214 Project Coordination jobs in Bahrain

• Provide dedicated administrative support to project managers and project teams, ensuring all operational aspects run smoothly.
• Manage calendars, schedule meetings, and coordinate conference calls for project stakeholders, ensuring optimal use of time.
• Prepare, organize, and maintain project documentation, including reports, presentations, meeting minutes, and correspondence.
• Assist with the creation and tracking of project timelines, task assignments, and progress reports.
• Facilitate communication between project team members, clients, and other stakeholders, ensuring timely dissemination of information.
• Manage and organize digital project files and archives for easy accessibility and retrieval.
• Coordinate travel arrangements, accommodations, and expense reporting for project team members as needed.
• Assist with onboarding new project team members, providing necessary access and information.
• Handle general administrative duties such as data entry, document management, and responding to inquiries.
• Proactively identify potential issues or bottlenecks in project workflows and propose solutions.
• Support the procurement of project-related resources and manage vendor communications as directed.

• Proven experience as an Administrative Assistant, Project Coordinator, or similar role, preferably in a remote setting.
• Exceptional organizational skills and a keen eye for detail, with the ability to manage multiple tasks and priorities effectively.
• Proficiency in project management software (e.g., Asana, Trello, Jira) and common office suites (Microsoft Office 365, Google Workspace).
• Excellent written and verbal communication skills, with a professional and courteous demeanor.
• Strong time management and problem-solving abilities.
• Ability to work independently, demonstrate initiative, and maintain a high level of productivity in a remote environment.
• Discretion and confidentiality in handling sensitive project information.
• A proactive approach to anticipating needs and offering solutions.
• Experience in the technology sector is a plus.
• High school diploma or equivalent; further education or certifications in office administration or project management are advantageous.

• Coordinating virtual meetings, preparing agendas, taking minutes, and distributing action items to relevant stakeholders.
• Managing and maintaining project calendars, deadlines, and key milestones for multiple projects simultaneously.
• Handling email correspondence, filtering important messages, and responding to inquiries promptly and professionally.
• Preparing and formatting documents, presentations, and reports using Microsoft Office Suite or similar software.
• Organizing and maintaining digital project files and databases to ensure easy accessibility and retrieval.
• Assisting with the onboarding process for new project team members, providing necessary information and resources.
• Conducting online research to support project requirements and information gathering.
• Liaising with internal departments and external vendors to gather information and facilitate communication.
• Troubleshooting basic technical issues related to remote work tools and platforms.
• Ensuring compliance with company policies and procedures in all administrative functions.
• Proactively identifying and suggesting improvements to administrative processes to enhance efficiency.

• Provide administrative support for project teams.
• Schedule meetings, appointments, and project-related events.
• Prepare and distribute project documentation, minutes, and reports.
• Maintain project files, databases, and tracking systems.
• Assist with budget tracking and expense reporting for projects.
• Coordinate communication between project team members and stakeholders.
• Perform general office duties, including filing, copying, and data entry.
• Assist with travel arrangements and logistics.
• Support project managers with various operational tasks.
• Ensure a high level of accuracy and organization in all administrative tasks.

• High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
• Previous experience in an administrative or office support role is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritize tasks effectively.
• Detail-oriented with a commitment to accuracy.
• Team player with a positive attitude.

Manama, Bahrain

Job Info

• Job Identification 28978
• Posting Date 09/17/2025, 07:14 AM
• Apply Before 10/01/2025, 03:59 AM
• Job Schedule Part time
• Locations Manama, Bahrain
• Agency UNDP
• Grade NPSA-6
• Vacancy Type National Personnel Service Agreement
• Practice Area Nature, Climate and Energy
• Bureau Regional Bureau for Arab States
• Contract Duration 1 Year with Possibility for extension
• Education & Work Experience Bachelor's Degree - 3 year(s) experience OR High School certificate- 6 year(s) experience
• Required Languages English and Arabic
• Vacancy Timeline 1 Week

Job Description
Background

• UNDP is the knowledge frontier organization for sustainable development in the UN Development System and serves as the integrator for collective action to realize the Sustainable Development Goals (SDGs). UNDP's policy work carried out at HQ, Regional and Country Office levels offers a spectrum of deep local knowledge to cutting-edge global perspectives and advocacy. In this context, UNDP invests in its Global Policy Network (GPN), a network of field-based and global technical expertise across a wide range of knowledge domains and in support of the signature solutions and organizational capabilities envisioned in UNDP's Strategic Plan.
• UNDP's Strategic Plan highlights our continued commitment to eradicating poverty, accompanying countries in their pathways towards the SDGs and working towards the Paris Agreement. As part of the Global Policy Network in the Bureau for Policy and Programme Support, UNDP's Nature, Climate Change, Energy, and Waste (NCE&W) Hubs promote and scale up integrated whole-of-governance approaches and nature-based solutions that reduce poverty and inequalities, strengthen livelihoods and inclusive growth, mitigate conflict, forced migration and displacement, and promote more resilient governance systems that advance linked peace and security agendas.
• In recent decades, biodiversity finance tools and solutions have demonstrated their importance for achieving biodiversity goals and broader sustainable development objectives. Improved choice, design and implementation of effective, well-tailored finance solutions will strengthen countries' chances of achieving national and global biodiversity targets. Biodiversity Finance Plans have become increasingly recognised as a relevant tool to help countries to identify and fill the biodiversity finance gap, including through the work of the Biodiversity Finance Initiative In December 2022, parties to the Convention on Biological Diversity adopted the Montreal-Kunming Global Biodiversity Framework. This included numerous targets with relevance for financing. Target 19 on resource mobilisation includes reference for countries to design and implement national biodiversity finance plans.
• The GEF created a global programme to support countries to design a national Biodiversity Finance Plan. A Biodiversity Finance Plan includes a systems analysis of a country's economy including to map existing financing mechanisms, subsidies with potential harmful impacts on nature, drivers of biodiversity loss and gain, public and private expenditures committed towards biodiversity objectives and a country's national financial needs for biodiversity. The biodiversity finance plan itself consists of a series of actions with the aim to significantly scale up available funding, green or phase out harmful finance flows and improve the effectiveness of available expenditures. The programme allows for active sharing of experiences across countries and includes a knowledge sharing platform and the provision of continuous technical support to country teams.
• The implementation of the project in Bahrain falls under the GEF8 Umbrella programme for the development of the first National Biodiversity Finance Plan. The overall implementation of the project will be led by the Programme Analyst/ Project Coordinator with the support of a technical team and in coordination to a government project director and the National Steering Committee.

Duties And Responsibilities
Under the overall guidance of the UNDP Programme Analyst (Sustainable Growth, Energy, Environment and Gender) and the Project Coordinator., the Project Support Associate will be responsible for providing back-office/ administrative support to the project including:

(I) facilitating procurement,

(II) financial and administrative tracking of activities and expenses,

(III) support with communication, facilitation and organization of outreach activities, press releases, project/UNDP/government briefing notes, translations, etc.

(IV) liaising with UNDP country office, and GPMTSU (Global Project Management and Technical Support Unit) to facilitate financial reporting and compliance, and UNDP procurement compliance.

• Facilitating procurement
• Handle all required procurement processes, requisitions and purchase orders, ensuring compliance with UNDP rules and regulations,
• Maintain an inventory of assets/equipment and support with the handover of equipment upon project closure,
• Ensure the Quantum approval system is set up at the Country Office for the project,
• Handle all logistical matters to organise the inception workshop, consultation workshops and any meetings as required,
• Regularly update the procurement plan and contacts list.
• Management Support
• Provide support with all financial and administrative requirements of the project, especially those related to project funding and accounting,
• Assist in ensuring that project is executed in a timely and appropriate manner,
• Assist or support in facilitating, guiding the work of the national team; manage payment schedules,
• Assist in project related activities, including planning for meetings, local and national consultations, trips and other project related activities,
• Ensure all national and international travel is organised smoothly,
• Document and share records of meetings, decisions, actions, etc,
• Support with the Monitoring and Evaluation of the project at the national level, including workshop evaluations,
• Any other duties assigned by the Programme Analyst/ Project Coordinator, that have direct relevance to the project.
• Financial Oversight
• Support the Management of the project budget, and follow up on procurement and accounting procedures and activities, together with the UNDP Country Office and the GPMTSU,
• Ensure financial resources are disbursed on time to implementing partners,
• Maintain records of expenditures and collaborate in financial reporting.
• Ensures effective administrative and logistical support to ensure successful project delivery
• Develop calculations for the development of the annual workplan/budget,
• Handle all required procurement processes, requisitions and purchase orders, ensuring compliance with UNDP rules and regulations,
• Maintain an inventory of assets/equipment and support with the handover of equipment upon project closure.
• Ensure the Quantum approval system is set up at the Country Office for the project,
• Handle all logistical matters to organise the inception workshop, consultation workshops and any meetings as required,
• Regularly update the procurement plan and contacts list,
• Handle of all travel arrangements for national travel/missions and participants to national-level workshops,
• Handle all travel procedures for participants to global and regional workshops and other international meetings, ensuring all necessary visa, security clearances and plane tickets are obtained timely, and confirmations/changes of travel arrangements are communicated to the GPMTSU immediately.

Competencies
Core
Achieve Results:
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively:
LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously:
LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility:
LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination:
LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner:
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion:
LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical Competencies
Thematic Area
Name
Definition
Business Management

Communication

Ability to manage communications internally and externally, through media, social media and other appropriate channels

Administration & Operations

Events Management (including retreats, trainings, and meetings)

Support offices with event management including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.

Administration & Operations

Travel Policy and Procedures

Travel Policy and Procedures - Interprets travel policy, the Staff Rules, administrative circulars and financial regulations and rules on travel-related matters; management and tracking of exception requests to the standard of accommodation; reporting to UN.

Partnership

Private sector resource mobilization

Ability to identify, develop and manage partnerships that leverage private sector technical expertise and resources.

General (across the functions)

Project Management

Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals.

Finance

Financial Planning and Budgeting

Ability to create and manage processes to achieve UNDP's long and short-term financial goals, including through planning, budgeting, forecasting, analyzing and reporting.

Procurement

Procurement

The ability to acquire goods, services or works from an outside external source

Education
Required Skills and Experience

• Secondary education is required, or
• University Degree in Business Administration, Public Administration, or equivalent field will be given due consideration, but it is not a requirement.

Experience

• A minimum of 6 years (with high school diploma) or 3 years (with bachelor's degree) of progressively responsible in project management, finance, administration, accounting, budgeting.

Required Skills

• Experience in dealing with national experts and international institutions,
• Sound understanding of key software packages (MS Office),
• Proven Ability to maintain overview in complex work situations, self-starter in supporting the coordinator in communicating and keeping timelines.

Desired skills in addition to the competencies covered in the Competencies section:

• Experience with UNDP/UN policies, procedures and practices, particularly in relation to project development and implementation, is highly desirable.
• CIPS level 2 is highly desirable for this position and candidates holding this level at the time of application will have a distinct advantage. If the desired certification is not available at the time of recruitment, it should be obtained within one year of recruitment. Candidates holding a CIPS certification at any level below at the time of application will have a proportionate advantage,
• Specialized training in administration, accounting, finance or related fields would be an advantage.

Required Language(s)

• Fluency in English and Arabic is required.

Equal opportunity
As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority
UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.

Right to select multiple candidates
UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Scam alert
UNDP does not charge a fee at any stage of its recruitment process. For further information, please see

Similar Jobs

Job Description
Background
The Global Environment Facility (GEF) Global Biodiversity Framework Early Action Support (GBF EAS) Project assists developing, middle-income, and small island nations in advancing commitments under the Convention on Biological Diversity (CBD). This includes early action on the post-2020 Global Biodiversity Framework (GBF), updates to National Biodiversity Strategies and Action Plans (NBSAPs), and national reporting. By connecting policymakers, technical experts, and local actors, the project supports the effective implementation of the GBF and contributes to the achievement of the Sustainable Development Goals.

As a key component, the Umbrella Programme to Support NBSAP Update and Seventh National Reports provides technical and financial assistance to 139 countries—encompassing developing nations, small island developing states, and economies in transition. This GEF-funded, Party-led initiative enables countries to revise their NBSAPs in line with the GBF and prepare their Seventh National Reports for submission to the CBD. It is jointly supported by the United Nations Development Programme (UNDP), the United Nations Environment Programme (UNEP), the CBD Secretariat, and the GEF Secretariat.

Insights gathered from the first two years of GBF implementation have informed a comprehensive support package, tailored to national priorities. This package also integrates resources from complementary GEF initiatives: the GBF EAS project and the GEF-8 Biodiversity Finance Plans Umbrella Programme. A core aim is to promote collaboration across sectors, including government, civil society, Indigenous Peoples, local communities, academia, and the private sector, to ensure inclusive participation in biodiversity planning and reporting.

In this context, UNDP Bahrain is recruiting a Project Support Associate to contribute to the implementation of the Umbrella Programme. The Associate will coordinate activities aligned with national CBD commitments—particularly early GBF actions, NBSAP revision, and reporting.

In addition, to support the national government's priorities and build on the progress of the GBF EAS and the NBSAP/7NR Project, UNDP Bahrain also seeks an experienced Project Support Associate to lead the technical revision of the NBSAP, ensuring its alignment with the post-2020 GBF under the guidance of the Project Coordinator.

Duties And Responsibilities
Under the overall guidance of the Project Coordinator, the Project Support Associate will be responsible for providing back-office/ administrative support to the project including:

(I) facilitating procurement;

(II) financial and administrative tracking of activities and expenses;

(III) support with communication, facilitation and organization of outreach activities, press releases, project/UNDP/government briefing notes, translations, etc.;

(IV) liaising with UNDP country office, and GPMTSU (Global Project Management and Technical Support Unit) to facilitate financial reporting and compliance, and UNDP procurement compliance.

• Provide Project Management Support
• Provide support with all financial and administrative requirements of the project, especially those related to project funding and accounting,
• Assist in ensuring that project is executed in a timely and appropriate manner,
• Assist or support in facilitating, guiding the work of the national team; manage payment schedules,
• Assist in project related activities, including planning for meetings, local and national consultations, trips and other project related activities,
• Ensure all national and international travel is organized smoothly,
• Document and share records of meetings, decisions, actions, etc.
• Support with the Monitoring and Evaluation of the project at the national level, including workshop evaluations,
• Any other duties assigned by the Programme Analyst/ Project Coordinator, that have direct relevance to the project.
• Provide Financial Oversight Suppor
• Support the Management of the project budget and follow up on procurement and accounting procedures and activities, together with the UNDP Country Office and the GPMTSU,
• Ensure financial resources are disbursed on time to implementing partners,
• Maintain records of expenditures and collaborate in financial reporting.
• Ensures Effective Administrative and Logistical Support to Ensure successful project delivery
• Develop calculations for the development of the annual workplan/budget,
• Handle all required procurement processes, requisitions and purchase orders, ensuring compliance with UNDP rules and regulations,
• Maintain an inventory of assets/equipment and support with the handover of equipment upon project closure,
• Ensure the Quantum approval system is set up at the Country Office for the project,
• Handle all logistical matters to organise the inception workshop, consultation workshops and any meetings as required,
• Regularly update the procurement plan and contacts list,
• Handle of travel arrangements for national travel/missions and participants to national-level workshops,
• Handle all travel procedures for participants to global and regional workshops and other international meetings, ensuring all necessary visa, security clearances and plane tickets are obtained timely, and confirmations/ changes of travel arrangements are communicated to the GPMTSU immediately.
• Support knowledge building, knowledge sharing and capacity building relevant to the assigned project
• Provide support in the dissemination and sharing of relevant data and lessons learned within the CO and regionally. Keep pulse on emerging best practices nationally, regionally, and internationally that relate to the work of the assigned project,
• Make sound contributions to knowledge networks and communities of practice. Support compiling and systematizing project knowledge, products and tools as well as their wide distribution to partners.
• The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Competencies
Core
Achieve Results:
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:
LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:
LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:
LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:
LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:
LEVEL 1: Demonstrates compassion/ understanding towards others, forms positive relationships

Enable Diversity and Inclusion:
LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical Competencies
Thematic Area
Name
Definition
Business Management
Communication

Communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.

Ability to manage communications internally and externally, through media, social media and other appropriate channels.

Administration & Operations
Events Management (including retreats, trainings, and meetings)

Ability to manage events, including venue. identification, accommodation,logistics, catering, transportation, and cash disbursements, etc.

Administration & Operations
Travel Policy and Procedures

Knowledge of travel policy and procedures; ability to interpret travel policy, the Staff Rules, administrative circulars and financial regulations and rules on travel- related matters.

Partnership
Private sector resource mobilization

Ability to identify, develop and manage artnerships that leverage private sector technical expertise and resources.

General (across The Functions)
Project Management

Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals.

Finance
Financial Planning and Budgeting

Ability to create and manage processes to achieve UNDP's long and short-term financial goals, including through planning, budgeting, forecasting, analysing and reporting.

Procurement
Procurement Management

The ability to acquire goods, services or works from an outside external source.

Education
Required Skills and Experience

• Secondary Education is required, or
• University Degree in Business Administration, Public Administration, or equivalent field will be given due consideration, but it is not a requirement.

Experience

• A minimum of 6 years (with high school diploma) or 3 years (with bachelor's degree) of progressively responsible administrative or project experience in project management, finance, administration, accounting, budgeting or related field is required.

Required Skills

• Experience in dealing with national experts and international institutions,
• Sound understanding of key software packages (MS Office).

Desired skills in addition to the competencies covered in the Competencies section:

• Experience in dealing with national experts and international institutions,
• Sound understanding of key software packages (MS Office),
• Experience with UNDP/UN policies, procedures and practices, particularly in relation to project development and implementation, is highly desirable,
• Specialized certification in administration, accounting, finance or related field would be an advantage,
• Experience in project logistics management is an asset,
• Experience in project procurement management is an asset.

Required Language(s)

• Fluency in English and Arabic is required.

Equal opportunity
As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority
UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.

Right to select multiple candidates
UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Scam alert
UNDP does not charge a fee at any stage of its recruitment process. For further information, please see

• Assist Project Managers in developing and maintaining project plans, schedules, and budgets.
• Coordinate project meetings, including scheduling, preparing agendas, taking minutes, and distributing follow-up actions.
• Manage and organize project-related documentation, ensuring all records are up-to-date, accessible, and stored appropriately.
• Track project progress, identify potential risks or issues, and escalate them to the Project Manager as needed.
• Facilitate communication between project team members, stakeholders, and external vendors.
• Process project-related invoices, expense reports, and purchase orders.
• Assist with the preparation of project reports and presentations.
• Maintain a comprehensive understanding of project scope, objectives, and deliverables.
• Provide general administrative support to the project team, including data entry, filing, and correspondence.
• Contribute to process improvement initiatives for project management workflows.

• Proven experience as a Project Coordinator, Administrative Assistant, or similar role, with a focus on project support.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software (e.g., Asana, Trello, MS Project).
• Ability to work independently and as part of a team, with a proactive and detail-oriented approach.
• Understanding of project management principles and methodologies is a plus.
• High school diploma or equivalent; a bachelor's degree is advantageous.
• Experience in the (mention a relevant industry like IT, Construction, Marketing etc. based on the fictional project context) sector is preferred.

Background

The Global Environment Facility (GEF) Global Biodiversity Framework Early Action Support (GBF EAS) Project assists developing, middle-income, and small island nations in advancing commitments under the Convention on Biological Diversity (CBD). This includes early action on the post-2020 Global Biodiversity Framework (GBF), updates to National Biodiversity Strategies and Action Plans (NBSAPs), and national reporting. By connecting policymakers, technical experts, and local actors, the project supports the effective implementation of the GBF and contributes to the achievement of the Sustainable Development Goals.

As a key component, the Umbrella Programme to Support NBSAP Update and Seventh National Reports provides technical and financial assistance to 139 countries—encompassing developing nations, small island developing states, and economies in transition. This GEF-funded, Party-led initiative enables countries to revise their NBSAPs in line with the GBF and prepare their Seventh National Reports for submission to the CBD. It is jointly supported by the United Nations Development Programme (UNDP), the United Nations Environment Programme (UNEP), the CBD Secretariat, and the GEF Secretariat.

Insights gathered from the first two years of GBF implementation have informed a comprehensive support package, tailored to national priorities. This package also integrates resources from complementary GEF initiatives: the GBF EAS project and the GEF-8 Biodiversity Finance Plans Umbrella Programme. A core aim is to promote collaboration across sectors, including government, civil society, Indigenous Peoples, local communities, academia, and the private sector, to ensure inclusive participation in biodiversity planning and reporting.

In this context, UNDP Bahrain is recruiting a Project Support Associate to contribute to the implementation of the Umbrella Programme. The Associate will coordinate activities aligned with national CBD commitments—particularly early GBF actions, NBSAP revision, and reporting.

In addition, to support the national government's priorities and build on the progress of the GBF EAS and the NBSAP/7NR Project, UNDP Bahrain also seeks an experienced Project Support Associate to lead the technical revision of the NBSAP, ensuring its alignment with the post-2020 GBF under the guidance of the Project Coordinator.

Duties and Responsibilities

Under the overall guidance of the Project Coordinator, the Project Support Associate will be responsible for providing back-office/ administrative support to the project including:

(I) facilitating procurement;

(II) financial and administrative tracking of activities and expenses;

(III) support with communication, facilitation and organization of outreach activities, press releases, project/UNDP/government briefing notes, translations, etc.;

(IV) liaising with UNDP country office, and GPMTSU (Global Project Management and Technical Support Unit) to facilitate financial reporting and compliance, and UNDP procurement compliance.

1.) Provide Project Management Support

• Provide support with all financial and administrative requirements of the project, especially those related to project funding and accounting,
• Assist in ensuring that project is executed in a timely and appropriate manner,
• Assist or support in facilitating, guiding the work of the national team; manage payment schedules,
• Assist in project related activities, including planning for meetings, local and national consultations, trips and other project related activities,
• Ensure all national and international travel is organized smoothly,
• Document and share records of meetings, decisions, actions, etc.
• Support with the Monitoring and Evaluation of the project at the national level, including workshop evaluations,
• Any other duties assigned by the Programme Analyst/ Project Coordinator, that have direct relevance to the project.

2.) Provide Financial Oversight Suppor

• Support the Management of the project budget and follow up on procurement and accounting procedures and activities, together with the UNDP Country Office and the GPMTSU,
• Ensure financial resources are disbursed on time to implementing partners,
• Maintain records of expenditures and collaborate in financial reporting.

3.) Ensures Effective Administrative and Logistical Support to Ensure successful project delivery

• Develop calculations for the development of the annual workplan/budget,
• Handle all required procurement processes, requisitions and purchase orders, ensuring compliance with UNDP rules and regulations,
• Maintain an inventory of assets/equipment and support with the handover of equipment upon project closure,
• Ensure the Quantum approval system is set up at the Country Office for the project,
• Handle all logistical matters to organise the inception workshop, consultation workshops and any meetings as required,
• Regularly update the procurement plan and contacts list,
• Handle of travel arrangements for national travel/missions and participants to national-level workshops,
• Handle all travel procedures for participants to global and regional workshops and other international meetings, ensuring all necessary visa, security clearances and plane tickets are obtained timely, and confirmations/ changes of travel arrangements are communicated to the GPMTSU immediately.

4.) Support knowledge building, knowledge sharing and capacity building relevant to the assigned project

• Provide support in the dissemination and sharing of relevant data and lessons learned within the CO and regionally. Keep pulse on emerging best practices nationally, regionally, and internationally that relate to the work of the assigned project,

• Make sound contributions to knowledge networks and communities of practice. Support compiling and systematizing project knowledge, products and tools as well as their wide distribution to partners.

• The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Competencies:

Core

Achieve Results:

LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:

LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:

LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:

LEVEL 1: Demonstrates compassion/ understanding towards others, forms positive relationships

Enable Diversity and Inclusion:

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies:

Thematic Area

Name

Definition

Business Management

Communication

Communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.

Ability to manage communications internally and externally, through media, social media and other appropriate channels.

Administration & Operations

Events Management (including retreats, trainings, and meetings)

Ability to manage events, including venue. identification, accommodation,logistics, catering, transportation, and cash disbursements, etc.

Administration & Operations

Travel Policy and Procedures

Knowledge of travel policy and procedures; ability to interpret travel policy, the Staff Rules, administrative circulars and financial regulations and rules on travel- related matters.

Partnership

Private sector resource mobilization

Ability to identify, develop and manage artnerships that leverage private sector technical expertise and resources.

General (across the functions)

Project Management

Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals.

Finance

Financial Planning and Budgeting

Ability to create and manage processes to achieve UNDP's long and short-term financial goals, including through planning, budgeting, forecasting, analysing and reporting.

Procurement

Procurement Management

The ability to acquire goods, services or works from an outside external source.

Required Skills and Experience

Education:

• Secondary Education is required, or
• University Degree in Business Administration, Public Administration, or equivalent field will be given due consideration, but it is not a requirement.

Experience:

• A minimum of 6 years (with high school diploma) or 3 years (with bachelor's degree) of progressively responsible administrative or project experience in project management, finance, administration, accounting, budgeting or related field is required.

Required skills:

• Experience in dealing with national experts and international institutions,
• Sound understanding of key software packages (MS Office).

Desired skills in addition to the competencies covered in the Competencies section:

• Experience in dealing with national experts and international institutions,
• Sound understanding of key software packages (MS Office),
• Experience with UNDP/UN policies, procedures and practices, particularly in relation to project development and implementation, is highly desirable,
• Specialized certification in administration, accounting, finance or related field would be an advantage,
• Experience in project logistics management is an asset,
• Experience in project procurement management is an asset.

Required Language(s):

• Fluency in English and Arabic is required.

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Scam alert

UNDP does not charge a fee at any stage of its recruitment process. For further information, please see

Background

• UNDP is the knowledge frontier organization for sustainable development in the UN Development System and serves as the integrator for collective action to realize the Sustainable Development Goals (SDGs). UNDP's policy work carried out at HQ, Regional and Country Office levels offers a spectrum of deep local knowledge to cutting-edge global perspectives and advocacy. In this context, UNDP invests in its Global Policy Network (GPN), a network of field-based and global technical expertise across a wide range of knowledge domains and in support of the signature solutions and organizational capabilities envisioned in UNDP's Strategic Plan.

• UNDP's Strategic Plan highlights our continued commitment to eradicating poverty, accompanying countries in their pathways towards the SDGs and working towards the Paris Agreement. As part of the Global Policy Network in the Bureau for Policy and Programme Support, UNDP's Nature, Climate Change, Energy, and Waste (NCE&W) Hubs promote and scale up integrated whole-of-governance approaches and nature-based solutions that reduce poverty and inequalities, strengthen livelihoods and inclusive growth, mitigate conflict, forced migration and displacement, and promote more resilient governance systems that advance linked peace and security agendas.

• In recent decades, biodiversity finance tools and solutions have demonstrated their importance for achieving biodiversity goals and broader sustainable development objectives. Improved choice, design and implementation of effective, well-tailored finance solutions will strengthen countries' chances of achieving national and global biodiversity targets. Biodiversity Finance Plans have become increasingly recognised as a relevant tool to help countries to identify and fill the biodiversity finance gap, including through the work of the Biodiversity Finance Initiative In December 2022, parties to the Convention on Biological Diversity adopted the Montreal-Kunming Global Biodiversity Framework. This included numerous targets with relevance for financing. Target 19 on resource mobilisation includes reference for countries to design and implement national biodiversity finance plans.

• The GEF created a global programme to support countries to design a national Biodiversity Finance Plan. A Biodiversity Finance Plan includes a systems analysis of a country's economy including to map existing financing mechanisms, subsidies with potential harmful impacts on nature, drivers of biodiversity loss and gain, public and private expenditures committed towards biodiversity objectives and a country's national financial needs for biodiversity. The biodiversity finance plan itself consists of a series of actions with the aim to significantly scale up available funding, green or phase out harmful finance flows and improve the effectiveness of available expenditures. The programme allows for active sharing of experiences across countries and includes a knowledge sharing platform and the provision of continuous technical support to country teams.

• The implementation of the project in Bahrain falls under the GEF8 Umbrella programme for the development of the first National Biodiversity Finance Plan. The overall implementation of the project will be led by the Programme Analyst/ Project Coordinator with the support of a technical team and in coordination to a government project director and the National Steering Committee.

Duties and Responsibilities

Under the overall guidance of the UNDP Programme Analyst (Sustainable Growth, Energy, Environment and Gender) and the Project Coordinator., the Project Support Associate will be responsible for providing back-office/ administrative support to the project including:

(I) facilitating procurement,

(II) financial and administrative tracking of activities and expenses,

(III) support with communication, facilitation and organization of outreach activities, press releases, project/UNDP/government briefing notes, translations, etc.

(IV) liaising with UNDP country office, and GPMTSU (Global Project Management and Technical Support Unit) to facilitate financial reporting and compliance, and UNDP procurement compliance.

1.) Facilitating procurement

• Handle all required procurement processes, requisitions and purchase orders, ensuring compliance with UNDP rules and regulations,
• Maintain an inventory of assets/equipment and support with the handover of equipment upon project closure,
• Ensure the Quantum approval system is set up at the Country Office for the project,
• Handle all logistical matters to organise the inception workshop, consultation workshops and any meetings as required,
• Regularly update the procurement plan and contacts list.

2.) Management Support

• Provide support with all financial and administrative requirements of the project, especially those related to project funding and accounting,
• Assist in ensuring that project is executed in a timely and appropriate manner,
• Assist or support in facilitating, guiding the work of the national team; manage payment schedules,
• Assist in project related activities, including planning for meetings, local and national consultations, trips and other project related activities,
• Ensure all national and international travel is organised smoothly,
• Document and share records of meetings, decisions, actions, etc,
• Support with the Monitoring and Evaluation of the project at the national level, including workshop evaluations,
• Any other duties assigned by the Programme Analyst/ Project Coordinator, that have direct relevance to the project.

3.) Financial Oversight

• Support the Management of the project budget, and follow up on procurement and accounting procedures and activities, together with the UNDP Country Office and the GPMTSU,
• Ensure financial resources are disbursed on time to implementing partners,
• Maintain records of expenditures and collaborate in financial reporting.

4.) Ensures effective administrative and logistical support to ensure successful project delivery

• Develop calculations for the development of the annual workplan/budget,
• Handle all required procurement processes, requisitions and purchase orders, ensuring compliance with UNDP rules and regulations,
• Maintain an inventory of assets/equipment and support with the handover of equipment upon project closure.
• Ensure the Quantum approval system is set up at the Country Office for the project,
• Handle all logistical matters to organise the inception workshop, consultation workshops and any meetings as required,
• Regularly update the procurement plan and contacts list,
• Handle of all travel arrangements for national travel/missions and participants to national-level workshops,
• Handle all travel procedures for participants to global and regional workshops and other international meetings, ensuring all necessary visa, security clearances and plane tickets are obtained timely, and confirmations/changes of travel arrangements are communicated to the GPMTSU immediately.

Competencies:

Core

Achieve Results:

LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:

LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:

LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:

LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies:

Thematic Area

Name

Definition

Business Management

Communication

Ability to manage communications internally and externally, through media, social media and other appropriate channels

Administration & Operations

Events Management (including retreats, trainings, and meetings)

Support offices with event management including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.

Administration & Operations

Travel Policy and Procedures

Travel Policy and Procedures - Interprets travel policy, the Staff Rules, administrative circulars and financial regulations and rules on travel-related matters; management and tracking of exception requests to the standard of accommodation; reporting to UN.

Partnership

Private sector resource mobilization

Ability to identify, develop and manage partnerships that leverage private sector technical expertise and resources.

General (across the functions)

Project Management

Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals.

Finance

Financial Planning and Budgeting

Ability to create and manage processes to achieve UNDP's long and short-term financial goals, including through planning, budgeting, forecasting, analyzing and reporting.

Procurement

Procurement

The ability to acquire goods, services or works from an outside external source

Required Skills and Experience

Education:

• Secondary education is required, or
• University Degree in Business Administration, Public Administration, or equivalent field will be given due consideration, but it is not a requirement.

Experience:

• A minimum of 6 years (with high school diploma) or 3 years (with bachelor's degree) of progressively responsible in project management, finance, administration, accounting, budgeting.

Required skills:

• Experience in dealing with national experts and international institutions,
• Sound understanding of key software packages (MS Office),
• Proven Ability to maintain overview in complex work situations, self-starter in supporting the coordinator in communicating and keeping timelines.

Desired skills in addition to the competencies covered in the Competencies section:

• Experience with UNDP/UN policies, procedures and practices, particularly in relation to project development and implementation, is highly desirable.
• CIPS level 2 is highly desirable for this position and candidates holding this level at the time of application will have a distinct advantage. If the desired certification is not available at the time of recruitment, it should be obtained within one year of recruitment. Candidates holding a CIPS certification at any level below at the time of application will have a proportionate advantage,
• Specialized training in administration, accounting, finance or related fields would be an advantage.

Required Language(s):

• Fluency in English and Arabic is required.

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Scam alert

UNDP does not charge a fee at any stage of its recruitment process. For further information, please see