134 Office Specialist jobs in Bahrain
Operations Manager - Office Administration
671 Seef, Capital
BHD70000 Annually
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Posted 20 days ago
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Job Description
Our client is seeking a highly organized and proactive Operations Manager to oversee administrative functions and ensure the smooth day-to-day running of their offices in **Seef, Capital, BH**. This role is essential for maintaining an efficient and productive work environment. You will be responsible for managing office supplies, coordinating facilities maintenance, supervising administrative staff, implementing operational policies, and supporting various departments to ensure seamless operations. The ideal candidate will have a strong background in office management, exceptional organizational skills, and the ability to manage multiple priorities effectively. You will be the go-to person for operational challenges, ensuring that all administrative processes are optimized and that the workplace is conducive to high performance. This role requires a hands-on approach and a commitment to maintaining high standards of operational excellence. Key Responsibilities:
- Oversee daily office operations, ensuring efficiency and productivity.
- Manage office budgets, including procurement of supplies, equipment, and services.
- Supervise and mentor administrative staff, including receptionists and office assistants.
- Coordinate with facilities management for building maintenance, repairs, and safety.
- Develop and implement office policies and procedures to improve workflow and efficiency.
- Ensure compliance with health, safety, and environmental regulations.
- Manage vendor relationships and contracts.
- Organize and manage internal office events and employee engagement activities.
- Serve as a point of contact for staff inquiries regarding office operations.
- Streamline administrative processes to support the needs of all departments.
- Bachelor's degree in Business Administration, Management, or a related field, or equivalent work experience.
- Minimum of 5 years of experience in office management, operations management, or a similar administrative role.
- Proven experience in managing budgets and vendor relationships.
- Strong leadership and team management skills.
- Excellent organizational, time management, and multitasking abilities.
- Proficiency in Microsoft Office Suite and other office management software.
- Strong problem-solving skills and attention to detail.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a collaborative team.
- Experience in implementing operational improvements is highly valued.
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0
Office Manager - Operations & Administration
311 Galali
BHD45000 Annually
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Posted 9 days ago
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Job Description
Our client is seeking an organized and proactive Office Manager to oversee the day-to-day operations of their busy office located in Sanad, Capital, BH . This role is crucial for ensuring the smooth and efficient functioning of the workplace, supporting all staff members, and maintaining a professional office environment. The ideal candidate will have a strong administrative background, excellent organizational skills, and a keen eye for detail. You will be responsible for a wide range of tasks, from managing office supplies and coordinating meetings to handling correspondence and liaising with vendors. This is an on-site position, requiring your presence in the office during business hours.
Responsibilities:
Responsibilities:
- Manage office supplies inventory and reordering process.
- Coordinate and schedule meetings, appointments, and travel arrangements for staff.
- Answer and direct phone calls, screen and relay inquiries, and manage incoming/outgoing mail and deliveries.
- Maintain organized filing systems, both physical and digital.
- Greet visitors and provide a welcoming reception experience.
- Assist in the preparation of reports, presentations, and correspondence.
- Liaise with vendors and service providers to ensure timely delivery of goods and services.
- Oversee office maintenance and ensure a clean and safe working environment.
- Support HR functions as needed, such as onboarding new employees and maintaining personnel records.
- Manage the company's calendar and schedule key events.
- Handle basic bookkeeping tasks, such as processing invoices and expense reports.
- Implement and improve office procedures and policies.
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- Proven experience as an Office Manager, Administrative Assistant, or in a similar role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong communication and interpersonal skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality in handling sensitive information.
- Experience with basic bookkeeping is an advantage.
- Proactive attitude and problem-solving abilities.
- Familiarity with office equipment and software.
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1
Remote Office Manager - Operations & Administration
734 Gudaibiya, Capital
BHD60000 Annually
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Posted 9 days ago
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Job Description
Our client is seeking a highly organized and efficient Remote Office Manager to oversee the day-to-day administrative and operational functions of their dynamic company. This is a fully remote role, ideal for a proactive individual who thrives in managing dispersed teams and ensuring smooth operational workflows. You will be responsible for a wide range of duties, including managing office supplies and equipment, coordinating meetings, supporting onboarding processes, and acting as a point of contact for vendors and service providers. The ideal candidate possesses excellent communication skills, a keen eye for detail, and a strong ability to multitask and prioritize effectively in a virtual environment. You will play a crucial role in fostering a positive and productive work environment for all employees.
Key Responsibilities:
Key Responsibilities:
- Oversee and manage general administrative and operational tasks for a remote workforce.
- Manage office supplies, equipment, and inventory, ensuring adequate stock levels.
- Coordinate virtual meetings, including scheduling, setting up virtual rooms, and preparing agendas.
- Support the onboarding process for new remote employees, including distributing necessary information and resources.
- Serve as the primary point of contact for vendors and service providers, managing relationships and contracts.
- Assist in the development and implementation of office policies and procedures.
- Maintain organized digital filing systems and databases.
- Process invoices, manage expenses, and assist with basic bookkeeping tasks.
- Support HR functions as needed, such as coordinating employee events or managing benefits administration information.
- Troubleshoot and resolve general operational issues that arise.
- Proven experience as an Office Manager, Administrative Manager, or similar role, preferably in a remote setting.
- Excellent organizational and time-management skills.
- Proficiency in office management software and virtual collaboration tools (e.g., Google Workspace, Microsoft Office Suite, Slack, Zoom).
- Strong communication and interpersonal skills.
- Ability to multitask, prioritize tasks, and manage a high volume of work efficiently.
- Detail-oriented with a proactive approach to problem-solving.
- Experience with vendor management and contract negotiation is a plus.
- Ability to work independently and collaboratively within a remote team.
- Discretion in handling confidential information.
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2
Senior Executive Assistant - Office Management
211 Arad
BHD60000 Annually
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Posted 7 days ago
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Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Executive Assistant to provide comprehensive support to senior leadership. This role requires exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and serving as a gatekeeper and liaison between executives and internal/external stakeholders. The ideal candidate will possess strong communication skills, a high degree of professionalism, and a proactive approach to problem-solving. This position offers a hybrid work arrangement, blending in-office collaboration with remote flexibility.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Coordinate all aspects of executive travel, including booking flights, hotels, and transportation, and preparing detailed itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents as required.
- Screen and prioritize incoming communications, including emails and phone calls, and respond appropriately on behalf of executives.
- Act as a primary point of contact for internal and external stakeholders, building and maintaining professional relationships.
- Organize and manage executive meetings, including preparing agendas, taking minutes, and distributing action items.
- Assist with expense reporting and budget tracking for executive offices.
- Handle confidential information with the utmost discretion and integrity.
- Conduct research and gather information to support executive decision-making.
- Anticipate the needs of executives and proactively address potential issues.
- Manage office supplies, equipment, and vendor relationships as needed.
- Provide general administrative support, including filing, data entry, and document management.
- Coordinate company events and team-building activities as required.
Qualifications:
- Proven experience as an Executive Assistant or in a similar high-level administrative support role.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to interact professionally with individuals at all levels.
- Discretion and a high level of confidentiality.
- Proactive mindset and strong problem-solving abilities.
- Ability to work independently with minimal supervision.
- Experience in calendar management and complex travel coordination.
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
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3
Project Management Office (PMO) Director
26601 Muharraq, Muharraq
BHD150000 Annually
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Posted today
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Job Description
Our client seeks a seasoned and strategic Project Management Office (PMO) Director to lead their project portfolio and ensure successful execution of key initiatives. Based in Muharraq, Muharraq, BH , this leadership role involves establishing and maintaining project management standards, methodologies, and best practices across the organization. You will be responsible for overseeing the PMO's operations, including resource allocation, risk management, and stakeholder communication. The PMO Director will guide and mentor project managers, fostering a culture of excellence and accountability. Key responsibilities include developing and managing the strategic roadmap for projects, ensuring alignment with organizational goals, and reporting on portfolio performance to senior leadership. This individual will champion the adoption of project management tools and technologies, and drive process improvements to enhance project delivery efficiency and effectiveness. The ideal candidate will have extensive experience in managing large-scale projects and programs, with a proven ability to lead complex, multi-disciplinary teams. Strong financial acumen for budget management and cost control is essential. Excellent communication, negotiation, and influencing skills are required to manage relationships with stakeholders at all levels, including executives, vendors, and team members. This role requires a deep understanding of various project management frameworks (e.g., Agile, Waterfall) and the ability to adapt them to the specific needs of the business. Leadership experience in establishing or significantly enhancing a PMO is highly desirable. The successful candidate will be a results-oriented leader with a passion for driving organizational change and delivering tangible business value through effective project management. This is a critical leadership position offering significant impact and growth opportunities within a thriving organization.
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4
Project Management Office (PMO) Lead
28100 Riffa, Southern
BHD130000 Annually
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Posted today
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Job Description
Our client, a major conglomerate with diverse business interests, is seeking a strategic and experienced Project Management Office (PMO) Lead to establish and govern project management standards across the organization. This critical role will be responsible for developing and implementing robust PMO frameworks, methodologies, and tools to ensure the successful delivery of strategic initiatives. You will lead a team of project managers, providing guidance, mentorship, and oversight to optimize project execution, risk management, and resource allocation. Key responsibilities include defining project governance, standardizing reporting, managing the project portfolio, and fostering a culture of continuous improvement within the PMO. The ideal candidate will possess a deep understanding of project management best practices (e.g., PMP, PRINCE2), strong leadership capabilities, and a proven ability to influence stakeholders at all levels. Experience in managing large-scale, complex projects within a corporate environment is essential. This is a highly visible role requiring excellent communication, analytical, and strategic planning skills. The successful candidate will play a key role in driving organizational efficiency and achieving business objectives. This position is based at our corporate headquarters in **Riffa, Southern, BH**. We offer a competitive compensation package and opportunities for professional growth. If you are a seasoned project management professional with a passion for building high-performing PMOs and driving successful project outcomes, we encourage you to apply.
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5
Project Management Office (PMO) Lead
12347 Amwaj Islands
BHD90000 Annually
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Posted 1 day ago
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Job Description
Our client is seeking an accomplished and results-oriented Project Management Office (PMO) Lead to establish and manage their PMO function. This role is based in Isa Town, Southern, BH and requires a seasoned professional with extensive experience in project management methodologies, governance, and strategic implementation. The PMO Lead will be responsible for developing and maintaining project management standards, templates, and best practices across the organization. You will oversee the project portfolio, ensuring alignment with strategic objectives, managing resource allocation, and monitoring project progress and performance. Key responsibilities include establishing robust reporting mechanisms, facilitating project prioritization, and identifying potential risks and dependencies across projects. The ideal candidate will have a strong understanding of various project management frameworks (e.g., Agile, Waterfall) and experience in implementing PMO software solutions. You will mentor and guide project managers, fostering a culture of excellence in project delivery. This role demands exceptional communication, leadership, and stakeholder management skills, with the ability to influence and collaborate effectively across all levels of the organization. You will drive continuous improvement within the PMO, ensuring efficient and effective project execution. Strategic planning and execution will be a key focus, ensuring that all projects contribute to the company's overall growth and success. This is a critical leadership position based in our Isa Town, Southern, BH office, offering a significant opportunity to shape the future of project management within our client's operations.
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6
Project Management Office (PMO) Lead
305 Madinat Hamad
BHD80000 Annually
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Posted 3 days ago
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Job Description
Our client, a leader in technological innovation, is seeking a highly experienced and strategic Project Management Office (PMO) Lead to establish and manage their PMO functions. This critical role, based in A'ali, Northern, BH , will be responsible for developing and implementing standardized project management methodologies, processes, and tools across the organization. The PMO Lead will oversee the entire project lifecycle, ensuring projects are delivered on time, within budget, and to the highest quality standards. Key responsibilities include defining PMO governance, establishing reporting metrics, managing the project portfolio, and providing guidance and support to project managers. You will play a vital role in resource allocation, risk management, and ensuring alignment of projects with strategic business objectives. The ideal candidate will possess a strong background in project management, extensive experience in establishing and leading PMOs, and a deep understanding of various project management methodologies (e.g., Agile, Waterfall). Exceptional leadership, communication, and stakeholder management skills are essential. You will be instrumental in fostering a culture of project management excellence, driving continuous improvement, and ensuring the successful execution of strategic initiatives. This is a significant opportunity to build and shape the PMO function within a forward-thinking organization. Our client values strategic leadership, operational efficiency, and the ability to drive transformative change.
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7
Project Management Office (PMO) Director
222 Markh, Northern
BHD100000 Annually
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Posted 10 days ago
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Job Description
Our client is a leading organization in the region seeking an experienced and visionary Project Management Office (PMO) Director to establish and lead their newly formed PMO. This pivotal role will be responsible for defining, implementing, and overseeing project management standards, processes, and methodologies across the organization. The successful candidate will drive strategic alignment between projects and business objectives, ensuring successful delivery of initiatives on time and within budget. You will lead a team of project managers, providing guidance, mentorship, and fostering a culture of excellence in project execution. This position requires a strategic thinker with a proven track record in program and portfolio management, stakeholder management, and risk mitigation. You will be instrumental in enhancing project governance, improving resource allocation, and optimizing project performance metrics. The ability to develop and maintain strong relationships with senior leadership and cross-functional teams is crucial for success. Responsibilities will include:
A Bachelor's degree in Business Administration, Management, or a related field is required; a Master's degree is preferred. A PMP or similar project management certification is essential. A minimum of 10 years of progressive experience in project management, with at least 5 years in a leadership role, specifically managing a PMO, is mandatory. Proven experience in strategic planning, portfolio management, and change management is required. Excellent leadership, communication, and interpersonal skills are paramount. Experience with various project management software (e.g., MS Project, Jira, Asana) is necessary. This role is based in **Sitra, Capital, BH**, and will involve a hybrid work arrangement, requiring presence in the office on a regular basis, while allowing for some remote flexibility.
- Establishing and maturing the PMO's framework, processes, and tools.
- Defining project management methodologies and best practices (e.g., Agile, Waterfall).
- Overseeing the project portfolio, ensuring alignment with strategic goals.
- Managing project intake, prioritization, and resource allocation.
- Developing and implementing project governance structures and reporting mechanisms.
- Monitoring project performance, identifying risks, and implementing mitigation strategies.
- Leading, mentoring, and developing a team of project managers.
- Ensuring consistent quality and successful delivery of all projects.
- Facilitating communication and collaboration among project stakeholders.
- Driving continuous improvement in project management practices.
A Bachelor's degree in Business Administration, Management, or a related field is required; a Master's degree is preferred. A PMP or similar project management certification is essential. A minimum of 10 years of progressive experience in project management, with at least 5 years in a leadership role, specifically managing a PMO, is mandatory. Proven experience in strategic planning, portfolio management, and change management is required. Excellent leadership, communication, and interpersonal skills are paramount. Experience with various project management software (e.g., MS Project, Jira, Asana) is necessary. This role is based in **Sitra, Capital, BH**, and will involve a hybrid work arrangement, requiring presence in the office on a regular basis, while allowing for some remote flexibility.
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8
Project Management Office (PMO) Director
400 Isa Town, Northern
BHD120000 Annually
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Posted 19 days ago
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Our client is seeking an accomplished and strategic Project Management Office (PMO) Director to lead and mature their project management capabilities. This is a fully remote leadership position, offering the chance to drive significant organizational change and process improvement from anywhere. As the PMO Director, you will be responsible for establishing and overseeing the strategic direction, standards, processes, and tools for project management across the organization. You will lead a team of project managers and PMO staff, ensuring the successful delivery of projects aligned with business objectives. Your role will involve developing and implementing robust project governance frameworks, performance metrics, and reporting mechanisms to provide visibility into project status, risks, and resource allocation. You will champion best practices in project management, facilitate cross-functional collaboration, and ensure efficient resource utilization. The ideal candidate will possess extensive experience in managing complex projects and programs, a deep understanding of various project management methodologies (Agile, Waterfall, Hybrid), and a proven ability to lead and inspire teams. Strong strategic thinking, stakeholder management, and change management skills are critical. You should be adept at identifying areas for process improvement and driving initiatives to enhance project execution and success rates. This remote role requires a highly motivated individual with exceptional organizational and communication skills, capable of influencing at all levels of the organization. Join us to shape the future of project delivery in a flexible, remote work environment. This position, though associated with Isa Town, Southern, BH , is fully remote.
Responsibilities:
Responsibilities:
- Establish and lead the Project Management Office (PMO) functions and strategic direction.
- Develop, implement, and maintain project management methodologies, standards, and best practices.
- Oversee the project portfolio, ensuring alignment with organizational strategy and objectives.
- Manage and mentor a team of project managers and PMO staff.
- Develop and implement project governance, reporting, and risk management frameworks.
- Monitor project performance, identify deviations, and implement corrective actions.
- Facilitate cross-functional collaboration and communication among project teams and stakeholders.
- Drive continuous improvement initiatives within the PMO and project delivery processes.
- Manage PMO budget and resource allocation effectively.
- Provide strategic guidance and support to senior leadership on project matters.
- Master's degree in Business Administration, Project Management, or a related field.
- Minimum of 10 years of progressive experience in project and program management, with at least 5 years in a leadership role (e.g., PMO Manager, Director).
- Proven experience in establishing and leading successful PMO functions.
- Expert knowledge of project management methodologies (Agile, Waterfall, Hybrid).
- Strong understanding of portfolio management and strategic planning.
- Excellent leadership, team management, and coaching skills.
- Exceptional stakeholder management, communication, and negotiation abilities.
- PMP, PRINCE2, or equivalent project management certification is required.
- Experience with project management software and tools.
- Demonstrated ability to drive change and influence organizational strategy.
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