177 Project Documentation jobs in Bahrain

• Assisting Project Managers in developing and maintaining project schedules, plans, and documentation.
• Coordinating project meetings, preparing agendas, taking minutes, and distributing action items.
• Tracking project progress, identifying potential delays, and reporting status to the project team.
• Managing project documentation, ensuring all files are organized, accessible, and up-to-date.
• Liaising with internal departments and external stakeholders to gather information and facilitate communication.
• Supporting the procurement process, including preparing purchase orders and tracking deliveries.
• Assisting with budget tracking and expense reporting for projects.
• Managing project-related correspondence and ensuring efficient information flow.
• Preparing presentations and reports as required by the project team.
• Providing general administrative support to the project management office.

HavelockOne Interiors is looking for ‘Retail Project Coordinator’ to join us inBahrain.

Background:

Since 1998,Havelock One Interiors has established itself as a leadingturnkey fit-outservice providerin the Middle East. We specialize in interior contractingand the manufacturing of bespoke joinery, metal works and sophisticatedshop-fittings

As a resultof expansion in the key growth market of Bahrain we are seeking to appointexperienced leaders to take our business forward. Therefore,we areoffering interviews with well-qualified candidates who are looking to furthertheir careers. We offer an established work environment and a loyal andrespectful corporate culture

Establishedover 25 years ago, Bahrain is our operational hub where our specialist joineryand metal-work manufacturing teams as well as most of the back-office functionsare based. Our turnkey fit-out contracting arms are operating in Bahrain, UAE,Qatar, Kuwait and KSA

Role Summary

The Retail Project Coordinator needs to be able tosupervise, direct, and provide technical support to the appointed MW fit-outteams on-site, ensuring the smooth installation of joinery elements. This rolerequires hands-on experience, strong communication skills, self-motivation,multitasking abilities, and the flexibility to travel as needed.

Role Description:
Project Kick-off:

• Set up a kick-off meeting with the appointed fit-out teamsand, if necessary, coordinate with the general contractor team to align onproject scope, timeline, and expectations

HavelockOne Interiors is looking for ‘Retail Project Coordinator’ to join us inBahrain.

Background:

Since 1998,Havelock One Interiors has established itself as a leadingturnkey fit-outservice providerin the Middle East. We specialize in interior contractingand the manufacturing of bespoke joinery, metal works and sophisticatedshop-fittings

As a resultof expansion in the key growth market of Bahrain we are seeking to appointexperienced leaders to take our business forward. Therefore,we areoffering interviews with well-qualified candidates who are looking to furthertheir careers. We offer an established work environment and a loyal andrespectful corporate culture

Establishedover 25 years ago, Bahrain is our operational hub where our specialist joineryand metal-work manufacturing teams as well as most of the back-office functionsare based. Our turnkey fit-out contracting arms are operating in Bahrain, UAE,Qatar, Kuwait and KSA

Role Summary

The Retail Project Coordinator needs to be able tosupervise, direct, and provide technical support to the appointed MW fit-outteams on-site, ensuring the smooth installation of joinery elements. This rolerequires hands-on experience, strong communication skills, self-motivation,multitasking abilities, and the flexibility to travel as needed.

Role Description:
Project Kick-off:

• Set up a kick-off meeting with the appointed fit-out teamsand, if necessary, coordinate with the general contractor team to align onproject scope, timeline, and expectations

• If needed to be able to conduct initial site visits, performsurveys, take photographs, identify loading zones, and provide feedback to theSetting Out Manager (SOM) regarding any critical dimensions or site-specificconsiderations

Technical Expertise:

• Utilize hands-on experience or expertise to carry out thesetting out/marking of joinery equipment on-site if needed
• Coordinate and address any technical queries posed by theclient or general contractor team during MW installation by thoroughlyunderstanding the MW equipment throughout its lifecycle

Project Management:

• and the project'''s work schedule, preferablyusing MS Projects, to ensure timelines are met
• Generate daily/weekly site progress reports, includingnecessary photos, and submit them to the Project Manager (PM) and SOM forreview
• Manage multiple projects at various stages of development,independently prioritizing and executing tasks to meet deadlines and achieveobjectives
• Proactively manage ongoing projects, taking initiative ontasks without requiring constant supervision or follow-ups

Communication and Coordination:

• Maintain effective communication and coordination withfit-out teams, factory personnel, and clients/client representatives on a dailybasis. Relay any discrepancies to the line manager for quick resolution
• Observe the installation process first-hand and report tothe setting out team any adjustments needed to the MW equipment to facilitatefuture fit-out installations
• Demonstrate high self-confidence and clear self-expressionduring client interactions, negotiating client demands appropriately andhandling high-pressure situations with composure
• Effectively coordinate with fit-out teams, considering thefull project scope when assigning tasks, and provide direct responses toon-site queries and issues

Travel and Flexibility:

• Willingness to travel to countries in the MENA region andbeyond. Adapt to flexible working hours, including weekends, depending ontravel and site plans as required

Candidate Requirements:

Experience:

• 5-8 years of relevant experience in project coordination/project malmanagement, preferably in the retail joinery or constructionindustry

Skills:

• Proficient in verbal and written English
• Ability to work with AutoCAD, Excel, Word, and MS Projects
• Strong customer service skills, ensuring client satisfactionand addressing concerns promptly

Attributes:

• Excellent organizational and time-management skills
• Strong problem-solving abilities and attention to detail
• Ability to work independently as well as part of a team
• Strong interpersonal skills to effectively liaise withdiverse stakeholders
• Self-driven with a strong internal drive to achieve goalsand tackle challenges head-on without the need for external motivation
• Intrinsically motivated, consistently seeking out newopportunities for growth and improvement
• Excel at managing multiple tasks simultaneously, ensuringthat each receives the attention and effort needed to succeed
• Ability to plan thoroughly, considering potentialconsequences and the bigger picture
• Capacity to follow clear instructions and ensure the correctimplementation on-site

We are looking forward to receiving your application for theposition of Retail ProjectCoordinator in Bahrain in case you meet the above-mentioned criteria.

Shortlisted candidates will be contacted.

• Assist project managers with project planning and scheduling.
• Help organize and coordinate project meetings, including preparing agendas and taking minutes.
• Maintain project documentation, including status reports, logs, and files.
• Support the tracking of project progress and identify potential issues or delays.
• Communicate project updates to team members and stakeholders.
• Assist with the procurement of project resources and materials.
• Help manage project budgets and track expenses.
• Learn and utilize project management software and tools.
• Perform administrative tasks to support project team activities.
• Contribute to team efforts by accomplishing related results as needed.
• Participate in training sessions and actively seek to expand knowledge in project management.

• Assist Project Managers with the planning, execution, and monitoring of projects.
• Coordinate project activities and ensure tasks are completed on time.
• Prepare project documentation, including reports, meeting minutes, and presentations.
• Maintain project schedules and track progress against milestones.
• Communicate with project team members and stakeholders to gather information and provide updates.
• Assist with organizing project meetings, both virtual and in-person.
• Help manage project resources and track expenditures.
• Learn and apply project management methodologies and best practices.
• Support the creation of project plans and scope documents.
• Assist in identifying and resolving project issues and risks.
• Contribute to maintaining project databases and filing systems.
• Learn to use project management software and tools.
• Provide administrative support to the project management office.
• Observe and learn from experienced project professionals.
• Assist in post-project analysis and documentation.

• High school diploma or equivalent required; Bachelor's degree in progress or recent graduate in a related field is a strong advantage.
• Eagerness to learn and develop skills in project coordination and management.
• Strong organizational and time management abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work effectively as part of a team.
• Proactive attitude and willingness to take on new responsibilities.
• Basic understanding of project management principles is a plus.
• Detail-oriented with a commitment to accuracy.
• Eagerness to gain practical experience in a professional setting.

• Assist in the planning and implementation of community-based projects and initiatives.
• Coordinate project activities, timelines, and resource allocation.
• Liaise with project stakeholders, including beneficiaries, volunteers, and community partners.
• Provide administrative support, including scheduling meetings, managing correspondence, and maintaining project documentation.
• Assist in the preparation of project proposals, reports, and presentations.
• Organize and facilitate project-related events, workshops, and awareness campaigns.
• Monitor project progress and assist in tracking key performance indicators.
• Manage project budgets and ensure adherence to financial guidelines.
• Support fundraising efforts and donor engagement activities.
• Contribute to the development and evaluation of project strategies.

• Bachelor's degree in Social Sciences, International Development, Public Administration, or a related field.
• Proven experience in project coordination or administration, preferably within the non-profit sector.
• Strong organizational, time management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with project management tools is a plus.
• Ability to work collaboratively in a team environment and build positive relationships.
• Passion for community service and social causes.
• Attention to detail and commitment to accuracy.
• Flexibility and adaptability to changing project needs.

• Assist in the planning and coordination of agricultural projects.
• Support project managers in managing project timelines, budgets, and resources.
• Facilitate communication between project teams, farmers, and other stakeholders.
• Collect and analyze data related to crop yields, resource usage, and project outcomes.
• Prepare project progress reports, documentation, and presentations.
• Coordinate logistics for field trials, workshops, and training sessions.
• Ensure adherence to project plans and objectives.
• Assist in the procurement of agricultural supplies and equipment.
• Monitor project activities and identify any potential issues or deviations.
• Contribute to the evaluation and reporting of project impact.
• Maintain project records and databases.
• Support the implementation of sustainable agricultural practices.

• Bachelor's degree in Agriculture, Agronomy, Horticulture, or a related field.
• Experience in project coordination or project support roles is preferred.
• Knowledge of agricultural practices and crop management.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Good written and verbal communication skills.
• Ability to work effectively both independently and as part of a team.
• Basic understanding of data analysis techniques.
• Willingness to travel to project sites within the region.

• Coordinate the planning and implementation of charity projects from initiation to completion.
• Liaise with beneficiaries, community leaders, and partner organizations to identify needs and deliver services.
• Recruit, train, and manage volunteers for various project activities.
• Assist in the development of project proposals and grant applications.
• Monitor project progress, track key performance indicators, and prepare regular reports for management and donors.
• Manage project budgets, ensuring efficient allocation and responsible spending of funds.
• Organize and facilitate project meetings, workshops, and events.
• Maintain accurate project documentation, databases, and records.
• Assist with fundraising campaigns and donor engagement activities.
• Promote the organization's mission and activities within the community.
• Ensure compliance with organizational policies and procedures.
• Identify and mitigate project risks, developing contingency plans as needed.
• Represent the organization at community events and meetings.

• Bachelor's degree in Social Sciences, Development Studies, Project Management, or a related field.
• Minimum of 3 years of experience in project coordination, program management, or community development, preferably in a non-profit setting.
• Strong understanding of project management principles and methodologies.
• Excellent organizational and time management skills, with the ability to manage multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite and project management software.
• Exceptional communication, interpersonal, and stakeholder engagement skills.
• Demonstrated passion for social causes and community service.
• Ability to work independently and as part of a team.
• Experience in volunteer management is a plus.
• Strong reporting and documentation skills.
• Fluency in Arabic and English is an advantage.