180 Project Teams jobs in Bahrain

• Assisting senior engineers with mechanical design tasks using CAD software.
• Conducting research and gathering data for project feasibility studies and reports.
• Performing basic engineering calculations and analysis under supervision.
• Preparing technical documentation, including drawings, specifications, and progress reports.
• Supporting the testing and commissioning of equipment and systems.
• Participating in project meetings and contributing to problem-solving discussions.
• Learning and applying company engineering standards and best practices.
• Assisting with procurement and vendor coordination tasks.
• Maintaining project files and ensuring organized record-keeping.
• Shadowing experienced engineers to gain insights into different aspects of mechanical engineering projects.

• Managing and maintaining project calendars, scheduling meetings and appointments for project managers.
• Coordinating project-related communications and correspondence.
• Preparing project status reports, meeting minutes, and other documentation.
• Organizing and maintaining project files and records, both digital and physical.
• Assisting with the preparation of presentations and proposals.
• Making travel arrangements and managing expense reports as needed.
• Providing general administrative support to the project management team.
• Onboarding new project team members with necessary documentation and access.
• Tracking project tasks and deadlines, and providing reminders.
• Acting as a point of contact for internal inquiries regarding project status.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3 years of experience in an administrative support role, preferably in a project management environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with project management software (e.g., Asana, Trello, Jira) is a plus.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Ability to multitask and prioritize tasks effectively.
• High attention to detail and accuracy.
• Self-motivated and able to work independently with minimal supervision.
• Reliable internet connection and a dedicated home office setup.

• Manage and coordinate complex calendars for project managers and team members, including scheduling meetings, appointments, and travel arrangements.
• Prepare and distribute meeting agendas, take minutes, and track action items to ensure follow-up.
• Maintain and organize project documentation, including project plans, reports, status updates, and key decision logs.
• Facilitate communication between project teams, stakeholders, and external partners using various virtual communication channels.
• Assist with the preparation of project reports, presentations, and other essential project deliverables.
• Manage project-related correspondence and ensure timely responses.
• Support the project management team in tracking project progress against established timelines and milestones.
• Handle administrative tasks such as expense reporting, invoice processing, and vendor coordination.
• Conduct research and gather information as needed for project-related activities.
• Develop and maintain efficient filing systems, both digital and physical, for project-related information.
• Proactively identify and address administrative challenges to ensure projects run smoothly.
• Provide general administrative support to the project management office, as required.

• High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field is preferred.
• Minimum of 4 years of experience as an administrative assistant, executive assistant, or project coordinator, preferably in a remote setting.
• Proven experience supporting project management activities and teams.
• Proficiency in project management software such as Asana, Trello, Monday.com, or similar.
• Exceptional organizational, time-management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with virtual collaboration tools such as Zoom, Microsoft Teams, Slack, etc.
• Ability to work independently with minimal supervision and maintain a high level of accuracy.
• Discretion and ability to handle confidential information.
• Strong attention to detail and proactive problem-solving skills.
• A dedicated home office setup with reliable internet connectivity is required.

• Assisting project managers in planning, organizing, and directing project tasks.
• Coordinating project schedules, meetings, and resource allocation.
• Maintaining project documentation, including project plans, status reports, and meeting minutes.
• Tracking project progress and milestones, identifying any potential delays or issues.
• Facilitating communication between project teams, stakeholders, and clients.
• Managing project-related correspondence and information flow.
• Assisting with budget tracking and expense reporting.
• Preparing presentations and reports for project reviews.
• Organizing and maintaining project files in a central repository.
• Supporting the project team in resolving issues and implementing solutions.
• Performing administrative tasks to ensure the smooth execution of projects.
• Onboarding new project team members and providing necessary project information.
• Conducting research and compiling data relevant to project objectives.
• Ensuring all project documentation is up-to-date and accessible.
• Adhering to project management methodologies and best practices.

• Bachelor's degree in Business Administration, Management, or a related field, or equivalent experience.
• Proven experience as a Project Coordinator or in a similar administrative support role.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Proficiency in project management software (e.g., Asana, Trello, Monday.com) and Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Ability to multitask and manage multiple projects simultaneously.
• Proactive and able to work independently with minimal supervision in a remote environment.
• Strong interpersonal skills and the ability to collaborate effectively with team members.
• Familiarity with project management methodologies is a plus.
• Reliable internet access and a conducive remote work setup are essential.

• Assisting Project Managers in developing and maintaining project schedules, plans, and documentation.
• Coordinating project meetings, preparing agendas, taking minutes, and distributing action items.
• Tracking project progress, identifying potential delays, and reporting status to the project team.
• Managing project documentation, ensuring all files are organized, accessible, and up-to-date.
• Liaising with internal departments and external stakeholders to gather information and facilitate communication.
• Supporting the procurement process, including preparing purchase orders and tracking deliveries.
• Assisting with budget tracking and expense reporting for projects.
• Managing project-related correspondence and ensuring efficient information flow.
• Preparing presentations and reports as required by the project team.
• Providing general administrative support to the project management office.

HavelockOne Interiors is looking for ‘Retail Project Coordinator’ to join us inBahrain.

Background:

Since 1998,Havelock One Interiors has established itself as a leadingturnkey fit-outservice providerin the Middle East. We specialize in interior contractingand the manufacturing of bespoke joinery, metal works and sophisticatedshop-fittings

As a resultof expansion in the key growth market of Bahrain we are seeking to appointexperienced leaders to take our business forward. Therefore,we areoffering interviews with well-qualified candidates who are looking to furthertheir careers. We offer an established work environment and a loyal andrespectful corporate culture

Establishedover 25 years ago, Bahrain is our operational hub where our specialist joineryand metal-work manufacturing teams as well as most of the back-office functionsare based. Our turnkey fit-out contracting arms are operating in Bahrain, UAE,Qatar, Kuwait and KSA

Role Summary

The Retail Project Coordinator needs to be able tosupervise, direct, and provide technical support to the appointed MW fit-outteams on-site, ensuring the smooth installation of joinery elements. This rolerequires hands-on experience, strong communication skills, self-motivation,multitasking abilities, and the flexibility to travel as needed.

Role Description:
Project Kick-off:

• Set up a kick-off meeting with the appointed fit-out teamsand, if necessary, coordinate with the general contractor team to align onproject scope, timeline, and expectations

HavelockOne Interiors is looking for ‘Retail Project Coordinator’ to join us inBahrain.

Background:

Since 1998,Havelock One Interiors has established itself as a leadingturnkey fit-outservice providerin the Middle East. We specialize in interior contractingand the manufacturing of bespoke joinery, metal works and sophisticatedshop-fittings

As a resultof expansion in the key growth market of Bahrain we are seeking to appointexperienced leaders to take our business forward. Therefore,we areoffering interviews with well-qualified candidates who are looking to furthertheir careers. We offer an established work environment and a loyal andrespectful corporate culture

Establishedover 25 years ago, Bahrain is our operational hub where our specialist joineryand metal-work manufacturing teams as well as most of the back-office functionsare based. Our turnkey fit-out contracting arms are operating in Bahrain, UAE,Qatar, Kuwait and KSA

Role Summary

The Retail Project Coordinator needs to be able tosupervise, direct, and provide technical support to the appointed MW fit-outteams on-site, ensuring the smooth installation of joinery elements. This rolerequires hands-on experience, strong communication skills, self-motivation,multitasking abilities, and the flexibility to travel as needed.

Role Description:
Project Kick-off:

• Set up a kick-off meeting with the appointed fit-out teamsand, if necessary, coordinate with the general contractor team to align onproject scope, timeline, and expectations

• If needed to be able to conduct initial site visits, performsurveys, take photographs, identify loading zones, and provide feedback to theSetting Out Manager (SOM) regarding any critical dimensions or site-specificconsiderations

Technical Expertise:

• Utilize hands-on experience or expertise to carry out thesetting out/marking of joinery equipment on-site if needed
• Coordinate and address any technical queries posed by theclient or general contractor team during MW installation by thoroughlyunderstanding the MW equipment throughout its lifecycle

Project Management:

• and the project'''s work schedule, preferablyusing MS Projects, to ensure timelines are met
• Generate daily/weekly site progress reports, includingnecessary photos, and submit them to the Project Manager (PM) and SOM forreview
• Manage multiple projects at various stages of development,independently prioritizing and executing tasks to meet deadlines and achieveobjectives
• Proactively manage ongoing projects, taking initiative ontasks without requiring constant supervision or follow-ups

Communication and Coordination:

• Maintain effective communication and coordination withfit-out teams, factory personnel, and clients/client representatives on a dailybasis. Relay any discrepancies to the line manager for quick resolution
• Observe the installation process first-hand and report tothe setting out team any adjustments needed to the MW equipment to facilitatefuture fit-out installations
• Demonstrate high self-confidence and clear self-expressionduring client interactions, negotiating client demands appropriately andhandling high-pressure situations with composure
• Effectively coordinate with fit-out teams, considering thefull project scope when assigning tasks, and provide direct responses toon-site queries and issues

Travel and Flexibility:

• Willingness to travel to countries in the MENA region andbeyond. Adapt to flexible working hours, including weekends, depending ontravel and site plans as required

Candidate Requirements:

Experience:

• 5-8 years of relevant experience in project coordination/project malmanagement, preferably in the retail joinery or constructionindustry

Skills:

• Proficient in verbal and written English
• Ability to work with AutoCAD, Excel, Word, and MS Projects
• Strong customer service skills, ensuring client satisfactionand addressing concerns promptly

Attributes:

• Excellent organizational and time-management skills
• Strong problem-solving abilities and attention to detail
• Ability to work independently as well as part of a team
• Strong interpersonal skills to effectively liaise withdiverse stakeholders
• Self-driven with a strong internal drive to achieve goalsand tackle challenges head-on without the need for external motivation
• Intrinsically motivated, consistently seeking out newopportunities for growth and improvement
• Excel at managing multiple tasks simultaneously, ensuringthat each receives the attention and effort needed to succeed
• Ability to plan thoroughly, considering potentialconsequences and the bigger picture
• Capacity to follow clear instructions and ensure the correctimplementation on-site

We are looking forward to receiving your application for theposition of Retail ProjectCoordinator in Bahrain in case you meet the above-mentioned criteria.

Shortlisted candidates will be contacted.