What Jobs are available for Practice Administration in Bahrain?
Showing 18 Practice Administration jobs in Bahrain
Remote Administrative Director - Project Management Office
21505 Halat Seltah, Muharraq
BHD90000 Annually
WhatJobs
Posted 13 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Remote Administrative Director to lead and manage the administrative functions of their Project Management Office (PMO). In this fully remote role, you will be responsible for ensuring the smooth operation of the PMO by managing schedules, coordinating communications, maintaining project documentation, and supporting project managers. This position requires exceptional organizational skills, meticulous attention to detail, and the ability to manage multiple priorities effectively in a virtual environment. You will be a key facilitator, ensuring that projects run efficiently and that all administrative processes are optimized.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage the daily administrative operations of the PMO, ensuring efficient workflow and support for project teams.
- Coordinate project schedules, meetings, and resource allocation for various projects.
- Maintain and organize project documentation, including plans, reports, and status updates.
- Develop and implement administrative procedures and best practices for the PMO.
- Serve as the primary point of contact for administrative inquiries related to projects.
- Prepare and distribute project-related communications and reports.
- Assist in budget tracking and expense management for projects.
- Onboard new project team members with respect to administrative processes.
- Manage the use and organization of PMO tools and software.
- Conduct administrative audits to ensure compliance with PMO standards.
- Provide administrative support to the Head of PMO and project managers as needed.
- Identify opportunities for administrative process improvements and implement solutions.
- Foster effective communication and collaboration within the remote PMO team and across departments.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 7 years of experience in administrative management, project coordination, or operations support, with a strong emphasis on remote work.
- Proven experience managing administrative functions for a PMO or similar project-driven environment.
- Exceptional organizational and time management skills.
- Proficiency in project management software (e.g., Asana, Trello, MS Project) and office productivity suites.
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy.
- Ability to work independently and proactively manage tasks with minimal supervision.
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- Familiarity with project lifecycle methodologies is a plus.
- Discretion in handling confidential information.
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0
Senior Executive Assistant - Office Management
211 Arad
BHD60000 Annually
WhatJobs
Posted 8 days ago
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Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Executive Assistant to provide comprehensive support to senior leadership. This role requires exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and serving as a gatekeeper and liaison between executives and internal/external stakeholders. The ideal candidate will possess strong communication skills, a high degree of professionalism, and a proactive approach to problem-solving. This position offers a hybrid work arrangement, blending in-office collaboration with remote flexibility.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Coordinate all aspects of executive travel, including booking flights, hotels, and transportation, and preparing detailed itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents as required.
- Screen and prioritize incoming communications, including emails and phone calls, and respond appropriately on behalf of executives.
- Act as a primary point of contact for internal and external stakeholders, building and maintaining professional relationships.
- Organize and manage executive meetings, including preparing agendas, taking minutes, and distributing action items.
- Assist with expense reporting and budget tracking for executive offices.
- Handle confidential information with the utmost discretion and integrity.
- Conduct research and gather information to support executive decision-making.
- Anticipate the needs of executives and proactively address potential issues.
- Manage office supplies, equipment, and vendor relationships as needed.
- Provide general administrative support, including filing, data entry, and document management.
- Coordinate company events and team-building activities as required.
Qualifications:
- Proven experience as an Executive Assistant or in a similar high-level administrative support role.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to interact professionally with individuals at all levels.
- Discretion and a high level of confidentiality.
- Proactive mindset and strong problem-solving abilities.
- Ability to work independently with minimal supervision.
- Experience in calendar management and complex travel coordination.
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
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1
Administrative Assistant to Senior Management
501 Tubli
BHD45000 Annually
WhatJobs
Posted 15 days ago
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to provide comprehensive support to their senior management team. Based in A'ali, Northern, BH , this role is critical in ensuring the smooth and efficient operation of the executive office. The ideal candidate will possess exceptional communication, multitasking, and problem-solving skills, with a strong ability to anticipate needs and manage priorities effectively. Responsibilities will include managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements (flights, accommodation, visas), and preparing detailed itineraries. You will also be responsible for screening and prioritizing incoming communications, drafting correspondence, preparing reports and presentations, and handling confidential information with discretion. The Administrative Assistant will act as a key liaison between senior management and internal departments, as well as external stakeholders, clients, and partners. Maintaining an organized filing system, both physical and digital, will be essential. This role requires a professional demeanor, a high level of initiative, and the ability to work independently with minimal supervision. You will also assist with event planning, meeting logistics, and other special projects as assigned. A proactive approach to identifying and resolving potential issues before they arise is highly valued. This is an excellent opportunity for an experienced administrative professional to contribute to the success of a growing organization by providing top-tier executive support. The successful candidate will be proficient in office software and possess a strong understanding of business etiquette and corporate procedures.
Key Duties:
Key Duties:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and events.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
- Prepare and process expense reports and invoices.
- Screen and prioritize incoming calls, emails, and correspondence; draft responses as needed.
- Prepare agendas, take minutes, and distribute action items for meetings.
- Develop and maintain efficient filing systems, both physical and digital.
- Assist with the preparation of reports, presentations, and other documents.
- Act as a primary point of contact for internal and external inquiries.
- Manage confidential information with the utmost discretion and professionalism.
- Support with event planning and logistics for executive functions.
- Conduct research and compile information for various projects as directed.
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2
Senior Administrative Assistant to Executive Management
601 Southern, Southern
BHD65000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client, a dynamic and growing organization, is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive support to their executive management team. This pivotal role requires a meticulous individual with exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will be responsible for a wide range of administrative duties, including managing complex calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, and handling confidential information with the utmost discretion. You will also be instrumental in organizing meetings, taking minutes, and following up on action items to ensure efficient execution of executive decisions.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain executive calendars, scheduling appointments, meetings, and travel with precision.
- Arrange all aspects of domestic and international travel, including flights, accommodation, visas, and ground transportation.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Handle incoming communications, screening calls and emails, and redirecting them as appropriate.
- Organize and coordinate executive meetings, including booking venues, preparing agendas, and distributing materials.
- Take accurate minutes during meetings and track action items for follow-up.
- Process expense reports and manage departmental budgets as directed.
- Conduct research and gather data for executive projects and initiatives.
- Maintain and organize physical and digital filing systems.
- Act as a liaison between executives and internal/external stakeholders.
- Provide general administrative support, such as managing office supplies and ensuring smooth day-to-day operations.
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3
Senior Administrative Assistant to Executive Management
101 Riffa, Southern
BHD20 Hourly
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive support to their executive management team. This role is crucial in ensuring the smooth and efficient operation of the executive office. You will be responsible for managing complex calendars, coordinating executive travel arrangements (both domestic and international), preparing and editing correspondence, reports, and presentations, and acting as a gatekeeper for executive communications. A key part of this role involves conducting research, compiling data, and preparing background materials for meetings and projects. You will also be responsible for managing confidential information with the utmost discretion.
The ideal candidate will possess exceptional communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders at all levels. Strong organizational and time management abilities are essential, as is a keen eye for detail. Proficiency in all Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook) is a must, along with experience using virtual meeting platforms and CRM systems. Experience with budget management and expense reporting would be a significant advantage. This position requires a minimum of 5 years of progressive administrative support experience, preferably supporting C-level executives. A Bachelor's degree in Business Administration or a related field is preferred, but equivalent work experience will be considered. You will be expected to handle multiple priorities simultaneously, anticipate needs, and work independently with minimal supervision. The ability to adapt to changing priorities and maintain a calm demeanor under pressure is highly valued. This role offers a dynamic work environment within a respected organization.
Responsibilities include:
The ideal candidate will possess exceptional communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders at all levels. Strong organizational and time management abilities are essential, as is a keen eye for detail. Proficiency in all Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook) is a must, along with experience using virtual meeting platforms and CRM systems. Experience with budget management and expense reporting would be a significant advantage. This position requires a minimum of 5 years of progressive administrative support experience, preferably supporting C-level executives. A Bachelor's degree in Business Administration or a related field is preferred, but equivalent work experience will be considered. You will be expected to handle multiple priorities simultaneously, anticipate needs, and work independently with minimal supervision. The ability to adapt to changing priorities and maintain a calm demeanor under pressure is highly valued. This role offers a dynamic work environment within a respected organization.
Responsibilities include:
- Manage and maintain executive calendars, scheduling meetings and appointments efficiently.
- Arrange complex domestic and international travel logistics, including flights, accommodations, and itineraries.
- Prepare, proofread, and edit documents, reports, presentations, and correspondence for accuracy and clarity.
- Serve as the primary point of contact for executive inquiries, managing phone calls and emails professionally.
- Conduct research, gather information, and prepare comprehensive briefing materials for executive meetings.
- Handle confidential information with the highest level of discretion and security.
- Coordinate and plan executive events and offsite meetings.
- Process expense reports and assist with budget tracking for the executive office.
- Develop and implement administrative processes to improve efficiency.
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4
Senior Administrative Assistant to Executive Management
11011 Hamad Town, Northern
BHD20 Hourly
WhatJobs
Posted 12 days ago
Job Viewed
Job Description
Our client, a prominent organization located in **Hamad Town, Northern, BH**, is seeking a highly organized and proactive Senior Administrative Assistant. This role is crucial in supporting executive management, ensuring smooth day-to-day operations, and facilitating efficient communication across various departments. The ideal candidate will possess exceptional multitasking abilities, a keen eye for detail, and a strong understanding of professional office protocols. Responsibilities will include managing complex calendars, scheduling meetings and appointments, preparing reports and presentations, handling confidential correspondence, making travel arrangements, and coordinating office events. You will be the primary point of contact for internal and external stakeholders, requiring excellent interpersonal and communication skills.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain executive calendars, ensuring no conflicts and timely notifications.
- Coordinate and schedule high-level meetings, prepare agendas, and distribute minutes.
- Handle incoming and outgoing correspondence, including email, phone calls, and mail, with professionalism and discretion.
- Prepare and edit documents, reports, presentations, and spreadsheets.
- Arrange domestic and international travel, including flights, accommodation, and visas.
- Organize and manage office supplies, equipment, and vendor relationships.
- Assist in event planning and execution for internal and external stakeholders.
- Maintain organized filing systems, both physical and digital.
- Provide general administrative support to the executive team as needed.
- Ensure compliance with company policies and procedures.
Qualifications:
- Proven experience as a Senior Administrative Assistant or in a similar executive support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- Ability to handle sensitive information with confidentiality.
- Discretion, professionalism, and a proactive approach to problem-solving.
- Experience in a corporate or fast-paced environment is preferred.
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5
Project Management Office (PMO) Director
26601 Muharraq, Muharraq
BHD150000 Annually
WhatJobs Direct
Posted 1 day ago
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Job Description
Our client seeks a seasoned and strategic Project Management Office (PMO) Director to lead their project portfolio and ensure successful execution of key initiatives. Based in Muharraq, Muharraq, BH , this leadership role involves establishing and maintaining project management standards, methodologies, and best practices across the organization. You will be responsible for overseeing the PMO's operations, including resource allocation, risk management, and stakeholder communication. The PMO Director will guide and mentor project managers, fostering a culture of excellence and accountability. Key responsibilities include developing and managing the strategic roadmap for projects, ensuring alignment with organizational goals, and reporting on portfolio performance to senior leadership. This individual will champion the adoption of project management tools and technologies, and drive process improvements to enhance project delivery efficiency and effectiveness. The ideal candidate will have extensive experience in managing large-scale projects and programs, with a proven ability to lead complex, multi-disciplinary teams. Strong financial acumen for budget management and cost control is essential. Excellent communication, negotiation, and influencing skills are required to manage relationships with stakeholders at all levels, including executives, vendors, and team members. This role requires a deep understanding of various project management frameworks (e.g., Agile, Waterfall) and the ability to adapt them to the specific needs of the business. Leadership experience in establishing or significantly enhancing a PMO is highly desirable. The successful candidate will be a results-oriented leader with a passion for driving organizational change and delivering tangible business value through effective project management. This is a critical leadership position offering significant impact and growth opportunities within a thriving organization.
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6
Project Management Office (PMO) Lead
28100 Riffa, Southern
BHD130000 Annually
WhatJobs Direct
Posted 1 day ago
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Job Description
Our client, a major conglomerate with diverse business interests, is seeking a strategic and experienced Project Management Office (PMO) Lead to establish and govern project management standards across the organization. This critical role will be responsible for developing and implementing robust PMO frameworks, methodologies, and tools to ensure the successful delivery of strategic initiatives. You will lead a team of project managers, providing guidance, mentorship, and oversight to optimize project execution, risk management, and resource allocation. Key responsibilities include defining project governance, standardizing reporting, managing the project portfolio, and fostering a culture of continuous improvement within the PMO. The ideal candidate will possess a deep understanding of project management best practices (e.g., PMP, PRINCE2), strong leadership capabilities, and a proven ability to influence stakeholders at all levels. Experience in managing large-scale, complex projects within a corporate environment is essential. This is a highly visible role requiring excellent communication, analytical, and strategic planning skills. The successful candidate will play a key role in driving organizational efficiency and achieving business objectives. This position is based at our corporate headquarters in **Riffa, Southern, BH**. We offer a competitive compensation package and opportunities for professional growth. If you are a seasoned project management professional with a passion for building high-performing PMOs and driving successful project outcomes, we encourage you to apply.
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7
Project Management Office (PMO) Lead
12347 Amwaj Islands
BHD90000 Annually
WhatJobs
Posted 2 days ago
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Job Description
Our client is seeking an accomplished and results-oriented Project Management Office (PMO) Lead to establish and manage their PMO function. This role is based in Isa Town, Southern, BH and requires a seasoned professional with extensive experience in project management methodologies, governance, and strategic implementation. The PMO Lead will be responsible for developing and maintaining project management standards, templates, and best practices across the organization. You will oversee the project portfolio, ensuring alignment with strategic objectives, managing resource allocation, and monitoring project progress and performance. Key responsibilities include establishing robust reporting mechanisms, facilitating project prioritization, and identifying potential risks and dependencies across projects. The ideal candidate will have a strong understanding of various project management frameworks (e.g., Agile, Waterfall) and experience in implementing PMO software solutions. You will mentor and guide project managers, fostering a culture of excellence in project delivery. This role demands exceptional communication, leadership, and stakeholder management skills, with the ability to influence and collaborate effectively across all levels of the organization. You will drive continuous improvement within the PMO, ensuring efficient and effective project execution. Strategic planning and execution will be a key focus, ensuring that all projects contribute to the company's overall growth and success. This is a critical leadership position based in our Isa Town, Southern, BH office, offering a significant opportunity to shape the future of project management within our client's operations.
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8
Project Management Office (PMO) Lead
305 Madinat Hamad
BHD80000 Annually
WhatJobs
Posted 4 days ago
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Job Description
Our client, a leader in technological innovation, is seeking a highly experienced and strategic Project Management Office (PMO) Lead to establish and manage their PMO functions. This critical role, based in A'ali, Northern, BH , will be responsible for developing and implementing standardized project management methodologies, processes, and tools across the organization. The PMO Lead will oversee the entire project lifecycle, ensuring projects are delivered on time, within budget, and to the highest quality standards. Key responsibilities include defining PMO governance, establishing reporting metrics, managing the project portfolio, and providing guidance and support to project managers. You will play a vital role in resource allocation, risk management, and ensuring alignment of projects with strategic business objectives. The ideal candidate will possess a strong background in project management, extensive experience in establishing and leading PMOs, and a deep understanding of various project management methodologies (e.g., Agile, Waterfall). Exceptional leadership, communication, and stakeholder management skills are essential. You will be instrumental in fostering a culture of project management excellence, driving continuous improvement, and ensuring the successful execution of strategic initiatives. This is a significant opportunity to build and shape the PMO function within a forward-thinking organization. Our client values strategic leadership, operational efficiency, and the ability to drive transformative change.
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9