What Jobs are available for Secretarial Duties in Bahrain?

Location: Seef

Job Summary

The Office Assistant will be the first point of contact for the company, providing exceptional customer service and professional administrative support to ensure efficient office operations. This role is crucial for maintaining a positive company image, managing communication flow, and providing essential support in line with company goals and culture.

Key Responsibilities

Reception and Communication:

• Manage the main reception area, welcoming and directing all visitors (clients, guests, vendors) in a professional and courteous manner.
• Answer, screen, and forward incoming phone calls, taking accurate messages and ensuring timely follow-up.
• Manage incoming and outgoing mail, couriers, and deliveries, coordinating with local logistics services.
• Maintain the common areas (reception, meeting rooms) to ensure they are tidy, presentable, and well-stocked.
• Handle general inquiries, providing accurate information and acting as a local cultural representative of the company.

Administrative Support:

• Provide high-level administrative support to the management team and/or specific departments as required.
• Schedule and coordinate meetings, appointments, and conference calls, including preparing meeting rooms and necessary documentation.
• Manage and maintain office supplies, stationery, and kitchen stock, placing timely orders and liaising with local vendors.
• Organise and file documents, both physical and electronic, ensuring compliance with company and local record-keeping standards.
• Process and track expense reports, invoices, and basic financial documentation for the office.

Local and Cultural Support (Bahrain-Specific):

• Assist the HR department with local employee documentation, including gathering necessary personal data and coordinating with the Labour Market Regulatory Authority (LMRA) procedures as instructed.
• Ensure all front-office communications and interactions respect local customs, traditions, and business etiquette.
• Essential: Facilitate communications in Arabic (preferred) and English(compulsory) to effectively serve all stakeholders.

Qualifications

Required:

• Education: Minimum of a High School Diploma; a Diploma or Bachelor's degree in Business Administration, Office Management, or a related field is highly preferred.
• Experience: Proven work experience (1-3 years minimum) as a Receptionist, Administrative Assistant, or in a similar front-office role.
• Language: Excellent written and verbal communication skills in (essential for local business and government communications) English.
• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Preferred:

• Familiarity with local business regulations and government processes in Bahrain.
• Knowledge of office equipment, such as multi-line phone systems, photocopiers, and scanners.

Skills and Competencies

• Exceptional Communication: Clear, professional, and confident communication style across multiple channels (phone, email, in-person).
• Professional Appearance & Demeanor: Maintain a polished and welcoming appearance, reflecting the company's professional image.
• Organisational Skills: High level of attention to detail and ability to multitask and manage a dynamic workload efficiently.
• Proactivity: Ability to take initiative, anticipate needs, and solve problems independently.
• Confidentiality: Demonstrated ability to handle sensitive information and personal data with the utmost discretion and integrity.

To apply, email:

or Whatsapp message only(No calls):

Job Type: Full-time

Pay: From BD per month

Ability to commute/relocate:

• Manama: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Are you able to join immediately or within 1 week?

Language:

• Fluent English (Preferred)

Job description:

We are looking Philippine National (Female) only

Job Summary:

The Junior Admin / Administrative Officer is responsible for ensuring efficient office operations by providing administrative support, managing office procedures, and coordinating communication across departments. The role involves handling clerical tasks, maintaining records, and assisting in organizing company activities.

Key Responsibilities:

Office Administration:

Manage daily office operations and ensure smooth functioning of administrative processes.

Maintain office supplies inventory and coordinate procurement.

Organize and store documents, records, and reports efficiently.

Communication & Coordination:

Handle phone calls, emails, and correspondence professionally.

Schedule meetings, appointments, and coordinate calendars.

Assist in drafting and distributing internal communications.

Maintain attendance and leave records.

Assist in organizing company events and training sessions.

General Support:

Oversee office maintenance, cleanliness, and facility management.

Liaise with vendors, service providers, and external stakeholders.

Perform any other administrative duties as assigned.

Qualifications & Skills:

Bachelor's degree in Business Administration, Management, or a related field.

Proven experience in administrative roles (1-3 years preferred).

Strong organizational and multitasking skills.

Proficiency in Microsoft Office (Word, Excel, PowerPoint).

Excellent communication and interpersonal skills.

Ability to maintain confidentiality and handle sensitive information

Interested Candidates can share their CVS here :

Job Types: Full-time, Permanent

Pay: BD per month

Office Assistant Wanted

We're looking for a sharp, reliable, and energetic Office Assistant to join our team

You should be alert, smart, friendly, and efficient — someone who gets things done quickly and correctly.

Requirements:

• Strong communication and organizational skills
• Ability to multitask and work well under pressure
• Fast learner with attention to detail
• Professional, positive, and proactive attitude
• Punctual, responsible, and team-oriented
• great problem solving skills

Job Type: Full-time

Pay: BD BD per month

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities

• Handle and coordinate active calendars
• Schedule and confirm meetings
• Ensure file organization based on office protocol
• Provide ad hoc support around office as needed

Qualifications

• Bachelor's degree or equivalent experience
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Office suite

Inspired Education is the leading global group of premium schools, with a portfolio of 121 premium private schools in 28 countries spanning 6 continents which utilise proven educational practices from every corner of the globe, ensuring over 95,000 students receive a world-class learning experience from Kindergarten to Year 13.

Founded in 2013 by Nadim M. Nsouli, Inspired is backed by investors such as Stonepeak, GIC, TA Associates, and the Oppenheimer and Mansour family offices. The Group is experiencing 20% per annum growth through acquisition, greenfield site expansion, and the development of existing schools within its portfolio. In 2023, Inspired was recognised by Beauhurst as one of the UK's top 10 highest-value private companies.

ROLE SUMMARY:

The British School of Bahrain is committed to providing a high-quality, international education for students in the Kingdom of Bahrain. We are a selective, coeducational, independent Nursery-through-Year 13 school. Our curriculum is based on the National Curriculum for England and Wales, with some adaptations to the local context and offers IGCSE and A-Level/BTEC examinations. While the language of academic instruction is English, we are a truly international school, and our pupils and staff come from over 82 different nationalities. The school has 2900 students on roll aged 3-18, it has a warm feel to it, and there is a sense of fun. Most importantly, our students are a joy to teach.

Judged as 'Outstanding' in both our most recent BSO and BQA inspections, we have high expectations of our students throughout their educational journey. Our aim is to provide our graduating students with a passport to the best universities, colleges and careers around the world.

We are welcoming applications for an Admin Assistant to join us in December 2025. The Admin Assistant will report directly to the Parental Relations Executive. The primary role is to ensure that all visitors, staff and students are welcomed and that all general enquiries at the main reception are dealt with in a timely and effective manner, while supporting the Admissions Office with administrative and clerical work. The position is a varied and exciting role. The ideal candidate will need to work closely with all departments. Essential qualities should be friendliness, confidence, approachability with a "can do attitude", organised, efficient, professional, and reliable.

KEY RESPONSIBILITIES:

• To act as the first point of contact for all visitors, parents and students, answering any general enquiries and directing them to respective departments.
• Present a welcoming and professional manner, remembering that you are the first impression of the school.
• Answer all calls and assist with telephone enquiries in a timely and friendly manner.
• Redirect calls to relevant departments. Take messages and relay information to staff or students.
• You are responsible for distributing messages and items left for students and teachers at the reception.
• Manage complaints where possible or refer them to the appropriate department.
• Checking all parents and visitors' ID upon arrival at reception.
• Fire Drill Procedure - responsible for maintaining accurate class lists for Fire Drills, producing evacuation plans and routes for classrooms.
• Keep accurate records of staff who have temporarily left the school premises.
• Administrative and clerical support tasks, including preparing transfer certificates, enrolment letters, and preparing documents to support the Admissions Team.
• Support the Admissions Teams with auditing work wherever needed, as well as settling-in calls.
• Provide an accurate and full range of information within the category requested (location, curriculum, admission procedure – including the booking of tours, tour information, administration, structure, etc.) to ensure the delivery of a quality customer service experience to all callers or visitors to the school.
• Actively support the Admissions team by contacting enquiries, conducting school tours wherever necessary, and assist in enrolment events as and when required.
• Maintain open lines of communication to new & prospective parents ensuring that their concerns and feedback are handled effectively and efficiently; liaising with other school personnel as required.
• Assist in parent and school events as and when required (inclusive of weekends).

THE IDEAL CANDIDATE (PREFERABLY BAHRAINI) WILL HAVE:

• Bachelor's degree
• Strong IT, administrative, interpersonal and time management skills
• Relevant work experience
• Brilliant at multitasking and enjoy meeting people
• Have strong attention to detail, be proactive, energetic and reliable
• Excellent communicator both verbally and in writing, in English and Arabic
• Highly organised
• Quick problem-solving skills.
• Proficient secretarial skills, and extensive knowledge & experience with MS office programmes

SAFEGUARDING STATEMENT

Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.

Job Types: Full-time, Permanent

Pay: BD BD per month

Application Question(s):

• Do you possess a Bahraini passport?

Experience:

• Administration: 2 years (Preferred)

Company Description

Millenial Auditing is a professional company providing services in the fields of auditing and corporate law governance. With a rich history spanning 35 years, the group serves clients across India, UAE, and Bahrain.

Role Description

This is a full-time on-site role for an Administrative Assistant located in Manama. The Administrative Assistant will handle a variety of day-to-day tasks including providing general administrative support, assisting executive staff with administrative duties, maintaining phone etiquette, and performing clerical tasks. This role requires efficient communication and the ability to coordinate multiple tasks effectively.

Qualifications

• Administrative Assistance and Executive Administrative Assistance skills
• Phone Etiquette and Communication skills
• Clerical Skills
• Proficiency in using office software (e.g., Microsoft Office Suite)
• Skillful in operating printers
• Strong organizational and time management skills
• Prior experience in a similar role is preferred
• Bachelor's degree in Business Administration or related field is a plus

Company Description

Millenial Auditing is an licensed Audit firm in the Kingdom of Bahrain service clients across all industries.

Role Description

This is a full-time on-site role for an Administrative Assistant, located in Manama. The Administrative Assistant will handle a variety of day-to-day tasks including providing administrative support, managing phone calls, organizing and scheduling appointments, and ensuring proper clerical tasks are done efficiently. They will also assist executive staff with administrative tasks, maintaining organized filing systems, and coordinating meetings and operating printing machine.

Qualifications

• Administrative Assistance and Executive Administrative Assistance skills
• Phone Etiquette and Communication skills
• Clerical skills
• Excellent time management and organizational skills
• Proficiency in Microsoft Office Suite
• High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary will be a plus
• Ability to multitask and prioritize tasks effectively
• Strong attention to detail and problem-solving skills

Job Description:

• Provide administrative and clerical support to departments or individuals
• Maintain Managing Director/ Engineers agenda and assist in planning appointments, board meetings etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Handle documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Monitor an effective construction quality control program and ensure compliance to all construction regulations and prepare required documents and establish quality of all construction work for all contracts.
• Monitor all contractor drawings at various intervals and maintain records of all installation and evaluate all applications for payment got contractors and recommend changes if required and supervise efficient working of all employees and ensure compliance to all instructions.

Experience/skill :

• Knowledge of office and accounting procedures
• Exceptional computer and Software usage skills – MS Office Suite
• 1-2 years administrative experience in a Construction Company (Preferred)/ Fresher's also welcomed
• Excellent customer service
• Strong ability to work independently and ability to research and problem solve
• Demonstrated knowledge of phone and email procedures and etiquette
• Ability to prioritize and meet deadlines.

Job Types: Full-time, Permanent