets, and email.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Effective communication skills, both oral and written.

Competencies

• Customer Focus: Demonstrates a commitment to meeting the needs of internal and external customers.
• Communication: Clearly and effectively communicates with customers and team members.
• Attention to Detail: Ensures accuracy in administrative tasks and data entry.
• Teamwork: Works well with others and contributes to a positive team environment.

Required Education And Experience

• High school diploma or GED.
• Demonstrated customer service experience.
• Working knowledge of computers and office automation software.
• Experience in an administrative support role is preferred.

This position offers an excellent opportunity to play a vital role in supporting the operations of a program dedicated to serving our military community. If you have the skills and experience required and are eager to contribute to a mission-driven organization, we encourage you to apply. #J-18808-Ljbffr

**This opportunity is contingent on the position still being available at time of start**

**Job Title**:Customer Service/Administrative Support

**Summary**

Customer Service/Administrative Support personnel are normally the first point of contact for a client. They are responsible for providing basic information, scheduling appointments, and providing administrative support functions.

**Essential Duties and Responsibilities**
- Receive, screen, and direct callers and walk-in customers to the appropriate FFSP staff
- Provide general, basic information and referral of customers to military and community resources, utilizing other FFSP staff for more in-depth, complicated requests for information.
- Enroll and schedule customers in briefs, workshops, classes, and individual appointments, when not provided through centralized scheduling.
- Provide administrative and clerical services
- Provide a variety of administrative and clerical support functions, e.g., finalizing official correspondence, preparing military messages, making travel arrangements, distributing mass mailings, managing files, receiving messages for staff
- Ensure that information and referral services provided are entered and counted in FFSMIS
- Provide a variety of Counseling and Advocacy Program administrative support functions, e.g., preparing and finalizing official correspondence, data entry, attending and taking minutes at meetings, scheduling appointments, screening and directing potentially distraught or difficult callers or walk-in clients, managing files, maintaining referral and community resource directories

**Supervisory Responsibilities**
- This job has no supervisory responsibilities.

**Required Education and/or Experience Qualifications**
- High school diploma or GED
- Experience working with computers and office automation software
- Knowledge of basic customer service skills
- Ability to handle multiple tasks and determine priority of tasks
- Strong verbal and written skills
- Possess a general knowledge base of community and military resources
- Ability to follow directions carefully and understand complex protocols
- Ability to take and prepare meeting minutes, prepare correspondence, and accurately enter data into required data systems
- Knowledge of military lifestyle, ranks, and organizations

**Preferred Qualifications**
- Professionalism - Tactfully approaches others; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
- Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
- Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

**Other Skills and Abilities**
- This position requires access to U.S. Government facilities and systems.
- U.S. Citizenship, a valid driver's license, transportation, and auto insurance are required.

**Competencies**

To perform the job successfully, an individual should demonstrate the following competencies:

- **Ability to work both independently and as part of a team.**:

- **Interpersonal Skills - **Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
- **Oral Communication -** Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
- **Written Communication -** Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
- **Quality Management -** Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
- **Judgment -** Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.

**Physical Demands**:Works in office areas. Sits, stands, bends, lifts, and moves intermittently during working hours. Uses personal computers, telephones, copiers, printers, and other office equipment. The employee must occasionally lift and/or move up to 10 pounds.

**Work Environment**:The physical demands and work environment characteristics described here represent those employees encounter while performing the essential functions of this job. Reasonable accommodations may be enabled for individuals with disabilities to perform the essential functions.

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