130 Secretarial Duties jobs in Bahrain

Office Assistant

Our office in Muharraq is seeking a reliable and hardworking Office Assistant to join our team. This is a full-time position with a salary of $1600 per month. The ideal candidate will have strong organizational skills and be able to multitask in a fast-paced environment.

Responsibilities:
- Answering phone calls and directing them to the appropriate person
- Greeting clients and visitors
- Managing office supplies and ordering when necessary
- Assisting with filing, scanning, and other administrative tasks
- Maintaining the cleanliness of the office space
- Organizing and scheduling appointments and meetings
- Providing general support to managers and staff as needed

Requirements:
- High school diploma or equivalent
- Excellent communication skills, both written and verbal
- Strong attention to detail
- Ability to work independently with minimal supervision
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Prior experience in an office setting is preferred but not required

We offer visa sponsorship for the right candidate. This is also a great opportunity for students looking for part-time work during their studies. Accommodation is not provided, so preference will be given to local candidates or those who have already arranged their own housing.

If you are enthusiastic, organized, and eager to learn, we encourage you to apply for this position. Join our dynamic team and gain valuable experience in an office setting!

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• Managing the CEO’s schedule, including coordinating meetings, appointments, and conference calls across multiple time zones.
• Arranging complex domestic and international travel, including flights, accommodations, and ground transportation.
• Preparing and editing correspondence, reports, presentations, and other documents.
• Screening and prioritizing incoming communications, including emails and phone calls.
• Acting as the primary point of contact for internal and external inquiries directed to the CEO’s office.
• Maintaining and organizing electronic and physical filing systems.
• Handling confidential and sensitive information with the utmost discretion.
• Coordinating meeting logistics, including room bookings, catering, and distributing agendas and minutes.
• Conducting research and compiling information for various projects and reports.
• Processing expense reports and managing office supplies for the executive suite.
• Anticipating the CEO's needs and proactively addressing potential issues.
• Assisting with special projects and event planning as needed.
• Building and maintaining professional relationships with key stakeholders.
• Ensuring a smooth and efficient flow of information within the executive office.

• Associate’s or Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Minimum of 5 years of experience as an Executive Assistant or in a similar administrative support role, preferably supporting C-level executives.
• Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with calendar management and travel booking tools.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• High level of discretion and professionalism.
• Ability to multitask and prioritize effectively.
• Proactive problem-solving abilities.

• Managing and organizing office correspondence, including emails, mail, and phone calls.
• Scheduling and coordinating meetings, appointments, and travel arrangements for staff.
• Maintaining and updating company records, databases, and filing systems.
• Preparing documents, reports, presentations, and spreadsheets.
• Assisting with the management of office supplies and inventory.
• Greeting visitors and directing them to the appropriate personnel.
• Providing general support to other staff members as needed.
• Handling routine inquiries and providing information to clients or stakeholders.
• Ensuring the office environment is tidy and well-maintained.
• Assisting in the planning and execution of company events or initiatives.

• High school diploma or equivalent; further qualifications in administration are a plus.
• Proven experience as an administrative assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Attention to detail and accuracy in all tasks.
• Adaptability and willingness to take on new responsibilities.
• Professional demeanor and strong interpersonal skills.
• Familiarity with office equipment such as printers, scanners, and copiers.

• Manage office calendars and schedules.
• Coordinate meetings and appointments.
• Handle correspondence and communications.
• Prepare documents, reports, and presentations.
• Maintain office filing systems and records.
• Manage office supplies and equipment.
• Greet visitors and answer phone calls.
• Provide general administrative support to staff.

• Manage and maintain office filing systems, both electronic and physical.
• Answer and direct phone calls, greet visitors, and handle general inquiries.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Manage office supplies inventory and place orders as needed.
• Assist in organizing and maintaining databases and contact lists.
• Provide support for various departments as required.
• Handle incoming and outgoing mail and courier services.
• Maintain the tidiness and organization of the office space.
• Assist in the preparation of meeting agendas and taking minutes.
• Process invoices and manage basic bookkeeping tasks.
• Ensure the efficient operation of office equipment.
• Act as a point of contact for internal and external stakeholders.
• Uphold confidentiality and professionalism in all aspects of work.
• Support the implementation of office procedures and policies.

• High school diploma or equivalent; Associate's or Bachelor's degree in a related field is a plus.
• Proven experience as an Administrative Assistant or in a similar role.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Attention to detail and accuracy in data entry and document preparation.
• Ability to multitask and prioritize workload effectively.
• Professional demeanor and strong interpersonal skills.
• Discretion in handling confidential information.
• Familiarity with office management software and systems.
• Proactive approach to problem-solving and task completion.

• Managing calendars, scheduling appointments, and coordinating meetings.
• Preparing and editing correspondence, reports, and presentations.
• Answering and directing phone calls, and handling incoming/outgoing mail and packages.
• Maintaining organized filing systems, both physical and digital.
• Coordinating travel arrangements for staff.
• Greeting visitors and directing them to the appropriate personnel.
• Managing office supplies and equipment.
• Providing support for special projects and events.
• Assisting with basic bookkeeping and expense tracking.