985 Team Coordinator jobs in Bahrain

• Managing and optimizing executive calendars for a distributed leadership team.
• Coordinating logistics for virtual conferences, webinars, and team-building events.
• Preparing, proofreading, and distributing internal and external communications.
• Developing and maintaining organized digital filing systems and databases.
• Assisting with the preparation of budgets and expense reports.
• Conducting research and compiling data for various projects.
• Providing first-level support for general administrative inquiries.
• Implementing and refining remote work policies and procedures.
• Liaising with IT support to ensure seamless technology for remote staff.
• Maintaining confidentiality of sensitive information.

• Manage and maintain complex executive calendars and schedules, coordinating meetings and appointments across different time zones.
• Arrange domestic and international travel, including flights, accommodation, and detailed itineraries.
• Prepare, proofread, and edit correspondence, reports, presentations, and other critical documents.
• Screen and prioritize incoming communications, including emails and phone calls, and take appropriate action.
• Organize and manage virtual meetings and events, ensuring smooth execution and follow-up.
• Act as a key liaison between executives and internal/external stakeholders.
• Maintain organized digital filing systems and databases for important documents and records.
• Handle confidential and sensitive information with the utmost discretion and integrity.
• Process expense reports and manage budget-related administrative tasks accurately.
• Conduct research and compile data for various projects and reports as requested.
• Provide general administrative support, ensuring the smooth functioning of executive operations.
• Anticipate the needs of executives and proactively address potential issues before they arise.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3-5 years of experience as an Administrative Assistant, Executive Assistant, or similar role.
• Proven experience supporting senior-level executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (e.g., Zoom, Teams).
• Excellent organizational and time management skills, with the ability to prioritize effectively.
• Strong written and verbal communication skills.
• Discretion and a high level of confidentiality are paramount.
• Ability to multitask and manage competing priorities in a dynamic environment.
• Proactive problem-solving attitude and ability to work independently with minimal supervision.
• Experience with remote collaboration tools is highly desirable.

JOB PURPOSE (Outline scope of Job): To liaise with all Contractors supplying equipment at client site, receive requests from Field Supervisors and ensure smooth running operation of dispatched equipment to the required locations. Support the field requirements as and when required. Prepare daily and weekly reports on all equipment being utilized within the client site and also monitor manpower / hours and maintenance records. Keep up to date records of all equipment and below the hook rigging to identify when Inspection and Certifications are due. Ensure all equipment meets client requirements.

• Coordinates with all sections Supervisor with regards of rigging & lifting operations, vacuum tanker & lifting equipments requests, issues & dispatch.
• To ensure all equipments are dispatched and returned to work location on a timely manner
• Report directly to Head Field Services section
• Monitor of site rigging/lifting operations and equipment’s usage.
• Daily, Weekly, monthly and yearly reports or as and when requested.
• Ensure that all equipments are being inspected & all relevant requirements are met prior dispatch.
• Monitor, follow up & update requested/dispatched equipments.
• Maintain, organize & update all technical documents.
• Inspection of equipments when necessary.
• Perform other jobs as may be assigned by the Management & the client.

• Fully understands and can communicate in English.
• Background of field equipment operations.
• Sound knowledge of all types of heavy equipment, cranes, boom truck, forklifts, telehandler, manlift, manbasket, loaders, dump trucks and all other civil & heavy equipment.
• Five years minimum experience with dispatching of equipment.
• Full knowledge and use of computer such as MS Project, Word, Access, Excel & Powerpoint.
• Working relationships/Key interactions: Frequent contacts with field supervisors and engineers and other departments for exchange of information. Frequent contact with all members of contractors planning team. Daily and weekly reports. Attend departmental meetings.
• Decision making authority / Problem solving level: Works with minimum supervision. Capable of making decisions immediately as to priority of dispatching equipment. Understand the duration of activities so as to fully monitor and control full utilisation of equipment.
• Knowledge, Skills and Experience: A minimum of 10 years experience in inspection of all types of lifting equipment and lifting gears. A minimum of 5 years experience planning and scheduling maintenance in the oil and gas sector. Good knowledge of all types of lifting and heavy equipment. Good knowledge of all types of lifting gears or below the hook accessories. Ability to create spreadsheets and reports. Proficiency in MS Office Applications (MS Project, Word, Access, Excel & Power Point). Knowledge of oilfield operations, maintenance activities, and practices. Ability to work within a multi-cultural environment. A high degree of proficiency in both written and spoken English. Ability to Organize & maintain a systematic records management of all technical documents.

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JOB PURPOSE (Outline scope of Job)

To liaise with all Contractors supplying equipment at client site, receive requests from Field Supervisors and ensure smooth running operation of dispatched equipment to the required locations. Support the field requirements as and when required. Prepare daily and weekly reports on all equipment being utilized within the client site and also monitor manpower / hours and maintenance records. Keep up to date records of all equipment and below the hook rigging to identify when Inspection and Certifications are due. Ensure all equipment meets client requirements.

• Coordinates with all sections Supervisor with regards of rigging & lifting operations, vacuum tanker & lifting equipments requests, issues & dispatch.
• To ensure all equipments are dispatched and returned to work location on a timely manner
• Report directly to Head Field Services section
• Monitor of site rigging/lifting operations and equipment’s usage.
• Daily, Weekly, monthly and yearly reports or as and when requested.
• Ensure that all equipments are being inspected & all relevant requirements are met prior dispatch.
• Monitor, follow up & update requested/dispatched equipments.
• Maintain, organize & update all technical documents.
• Inspection of equipments when necessary.
• Perform other jobs as may be assigned by the Management & the client.

• Fully understands and can communicate in English.
• Background of field equipment operations.
• Sound knowledge of all types of heavy equipment, cranes, boom truck, forklifts, telehandler, manlift, manbasket, loaders, dump trucks and all other civil & heavy equipment.
• Five years minimum experience with dispatching of equipment.
• Full knowledge and use of Computer such as MS Project, Word, Access, Excel & Powerpoint.
• WORKING RELATIONSHIPS/KEY INTERACTIONS
• Frequent contacts with field supervisors and engineers and other departments for exchange of information.
• Frequent contact with all members of contractors planning team
• Daily and weekly reports
• Attend departmental meetings.
• DECISION MAKING AUTHORITY / PROBLEM SOLVING LEVEL
• Works with minimum supervision.
• Capable of making decisions immediately as to priority of dispatching equipment.
• Understand the duration of activities so as to fully monitor and control full utilisation of equipment.
• KNOWLEDGE SKILLS AND EXPERIENCE
• A minimum of 10 years experience Inspection of all types of Lifting Equipment’s & Lifting Gears.
• A minimum of 5 years experience planning and scheduling experience in the maintenance of oil and gas sector.
• Good knowledge of all types of Lifting and Heavy equipment’s.
• Good knowledge of all types of Lifting gears or Below the Hook accessories.
• Ability to create spreadsheets and reports.
• Must be able to demonstrate via proven experience a sound knowledge in MS Office Applications (such as MS Project, Word, Access, Excel & Power Point)
• Knowledge of oilfield operations, maintenance activities, and practices.
• Ability to work within a multi-cultural environment.
• A high degree of proficiency in both written and spoken English is essential to ensure clear concise communication with others in the team.
• Ability to Organize & maintain a systematic records management of all technical documents.

Title: Infrastructure Project Coordinator

Location: Salman Industrial City, Hidd, Manama, Bahrain

Duration: 6 Month / Extendable

• Collect and document AS-IS floor plans, power diagrams, LAN/WAN utilization reports, and Wi-Fi survey results.
• Maintain detailed hardware inventory, including peripherals and network components.
• Prepare TG0 deliverables for SAP IT Lead approval.

• Collaborate with BPOs, super users, and vendors to define requirements and finalize the Bill of Materials (BOM).
• Obtain hardware quotes, validate costs, and prepare TG1 deliverables for approval.

• Place and track hardware orders, coordinating closely with the SAP IT Lead.
• Develop and execute network setup plans.
• Install, configure, and validate hardware in line with SOPs.
• Conduct IQ/OQ testing and support UAT activities.
• Coordinate testing documentation and transition activities with the SI Manager.
• Define resource requirements for hypercare.

• Ensure technical readiness for Cutover activities.
• Track Cutover status, escalate issues, and provide updates to the Cutover Manager.
• Represent infrastructure readiness in daily Cutover meetings.

• Monitor hypercare incidents and ensure RCA for critical issues.
• Document lessons learned and ensure a smooth transition to operations.
• Complete project documentation and deliverables.
• Manage invoicing and ensure milestone approvals as per SOW.

• Bachelor’s degree in Computer Science, IT, or related discipline.
• Proven experience in coordinating infrastructure projects, preferably in multinational environments.
• Strong understanding of networking principles and hardware systems.
• Proficiency in project management tools and Microsoft Office Suite.
• Excellent stakeholder management and interpersonal communication skills.
• Ability to manage multiple concurrent tasks in a fast-paced environment.

HavelockOne Interiors is looking for ‘Retail Project Coordinator’ to join us inBahrain.

Background:

Since 1998,Havelock One Interiors has established itself as a leadingturnkey fit-outservice providerin the Middle East. We specialize in interior contractingand the manufacturing of bespoke joinery, metal works and sophisticatedshop-fittings

As a resultof expansion in the key growth market of Bahrain we are seeking to appointexperienced leaders to take our business forward. Therefore,we areoffering interviews with well-qualified candidates who are looking to furthertheir careers. We offer an established work environment and a loyal andrespectful corporate culture

Establishedover 25 years ago, Bahrain is our operational hub where our specialist joineryand metal-work manufacturing teams as well as most of the back-office functionsare based. Our turnkey fit-out contracting arms are operating in Bahrain, UAE,Qatar, Kuwait and KSA

Role Summary

The Retail Project Coordinator needs to be able tosupervise, direct, and provide technical support to the appointed MW fit-outteams on-site, ensuring the smooth installation of joinery elements. This rolerequires hands-on experience, strong communication skills, self-motivation,multitasking abilities, and the flexibility to travel as needed.

Role Description:
Project Kick-off:

• Set up a kick-off meeting with the appointed fit-out teamsand, if necessary, coordinate with the general contractor team to align onproject scope, timeline, and expectations

HavelockOne Interiors is looking for ‘Retail Project Coordinator’ to join us inBahrain.

Background:

Since 1998,Havelock One Interiors has established itself as a leadingturnkey fit-outservice providerin the Middle East. We specialize in interior contractingand the manufacturing of bespoke joinery, metal works and sophisticatedshop-fittings

As a resultof expansion in the key growth market of Bahrain we are seeking to appointexperienced leaders to take our business forward. Therefore,we areoffering interviews with well-qualified candidates who are looking to furthertheir careers. We offer an established work environment and a loyal andrespectful corporate culture

Establishedover 25 years ago, Bahrain is our operational hub where our specialist joineryand metal-work manufacturing teams as well as most of the back-office functionsare based. Our turnkey fit-out contracting arms are operating in Bahrain, UAE,Qatar, Kuwait and KSA

Role Summary

The Retail Project Coordinator needs to be able tosupervise, direct, and provide technical support to the appointed MW fit-outteams on-site, ensuring the smooth installation of joinery elements. This rolerequires hands-on experience, strong communication skills, self-motivation,multitasking abilities, and the flexibility to travel as needed.

Role Description:
Project Kick-off:

• Set up a kick-off meeting with the appointed fit-out teamsand, if necessary, coordinate with the general contractor team to align onproject scope, timeline, and expectations

• If needed to be able to conduct initial site visits, performsurveys, take photographs, identify loading zones, and provide feedback to theSetting Out Manager (SOM) regarding any critical dimensions or site-specificconsiderations

Technical Expertise:

• Utilize hands-on experience or expertise to carry out thesetting out/marking of joinery equipment on-site if needed
• Coordinate and address any technical queries posed by theclient or general contractor team during MW installation by thoroughlyunderstanding the MW equipment throughout its lifecycle

Project Management:

• and the project'''s work schedule, preferablyusing MS Projects, to ensure timelines are met
• Generate daily/weekly site progress reports, includingnecessary photos, and submit them to the Project Manager (PM) and SOM forreview
• Manage multiple projects at various stages of development,independently prioritizing and executing tasks to meet deadlines and achieveobjectives
• Proactively manage ongoing projects, taking initiative ontasks without requiring constant supervision or follow-ups

Communication and Coordination:

• Maintain effective communication and coordination withfit-out teams, factory personnel, and clients/client representatives on a dailybasis. Relay any discrepancies to the line manager for quick resolution
• Observe the installation process first-hand and report tothe setting out team any adjustments needed to the MW equipment to facilitatefuture fit-out installations
• Demonstrate high self-confidence and clear self-expressionduring client interactions, negotiating client demands appropriately andhandling high-pressure situations with composure
• Effectively coordinate with fit-out teams, considering thefull project scope when assigning tasks, and provide direct responses toon-site queries and issues

Travel and Flexibility:

• Willingness to travel to countries in the MENA region andbeyond. Adapt to flexible working hours, including weekends, depending ontravel and site plans as required

Candidate Requirements:

Experience:

• 5-8 years of relevant experience in project coordination/project malmanagement, preferably in the retail joinery or constructionindustry

Skills:

• Proficient in verbal and written English
• Ability to work with AutoCAD, Excel, Word, and MS Projects
• Strong customer service skills, ensuring client satisfactionand addressing concerns promptly

Attributes:

• Excellent organizational and time-management skills
• Strong problem-solving abilities and attention to detail
• Ability to work independently as well as part of a team
• Strong interpersonal skills to effectively liaise withdiverse stakeholders
• Self-driven with a strong internal drive to achieve goalsand tackle challenges head-on without the need for external motivation
• Intrinsically motivated, consistently seeking out newopportunities for growth and improvement
• Excel at managing multiple tasks simultaneously, ensuringthat each receives the attention and effort needed to succeed
• Ability to plan thoroughly, considering potentialconsequences and the bigger picture
• Capacity to follow clear instructions and ensure the correctimplementation on-site

We are looking forward to receiving your application for theposition of Retail ProjectCoordinator in Bahrain in case you meet the above-mentioned criteria.

Shortlisted candidates will be contacted.

• Assist Project Managers in developing project plans, scope, and objectives.
• Coordinate project activities and ensure deliverables are met on schedule.
• Track project progress, manage timelines, and identify potential delays or issues.
• Prepare and distribute project documentation, including status reports and meeting minutes.
• Facilitate communication among project team members, stakeholders, and clients.
• Maintain project management tools and databases.
• Identify and escalate project risks and issues to the Project Manager.
• Support the procurement and resource allocation process for projects.
• Ensure adherence to project management best practices and methodologies.
• Contribute to the continuous improvement of project management processes.

• Bachelor's degree in Business Administration, Management, or a related field.
• Proven experience as a Project Coordinator or in a similar project support role.
• Excellent organizational, time management, and multitasking abilities.
• Proficiency with project management software (e.g., Asana, Trello, MS Project).
• Strong communication, interpersonal, and problem-solving skills.
• Ability to work independently and collaboratively in a remote team environment.
• Detail-oriented with a strong commitment to accuracy.
• Experience in administrative support functions is beneficial.