442 Other Executive Assistant Manama Aubh Student Habiba Maher jobs in Bahrain
Administrative Assistant - Executive Support
21212 Saar, Northern
BHD55000 Annually
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Posted 1 day ago
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Job Description
Our client, a reputable firm in the (mention industry, e.g., financial services, legal, consulting) sector, is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support. This hybrid role offers the flexibility to work both remotely and from our offices located in Saar, Northern, BH , ensuring seamless support for our senior leadership team. The Administrative Assistant will manage a wide range of administrative tasks to ensure the smooth operation of the executive office. Key responsibilities include managing complex calendars, scheduling meetings and appointments, and coordinating travel arrangements (flights, accommodation, visas). You will be responsible for preparing correspondence, reports, presentations, and other documents, often requiring attention to detail and discretion. Managing incoming and outgoing communications, including emails and phone calls, screening them for priority, and responding as appropriate, will be a daily task. This role requires exceptional organizational and time-management skills, with the ability to prioritize effectively and manage multiple competing demands. You will be expected to maintain confidential information with the utmost discretion. Proactive problem-solving and anticipating the needs of the executives you support are crucial. You will also assist with event coordination, meeting logistics, and expense reporting. Maintaining organized filing systems, both physical and digital, is essential for efficient record-keeping. Collaboration with other administrative staff and departments will be necessary to facilitate smooth operations. The ideal candidate will possess a professional demeanor, excellent communication skills, and a strong work ethic. You must be proficient in standard office software and adaptable to new technologies. A proactive and 'can-do' attitude, coupled with a commitment to providing high-level support, is essential for success in this role. Your contribution will be vital in enabling our executives to focus on strategic priorities. Qualifications:
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar support role.
- Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Experience in managing complex calendars and coordinating travel arrangements.
- Proactive problem-solving abilities and attention to detail.
- Ability to work independently and as part of a team in a hybrid environment.
- Familiarity with (mention specific industry software or tools) is a plus.
- Associate's degree or equivalent work experience preferred.
This advertiser has chosen not to accept applicants from your region.
0
Administrative Assistant - Executive Support
28205 Sidon
BHD55000 Annually
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Posted 2 days ago
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to provide comprehensive executive support to senior management. This position is based at our office in Hidd, Muharraq, BH . The ideal candidate will be a master of multitasking, possess excellent communication skills, and have a strong understanding of office management and executive support functions. Your primary responsibilities will include managing complex calendars, scheduling meetings and appointments, and coordinating travel arrangements (flights, accommodation, visas). You will be responsible for preparing and editing correspondence, reports, presentations, and other documents, ensuring accuracy and professionalism. Handling confidential information with discretion and maintaining robust filing systems (both physical and digital) will be critical. You will also serve as a primary point of contact for internal and external stakeholders, screening calls, managing correspondence, and addressing inquiries efficiently. Assisting with event planning, meeting logistics, and expense reporting will be part of your regular duties. A proactive approach to anticipating the needs of the executives you support and taking initiative to resolve issues before they arise is highly valued. You should be proficient in office productivity software suites and comfortable learning new systems. Strong interpersonal skills and the ability to build effective working relationships across all levels of the organization are essential. Our client is committed to fostering a professional and efficient work environment, and this role is pivotal in ensuring the smooth operation of executive functions.
Responsibilities:
Responsibilities:
- Manage executive calendars, including scheduling meetings, appointments, and travel.
- Coordinate domestic and international travel arrangements.
- Prepare, edit, and proofread correspondence, reports, and presentations.
- Handle incoming and outgoing communications, including phone calls and emails.
- Maintain organized and confidential filing systems.
- Act as a liaison between executives and internal/external stakeholders.
- Assist with event planning, meeting coordination, and logistics.
- Process expense reports and manage budgets for executive support.
- Anticipate needs and proactively address issues to ensure efficient workflow.
- Provide general administrative support to the executive team.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience in an administrative or executive assistant role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Discretion and ability to handle confidential information.
- Proactive attitude and problem-solving abilities.
- Experience coordinating travel arrangements and event logistics.
- Professional demeanor and strong interpersonal skills.
This advertiser has chosen not to accept applicants from your region.
1
Administrative Assistant - Executive Support
601 Zallaq, Southern
BHD45000 Annually
WhatJobs
Posted 3 days ago
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Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support at our **Zallaq, Southern, BH** office. This role is crucial in ensuring the smooth and efficient operation of the executive office, allowing senior leadership to focus on strategic initiatives. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and a high degree of professionalism. You will manage complex calendars, coordinate meetings, arrange travel, and handle correspondence with discretion and efficiency.
Your responsibilities will include preparing reports and presentations, managing office supplies, and liaising with internal departments and external stakeholders. The ability to anticipate needs and proactively address potential issues is paramount. You should be proficient in a range of office software and possess excellent communication and interpersonal skills. This role requires a dedicated individual who can maintain confidentiality and handle sensitive information with the utmost care. We are looking for someone who can work independently, manage multiple priorities, and contribute positively to a dynamic work environment. This is an excellent opportunity to support key leaders within our organization and gain valuable experience.
Key Responsibilities:
Your responsibilities will include preparing reports and presentations, managing office supplies, and liaising with internal departments and external stakeholders. The ability to anticipate needs and proactively address potential issues is paramount. You should be proficient in a range of office software and possess excellent communication and interpersonal skills. This role requires a dedicated individual who can maintain confidentiality and handle sensitive information with the utmost care. We are looking for someone who can work independently, manage multiple priorities, and contribute positively to a dynamic work environment. This is an excellent opportunity to support key leaders within our organization and gain valuable experience.
Key Responsibilities:
- Manage and maintain executive calendars, scheduling appointments and meetings.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Act as a liaison between executives and internal/external stakeholders.
- Manage and organize physical and digital filing systems.
- Assist with event planning and coordination for meetings and conferences.
- Order and manage office supplies and maintain office organization.
- Handle confidential information with discretion and professionalism.
- Provide general administrative support to the executive team.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience in an administrative or executive assistant role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively.
- Discretion and the ability to handle confidential information.
- Proactive and problem-solving attitude.
- Experience with calendar management and travel arrangements.
- Professional demeanor and strong interpersonal skills.
This advertiser has chosen not to accept applicants from your region.
2
Administrative Assistant - Executive Support
2255 Busaiteen, Muharraq
BHD60000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support to senior leadership in Busaiteen, Muharraq, BH . This is a critical role requiring exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced corporate environment. The Administrative Assistant will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements (flights, accommodation, itineraries), and preparing expense reports. You will act as the first point of contact for executives, screening calls, managing correspondence (email, mail), and preparing meeting agendas and minutes. Other duties include organizing and maintaining files, managing office supplies, and assisting with special projects as assigned. The ideal candidate will have a proven track record of providing high-level administrative support, preferably within a corporate setting. Excellent written and verbal communication skills are essential, along with strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Exceptional organizational and time-management skills are required to effectively prioritize tasks and meet deadlines. A high degree of professionalism, discretion, and the ability to handle confidential information with utmost sensitivity are paramount. Previous experience supporting C-level executives is highly desirable. The ability to anticipate needs, take initiative, and work independently is crucial. A bachelor's degree or equivalent experience in business administration or a related field is preferred. This role offers the opportunity to work closely with key decision-makers and gain valuable insights into corporate operations. A positive attitude and a commitment to providing excellent support are essential.
This advertiser has chosen not to accept applicants from your region.
3
Office Administrator - Executive Support
40400 Riffa, Southern
BHD50000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Administrator with exceptional executive support skills to manage their dynamic office environment. This position is based in **Riffa, Southern, BH**, and requires your dedicated presence to ensure the smooth and efficient operation of daily administrative functions. The ideal candidate will be a master of multitasking, possess outstanding communication skills, and have a keen eye for detail. You will be responsible for providing comprehensive administrative support to senior management, coordinating office operations, and ensuring a professional and welcoming atmosphere.
Responsibilities:
Qualifications:
This is an excellent opportunity for a motivated individual to contribute to the efficiency and success of a reputable organization. Our client offers a competitive salary, benefits package, and a supportive work environment. Join a team that values professionalism and dedication.
Responsibilities:
- Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements.
- Prepare correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and direct incoming calls, emails, and visitors, acting as a primary point of contact.
- Coordinate and arrange logistics for internal and external meetings, including venue booking, catering, and agenda preparation.
- Manage office supplies inventory, ordering necessary items and maintaining vendor relationships.
- Oversee the day-to-day operations of the office, ensuring a clean, organized, and functional workspace.
- Handle incoming and outgoing mail and courier services.
- Assist with the onboarding process for new employees, including preparing workstations and necessary documentation.
- Maintain and organize filing systems, both physical and digital.
- Provide administrative support to various departments as needed.
- Handle confidential information with the utmost discretion and professionalism.
- Manage expense reports and assist with basic bookkeeping tasks.
- Develop and implement administrative procedures to improve office efficiency.
- Act as a liaison between employees, management, and external contacts.
- Ensure the office is presentable and welcoming at all times.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field is preferred.
- Minimum of 3 years of experience in an administrative role, with at least 1 year supporting senior executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G Suite.
- Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills.
- Exceptional interpersonal skills and the ability to interact professionally with diverse individuals.
- High level of discretion and confidentiality.
- Proactive approach to problem-solving and a keen eye for detail.
- Experience with office equipment (printers, copiers, phone systems).
- Ability to manage multiple tasks simultaneously and meet deadlines.
- A professional and positive attitude.
- Experience in Bahraini business culture is advantageous.
- Knowledge of basic accounting principles is a plus.
This is an excellent opportunity for a motivated individual to contribute to the efficiency and success of a reputable organization. Our client offers a competitive salary, benefits package, and a supportive work environment. Join a team that values professionalism and dedication.
This advertiser has chosen not to accept applicants from your region.
4
Office Manager - Executive Support
501 Ghuraifa, Capital
BHD60000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Manager to oversee the smooth and efficient operation of their office facilities and provide executive administrative support. This role is crucial for ensuring a productive and professional work environment. You will manage day-to-day administrative operations, including office supplies, vendor management, facility maintenance, and ensuring compliance with health and safety regulations. The position is based in **Budaiya, Northern, BH**.
Key responsibilities include managing calendars for senior executives, coordinating meetings and travel arrangements, and preparing correspondence and reports. You will act as the primary point of contact for internal and external stakeholders, providing exceptional customer service. This role requires meticulous attention to detail in managing budgets, processing invoices, and maintaining accurate records. You will also be responsible for onboarding new employees with regard to office procedures and IT setup. Supporting HR functions, such as coordinating interviews and maintaining employee records, may also be part of your duties. The ability to anticipate needs and proactively solve problems is essential.
The ideal candidate will have a proven track record as an Office Manager or Executive Assistant, with at least 5 years of relevant experience. A Bachelor's degree or equivalent professional qualification is preferred. Excellent organizational, time management, and multitasking skills are required. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software is essential. Exceptional interpersonal and communication skills, with the ability to interact professionally with all levels of staff and clients, are a must. We are looking for a reliable, discreet, and resourceful individual who can work independently and as part of a team. This is an excellent opportunity for someone seeking a challenging and rewarding role in office administration and executive support.
Key responsibilities include managing calendars for senior executives, coordinating meetings and travel arrangements, and preparing correspondence and reports. You will act as the primary point of contact for internal and external stakeholders, providing exceptional customer service. This role requires meticulous attention to detail in managing budgets, processing invoices, and maintaining accurate records. You will also be responsible for onboarding new employees with regard to office procedures and IT setup. Supporting HR functions, such as coordinating interviews and maintaining employee records, may also be part of your duties. The ability to anticipate needs and proactively solve problems is essential.
The ideal candidate will have a proven track record as an Office Manager or Executive Assistant, with at least 5 years of relevant experience. A Bachelor's degree or equivalent professional qualification is preferred. Excellent organizational, time management, and multitasking skills are required. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software is essential. Exceptional interpersonal and communication skills, with the ability to interact professionally with all levels of staff and clients, are a must. We are looking for a reliable, discreet, and resourceful individual who can work independently and as part of a team. This is an excellent opportunity for someone seeking a challenging and rewarding role in office administration and executive support.
This advertiser has chosen not to accept applicants from your region.
5
Office Manager - Executive Support
201 Muharraq, Muharraq
BHD60000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is a prestigious organization seeking a highly organized and proactive Office Manager to oversee daily operations and provide comprehensive executive support. This role is pivotal in ensuring the smooth functioning of the office environment and supporting senior leadership. You will be responsible for managing administrative staff, optimizing office procedures, and maintaining a professional and efficient workplace. The ideal candidate possesses exceptional multitasking abilities, strong communication skills, and a keen eye for detail. This position requires a dedicated individual who can anticipate needs and proactively solve problems.
Responsibilities:
Responsibilities:
- Oversee the daily operations of the office, ensuring efficiency and a positive work environment.
- Manage and supervise administrative staff, providing guidance and performance feedback.
- Develop, implement, and maintain office policies and procedures.
- Coordinate office logistics, including managing vendors, supplies, and equipment.
- Handle incoming and outgoing correspondence, including emails, mail, and phone calls.
- Schedule and manage executive appointments, meetings, and travel arrangements.
- Prepare reports, presentations, and other documents as required.
- Manage the office budget and process expense reports.
- Organize and maintain filing systems, both physical and digital.
- Ensure the office is well-maintained and presentable at all times.
- Act as a primary point of contact for internal and external stakeholders.
- Assist with event planning and coordination for company meetings and functions.
- Proven experience as an Office Manager or in a similar administrative leadership role.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with scheduling and calendar management software.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality are essential.
- Bachelor's degree in Business Administration or a related field is preferred.
- Experience in executive support is highly advantageous.
This advertiser has chosen not to accept applicants from your region.
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6
Office Manager - Executive Support
4321 Zallaq, Southern
BHD50000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Office Manager to provide comprehensive administrative support and manage daily office operations. This role is critical for ensuring the smooth functioning of the workplace and supporting executive staff. You will be responsible for a wide range of duties, including managing calendars, scheduling meetings, coordinating travel arrangements, and handling correspondence for senior leadership. Your organizational skills will be put to the test as you oversee office supplies, manage vendor relationships, and ensure a well-maintained and professional office environment. The ideal candidate will possess excellent communication and interpersonal skills, with the ability to interact professionally with employees, clients, and visitors. Discretion and a high level of confidentiality are paramount, given the exposure to sensitive information. You should be proficient in using standard office software suites and possess a keen eye for detail. This hybrid role offers the flexibility to balance essential in-office responsibilities with the convenience of remote work, allowing for effective management of both physical office needs and administrative tasks.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain executive calendars, scheduling appointments and meetings.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Screen and prioritize incoming communications, including emails, phone calls, and mail.
- Prepare reports, presentations, and other documents as needed.
- Manage office supplies inventory and place orders as required.
- Oversee the maintenance and organization of office facilities.
- Serve as the primary point of contact for office-related inquiries.
- Handle sensitive and confidential information with the utmost discretion.
- Support onboarding processes for new employees.
- Liaise with IT support for office equipment and technology needs.
- Assist with event planning and coordination for office functions.
Qualifications:
- Proven experience as an Office Manager, Executive Assistant, or in a similar administrative role.
- Excellent organizational and time management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Exceptional written and verbal communication skills.
- High level of professionalism, discretion, and confidentiality.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Problem-solving skills and a proactive approach to task management.
- A minimum of 3-5 years of relevant experience is preferred.
- This hybrid role is located in Zallaq, Southern, BH , requiring a balance of on-site presence and remote work flexibility.
This advertiser has chosen not to accept applicants from your region.
7
Office Manager - Executive Support
78901 Bilad Al Qadeem, Capital
BHD55000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Manager to provide comprehensive administrative support and ensure the smooth operation of their dynamic office in Janabiyah, Northern, BH . This role requires a professional with exceptional organizational skills, a keen attention to detail, and the ability to manage multiple priorities efficiently. You will be responsible for overseeing daily office operations, managing vendor relationships, maintaining office supplies, coordinating meeting schedules, and providing direct executive support to senior leadership. Key responsibilities include managing correspondence, preparing documents and presentations, arranging travel, and acting as a first point of contact for visitors and internal staff. The ideal candidate will possess strong communication and interpersonal skills, with a proven ability to maintain confidentiality and handle sensitive information with discretion. Experience with office management software, scheduling tools, and general administrative procedures is essential. You should be adept at problem-solving and taking initiative to improve office efficiency and create a positive work environment. This role offers a fantastic opportunity to be a vital support to a busy executive team and contribute to the overall success of the organization. The successful candidate will be a reliable, self-motivated individual who thrives in a fast-paced setting. We are looking for someone who can anticipate needs, streamline processes, and maintain a high level of professionalism at all times. The office environment is collaborative and supportive, offering opportunities for professional development within the administrative field.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage daily office operations, ensuring a clean, organized, and efficient workspace.
- Provide high-level administrative and executive support to senior management.
- Coordinate meetings, schedule appointments, and manage calendars.
- Arrange domestic and international travel logistics for executives.
- Handle incoming and outgoing correspondence, including emails and phone calls.
- Manage office supplies, equipment, and vendor relationships.
- Prepare reports, presentations, and other documents as needed.
- Assist with event planning and coordination for office gatherings.
- Maintain filing systems and ensure efficient record-keeping.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum 3 years of experience in office management or executive administrative support.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational, time management, and multitasking skills.
- Strong written and verbal communication skills.
- Ability to maintain confidentiality and handle sensitive information.
- Proactive problem-solving abilities and a strong sense of initiative.
- Experience with scheduling and travel management software.
This advertiser has chosen not to accept applicants from your region.
8
Office Manager - Executive Support
00121 Jaww, Southern
BHD70000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking an experienced and highly organized Office Manager to oversee the smooth and efficient operation of their headquarters in A'ali, Northern, BH . This pivotal role involves managing all aspects of office administration, ensuring a productive and welcoming environment for employees and visitors. The Office Manager will be responsible for a wide range of duties, including managing office supplies, coordinating with vendors, overseeing facilities maintenance, and implementing office policies and procedures. They will also provide high-level administrative support to senior executives, managing their calendars, arranging travel, and preparing correspondence.
Key responsibilities include supervising administrative staff, developing and managing the office budget, and ensuring compliance with health and safety regulations. The ideal candidate will be proactive, detail-oriented, and possess exceptional problem-solving skills. They should be adept at multitasking and prioritizing workload in a fast-paced setting. Strong interpersonal and communication skills are essential for liaising effectively with employees at all levels, as well as external partners and service providers. Experience with office management software and a solid understanding of business administration principles are required.
Qualifications:
This role offers a fantastic opportunity for a dedicated professional to take on significant responsibility and contribute to the success of a thriving organization. If you are a results-driven individual with a passion for operational excellence, we encourage you to apply.
Key responsibilities include supervising administrative staff, developing and managing the office budget, and ensuring compliance with health and safety regulations. The ideal candidate will be proactive, detail-oriented, and possess exceptional problem-solving skills. They should be adept at multitasking and prioritizing workload in a fast-paced setting. Strong interpersonal and communication skills are essential for liaising effectively with employees at all levels, as well as external partners and service providers. Experience with office management software and a solid understanding of business administration principles are required.
Qualifications:
- Bachelor's degree in Business Administration or a related field, or equivalent experience.
- Minimum of 5 years of experience in office management or a similar administrative leadership role.
- Proven experience providing executive administrative support.
- Excellent organizational, time management, and multitasking abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
- Strong understanding of budgeting and financial management principles.
- Exceptional communication and interpersonal skills.
- Ability to maintain confidentiality and exercise discretion.
- Experience in facilities management is a plus.
This role offers a fantastic opportunity for a dedicated professional to take on significant responsibility and contribute to the success of a thriving organization. If you are a results-driven individual with a passion for operational excellence, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
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