543 Program Coordination jobs in Bahrain
Office Manager - Administrative Support
00330 Hamad Town, Northern
BHD60000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client, a reputable professional services firm, is seeking a highly organized and proactive Office Manager to oversee the day-to-day administrative operations of their office located in Hamad Town . This role is crucial for ensuring the smooth and efficient functioning of the workplace, supporting staff, and maintaining a professional office environment. The Office Manager will be responsible for a wide range of administrative duties, including managing office supplies and inventory, coordinating with vendors and service providers, overseeing office maintenance and facilities management, and ensuring the office is tidy and presentable at all times. They will also manage incoming and outgoing mail and deliveries, handle reception duties when necessary, and provide administrative support to the senior management team. This includes scheduling meetings, managing calendars, preparing correspondence and reports, and organizing travel arrangements. The Office Manager will also be responsible for implementing and maintaining office policies and procedures, ensuring compliance with health and safety regulations, and managing the reception area to create a positive first impression for clients and visitors. Financial administration tasks, such as processing invoices, managing petty cash, and assisting with budget tracking, may also be part of the role. The ideal candidate will possess excellent organizational and time-management skills, strong interpersonal and communication abilities, and a keen eye for detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software are essential. A proactive attitude, the ability to multitask effectively, and a commitment to providing high-quality administrative support are key requirements for success in this role.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage overall office operations and administrative functions.
- Oversee office supplies, equipment, and inventory management.
- Coordinate maintenance, repairs, and vendor services for the office facilities.
- Manage reception area and ensure a professional visitor experience.
- Provide administrative support to management and staff, including scheduling and travel arrangements.
- Handle correspondence, filing, and record-keeping.
- Ensure compliance with health, safety, and office policies.
- Process invoices, manage petty cash, and assist with basic bookkeeping.
- Organize company events and meetings.
Qualifications:
- Proven experience as an Office Manager or in a similar administrative role.
- Excellent organizational and time management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional communication and interpersonal skills.
- Ability to multitask and prioritize tasks effectively.
- Detail-oriented with strong problem-solving capabilities.
- Discretion and confidentiality in handling sensitive information.
- Experience in facilities management and vendor relations is a plus.
This advertiser has chosen not to accept applicants from your region.
0
Remote Administrative Assistant - Project Management Support
99998 Seef, Capital
BHD55000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive support to their project management team. This fully remote role is essential for ensuring the smooth execution of various projects by managing schedules, coordinating communications, preparing documents, and maintaining project records. You will be responsible for managing calendars, scheduling meetings and appointments, handling correspondence, preparing reports and presentations, and organizing project-related documentation. The ideal candidate will have exceptional organizational skills, strong proficiency in office productivity software (Microsoft Office Suite, Google Workspace), excellent written and verbal communication abilities, and the capacity to work independently and manage time effectively in a remote setting. Familiarity with project management tools (e.g., Asana, Trello, Jira) is a significant advantage. You will be a key point of contact for internal team members and external stakeholders, requiring a professional demeanor and excellent interpersonal skills. Responsibilities include:
- Managing and maintaining project calendars, scheduling meetings and appointments for project managers.
- Coordinating project-related communications and correspondence.
- Preparing project status reports, meeting minutes, and other documentation.
- Organizing and maintaining project files and records, both digital and physical.
- Assisting with the preparation of presentations and proposals.
- Making travel arrangements and managing expense reports as needed.
- Providing general administrative support to the project management team.
- Onboarding new project team members with necessary documentation and access.
- Tracking project tasks and deadlines, and providing reminders.
- Acting as a point of contact for internal inquiries regarding project status.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience in an administrative support role, preferably in a project management environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with project management software (e.g., Asana, Trello, Jira) is a plus.
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities.
- Ability to multitask and prioritize tasks effectively.
- High attention to detail and accuracy.
- Self-motivated and able to work independently with minimal supervision.
- Reliable internet connection and a dedicated home office setup.
This advertiser has chosen not to accept applicants from your region.
1
Remote Senior Administrative Assistant - Project Management Support
1004 Hamad Town, Northern
BHD65000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Senior Administrative Assistant to provide comprehensive support to their project management office. This fully remote position is critical for ensuring the smooth operation of multiple ongoing projects by managing schedules, coordinating communications, and maintaining project documentation. You will be the linchpin for project teams, facilitating effective collaboration and administrative efficiency from a remote workspace. The ideal candidate possesses exceptional organizational skills, a keen attention to detail, and proficiency in project management software and virtual collaboration tools.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate complex calendars for project managers and team members, including scheduling meetings, appointments, and travel arrangements.
- Prepare and distribute meeting agendas, take minutes, and track action items to ensure follow-up.
- Maintain and organize project documentation, including project plans, reports, status updates, and key decision logs.
- Facilitate communication between project teams, stakeholders, and external partners using various virtual communication channels.
- Assist with the preparation of project reports, presentations, and other essential project deliverables.
- Manage project-related correspondence and ensure timely responses.
- Support the project management team in tracking project progress against established timelines and milestones.
- Handle administrative tasks such as expense reporting, invoice processing, and vendor coordination.
- Conduct research and gather information as needed for project-related activities.
- Develop and maintain efficient filing systems, both digital and physical, for project-related information.
- Proactively identify and address administrative challenges to ensure projects run smoothly.
- Provide general administrative support to the project management office, as required.
- High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field is preferred.
- Minimum of 4 years of experience as an administrative assistant, executive assistant, or project coordinator, preferably in a remote setting.
- Proven experience supporting project management activities and teams.
- Proficiency in project management software such as Asana, Trello, Monday.com, or similar.
- Exceptional organizational, time-management, and multitasking abilities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools such as Zoom, Microsoft Teams, Slack, etc.
- Ability to work independently with minimal supervision and maintain a high level of accuracy.
- Discretion and ability to handle confidential information.
- Strong attention to detail and proactive problem-solving skills.
- A dedicated home office setup with reliable internet connectivity is required.
This advertiser has chosen not to accept applicants from your region.
2
Administrative Assistant, Executive Support
22660 Zallaq, Southern
BHD48000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
WhatJobs is seeking a highly organized and detail-oriented Administrative Assistant to provide executive support. This role is fully remote, offering flexibility in your work location. Our client is a growing professional services firm that values efficiency and professionalism. As an Administrative Assistant, you will play a crucial role in ensuring the smooth day-to-day operations of our executive team, managing schedules, correspondence, and essential administrative tasks.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare correspondence, reports, presentations, and other documents with accuracy and professionalism.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and maintain physical and digital filing systems.
- Assist with event planning and coordination for internal and external meetings.
- Conduct research and compile data for various projects.
- Handle confidential information with discretion and integrity.
- Provide general administrative support to the executive team, including expense reporting and document management.
- Coordinate with internal departments and external parties to facilitate seamless communication and operations.
- Anticipate needs and proactively address potential issues to ensure efficient workflow.
This advertiser has chosen not to accept applicants from your region.
3
Administrative Assistant - Executive Support
265, Muharraq, BH Muharraq, Muharraq
BHD40000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support. This is a fully remote position, offering a crucial role in facilitating the efficiency and effectiveness of our executive team. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling correspondence. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and strong communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual meeting platforms are essential. You should be adept at prioritizing tasks, anticipating needs, and working autonomously in a remote environment. Key responsibilities include scheduling and managing executive appointments, preparing meeting agendas and minutes, making travel and accommodation arrangements, and managing expense reports. You will also serve as a liaison between executives and internal/external stakeholders, ensuring smooth communication. The ability to handle confidential information with discretion and professionalism is paramount. We are looking for someone who is proactive, resourceful, and committed to providing a high level of support. Your contribution will be vital in ensuring that our executives can focus on strategic priorities, knowing that their administrative needs are expertly managed. This role offers a great opportunity to work closely with leadership and gain exposure to diverse business operations.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and coordinate executive calendars, including scheduling meetings and appointments.
- Arrange domestic and international travel, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and meeting materials.
- Screen and prioritize incoming communications, such as emails and phone calls.
- Act as a liaison between executives and internal/external stakeholders.
- Process expense reports and manage invoices.
- Organize and manage electronic and physical files.
- Conduct research and gather information as needed.
- Maintain confidentiality and handle sensitive information with discretion.
- Provide general administrative support to the executive team.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience as an Administrative Assistant or Executive Assistant.
- Proven experience supporting senior-level executives.
- Excellent organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Strong written and verbal communication skills.
- Ability to multitask, prioritize, and manage multiple projects simultaneously.
- Discretion and professionalism in handling confidential information.
- Ability to work independently and proactively in a remote setting.
This advertiser has chosen not to accept applicants from your region.
4
Administrative Assistant - Executive Support
24451 Southern, Southern
BHD40000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support within their **Nuwaidrat, Southern, BH** office. This hybrid role requires a professional who can manage a wide range of administrative tasks, support executive-level personnel, and contribute to the smooth day-to-day operations of the office. The ideal candidate will possess excellent communication skills, a keen attention to detail, and the ability to multitask effectively in a fast-paced environment.
Key Responsibilities:
The successful candidate will have a High School Diploma or equivalent; an Associate's or Bachelor's degree is preferred. A minimum of 3 years of experience as an Administrative Assistant, preferably supporting senior management or executives. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Excellent written and verbal communication skills are required. Outstanding organizational and time management abilities are crucial for managing multiple priorities. Discretion and confidentiality in handling sensitive information are paramount. Familiarity with office management systems and procedures is expected. A proactive attitude and the ability to work independently as well as part of a team are important.
Key Responsibilities:
- Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare correspondence, reports, presentations, and other documents with accuracy and efficiency.
- Screen and direct phone calls, manage incoming mail, and handle correspondence with professionalism.
- Coordinate and prepare for internal and external meetings, including room bookings, catering, and agendas.
- Maintain organized filing systems, both physical and digital, for easy retrieval of information.
- Provide support for special projects and initiatives as assigned by executives.
- Assist with travel arrangements, including booking flights, accommodations, and transportation.
- Handle expense reports and basic bookkeeping tasks.
- Act as a liaison between executives and internal/external stakeholders.
- Ensure the office environment is well-maintained and supplies are adequately stocked.
The successful candidate will have a High School Diploma or equivalent; an Associate's or Bachelor's degree is preferred. A minimum of 3 years of experience as an Administrative Assistant, preferably supporting senior management or executives. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Excellent written and verbal communication skills are required. Outstanding organizational and time management abilities are crucial for managing multiple priorities. Discretion and confidentiality in handling sensitive information are paramount. Familiarity with office management systems and procedures is expected. A proactive attitude and the ability to work independently as well as part of a team are important.
This advertiser has chosen not to accept applicants from your region.
5
Administrative Assistant - Executive Support
10502 Bilad Al Qadeem, Capital
BHD40000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client, a reputable financial services firm, is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support in their offices located in Salmabad, Northern, BH . This role is crucial in ensuring the smooth and efficient operation of the executive team's daily activities. The successful candidate will manage calendars, schedule meetings and appointments, handle travel arrangements, and prepare correspondence and reports. You will be responsible for coordinating internal and external communications, managing office supplies, and maintaining organized filing systems, both physical and digital. Key responsibilities include preparing agendas, taking minutes during meetings, and following up on action items. You will also assist with event planning and logistics for team gatherings and client meetings. A high degree of professionalism, discretion, and confidentiality is expected, as you will be working closely with senior management.
To excel in this position, you should have a minimum of 2-3 years of experience in an administrative or secretarial role, preferably supporting senior executives. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Excellent organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment, are required. Strong written and verbal communication skills, along with meticulous attention to detail, are crucial. A positive attitude, a proactive approach to problem-solving, and the ability to work independently and as part of a team are also necessary. A professional demeanor and a commitment to providing high-level support are expected. This role offers the opportunity to work within a supportive and collaborative office environment, contributing directly to the success of the executive leadership team.
To excel in this position, you should have a minimum of 2-3 years of experience in an administrative or secretarial role, preferably supporting senior executives. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Excellent organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment, are required. Strong written and verbal communication skills, along with meticulous attention to detail, are crucial. A positive attitude, a proactive approach to problem-solving, and the ability to work independently and as part of a team are also necessary. A professional demeanor and a commitment to providing high-level support are expected. This role offers the opportunity to work within a supportive and collaborative office environment, contributing directly to the success of the executive leadership team.
This advertiser has chosen not to accept applicants from your region.
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6
Administrative Coordinator - Operations Support
00202 Bilad Al Qadeem, Capital
BHD45000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client requires a detail-oriented and proactive Administrative Coordinator to provide essential support to their operations team in Sitra, Capital, BH . This role utilizes a hybrid work model, requiring a balance between remote work and on-site presence for crucial team interactions and operational oversight. The Administrative Coordinator will manage daily administrative tasks, support operational workflows, and facilitate communication between departments. Key responsibilities include scheduling meetings, managing correspondence, maintaining records and databases, preparing reports, and assisting with the coordination of operational projects. You will be responsible for ensuring all administrative processes are efficient and effective, supporting the smooth functioning of the operations department. The ideal candidate is a strong communicator, highly organized, and proficient with standard office software. They should be adept at problem-solving and able to manage multiple priorities simultaneously. This position offers an excellent opportunity to gain valuable experience within a growing organization and contribute significantly to operational success. A commitment to accuracy and a professional demeanor are key attributes for this role.
Key Responsibilities:
Key Responsibilities:
- Manage administrative tasks for the operations department, including scheduling, correspondence, and record-keeping.
- Support the coordination of operational projects and initiatives.
- Prepare reports, presentations, and meeting minutes.
- Maintain organized filing systems, both physical and digital.
- Facilitate communication between different departments and teams.
- Assist with the onboarding process for new team members.
- Manage office supplies and equipment as needed.
- Handle incoming and outgoing mail and shipments.
- Process invoices and expense reports.
- Provide general administrative support to the operations management team.
- Proven administrative or coordination experience.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize tasks effectively.
- Experience with database management and record-keeping.
- Discretion in handling confidential information.
- A proactive attitude and problem-solving skills.
- High school diploma or equivalent; Associate's degree preferred.
- Familiarity with operations or logistics environments is a plus.
This advertiser has chosen not to accept applicants from your region.
7
Administrative Assistant - Executive Support
25010 Busaiteen, Muharraq
BHD48000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support in Busaiteen, Muharraq, BH . This hybrid position offers the opportunity to work closely with senior leadership while enjoying a flexible work arrangement. The ideal candidate will be detail-oriented, possess excellent communication skills, and have a strong ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing executive calendars, scheduling meetings and appointments, making travel arrangements, and preparing correspondence and reports. Key duties include coordinating internal and external meetings, managing meeting logistics, taking minutes, and following up on action items. You will also assist with event planning, manage office supplies, and serve as a point of contact for internal and external stakeholders. The ability to handle confidential information with discretion and maintain a high level of professionalism is essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with modern office management software are required. A minimum of 3 years of experience as an administrative assistant or in a similar support role, preferably supporting C-level executives, is preferred. Strong organizational skills, a proactive attitude, and the ability to work independently and as part of a team are key attributes we are looking for. This role is crucial for ensuring the smooth and efficient operation of executive functions.
This advertiser has chosen not to accept applicants from your region.
8
Administrative Manager - Operations Support
101 Hamad Town, Northern
BHD65000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Manager to provide essential operational support in a remote capacity. This role is crucial for ensuring the smooth day-to-day functioning of our client's operations, supporting teams, and managing various administrative functions. You will be responsible for overseeing office operations (where applicable), managing correspondence, coordinating schedules, organizing meetings, and maintaining electronic filing systems. Key duties include handling inquiries from internal and external stakeholders, preparing reports and presentations, managing travel arrangements, processing invoices, and assisting with special projects. The ideal candidate possesses exceptional organizational skills, strong attention to detail, and proficiency in a wide range of office software, including Microsoft Office Suite. Excellent written and verbal communication skills are paramount, as you will be interacting with various departments and external contacts. You must be a self-starter, capable of prioritizing tasks and managing your workload effectively in a remote environment. Experience with project management tools or CRM systems would be beneficial. This is an excellent opportunity for an experienced administrator to contribute significantly to our client's success in a fully remote role. A Bachelor's degree in Business Administration, Management, or a related field is preferred. A minimum of 5 years of experience in an administrative or office management role is required. Proven ability to manage multiple tasks, maintain confidentiality, and work independently is essential. Strong problem-solving abilities and a commitment to providing high-level support are key.
This advertiser has chosen not to accept applicants from your region.
9