What Jobs are available for Operations Assistant in Bahrain?

Job Title

Operations Assistant

Department

Operations

Reports To

Operations Lead / Director of Operations

Job Purpose

The Operations Assistant supports the day-to-day coordination and execution of administrative, logistical, and operational tasks across departments. This role ensures smooth workflow, accurate record-keeping, and timely communication between internal teams, vendors, and management.

Key Responsibilities

1. Administrative Support

• Maintain updated records, logs, and filing systems (digital and physical) for operations, HR, and procurement.
• Prepare correspondence, reports, and internal memos as directed by management.
• Schedule meetings, take minutes, and track action points.

2. Procurement and Logistics

• Assist with purchase requests, supplier quotations, and order tracking.
• Coordinate deliveries, stock counts, and inventory updates.
• Ensure documentation for payments and invoices is accurate and approved.

3. HR and Staff Coordination

• Support staff attendance tracking, timesheet collation, and overtime logs.
• Assist with onboarding documentation and record maintenance for new hires or part-timers.
• Liaise with HR for renewals, visa paperwork, and staff documentation updates.

4. Operations and Facilities

• Monitor day-to-day office maintenance, supplies, and facility management.
• Ensure adherence to safety and compliance standards (fire safety, energy saving, hygiene, etc.).
• Assist in preparing weekly operational summaries for management review.

5. Communication and Coordination

• Liaise with internal departments (Finance, HR, Tech, Creative) to ensure operational needs are met.
• Maintain professional correspondence with suppliers, service providers, and external stakeholders.
• Follow up on assigned tasks to ensure timely completion.

Skills and Competencies

• Strong organisational and multitasking abilities.
• Excellent written and verbal communication.
• High attention to detail and accuracy.
• Proficiency in MS Office / Google Workspace.
• Basic understanding of finance, procurement, and HR processes.
• Team-oriented and adaptable to a fast-paced environment.

Education and Experience

• Diploma or Bachelor's degree in Business Administration, Management, or related field.
• Minimum 1–2 years of administrative or operations experience (preferably in a corporate or educational environment).

We are seeking a proactive, highly organized, and detail-oriented Operations Assistant to join our team. In this role, you will be crucial in supporting the daily operations of the company, ensuring efficiency, coordination, and seamless workflow across various departments. You will play a key role in supporting the Operations team and will also assist the Executive Assistants with general administrative duties as required.

Key Responsibilities

Operations Support & Coordination

Process Coordination: Assist in the coordination of various operational processes and projects, ensuring tasks are completed on schedule and resources are allocated effectively.

Resource Management: Help manage and track inventory, supplies, and equipment necessary for operations, ensuring adequate stock levels and timely procurement.

Data Compilation & Reporting: Collect, compile, and summarize operational data and metrics for management review. Assist in preparing performance reports and presentations.

Procedure Implementation: Support the implementation and adherence to company operational policies, procedures, and standards to maintain consistency and efficiency.

Administrative & Workflow Management

Workflow Optimization: Identify potential bottlenecks in operational workflows and propose solutions to improve efficiency and reduce turnaround times.

Vendor & Stakeholder Liaison: Act as a point of contact for external vendors, suppliers, and internal stakeholders on operational matters, managing correspondence and following up on agreements.

File Maintenance and Organization: Maintain and organize operational documentation, records, and files, both physical and electronic, ensuring they are easily retrievable and stored in a logical, structured manner (e.g., using Google Drive).

Executive & Team Assistance

Administrative Duties: Assist the Executive Assistants in a wide range of administrative duties, including preparing materials, handling correspondence, and supporting company-wide initiatives.

Meeting & Schedule Management: Control and keep track of relevant company and operations calendars, setting up internal and external meetings, and informing the right parties of schedule changes.

Travel Arrangements: Assist with coordinating and booking travel arrangements (flights, accommodation, transportation) for the Operations team and other staff as needed.

Qualifications

Experience: A minimum of 2 years of proven experience in an operations assistant, administrative, or coordination role.

Skills: Strong organizational, multitasking, and time-management skills with meticulous attention to detail and a proactive approach to work.

Technical Proficiency: Must be tech-savvy and proficient in using Microsoft Office Suite (Word, Excel, PowerPoint), scheduling tools, and Google Drive for document and data management.

Communication: Excellent verbal and written communication skills, with the ability to interact professionally with all levels of the organization and external partners. Fluent in English.

Problem-Solving: Proven ability to work independently, anticipate needs, and solve operational problems efficiently to ensure continuous workflow.

If interested, Whatsapp message only (No calls):

Or email:

Job Type: Full-time

• Manage calendars, schedule appointments, and coordinate meetings.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Organize and maintain physical and digital filing systems.
• Prepare reports, presentations, and other documents.
• Assist with travel arrangements and expense reporting.
• Support project management activities, including tracking deadlines.
• Coordinate logistics for meetings and events.
• Serve as a point of contact for internal and external inquiries.
• Perform general office duties, such as data entry and supply management.
• Liaise with different departments to ensure seamless operations.

• High school diploma or equivalent; Associate's degree is a plus.
• Proven experience as an Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritize effectively.
• Discretion and confidentiality in handling sensitive information.
• Experience with office equipment and administrative software.

• Assist in coordinating event logistics, including client communication, menu planning support, and vendor coordination.
• Manage and update event schedules, client details, and order information in the company's system.
• Process client inquiries and provide information on services and offerings.
• Prepare event documentation, such as proposals, invoices, and BEOs (Banquet Event Orders).
• Liaise with kitchen staff and event managers to ensure all operational requirements are met.
• Monitor inventory levels for catering supplies and assist with procurement needs.
• Handle administrative tasks such as email correspondence, data entry, and filing.
• Support the marketing team with content creation for social media and website updates related to events.
• Troubleshoot and resolve any administrative or logistical issues that arise.
• Conduct online research for new venues, suppliers, and industry trends.

• Proven experience in administrative support, operations assistance, or a related role, preferably in the hospitality or catering industry.
• Exceptional organizational and time management skills, with the ability to multitask effectively in a remote environment.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) or Google Workspace.
• Familiarity with event management software or CRM systems is a plus.
• A proactive approach, with a keen eye for detail and accuracy.
• Ability to work independently and as part of a remote team.
• A passion for food and a genuine interest in the catering industry.
• High school diploma or equivalent; Associate's or Bachelor's degree is advantageous.
• Must have a reliable internet connection and a dedicated workspace.

• Manage calendars and schedule appointments for team members.
• Coordinate and organize virtual meetings and conference calls.
• Handle incoming and outgoing electronic communications.
• Prepare, format, and proofread documents, reports, and presentations.
• Maintain organized digital filing systems and databases.
• Assist with travel arrangements and expense reporting when necessary.
• Provide general administrative support to various departments.
• Respond to inquiries from internal and external stakeholders.
• Manage and update contact lists and CRM systems.
• Support onboarding processes for new remote employees.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 2 years of experience in an administrative or support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with video conferencing tools (Zoom, Microsoft Teams, etc.).
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Ability to work independently and proactively.
• Familiarity with remote work best practices and collaboration tools.

• Provide comprehensive administrative support to remote teams and management.
• Manage calendars, schedule meetings, and coordinate appointments across different time zones.
• Handle incoming and outgoing communications, including emails, calls, and correspondence, ensuring timely responses.
• Organize and maintain digital filing systems, ensuring easy accessibility of documents and information.
• Prepare reports, presentations, and other documents as requested, ensuring accuracy and clarity.
• Assist with travel arrangements and expense reporting for team members.
• Support the onboarding process for new remote employees, including document preparation.
• Conduct research on various topics and compile findings for internal use.
• Liaise with internal departments and external contacts to facilitate information flow.
• Assist with data entry and maintain databases with accurate information.
• Proactively identify opportunities to improve administrative processes and efficiency in a remote setting.
• Handle ad-hoc administrative tasks as assigned, demonstrating flexibility and adaptability.

• High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
• Proven experience in an administrative support role, internship, or similar capacity.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Exceptional written and verbal communication skills.
• High level of attention to detail and accuracy.
• Ability to work independently and proactively in a remote environment, with minimal supervision.
• Reliable internet connection and a dedicated workspace conducive to remote work.
• A positive attitude, strong work ethic, and willingness to learn.
• Familiarity with cloud-based collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
• Customer-service oriented approach.

• Managing and optimizing complex calendars for multiple executives, coordinating meetings across different time zones.
• Arranging domestic and international travel, including flights, accommodation, visas, and detailed itineraries.
• Preparing and editing correspondence, reports, presentations, and other documents.
• Screening and prioritizing incoming communications, acting as a gatekeeper when necessary.
• Conducting research and compiling information for executive projects and meetings.
• Processing expense reports and managing other administrative tasks efficiently.
• Serving as a liaison between executives and other departments, clients, and external partners.
• Maintaining confidential files and records with the utmost discretion.
• Anticipating the needs of executives and proactively offering solutions.
• Assisting with event planning and coordination as required.

• Assist Project Managers in developing and maintaining project plans, schedules, and budgets.
• Coordinate project meetings, including scheduling, preparing agendas, taking minutes, and distributing follow-up actions.
• Manage and organize project-related documentation, ensuring all records are up-to-date, accessible, and stored appropriately.
• Track project progress, identify potential risks or issues, and escalate them to the Project Manager as needed.
• Facilitate communication between project team members, stakeholders, and external vendors.
• Process project-related invoices, expense reports, and purchase orders.
• Assist with the preparation of project reports and presentations.
• Maintain a comprehensive understanding of project scope, objectives, and deliverables.
• Provide general administrative support to the project team, including data entry, filing, and correspondence.
• Contribute to process improvement initiatives for project management workflows.

• Proven experience as a Project Coordinator, Administrative Assistant, or similar role, with a focus on project support.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software (e.g., Asana, Trello, MS Project).
• Ability to work independently and as part of a team, with a proactive and detail-oriented approach.
• Understanding of project management principles and methodologies is a plus.
• High school diploma or equivalent; a bachelor's degree is advantageous.
• Experience in the (mention a relevant industry like IT, Construction, Marketing etc. based on the fictional project context) sector is preferred.