197 Records Clerk jobs in Bahrain

Position Summary:

The Admin Assistant will support the day-to-day administrative operations of the long-term care facility. This role ensures efficient office management, Coordination across departments, accurate documentation, and effective communication between staff, residents, families, and external stakeholders.

Key Responsibilities:

General Administration

• Working closely with across the departments.
• Handle incoming and outgoing correspondence, emails, and documentation.
• Maintain filing systems (digital and physical) for residents, staff, and facility records.
• Assist with data entry, reports, and preparation of presentations.
• Provide clerical support to the Facility Manager and Admin Coordinator.

Resident & Family Support

• Assist in processing admission, discharge, and transfer paperwork.
• Support residents and families with non-clinical inquiries in a professional and empathetic manner.
• Help coordinate resident activities and events when required.

Operations & Logistics

• Schedule meetings, appointments, and staff rosters as directed.
• Monitor and order office supplies and maintain stock records.
• Coordinate courier services, transport, and small-scale procurement requests.
• Assist in arranging facility maintenance requests and vendor visits.

Compliance & Documentation

• Support in maintaining accurate administrative and healthcare records.
• Assist in preparing documents for audits, inspections, and quality checks.
• Ensure confidentiality of resident and staff information at all times.

• Manage and organize calendars for executives and team members, scheduling appointments, meetings, and travel arrangements.
• Prepare meeting agendas, take minutes, and distribute them to attendees.
• Handle incoming and outgoing communications, including emails, phone calls, and mail, ensuring timely and professional responses.
• Maintain and update electronic and physical filing systems, ensuring confidentiality and easy retrieval of information.
• Assist with the preparation of reports, presentations, and other documents.
• Coordinate logistics for virtual meetings and events.
• Provide general administrative support to various departments as needed.
• Conduct research and compile information for special projects.
• Manage office supplies and inventory for remote employees.
• Assist with onboarding new remote employees by preparing necessary documentation.
• Troubleshoot basic technical issues related to remote work setup or direct employees to the appropriate support channels.
• Ensure efficient and accurate data entry into various systems.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
• Ability to work independently and proactively with minimal supervision.
• High level of discretion and confidentiality.
• Familiarity with basic bookkeeping or accounting principles is a plus.
• A reliable internet connection and a dedicated workspace conducive to remote work.

• Manage and maintain electronic calendars, scheduling appointments and meetings.
• Prepare, proofread, and edit documents, reports, and presentations.
• Handle incoming and outgoing communications, including emails, phone calls, and mail distribution.
• Organize and maintain digital filing systems, ensuring easy retrieval of information.
• Assist with travel arrangements, including booking flights, hotels, and transportation.
• Process expense reports and assist with basic bookkeeping tasks.
• Coordinate office supplies inventory and place orders as needed.
• Provide support for company events and meetings.
• Assist with onboarding new employees by preparing necessary documentation.
• Act as a point of contact for internal staff and external visitors.
• Undertake general office management tasks to ensure a functional and organized workspace.
• Maintain confidentiality of sensitive information.
• Conduct research and compile data as requested by management.
• Support various departments with administrative tasks as required.
• Liaise with vendors and service providers to ensure timely delivery of services.

• High school diploma or equivalent; Associate's degree or relevant certification preferred.
• 1-3 years of experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and accuracy in work.
• Ability to work independently with minimal supervision in a remote setting.
• Familiarity with office equipment and online collaboration tools.
• Positive attitude and a willingness to learn.
• Previous experience in Bahrain is an advantage.

• Manage and maintain complex calendars, scheduling appointments and meetings for executives.
• Prepare correspondence, reports, and presentations.
• Handle incoming and outgoing mail and packages.
• Answer and direct phone calls, and manage general office inquiries.
• Organize and maintain physical and digital filing systems.
• Coordinate travel arrangements, including flights, accommodation, and itineraries.
• Assist with the preparation of meeting agendas and minutes.
• Provide general administrative support to various departments as needed.
• Manage office supplies inventory and place orders when necessary.
• Greet visitors and provide a professional first point of contact.
• Assist in organizing company events and social gatherings.
• Ensure office equipment is maintained and functioning properly.

• High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
• Minimum of 2-3 years of experience in an administrative support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Attention to detail and accuracy in work.
• Ability to multitask and prioritize tasks effectively.
• Professional attitude and a strong work ethic.
• Experience with office equipment (printers, scanners, copiers).
• Discretion and ability to handle confidential information.

• Manage and maintain executive calendars and schedules.
• Coordinate and arrange meetings, ensuring all logistics are handled.
• Prepare and edit correspondence, reports, and presentations.
• Handle incoming and outgoing mail and communications.
• Organize and manage travel arrangements for staff.
• Maintain office supplies inventory and place orders as needed.
• Serve as a primary point of contact for visitors and inquiries.
• Assist with the planning and execution of office events.
• Manage filing systems and ensure proper record-keeping.
• Perform other administrative duties as assigned.

• Proven experience as an Administrative Assistant or in a similar role.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritize tasks effectively.
• High school diploma; further qualifications in office administration are a plus.
• Experience with virtual communication platforms (e.g., Zoom, Microsoft Teams).
• Demonstrated ability to work independently and as part of a remote team.

• Manage complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and calls.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Organize and attend meetings, prepare agendas, and accurately record minutes and follow-up on action items.
• Serve as a primary point of contact for internal and external stakeholders, directing inquiries appropriately.
• Manage and maintain confidential files and records with utmost security.
• Process expense reports and reconcile corporate credit card statements.
• Order and maintain office supplies, ensuring adequate stock levels.
• Assist with special projects and ad-hoc administrative tasks as assigned.
• Provide general administrative support, including filing, scanning, and copying.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Proven experience as an Executive Administrative Assistant or similar role.
• Exceptional organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Discretion and a high level of confidentiality.
• Strong interpersonal skills and a professional demeanor.

• Manage and maintain complex calendars for multiple executives, scheduling meetings, appointments, and travel arrangements.
• Coordinate and arrange domestic and international travel, including flights, accommodations, and ground transportation.
• Prepare and edit correspondence, presentations, and reports, ensuring accuracy and professionalism.
• Screen and prioritize incoming communications, including emails and phone calls, and respond on behalf of executives when appropriate.
• Organize and prepare materials for meetings, including agendas, supporting documents, and presentations.
• Take meeting minutes and follow up on action items to ensure completion.
• Conduct research and gather information as needed to support executive decision-making.
• Manage expense reporting and invoice processing for executives.
• Maintain confidential files and records with discretion.
• Act as a liaison between executives and other departments, clients, and external partners.
• Assist with special projects and initiatives as assigned.
• Anticipate the needs of executives and proactively address them to ensure seamless workflow.
• Maintain a high level of professionalism and confidentiality at all times.

• Associate's or Bachelor's degree in Business Administration, Communications, or a related field, or equivalent practical experience.
• Minimum of 5 years of experience providing high-level administrative support to senior executives, preferably in a remote capacity.
• Exceptional organizational and time management skills, with the ability to manage multiple priorities simultaneously.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
• Strong written and verbal communication skills, with excellent grammar and proofreading abilities.
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and collaboration tools.
• Discretion and a high level of professionalism in handling confidential information.
• Proactive attitude and ability to anticipate needs and take initiative.
• Excellent interpersonal skills and the ability to build rapport with diverse stakeholders.
• Experience with calendar management tools and travel booking systems.
• Ability to work independently with minimal supervision and maintain productivity in a remote setting.

• Managing and maintaining executive calendars, including scheduling meetings, appointments, and travel.
• Coordinating domestic and international travel arrangements, including flights, accommodation, and visas.
• Preparing and editing correspondence, reports, presentations, and other documents.
• Screening and prioritizing incoming communications and requests.
• Handling confidential and sensitive information with discretion and professionalism.
• Assisting with event planning and logistics for executive meetings and offsites.
• Conducting research and compiling information for various projects.
• Acting as a liaison between executives and internal/external contacts.
• Managing expense reports and reimbursements.
• Implementing and improving administrative processes to enhance efficiency.