48 Office Management jobs in Bahrain

We are Pramac, a Generac Company, leading the evolution to more resilient, efficient, and sustainable energy solutions.

Established in 1966, we have always evolved, expanding our product portfolio and becoming the global benchmark for the production of generators and warehouse material handling equipment. Our diverse business lines ensure the company is a leading player in a wide variety of global markets.

Prama c, part of the third group in the world in the production of diesel and gas generators, is looking for a proactive and skilled IT/Facility Management Specialist to oversee both the company’s IT infrastructure and facility operations. This role involves ensuring smooth IT services, managing hardware and software systems, and maintaining the physical workplace environment. The ideal candidate will have a strong technical background, excellent organizational skills, and the ability to coordinate multiple functions efficiently.

Main Responsibilities:

• Manage and support IT infrastructure including hardware, software, networks, and telephony systems.
• Provide technical support to local end-users, resolving IT-related issues promptly.
• Oversee facility management activities including maintenance, safety, security, and vendor coordination.
• Coordinate repairs, maintenance schedules, and ensure compliance with health and safety regulations.
• Maintain asset inventory for IT equipment and facility resources.
• Implement and monitor IT policies, procedures, and best practices to ensure security and operational efficiency.
• Manage service contracts and relationships with external vendors and service providers for IT and facility needs.
• Plan and execute office moves, setups, and space management to support organizational growth.
• Support disaster recovery and business continuity plans related to IT systems and facilities.

Key Activities:

• Install, configure, and maintain IT systems and devices including PCs, printers, network equipment, and software applications.
• Monitor network performance and troubleshoot connectivity issues.
• Ensure data backup and security protocols are followed.
• Oversee maintenance of HVAC, electrical systems, and other facility infrastructure.
• Manage access control systems and ensure building security.
• Coordinate with contractors and service providers for facility repairs and upgrades.
• Prepare reports and documentation related to IT and facility management activities.

Knowledge and Skills:

• Strong knowledge of IT hardware, software, networks, and telephony systems.
• Experience with facility management including maintenance, safety standards, and vendor management.
• Familiarity with IT security best practices and data protection.
• Ability to manage multiple tasks and prioritize effectively.
• Excellent communication and interpersonal skills.
• Problem-solving skills and attention to detail.
• Ability to work independently and collaboratively within a team.
• Basic knowledge of health and safety regulations related to facilities.

Place of Work:

• Governatorato della Capitale, Bahrain

If your profile matches the role requirements, don’t hesitate to get in touch. We’re excited to meet you!

• Conduct regular on-site inspections of cleaning and sanitation services.
• Develop and update quality assurance checklists and protocols.
• Assess adherence to hygiene standards, safety regulations, and client-specific requirements.
• Document inspection findings, identify deviations, and recommend corrective actions.
• Prepare comprehensive quality reports for management and clients.
• Provide training and guidance to cleaning staff on quality standards and best practices.
• Address client feedback and concerns related to service quality.
• Monitor the effectiveness of cleaning products and equipment.
• Ensure compliance with health and safety legislation.

• Manage and maintain executive calendars, scheduling appointments and meetings.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Prepare correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls.
• Act as a liaison between executives and internal/external stakeholders.
• Manage and organize physical and digital filing systems.
• Assist with event planning and coordination for meetings and conferences.
• Order and manage office supplies and maintain office organization.
• Handle confidential information with discretion and professionalism.
• Provide general administrative support to the executive team.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3 years of experience in an administrative or executive assistant role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize effectively.
• Discretion and the ability to handle confidential information.
• Proactive and problem-solving attitude.
• Experience with calendar management and travel arrangements.
• Professional demeanor and strong interpersonal skills.

• Lead and manage a team of administrative professionals, providing guidance, performance feedback, and development opportunities.
• Develop, implement, and refine administrative policies and procedures to enhance efficiency and productivity.
• Oversee the company's office management functions, including supplies, equipment, and vendor relations (even in a remote setting, this includes digital resources and service providers).
• Manage departmental budgets, track expenses, and ensure cost-effective operations.
• Coordinate with IT to ensure seamless technology support for remote employees.
• Organize and manage company-wide meetings, events, and travel arrangements (as applicable for a remote setup).
• Act as a liaison between management and employees, addressing administrative concerns and facilitating communication.
• Develop and maintain strong relationships with external vendors and service providers.
• Implement and manage systems for document management, record keeping, and information retrieval.
• Drive continuous improvement initiatives within the administrative function.

• Bachelor's degree in Business Administration, Management, or a related field.
• A minimum of 7 years of experience in administrative management or operations management.
• Proven experience managing a remote team and overseeing remote operations.
• Exceptional organizational, time management, and multitasking abilities.
• Strong leadership, interpersonal, and communication skills, with the ability to motivate a remote workforce.
• Proficiency in office management software, project management tools, and virtual collaboration platforms.
• Experience in budget management and financial reporting.
• Strong problem-solving skills and a proactive approach to identifying and resolving issues.
• Ability to work independently with minimal supervision.
• Experience in developing and implementing administrative policies and procedures.

• Manage and maintain complex calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
• Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and itineraries.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Act as a liaison between the executive and internal/external stakeholders, handling communications with professionalism and discretion.
• Manage and organize electronic and physical files, ensuring easy retrieval of information.
• Conduct research and compile data for reports and presentations as requested.
• Handle confidential information with the utmost discretion and security.
• Process expense reports and manage departmental budgets in accordance with company policies.
• Anticipate needs and proactively address potential issues to ensure the executive's time is utilized effectively.
• Assist with special projects and ad-hoc administrative tasks as assigned.

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience providing administrative support to senior executives, preferably in a remote capacity.
• Exceptional organizational and time-management skills, with a proven ability to prioritize effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• Excellent written and verbal communication skills, with a keen eye for detail and grammar.
• High level of professionalism, discretion, and a strong sense of confidentiality.
• Proactive approach, with the ability to anticipate needs and take initiative.
• Experience with calendar management and complex travel coordination.
• Ability to work independently and as part of a remote team, demonstrating flexibility and adaptability.
• Experience in budget tracking and expense reporting.

• Oversee daily administrative operations, ensuring efficiency and effectiveness.
• Manage office budgets, including tracking expenses and identifying cost-saving opportunities.
• Develop and implement administrative policies and procedures to optimize workflow.
• Supervise and mentor administrative staff, providing guidance and performance feedback.
• Manage vendor relationships, including negotiating contracts and ensuring timely service delivery.
• Coordinate office maintenance, security, and supplies management.
• Plan and execute office moves, renovations, and event logistics.
• Ensure compliance with health, safety, and environmental regulations within the office premises.
• Serve as a point of contact for internal and external stakeholders regarding administrative matters.
• Implement and manage IT support services for the office.

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 5 years of experience in office management, operations management, or a similar administrative leadership role.
• Proven ability to manage budgets and control costs.
• Strong organizational, time management, and multitasking skills.
• Excellent leadership and team management capabilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with facilities management and vendor relations.
• Strong problem-solving and decision-making abilities.
• Effective communication and interpersonal skills.
• Experience with HR administrative functions is a plus.

• Manage day-to-day office operations, including facilities management, supplies inventory, and vendor relations.
• Supervise and coordinate the work of administrative staff, receptionists, and other office support personnel.
• Develop and implement office policies and procedures to enhance efficiency and compliance.
• Manage the office budget, including tracking expenses and processing invoices.
• Coordinate meetings, appointments, and travel arrangements for senior management.
• Oversee the maintenance of office equipment and ensure a safe and organized workspace.
• Act as a point of contact for employees regarding administrative matters.
• Manage incoming and outgoing mail and deliveries.
• Assist with onboarding new employees by preparing workspace and necessary documentation.
• Organize office events and team-building activities.
• Ensure all office areas are tidy and presentable.

• High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field is preferred.
• Minimum of 5 years of experience in office management or a similar administrative role.
• Proven experience in facilities management, vendor negotiation, and budget administration.
• Excellent organizational, time management, and multitasking skills.
• Strong interpersonal and communication skills, with the ability to interact professionally with all levels of staff and external visitors.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with office equipment and basic IT troubleshooting is a plus.
• Proactive and able to work independently with minimal supervision.
• Ability to handle confidential information with discretion.
• First Aid certification is desirable.