1 094 Records Technician jobs in Bahrain

Duties & Responsibilities

• Provide comprehensive organizational and technical support to the Managing Director.
• Plan, coordinate, and maintain schedules, meetings, and electronic calendars.
• Organize telephone communications and manage incoming calls, relaying important information to the executive.
• Prepare materials and documents for meetings, ensuring all logistics are handled efficiently.
• Maintain an organized office environment, including managing office supplies and conducting inventory.
• Handle internal and external correspondence, ensuring timely responses and document management.
• Assist in planning and organizing business trips for the executive team, including travel arrangements and accommodations.
• Conduct research and compile information for various projects as needed.
• Handle confidential information with discretion and professionalism.
• Proactively identify and resolve issues that may arise, supporting the smooth operation of the executive office.
• Assist with ad-hoc projects and tasks as delegated by management.

• Previous experience as an Administrative Assistant or in a similar administrative role.
• University degree and at least 3 years of relevant work experience.
• Strong organizational skills and attention to detail are essential.
• Excellent communication skills, with a proficiency in English (B2 or higher); knowledge of Arabic is a plus.
• Ability to work in a fast-paced environment and adapt to changing priorities.
• A positive, can-do attitude and readiness for new experiences.
• Must be willing to travel as required for the role.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities

• Handle and coordinate active calendars
• Schedule and confirm meetings
• Ensure file organization based on office protocol
• Provide ad hoc support around office as needed

Qualifications

• Bachelor's degree or equivalent experience
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Office suite

Job Description:

• Provide administrative and clerical support to departments or individuals
• Maintain Managing Director/ Engineers agenda and assist in planning appointments, board meetings etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Handle documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Monitor an effective construction quality control program and ensure compliance to all construction regulations and prepare required documents and establish quality of all construction work for all contracts.
• Monitor all contractor drawings at various intervals and maintain records of all installation and evaluate all applications for payment got contractors and recommend changes if required and supervise efficient working of all employees and ensure compliance to all instructions.

Experience/skill :

• Knowledge of office and accounting procedures
• Exceptional computer and Software usage skills – MS Office Suite
• 1-2 years administrative experience in a Construction Company (Preferred)/ Fresher's also welcomed
• Excellent customer service
• Strong ability to work independently and ability to research and problem solve
• Demonstrated knowledge of phone and email procedures and etiquette
• Ability to prioritize and meet deadlines.

Job Types: Full-time, Permanent

Position Summary:

The Admin Assistant will support the day-to-day administrative operations of the long-term care facility. This role ensures efficient office management, Coordination across departments, accurate documentation, and effective communication between staff, residents, families, and external stakeholders.

Key Responsibilities:

General Administration

• Working closely with across the departments.
• Handle incoming and outgoing correspondence, emails, and documentation.
• Maintain filing systems (digital and physical) for residents, staff, and facility records.
• Assist with data entry, reports, and preparation of presentations.
• Provide clerical support to the Facility Manager and Admin Coordinator.

Resident & Family Support

• Assist in processing admission, discharge, and transfer paperwork.
• Support residents and families with non-clinical inquiries in a professional and empathetic manner.
• Help coordinate resident activities and events when required.

Operations & Logistics

• Schedule meetings, appointments, and staff rosters as directed.
• Monitor and order office supplies and maintain stock records.
• Coordinate courier services, transport, and small-scale procurement requests.
• Assist in arranging facility maintenance requests and vendor visits.

Compliance & Documentation

• Support in maintaining accurate administrative and healthcare records.
• Assist in preparing documents for audits, inspections, and quality checks.
• Ensure confidentiality of resident and staff information at all times.

• Handle incoming and outgoing correspondence, including emails, mail, and phone calls.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Maintain and organize filing systems, both physical and digital.
• Prepare reports, presentations, and other documents as required.
• Manage office supplies inventory and place orders as needed.
• Greet visitors and provide assistance as necessary.
• Assist with data entry and maintaining databases.
• Provide general administrative support to the team, including photocopying, scanning, and faxing.
• Assist in event planning and coordination for office activities.
• Uphold confidentiality of sensitive information.
• Contribute to a positive and efficient work environment.

• Manage and maintain calendars, scheduling meetings, appointments, and travel arrangements.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Prepare and proofread documents, reports, presentations, and other materials.
• Organize and maintain digital filing systems, ensuring easy retrieval of information.
• Conduct research and compile data as required for various projects.
• Assist with the preparation of invoices, expense reports, and other financial documentation.
• Coordinate communication between team members and external stakeholders.
• Provide general administrative support to ensure smooth daily operations.
• Maintain strict confidentiality of all sensitive information.
• Respond to inquiries and provide information to clients and visitors in a professional manner.
• Assist with event planning and coordination as needed.

• High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
• Minimum of 2 years of experience in an administrative or secretarial role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills, with the ability to prioritize tasks.
• Strong written and verbal communication skills.
• Meticulous attention to detail and accuracy.
• Ability to work independently and proactively in a remote setting.
• Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
• Discretion and a high level of professionalism.
• A positive attitude and a willingness to learn.

• Manage calendars, schedule meetings, and make travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Organize and maintain filing systems, both physical and digital.
• Handle incoming and outgoing communications (phone, email, mail).
• Provide general administrative support to the team.
• Order and manage office supplies and equipment.
• Assist with event planning and coordination.
• Process expense reports and invoices.
• Greet visitors and manage reception duties as needed.
• Ensure office operations run smoothly and efficiently.

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Proven experience in an administrative support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Attention to detail and accuracy.
• Ability to multitask and prioritize tasks effectively.
• Discretion in handling confidential information.
• Professional demeanor and interpersonal skills.

• Manage incoming and outgoing mail, email, and phone calls, directing inquiries appropriately.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Maintain and organize physical and digital filing systems, ensuring accuracy and accessibility.
• Prepare reports, presentations, and correspondence as requested.
• Greet visitors and manage the reception area, providing a welcoming first impression.
• Assist with the procurement of office supplies and manage inventory.
• Support the onboarding process for new employees.
• Perform data entry and maintain databases.
• Handle confidential information with discretion.
• Provide general administrative support to various departments as needed.
• Assist in event planning and coordination for internal and external meetings.
• Ensure office equipment is maintained and functioning correctly.

• High school diploma or equivalent; Associate's degree or relevant certification is a plus.
• Proven experience as an Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and accuracy.
• Professional attitude and demeanor.
• Discretion in handling confidential information.
• Experience with office management software is beneficial.

• Manage and maintain executive calendars, scheduling appointments and meetings.
• Coordinate domestic and international travel arrangements.
• Prepare, proofread, and edit correspondence, reports, and presentations.
• Handle incoming calls, emails, and visitors, screening and directing them appropriately.
• Organize and maintain physical and digital filing systems.
• Assist with expense reporting and invoice processing.
• Manage office supplies and equipment.
• Support administrative projects and initiatives as assigned.
• Maintain confidentiality and exercise discretion in all matters.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3 years of administrative or secretarial experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritize tasks effectively.
• Discretion and professionalism in handling confidential information.
• Experience in a hybrid work environment is a plus.